36C25225Q0649.docx

36C25225Q0649

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 537-25-3-6112-0121 36C25225Q0649 Eastmead, Lori 414-844-4840 11-19-2025

9:00AM

CST

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476 X 561210 $47 Million N/A X Department of Veterans Affairs 36C252 Jesse Brown VA Medical Center 820 S. Damen Avenue Chicago

IL

60612-4223 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 X See CONTINUATION Page Building automation management and HVAC/R Service for the Jesse Brown VA Medical Center, 820 S. Damen Avenue, Chicago, IL 60612.

See CONTINUATION Page 537-3650162-6112-850100-2543 010050100 X X one Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

SITE VISIT IS SCHEDULED FOR NOVEMBER 12, 2025, AT 9:00 PM LOCAL TIME. ALL INTERESTED PARTIES MEET COR DAVID GRAY (312-569-7967).

B. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question-and-answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than NOVEMBER 14, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 3 business days to all parties

C. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or the most recent Amendment.

D. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted (monthly) in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

g. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any discount payment terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the information below is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. The contractor is responsible for following all on-site facility policies

b. All VA property is considered Federal property, and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana biproducts are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

STATEMENT OF WORK

Building Automation Management & HVAC/R Service for Facility Maintenance

1. Place of Performance: Jesse Brown VA Medical Center 820 S. Damen Ave Chicago IL 60612. The HVAC/R systems are located throughout the entire campus: Buildings- 1A, 1B, 40, 30N, 11B, 30S, 11A & Temporary Building.

2. Scope of Work Statement: The contractor shall provide all necessary labor and tools for the inspection, testing, maintenance, and repair of temperature control systems and devices as specified in the Statement of Work Statement (SOW). Services must comply with the SOW, conformance standards, OEM recommendations, applicable local, state, and federal regulations, VA Policies & Procedures, HVAC/R design manual-2023, VACO and The Joint Commission (TJC) standards, including all emergency repairs.

a. Controls Service Technician

· -The Contractor shall furnish on-site Controls Service Technician support for a total of 32 hours per week. The Controls Service Technician must meet the following minimum qualifications:

· -Ability to conduct preventive maintenance, repair, installation, commissioning, and general servicing of control systems with minimal supervision, including detailed troubleshooting expertise.

· -A minimum of three (3) years of relevant industry experience, or five (5) years of experience in servicing electronic and/or mechanical systems specifically within the HVAC sector.

· Proficient in personal computer operations, with the capability of programming HVAC-related software applications.

· -Completion of a vocational school program (four-year) or attainment of an associate’s degree in electronics, mechanical systems, computer technology, air conditioning, or a closely related field.

b. HVAC Mechanic

· The Contractor shall also provide HVAC Mechanic services for 32 hours per week. The HVAC Mechanic’s site visits will coincide with those of the Controls Service Technician. The HVAC Mechanic must satisfy the following minimum qualifications:

· Skilled craftsman with extensive familiarity with HVAC systems, including but not limited to split systems, climate control units (CRUs), variable air volume systems (VAVs), chillers, air handling units (AHUs), pumps, heat exchangers, fans, cooling towers, and other applied HVAC equipment.

· Demonstrated ability to conduct end testing, servicing, wiring, and monitoring for HVAC equipment and associated systems.

· Capable of independently replacing belts and performing routine maintenance checks without supervision.

· d. A minimum of five (5) years of experience in commercial HVAC systems and mechanical troubleshooting.

· e. Possession of a Mechanical Journeyman License.

· f. Valid certifications and licenses to work with refrigerants as required by regulatory standards.

3. Detailed Scope of Statement:

The Contractor is responsible for executing comprehensive preventive maintenance (PM) and repairs on all specified temperature control systems and associated devices at Jesse Brown VA Medical Center.

4. Systematic Inspections: Conduct regular PM services in accordance with OEM specifications to ensure optimal operation. Tasks must encompass inspections, cleanings, calibrations, repairs, and documentation as outlined in SOW.

5. Repair Procedures: When diagnosing issues (e.g., a malfunctioning control valve actuator), the Contractor should attempt repairs using available tools. If part/s require replacement, the Contractor must seek approval from the Contracting Officer Representative (COR) prior to ordering or replacing part/s, with the intent to replace defective components during scheduled maintenance where feasible.

6. Coordination for Utility Shutdowns: Should a utility shutdown be necessary for repairs, written requests must be submitted to the COR at least 14 days prior, unless the situation is deemed urgent and compelling, thus immediate action is in order.

7. Documentation: Provide the COR with daily reports, completed PM records, including checklists and actual metrics/rubrics.

8. Monthly Review Meetings: Conduct bi-weekly status meetings with the COR to discuss ongoing work, scheduled repair/s and PM schedules.

9. Service Documentation: Maintain records of all services rendered and ensure that no additional charges arise for required elements not expressly mentioned as proprietary.

10. Electric/Pneumatic Controls (e/P): Maintain relays, switches, pressure transmitters, smoke detectors, dampers, and regulators. Clean components, check control settings, inspect air pressure, calibrate sensors, and verify wiring connections.

11. Electronic/DDC Controls: Clean components, tighten wiring connections, inspect linkages, and verify complete operational sequences.

12. Single Zone Electronic Control/s: Include thermostats governing air-cooled condensing units in maintenance contracts.

13. Heating, Cooling, and Mixed Air Controls: Clean semi-annually or as needed, check settings and sensors, and verify operational sequences.

14. Temperature Control Panels: Clean cabinets, inspect for leaks, calibrate gauges, and confirm operational sequences.

15. Control Air Compressors: Drain tanks, replace filters, check oil levels (labor only), inspect valves, and determine operational timing.

16. Variable Air Volume Box Controls: Ensure proper function of integral volume controllers.

17. Terminal Air Boxes: Inspect and adjust integral volume controllers.

18. Drive Motor Controllers: Clean components and verify operational sequences.

19. Coil Controls: Inspect and tighten electrical connections, relays, and operational controls.

20. Zone Controls: Clean, calibrate controllers, check switches, and replace inoperable zone thermostats (labor only).

21. Central Fan System Controls: Verify operational sequences, tighten electrical connections, lubricate dampers, and inspect VFDs as required. Air systems cannot be shut down without express permission from designated personnel.

22. Variable Frequency Drive Controls (VFDs): Perform manufacturer-recommended maintenance and check control sequences.

23. Specific Tasks:

a. General Maintenance:

· Inspect and clean equipment.

· Review system diagnostics.

· Calibrate sensors and perform equipment lubrication.

· Conduct remedial maintenance on non-emergent items.

· Replace faulty components as identified during inspections.

· Inspect and repair low voltage wiring.

· Return systems to operational standards as per manufacturer guidelines.

24. Control System Maintenance:

· Electric/Pneumatic controls: Clean, inspect settings, check air pressure, calibrate sensors.

· Electronic/DDC controls: Tighten connections, inspect linkages, recalibrate as necessary.

· Heating/Cooling controls: Inspect sensors, check operation sequences, and calibrate settings.

· Variable Air Volume Box and Terminal Air Boxes: Inspect and adjust as necessary.

· Central Fan System Controls: Check operational sequences, inspect dampers and controls.

25. Component-Specific Tasks:

· Clean and check operation of control panels, compressors, and variable frequency drives according to manufacturer recommendations.

Each task should be carried out meticulously to comply with the Conformance Standards and ensure the continued efficiency of the temperature control systems.

26. Services & Qualifications:

a. All work under this contract shall be carried out by fully trained and qualified HVAC/R technicians with a minimum of five (5) years of relevant experience in the installation, repair, servicing, troubleshooting, and maintenance of specified temperature control systems, EMC & BAS control systems. Assignment of trainees or individuals of lesser qualifications is strictly prohibited.

b. The contractor must provide trained and certified technicians proficient in servicing the Johnson Controls Metasys system and familiar with LON, BACNET, and N2 protocols. They should meet industry standards as defined in the Conformance Standards.

c. Work performed outside normal hours at the request of the COR or CO during emergencies will be priced according to the Price/Cost Schedule within contract.

*The contractor shall not shut down any supply, return, or exhaust air fan systems without explicit authorization from the Superintendent, JBVAMC HVAC/R section leader, or the COR during business hours, or from the on-duty JBVAMC HVAC Technician after hours and on weekends/holidays*.

27. Contractor Responsibilities:

Section A:

a. The Contractor is required to attend a pre-work orientation meeting, organized by the VA, prior to the initiation of work on-site. The meeting will cover, at a minimum, the following topics, which will be documented by the VA:

· Contract Terms and Conditions

· Contractor Post-Award Deliverables

· Contractor Administrative Requirements

· Performance Monitoring

· Security and Badging Procedures

· Fire and Safety Protocols

· Infection Control Measures

· Disaster Procedures

· Patient Safety Guidelines

· VA Handbook 7176 Operational Requirements

· Joint Commission Standards

· Inspector General Regulations

b. The Contractor is responsible for ensuring that all employees who will be working on-site receive the training and information.

c. The Contractor shall ensure that all personnel engaged in contract work are fully trained and competent to perform their tasks.

Section B: Identification and Badging

· Contractor employees must wear visible identification and uniforms that have been always approved by the Contracting Officer’s Representative (COR) while on VHA premises. All contractor personnel are required to undergo fingerprinting and PIV badging processes through Human Resources.

Section C: Deliveries and Site Access

· All deliveries must be made exclusively at the Polk Street dock and coordinated with the COR. At the time of delivery, the Contractor must provide vehicle information to the VA Police and ensure the vehicle is removed promptly after delivery is concluded.

· Material movement in public corridors must only occur during designated off-peak patient hours, specifically between 6 p.m. local time and midnight local time, and must be completed by 6 a.m. local time the following day. Contractor personnel may adjust working hours to facilitate material transport through the hospital, provided prior written approval is obtained from the COR.

Section D: Elevator and Safety Regulations

· The Contractor must utilize freight elevators for the movement of materials. The use of passenger elevators is prohibited unless prior written authorization is granted by the COR.

· Smoking is strictly prohibited in all buildings of the VHA, and possession of weapons is forbidden. Enclosed containers, including toolkits, are subject to inspection. Violations of VA regulations may lead to legal action in a United States (Federal) District Court.

Section E: Compliance with Safety Regulations

· All Contractors and Subcontractors are required to adhere to all applicable Occupational Safety and Health Administration (OSHA) regulations, as well as State, County, and Municipal Safety and Occupational Health Standards. Additionally, Contractors must ensure the safety of their employees and any acts or conditions that could lead to injury or property damage within the worksite area.

· All ladders, scaffolding, tools, equipment, and personal protective equipment must be OSHA compliant for the nature of work being undertaken. Caution signs, as required by OSHA Regulations, must be present on-site at the commencement of contract activities.

· The use of music radios is prohibited; however, two-way communication radios are permissible if the broadcast frequencies have received prior approval from the COR.

Section F: Health and Safety Procedures

The Contractor must immediately halt work and notify the COR upon noticing or suspecting the presence of asbestos in the work area.

· All activities undertaken in the crawl spaces of the JBVAMC must be planned and executed in accordance with OSHA's Permit Required Confined Space regulations.

Section G: Chemicals and Materials Management

· The Contractor shall exclusively purchase and distribute all chemicals in their original containers. Containers containing materials that necessitate precautionary warnings must display labels or markings as mandated by law, regulatory agencies, or this contract. Noncompliance with OSHA standards may result in default action.

· The Contractor is responsible for submitting two (2) copies of Safety Data Sheets (SDS) for all products intended for use to the COR at least seven (7) days prior to the commencement of services. These SDS must be updated annually. Whenever a new chemical product is proposed for introduction within the facility, an SDS for that product must be provided to the COR for approval prior to its use.

28. Technicians Hours of Operation:

Normal hours of coverage are Monday through Friday from 6:00 am to 2:00 pm local time excluding holidays. All services shall be scheduled with the COR at least 30 days in advance.

a. Holidays include:

And any other day specifically designated as a national holiday by the President of the United States.

b. All service/repairs shall be performed during normal hours of coverage, except those listed below, unless requested or approved by COR or designee.

Building 1, Morgue: services shall be performed between the hours of 6:30PM local time and 3:00AM local time. The contractor's job superintendent shall verify with the COR that no autopsies or tissue preparations are in progress at the Morgue prior to beginning work.

Building 40, Surgical Suites: services shall be performed between the hours of 12:00am-5:00am local time and/or 5:30PM-11:00PM local time. The contractor's job superintendent shall coordinate this cleaning with the COR to ensure that no surgical procedures are ongoing or about to be started and that the Post Anesthesia Recovery Area is not occupied prior to beginning work.

Building 1, Main Kitchen and Patient Dining Room: services shall be performed on weekdays between the hours of 6:30PM and Midnight local time. The contractor's job superintendent shall report to the COR prior to cleaning services being performed to review and coordinate the work.

Jesse Brown VA Medical Center Requirements:

c. Comply with all Jesse Brown VAMC site specific requirements and SOPs including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

Normal construction work hours are 7:00 am to 3:30 pm local time Monday through Friday.

Normal work hours can be modified only by written approval of the COR.

No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

Working in stairs, interior / exterior public areas shall be between 6:00 pm local time through midnight local time concluding by 6:00 am local time on the following day.

Any work including but not limited to noise, vibration, dust, odors, core drilling, hammer drilling, saw cutting, equipment moving in public corridors, soil compaction is only allowed between 6:00 pm local time through midnight local time concluding by 6 am local time on the following day.

Crane lifts and other work that closes drive isles, blocks/closes building entries or closes public corridors can only persist during low patient traffic and/or Sundays.

The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD). AOD is located inside the Damen building first floor Patient Admitting for any work between 6:00 pm local time through midnight local time to 6:00 am local time or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

d. Building systems will be always maintained in full operation:

Request system shutdowns in writing not less than 21 calendar days in advance.

Shutdown work shall be during low patient time and performed between Saturday 6 pm local time through midnight local time concluding by 6 pm local time on the following Sunday.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Controls Service Technician, 32 hrs./week Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after hours (Sundays and Holidays) as needed.

Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours (Mondays -Saturdays) as needed.

Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours (Sundays and Holidays) as needed.

Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Lift Rental per day (as required).

Contract Period: Base POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Lift Rental per day (as required).

Contract Period: Option 1 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Lift Rental per day (as required).

Contract Period: Option 2 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Lift Rental per day (as required).

Contract Period: Option 3 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Controls Service Technician, after

Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller Mechanic, after hours

Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Lift Rental per day (as required).

Contract Period: Option 4 POP Begin: 12-01-2029 POP End: 11-30-2030

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the…