36C25226Q0228_1.docx

36C25226Q0228

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 695-26-3-6093-0030 36C25226Q0228 04-07-2026 Bruening, Debbie 414-844-4812 04- -2026 10:00

CDT

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 213112 $47 Million N/A X Clement J. Zablocki VA Medical Center 5000 West National Avenue Milwaukee WI 53295 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 X See CONTINUATION Page Fuel Dispensing System Inspections Services at the Milwaukee VAMC per the SOW Service Contract Labor Standards Apply DOL WD 2015-4899 Rev-29 dated 12.03.2025 See CONTINUATION Page X X X 1(One) Ashley Johnson Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT:

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR TUESDAY APRIL 14, 2026, AT 10:00 AM LOCAL TIME. ALL INTERESTED PARTIES TO MEET FACILITY POC CHERIE LADWIG (414-384-2000 X41061) AT MOTOR POOL. PLEASE NOTIFY CS DEBBIE BRUENING AT EMAIL debbie.bruening@va.gov AND FACILITY POC CHERIE at Cherie.ladwig@va.gov IF YOU PLAN TO ATTEND THE SITE VISIT

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist DEBBIE.BRUENING@VA.GOV no later than WEDNESDAY APRIL 15, 2026, AT 10AM LOCAL TIME (CENTRAL TIME). Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security.

Contractor, contractor employees ,and subcontractors shall be subject to security requirements in accordance with VA Handbook 0735 and VHA Directive 0735 and in coordination with the facility point of contact. Contractor shall bear any costs for these requirements.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

NARA in accordance with 36 CFR 1230.

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Illiana and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Illiana or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Illiana. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Illiana control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Illiana guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy.

8. The Contractor shall not create or maintain any records containing any non-public VA Illiana information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. VA Illiana owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Illiana shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VA Illiana-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

36C25226Q0228 Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

MAINTENANCE OF LEAK DETECTION AND FUEL DISPENSING SYSTEM

STATEMENT OF WORK

The Contractor shall provide certified technicians, management supervision, labor, equipment, and supplies to inspect/calibrate all fuel dispensing/ management systems located at the VA Medical Center (VAMC), 5000 W National Avenue, Milwaukee, WI 53295 in accordance with the Statement of Work.

1. DESCRIPTION OF SERVICES

A. The Contractor shall provide certified technicians, management supervision, labor, equipment, and supplies to perform an Automatic Tank Gauge functionality verification and tank system review for all tanks listed below located at the Clement J. Zablocki Medical Center, Milwaukee, WI 53295, as defined herein and in the Scope of Work (SOW).

B. The buildings, type of system, and locations are as noted below. Upcoming construction projects may or may not change the size and/or placement of these fuel tanks.

(gallons)

System

Pneumercator (one for all 4 tanks) Veeder Root

2. SPECIFICATION OF REQUIRED SERVICES

A. The Contractor is responsible for performing the annual Automatic Tank Gauge functionality verification per State, Federal, and local requirements/laws and Wisconsin DATCP Form # TR-WM-139. This covers monitoring equipment as required in ATCP 93.510-515 which includes, but is not limited to: verify equipment functionality, verify printer operation, and verify all alarm conditions. Contractor shall inspect underground tank spill buckets, sumps, and connections. The contractor shall complete Wisconsin Department of Trade, Agriculture and Consumer Protection (DATCP) Underground Tank System Functionality Verification (Form TR-WM-139) for the ten (10) tanks listed in Section 1.0 and submit all required forms and documentation to the COR.

1. The contractor shall complete annual cathodic protection surveys to assess the effectiveness of the cathodic protection impressed current system for four USTs on the West side of building 112. Cathodic protection surveys/resurveys shall be conducted according to requirements within ATCP 93.520. The contractor shall submit a summary report, description of testing procedures, and complete WI ATCP form ERS 10785 with all required documentation to the COR.

2. Any repairs/corrections that need to be done shall be submitted in writing to the COR for approval before any work is to be done. Repairs parts shall be paid separate from this contract.

B. Hydrostatic Containment Testing as required to be performed every 3 years per WI Code

3. QUALIFICATIONS OF SERVICE TECHNICIANS AND MECHANICS

It is of the utmost importance that the Contractor utilizes adequately skilled, certified, and productive labor in order to furnish the required level of services specified in this contract. Failure on the part of the Contractor to perform satisfactory work and obtain satisfactory results shall necessitate Government action to adjust the Contractors invoices accordingly and/or pursue contract termination.

1. Service technicians/mechanics engaged in the work to be performed under this contract shall be limited to those submitted in the technical proposal. Additional or replacement mechanics shall be certified by the manufacturer of the equipment they are working on. Lead service technicians/mechanics shall be Wisconsin Certified A/B Underground Storage Tank Operators. Service technicians/mechanics working on leak detection devices shall be trained and certified by the manufacturer of the device. In addition, technicians/mechanics performing corrosion protection surveys shall be certified cathodic protection testers. Please provide the certification number for each employee who shall be working on site.

2. Resumes containing the information specified below shall be submitted to the Contracting Officer Representative (COR) or a designated representative for approval prior to assignment of a new or replacement service technician(s) or mechanic(s) to this contract. Upon approval, the Contractor’s personnel shall only be permitted to work in the equipment type(s) which they meet the minimum experience requirements and are certified competent. Resumes shall include:

a. The full name of all service technicians or mechanic(s)

b. Detailed descriptions of the previous ten (10) years of employment and experience histories

c. This includes the name(s) and address(es) of the companies for whom they worked, along with the name(s) and telephone number(s) of their immediate supervisor(s)

d. Statement of competency

3. Contractor’s employees shall have the ability to read and understand regulations, contract specifications, detailed written instructions, training instructions and materials, manufacturer’s technical manuals and schematics, and shall be able to prepare service and quality assurance reports.

4. Helpers, apprentices, and trainees shall not be permitted to perform work without the direct supervision of an approved service technician or mechanic.

5. The Contractor shall provide training updates and statements of competency for all technicians/mechanics assigned to perform work under this contract prior to the start of each contract period.

4. PERIOD OF PERFORMANCE

Period of performance shall begin on the award date of the contract and continue until the Government determines that all deliverables described herein are complete. The estimated period of performance is 90 days after the contract award. The exact dates are to be determined upon award and agreed upon by both the VA and the Contractor.

5. SCHEDULING WORK AND REPORTING COMPLETED WORK

A. Five (5) workdays prior to the contract start date, and annually thereafter if options are exercised by the Government, the Contractor shall submit to the COR an annual schedule of all inspections and services to be performed under this contract. The schedules shall specify the day of the week and the time of day, that work shall be performed in order to facilitate Government verification of work performed, and to minimize disruption of normal operations. Contractor shall confirm with COR no later than two (2) days prior to scheduled work.

B. The Contractor shall submit, prior to sign-out, written recommendations for repairs/corrections to be performed at a later date and time. The timeliness of the submission shall be such as to allow adequate time for the Government to fully evaluate and render a determination on the request.

6. DOCUMENTATION

A. A written Field Service Report (FSR) shall be provided to the COR upon completion of each inspection. The report shall document the information listed below legibly and in complete detail. Failure to provide written reports could result in delay in payments. Reports shall be submitted electronically, and not later than five (5) days after service is performed.

B. The Contractor shall immediately, but no later than twenty-four (24) consecutive hours after the discovery of, notify the COR in writing of the existence or the development of any defects in, or repairs required, to the government owned equipment, which is not covered under terms of this contract and is the responsibility of the government for repair.

7. HOURS OF OPERATION

A. Normal hours of coverage are Monday through Friday from 7:00 AM to 3:30 PM, including federal holidays as listed below. Service/repairs may be performed outside of normal working hours.

B. Federal Holidays observed by the VAMC that are considered normal hours of coverage for this contract:

C. When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with the Zablocki VAMC Point of Contact (POC) and shall still be considered “normal business hours.” No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday shall be done.

8. COMPLIANCE WITH THE GENERAL SAFETY REGULATIONS

All Contractors and subcontractors performing for the Government shall comply with all Occupational Safety and Health Administration (OSHA), State, County, and municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site are under this contract. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. shall be OSHA approved for the work to be performed.

9. PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

10. DAMAGE

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage shall be reported to the Contracting Officer’s Representative (COR) immediately for appropriate action. Any damage caused by the contractor shall be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

11. UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT

The Contractor shall not allow his/her employees, including Subcontractors’ employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call.

The Contractor shall be responsible to provide all necessary equipment, tools, parts, and materials to perform the work. The Government shall not be obligated to provide any equipment, tools, parts, and materials to assist the Contractor in performing the work.

12. SECURITY REQUIREMENTS

The Contractor’s employees shall wear visible identification and company uniforms, approved by the POC, at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or the POC. The VAMC shall not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

13. FACILITY CHECK-IN REQUIREMENTS

The Contractor shall be required to report to the Grounds Office, Building 107, or the Graphics Center, Building 113 to log in for services performed under this contract. This check-in is mandatory. Upon completion of each service visit, the Contractor shall complete a written report as noted in section 6.0. The Field Service Engineer (FSE) shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an “Acceptance Signature.” If the COR is unavailable, a signed, authorized copy of the report shall be sent to the Contractor after the work can be reviewed, if requested or noted on the report.

Contractor – Provide telephone number(s) to call for your service:

Provide name(s) of authorized contact person(s)

14. BADGES

A. All contractors working at Milwaukee VAMC shall be fingerprinted prior to being allowed to work on campus. The contractor shall submit required paperwork to get all non-badged employees fingerprinted and badged. Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and fingerprints clear. ID badges are required for contractor employees working at VAMC Milwaukee.

B. Contractor

1. Furnish SAC form to each employee and subcontractor employee, regardless of how long they will be on site and even if already badged and have them fill out the form. Blank SAC form is included as appendix to this specification.

2. When form is legibly completed by hand, scan each form with file name as above then dash then employee name (e.g., 08 SAC FORM – John Doe).

3. Regarding SSN: last four only.

4. Email form to VA project manager

C. VA and Requestor

1. VA COR signs form, then emails Fingerprinting Office (fingerprinting) and PIV Office (badging) of pending visit from person named, forwarding form as email attachment.

2. Contractor/Requestor visits Fingerprinting/PIV Office, building 70, E-wing south, ground floor.

3. VA Fingerprinting Office will check to ensure proper form was received.

D. VA Processing

1. Fingerprinting begins background check process.

2. Assuming background check allows, then within 3 to 10 business days, VA should send to Contractor/Requestor notice that they may now obtain their Physical Access Control (PAC) badge.

3. VA PIV Office staff take photo and issue PAC badge.

E. Badge Usage

1. Wear badge, readily visible, above waist level, not on head or hard hat, when on grounds doing work.

2. Lanyards and clips are not included but may be purchased at Canteen Store.

3. Superintendent shall inspect personnel badge (should be visible).

4. Badges allow keyless entry into restricted areas. Names, dates, and times of access are recorded by VA Police.

5. Badges will be valid for 90 days. The COR will notify PIV office to extend badge access for another 90 days if appropriate.

6. Badge wearer, not anyone else, must get badge issues taken care of. For example, it is not allowed to hand over badge to superintendent to walk them down to FM or PIV for entering code on back of badge, into SAM box system. Violations may result in suspension or revocation of construction access.

15. REPORT OF SERVICES AND DEFECTIVE EQUIPMENT

Upon completion of inspection, any defects of other equipment needing repair or replacement shall be submitted to the Contracting Officer Representative (COR) prior to any work being performed outside of the general requirements.

16. IDENTIFICATION, PARKING AND VA REGULATIONS

The Contractor's FSEs shall always wear visible identification while on the premises of the VAMC. It is the responsibility of the contractor to obtain and pay for parking. The VAMC does not provide parking. The VAMC shall not invalidate or make reimbursement for parking violations or charges for the Contractor under any conditions. Effective January 1, 2019, smoking is prohibited on the Milwaukee VA Campus. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

17. SERVICES NOT COVERED

A. This contract does not include the performance of any work, as determined solely by the VA, required as a result of negligence, accident, vandalism, or damage by work performed by others for which the Contractor is not directly responsible. The contractor shall not supply nor install new attachments as may be recommended or directed by inspection forms or by the State, Municipal, or other Federal Government authorities.

B. Any requested work that is identified as outside the scope of the contract shall be addressed by the facility as a separate procurement.

18. DESIGNATION OF CONTRACT REPRESENTATIVE

The VA representative(s) of the Contracting Officer (CO) shall be designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the sole responsibility of the CO.

19. COMPLIANCE WITH THE ENVIRONMENT OF CARE PROGRAM (SAFETY REGULATIONS)

A. The Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The VA shall schedule this meeting, and it shall include discussions of the following topics: (The VA shall provide information to the Contractor regarding these topics and shall document the meeting)

1. Fire and Safety

2. Infection Control

3. Disaster Procedures

4. Security

B. The Contractor shall be responsible to ensure that Contractor employees coming to the work site shall receive the information required above.

The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

C. In performance of this contract, the Contractor shall train its employees to follow the basic VAMC Environment of Care policies/procedures and standard safe work practices and takes safety precautions as the Safety Manager or his designee may determine to be necessary to protect the lives and health of occupants of the building. The CO or his/her designee shall notify the Contractor of any noncompliance, and the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of the work, shall be deemed sufficient for the purposes aforesaid. If the Contractor fails or refuses to comply promptly, the CO may issue and order the halting of all or part of the work, and the contractor may be held in default.

D. Contractor shall provide to the CO, prior to the contract start date, Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in the performance of the contract, and shall not use in the facility such materials, which have not been cleared in advance with the VAMC. MSDS for new chemicals shall be furnished concurrently with the arrival of the chemicals on site. Additionally, a copy of all required MSDS shall be maintained at the chemical storage site in a location readily accessible to the VA personnel.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual tank monitoring system functionality verification Automatic Tank Gauge (ATG) as listed in the Statement of Work and per Wisconsin DATCP (Dept of Ag. Trade and Consumer Protection) form # TR-WM-139 . Inspection to include, but is not limited to verify equipment functionality, verify printer operation, and verify all alarm conditions.

Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027 PRINCIPAL NAICS CODE: 213112 - Support Activities for Oil and Gas Operations PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Conduct a cathodic protection survey/resurvey to assess the present effectiveness of the impressed current system installed for the four steel underground storage tanks located on the campus to include data analysis and electronic report submission per SOW Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Assess the requirements for line testing for all underground fuel lines. Test all lines as required by Wisconsin code per SOW Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Annual tank monitoring system functionality verification Automatic Tank Gauge (ATG) as listed in the Statement of Work and per Wisconsin DATCP (Dept of Ag. Trade and Consumer Protection) form # TR-WM-139 . Inspection to include, but is not limited to verify equipment functionality, verify printer operation, and verify all alarm conditions.

Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Conduct a cathodic protection survey/resurvey to assess the present steel underground storage tanks located on the campus to include data analysis and electronic report submission per SOW Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Assess the requirements for line testing for all underground fuel

Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Annual tank monitoring system functionality verification Automatic Tank Gauge (ATG) as listed in the Statement of Work and per Wisconsin DATCP (Dept of Ag. Trade and Consumer Protection) form # TR-WM-139 . Inspection to include, but is not limited to verify equipment functionality, verify printer operation, and verify all alarm conditions.

Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Conduct a cathodic protection survey/resurvey to assess the present steel underground storage tanks located on the campus to include data analysis and electronic report submission per SOW Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Assess the requirements for line testing for all underground fuel

Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Annual tank monitoring system functionality verification Automatic Tank Gauge (ATG) as listed in the Statement of Work and per Wisconsin DATCP (Dept of Ag. Trade and Consumer Protection) form # TR-WM-139 . Inspection to include, but is not limited to verify equipment functionality, verify printer operation, and verify all alarm conditions.

Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Conduct a cathodic protection survey/resurvey to assess the present steel underground storage tanks located on the campus to include data analysis and electronic report submission per SOW Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Assess the requirements for line testing for all underground fuel

Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Assess the requirements for line testing for all underground fuel

Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Annual tank monitoring system functionality verification Automatic Tank Gauge (ATG) as listed in the Statement of Work and per Wisconsin DATCP (Dept of Ag. Trade and Consumer Protection) form # TR-WM-139 . Inspection to include, but is not limited to verify equipment functionality, verify printer operation, and verify all alarm conditions.

Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

Conduct a cathodic protection survey/resurvey to assess the present steel underground storage tanks located on the campus to include data analysis and electronic report submission per SOW Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031

PRODUCT/SERVICE CODE: J091 - Maintenance, Repair, and Rebuilding of Equipment - Fuels, Lubricants, Oils, and Waxes

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to…