36C25222Q0607_1.docx

36C25222Q0607

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME b.

TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

585-22-3-6025-0207 36C25222Q0607 05-24-2022 Pasholk,Susan 414-844-4846 06-13-2022 10:00

CDT

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 561790 $8 Million N/A X 36C252

OSCAR G. JOHNSON VA MEDICAL CENTER

Department of Veterans Affairs

325 EAST H STREET

IRON MOUNTAIN MI 49801-4760

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page

DUCT CLEANING SERVICE PER STATEMENT OF WORK AT

IRON MOUNTAIN VA MEDICAL CENTER

SERVICE CONTRAL LABOR STANDARDS APPLY.

DOL WD 2015-4871 REV-19 DATED 3.15.22 APPLIES AND IS

ATTACHED.

VA

POC: DONALD DEMEUSE 906-221-7344

CO: SUSAN PASHOLK 414-844-4846

BASE YEAR:

DATE OF AWARD

- MAY 31, 2023

OPTION YEAR 1: JUNE 1, 2023 - MAY 31, 2024

OPTION YEAR 2: JUNE 1, 2024 - MAY 31, 2025

OPTION YEAR 3: JUNE 1, 2025 - MAY

31, 2026

OPTION YEAR 4: JUNE 1, 2026 - MAY 31, 2027

See CONTINUATION Page 585-3620162-6025-854100-2543 010050190 X X X

SUSAN PASHOLK

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS _____________________________________

CITY-STATE-ZIP _____________________________________

POINT OF CONTACT/TITLE _____________________________________

UNIQUE ENTITY INDENTIFIER _____________________________________

DUNS NUMBER NO. _____________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS:

All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted in arrears in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to Veterans Affairs (VA). Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS: (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

TO SCHEDULE A SITE VISIT, CONTACT COR DONALD DEMEUSE AT 906-221-7344. SITE VISITS MUST BE SCHEDULED AND TAKE PLACE PRIOR TO CLOSE OF BUSINESS ON JUNE 7, 2022.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer (CO) susan.pasholk@va.gov no later than WEDNESDAY JUNE 8, 2022 AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

11. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

12. FACILITY CHECK-IN/OUT REQUIREMENT:

The Contractor shall be required to report to the Engineering Office Bldg. 1 to log in for services performed under this contract. This check in is mandatory. Upon completion of each service visit, the Contractor shall complete a written report as noted in Paragraph 1.1.5. The Field Service Engineer (FSE) shall also be required to log out with the above or as specified by the Contracting Officer Representative (COR). ALL reports shall be submitted to the COR for an “acceptance signature”. If the COR is unavailable, a signed, authorized copy of the Report will be sent to the Contractor after the work can be reviewed (if requested or noted on the Report).

VA Contact Person(s): Donald Demeuse Telephone Number & Extension(s): 906-774-3300 EXT. # 32295 Contractor- Provide telephone number(s) to call for your service: _____________________ Provide name(s) of authorized contact person(s): ___________________________________

SUPPLIES OR SERVICES AND PRICES/COSTS

DUCT CLEANING & GENERAL EXHAUST

ITEM INFORMATION

Clean Central Fan Systems, associated Duct Work Systems and other Mechanical Systems and Equipment per Statement of Work

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Clean Central Fan Systems, associated Duct Work Systems and other Mechanical Systems and Equipment per Statement of Work

Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Clean Central Fan Systems, associated Duct Work Systems and other Mechanical Systems and Equipment per Statement of Work

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Clean Central Fan Systems, associated Duct Work Systems and other Mechanical Systems and Equipment per Statement of Work

Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

Clean Central Fan Systems, associated Duct Work Systems and other Mechanical Systems and Equipment per Statement of Work

Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

STATEMENT OF WORK

DUCT CLEANING & GENERAL EXHAUST SERVICES

Oscar G. Johnson Veterans Affair Medical Center, Iron Mountain, MI

The contractor shall provide all necessary labor, supervision, materials, tools, and equipment to clean the central fan systems, associated duct work systems and other mechanical systems and equipment located at the Veterans Affairs Medical Center (VAMC) Iron Mountain, 325 East H Street, Iron Mountain, MI 49801. All work performed will be in accordance with the attached statement of work.

1. SCOPE OF BASIC SERVICES:

The contractor shall inspect, clean, and maintain hoods and ducts systems (Return-Exhaust) in accordance with National Fire Protection Association (NFPA) Standard 96 and any other local, state, and federal rules and procedures.

All work must be accomplished under a negative pressure and in compliance with local infection control procedures. Contractor shall use a Mobile Containment & Filtration System (Similar to HEPACART) or erect a temporary containment using plastic sheeting while working in Patient Care Areas to access above the ceiling. All debris loosened from duct system shall be drawn into a 120 Volt duct vacuum system furnished by the contractor. Debris is NOT permitted to be drawn and collected within the source equipment.

The Contractor and Contractor’s Quality Assurance (QA) representative along with the Contracting Officer Representative (COR) shall review the current inspection, test, and maintenance status of all hood, duct, and exhaust systems included in this contract. The contractor shall submit a planned work schedule to the CO/COR for approval no later than (30 days) calendar days after award of contract.

When services are being performed, contractor shall submit a documented daily report to the COR on all hood, duct, and exhaust system’s inspection, test or maintenance work, noting discrepancies, system impairments and recommendations. A final report shall be submitted electronically within 2 weeks after inspection as outlined in this Statement of Work.

2. EQUIPMENT:

See Attachment A for Equipment that shall be covered under this equipment.

3. GENERAL REQUIREMENTS:

A. All duct cleaning work shall be accomplished under a negative pressure and in compliance with local infection control procedures.

B. The Contractor shall be responsible to remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

C. The Contractor shall accept responsibility for the equipment described in Attachment A in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. All work under the provisions of this contract shall be performed in strict accordance with all applicable standards and codes and in such a manner as to preclude the possibility of injury to persons and damage to property.

D. The use of any Government property including rags, towels, ladders, tools, plastic/paper bags, trash receptacles, trash dumpsters, etc., in the accomplishment of required cleanings is prohibited.

E. Vacuum cleaning and air agitation equipment used to accomplish required cleanings shall be Underwriters Laboratories (UL) labeled and approved for hospital use. Equipment must operate at noise levels appropriate for a hospital environment.

F. The Contractor shall be responsible to provide and install up to five 24”x 24” access openings into ductwork systems if necessary for proper cleaning. Each such opening shall be fitted with a hinged metal access door or a removable panel installed with metal screws and tightly gasketed to prevent air leakage from the duct. The Contractor shall be responsible to identify the location of all access panels in the written report as further outlined in Section 7.

G. The Contractor shall ensure that required cleanings are accomplished in such a manner, which prevents the infiltration of dust, dirt and other foreign matter into occupied spaces. All dust, dirt, lint, soot and other substances removed during the conduct of cleaning operations including that which may have been deposited on floors, walls, desks, chairs, tables, etc., as well as any trash and debris deposited at the job site by the Contractor's employees shall be placed in approved, sealed containers and be removed from the job site by the Contractor daily for legal disposal off station.

H. When performing cleaning of duct work systems serving food preparation/serving and similar sensitive areas the Contractor shall temporarily install appropriate relief valves and filters in spur ducts from the main trunks to prevent discharge of dirt, dust, suspended particulate matter, etc., into the areas upon restart of the air handling units.

I. The Contractor shall inspect for and remove all accumulations of grease, oil, lint and other materials resulting from leakage, seepage or drippage from ducts, plenum chambers, fans, fan housings, air handling units, etc., from floors, walls, ceilings and other surfaces where such deposits are observed.

J. When performing work in known or suspected explosion hazard areas the Contractor shall use only UL approved explosion proof electrical equipment and appliances conforming to the application provisions of the National Electrical Code. All tools, cutting devices, brushes, scrapers and similar devices and equipment used in known or suspected explosion hazard areas shall be constructed exclusively of non-ferrous materials.

K. Thirty working days prior to the start of scheduled work, the Contractor shall provide the COR with the Material Safety Data Sheet (MSDS) for each cleaning agent and substance proposed to be used in the performance of required cleanings.

L. The Contractor shall not, under any circumstances bring to, or use on the station any detergent, solvent, de-carbonizer or any other substance or agent that possesses flammable, combustible, toxic and/or explosive properties.

M. Contractor shall not under any circumstances move, adjust or tamper with duct balancing dampers in any duct systems. Care will be taken while removing dirt and debris so that damper does not move from its set position.

4. LOCATION AND FREQUENCY OF SERVICES:

A. Contractor shall perform one cleaning during each contract period (annually) of the complete Kitchen Hoods and Exhaust, Canteen Hoods and Exhaust, and Air Handling Unit (AHU) 15 including associated ductwork. (See Attachment A, B and C)

B. The building is sectioned into three sections: Section #1, Section #2 and Section #3. Sections are identified on Attachment B (drawings) as Section #1, Section #2 and Section #3. Contractor shall annually perform cleaning of 1/3rd of the buildings’ air handlers, supply, return, exhaust, air fan systems and associated return, outdoor air, and exhaust duct work. AHU Supply Ductwork downstream of final filters is not included. The work for specific areas is to be coordinated with the COR. In the event that portions of a section are deemed unavailable equivalent work areas may be substituted in their place. (See attachment A, B and C.)

One of each of the three sections will be inspected and cleaned during specific contract year. See attachment A for schedule and equipment to be inspected and cleaned. Each section’s inspection and cleaning shall include all ductwork, grills, diffusers, fan assemblies, blower units, coils, and air filters associated with that section.

5. DESCRIPTIONS OF REQUIRED CLEANING SERVICES:

A. AIR HANDLING UNIT SUPPLY, RETURN AND EXHAUST AIR FAN SYSTEMS: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified duct work system including all smoke/fire dampers, volume dampers, Variable Air Volume boxes, mixing boxes, turning vanes, splinter vanes, baffles, duct mounted heat exchangers. All work must be accomplished under a negative pressure.

1. Ductwork for associated air handling units, Energy Recovery Ventilators (ERV) AHU exhaust systems and air

2. Fan systems shall be included in this work

B. KITCHEN EXHAUST SYSTEMS: Industrial vacuum cleaning, high pressure air agitation cleaning, wiping, and scraping as appropriate of the complete interior surfaces of each specified duct work system including all smoke/fire dampers, volume dampers, Variable Air Volume boxes, mixing boxes, turning vanes, splinter vanes, baffles and duct mounted heat exchangers. If saponifying powders or compounds are used to facilitate grease removal, such powders and/or compounds must be completely removed so that the interior surfaces of the exhaust ducts are exposed to the bare metal at the completion of each cleaning. Additionally, cleaning of kitchen exhaust systems must include scraping and manual cleaning with an approved chemical or detergent and water solution of the exposed metal surfaces of all canopy hoods, range hoods and dish washing machine hoods.

C. GRILLS, VENTS AND DIFFUSERS: Removal, manual cleaning with an approved detergent and water solution, complete coating with an approved anti-static solution and proper reinstallation. Brushing, wiping and compressed air cleaning as appropriate of all ceiling tiles within a three-square foot area of each ceiling mounted grill, vent and diffuser.

D. FAN ASSEMBLIES, BLOWER UNITS, AIR HANDLING UNITS AND AIR CONDITIONING UNITS: Vacuum cleaning, brushing and manual washing with an approved chemical solvent as appropriate of all specified assemblies and units including all air inlets, discharge outlets, structural frame assemblies, braces, supports, housings, fan blades, floats, shafts, louvers, baffles, dampers and pulleys.

E. COILS: Low volume, low pressure power washing with an approved odorless, disinfecting chemical and water solution cleaning as appropriate of all heat exchange, reheat coils of all specified air handling units and air conditioning units. Coil drip pans and drains shall be manually cleaned with an approved odorless chemical and water solution and be thoroughly flushed with clean water to ensure proper drainage.

F. FAN COIL UNITS: Brushing and vacuum cleaning of the coil; spraying of the coil with a properly diluted solution of Detergent and water; and manual cleaning with a properly diluted Detergent and water solution of the trough, drain, grill and interior surfaces of the housing assembly. Fan coil unit motor and switches shall be inspected by the contractor for proper operation. Inoperable and/or defective switches and motors shall be noted on the contractor's daily service reports as detected.

6. INSPECTION SERVICE:

A. The Contractor and the COR shall review the current inspection and maintenance records available on the equipment. The Contractor shall be responsible to submit a planned work schedule and a Quality Control Program to the COR for approval with the signed agreement as outlined in Paragraph 8. Upon completion of each visit or service performed, the Contractor shall submit a documented report to the COR as detailed in Paragraph 7 and document any discrepancies, system impairments and recommendations. Note: The quality control program must include before and after pictures of duct system.

B. The Contractor shall inspect each hood, exhaust and duct exhaust system in accordance with (hereinafter IAW) NFPA Standard 96, Occupational Safety and Health Administration (OSHA), American Society for Testing and Materials publications, Conformance Standards and the manufacturer’s instructions.

C. Contractor shall perform operational tests, cleaning and inspections on hoods and duct exhaust systems according to the NFPA Standard 96 and manufacturers’ listed procedures.

D. Contractor shall perform all work in strict accordance with the highest safety standards and applicable codes to eliminate the possibility of damage to installed machinery, equipment and building structures. All equipment that is required to be shut down for inspection and cleaning shall be coordinated with the COR prior to any work being performed. Lock Out Tag Out shall be utilized in accordance with OSHA guidelines.

7. DOCUMENTATION/REPORTS:

1. A Daily Report shall be given to the COR after each work day is completed noting areas cleaned, hours worked and defects or discrepancies found during cleaning.

1. An electronic service report (ESR) final report shall be provided to the COR within two weeks upon completion of each visit along. One printed copy of the final ESR shall also be provided (mailed) in either a three-ring binder or ringed folder to the COR within 2 weeks of completed visit. Report shall include a detailed description of the process used including a complete list of acceptable cleaning agents. Report shall include but not be limited to manufacturer of products used, UL classification and a copy of any Material Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each final (ESR) report must, at a minimum, document the information listed below legibly and in complete detail. Failure to provide an electronic final ESR report could result in delay of payment. The final electronic (ESR) report shall include before and after pictures of cleaned duct work.

a. Name of Contractor.

b. Name of FSE who performs services.

c. Contractor service ESR number/log number.

d. Date, time (starting and ending), equipment downtime and hours on-site for service call.

e. VA purchase order number.

f. Identification of equipment to be serviced: ID number, manufacturers name, model and serial numbers, room location, and any other manufacturer's identification numbers.

g. Itemized description of serviced performed including location of access panels and document any discrepancies, system impairments and recommendations.

Before and after pictures of cleaned equipment and duct work.

h. Signatures of FSE performing the services and the VA employee who witnessed serviced described.

8. SERVICE DELIVERY SUMMARY:

The Contractor shall be responsible to remove all accumulations of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

95% of dirt, soot, dust, lint, grease, oily residue, food substances, debris and all other foreign matter from all specified systems and equipment.

9. QUALITY CONTROL:

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with the Conformance Standards and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. These procedures shall be included in the Contractor’s Quality Control Program (QCP). At a minimum; the Contractor shall develop quality control procedures that address the areas identified in Paragraph 9 and Paragraph 8, Service Delivery Summary. Contractor shall clearly define procedures, which will be used to complete the work and confirm the above meets the requirements of these specifications. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The Contractor’s QCP will be submitted with his/her signed quote per Section E.1 INSTRUCTIONS TO OFFERORS.

A. QUALITY ASSURANCE: The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

B. GOVERNMENT REMEDIES: The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for Contractor’s failure to correct nonconforming services.

10. HOURS OF OPERATION:

A. Normal hours of coverage are Monday through Friday from 7:00 am to 4:30 pm, excluding holidays however, all service/repairs will be performed 60% during late shift estimated to be between 1:00 pm and 10:00 pm and 40% during day shift defined as 7:00 am to 4:30 pm. Weekend work shall be done on day shift 7:00 am-4:30 pm unless otherwise requested or approved by COR or his/her authorized designee. All work must be completed within 80 hours (ten calendar days) of starting work.

B. Services will be performed annually. All work must be scheduled in advance with the COR on a mutually agreed upon date and time.

C. Federal Holidays observed by the VAMC are:

Independence Day

11. CONTRACTOR CONFORMANCE STANDARDS:

Where applicable, Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certifications.

A. All work under the provisions of this contract must be performed by experienced and properly trained personnel directly employed by the Contractor. The Contractor must assign a job superintendent who will supervise and be directly responsible for the accomplishment of the work and will physically remain at the job site at all times while required cleanings are being performed.

B. Contract service shall ensure that the equipment functions in conformance with the latest published edition of the applicable Environmental Protection Agency (EPA), NFPA-96, UL, OSHA, VA, The Joint Commission (JCAHO), state, local, federal and all applicable regulations for the work identified herein.

C. When performing work under the provisions of this contract the Contractor’s employees must strictly observe the requirements of all applicable Department of Veterans Affairs, U.S. Department of Labor Occupational Safety and Health Administration, U.S. and Michigan Environmental Protection Agencies and VA Medical Center rules, regulations and policies particularly those rules and regulations pertaining to fire safety, infection control, lock and tag out procedures and confined space entry.

D. Contractor employees are required to have completed OSHA 10 Hour Construction Training. OSHA 10 Cards shall be provided to the COR before work begins.

12. COMPETENCY OF PERSONNEL:

As required by 52.212-1, INSTRUCTIONS TO OFFERORS, Contractor is required to submit sufficient evidence of adequate equipment, facilities, and personnel required for this contract. The Contractor shall furnish the following information with the signed agreement:

A. Historical data regarding the number of years of experience that the Contractor has in performing the type of service specified.

B. Experience of personnel regularly employed on a full or part-time basis. Include training certificates and/or work experience. (i.e. Certifications received for specialized training, etc.)

C. The Contractor is required to furnish for evaluation purposes, names addresses and telephone numbers of three facilities for whom similar services have been furnished. Contractor’s list shall include other Government Agencies and/or hospitals/medical facilities of the type defined herein.

D. Contractor shall have an established business with an office and appropriate staff to accomplish the work specified. If the sub-Contractor(s) is used, the Contracting Officer must approve prior to commencement of work. The Contractor shall submit any proposed changes in sub-Contractors to the Contracting Officer for approval/disapproval.

E. Contractor shall provide proof that employees performing service under this contract have completed OSHA 10 Hour Construction Training. Copies of OSHA 10 Cards shall be required to be provided to the COR before work begins.

13. PROTECTION OF GOVERNMENT PROPERTY:

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the Contractor will be repaired and or replaced to the satisfaction of the VA at the Contractor’s expense.

During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

NOTE: ANY CHARGES CLAIMED MUST BE APPROVED BEFORE SERVICE HAS BEGUN. ANY ADDITIONAL WORK PERFORMED OR PARTS REPLACED (IF APPLICABLE) WITHOUT THE WRITTEN APPROVAL OF THE CO WILL BE PERFORMED OR FURNISHED AT THE CONTRACTOR’S EXPENSE.

15. MATERIAL SAFETY DATA SHEETS:

Prior to commencement of services the Contractor shall provide the material Safety Data Sheets to the COR in accordance with VA and OSHA regulations.

16. JOINT COMMISSION ON ACCREDITATION OF HEALTHCARE ORGANIZATIONS (JCAHO) REQUIREMENTS:

A. Contractor will attend a pre-work orientation meeting prior to the commencement of work on site. The VA will schedule this meeting and it will include discussion of the following topics: (VA will provide information to the Contractor regarding these topics and will document the meeting)

· Fire and Safety

· Infection control

· Disaster procedures

· Security

B. The Contractor will be responsible to ensure that Contractor employees coming to the work site will receive the information required above.

C. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (NOV 2021) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm The following clauses are incorporated by reference:

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 30 calendar days prior to the contract’s performance period end. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 5 calendar days prior to the contract’s performance period end; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract’s performance period end. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years. (End of Clause) C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITIONS OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X_ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

___ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.] ___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

_X_ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

_X_ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-73, Economic Price Adjustment—State Nursing Home Care for Veterans.

___ 852.216-74, Economic Price Adjustment—Medicaid Labor Rates.

___ 852.216-75, Economic Price Adjustment—Fuel Surcharge.

___ 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements.

___ 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (JUL 2019 DEVIATION) ___ 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

___ 852.222-70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

___ 852.228-70, Bond Premium Adjustment.

__ 852.228-71, Indemnification and Insurance.

___ 852.228-72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

_X_ 852.232-72, Electronic Submission of Payment Requests.

___ 852.233-70, Protest Content/Alternative Dispute Resolution.

___ 852.233-71, Alternate Protest Procedure.

___ 852.237-70, Indemnification and Medical Liability Insurance.

___ 852.246-71,Rejected Goods.

___ 852.246-72, Frozen Processed Foods.

___ 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

_X_ 852.270-1, Representatives of Contracting Officers.

___ 852.271-72, Time Spent by Counselee in Counseling Process.

___ 852.271-73, Use and Publication of Counseling Results.

___ 852.271-74, Inspection.

___ 852.271-75, Extension of Contract Period.

_X_ 852.273-70, Late Offers.

___ 852.273-71, Alternative Negotiation Techniques.

___ 852.273-72, Alternative Evaluation.

___ 852.273-73, Evaluation—Health-Care Resources.

_X_ 852.273-74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

___ 852.237-74, Nondiscrimination in Service Delivery.

(End of clause)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION)

(a) This solicitation includes 52.219-6 Notice of Total Small Business Set-Aside and 52.219-14 Limitations on Subcontracting

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor’s offices where the Contractor’s business records or other proprietary data are retained and to review such business records regarding the Contractor’s compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.7 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) (DEVIATION)

(a) This solicitation includes the clause: 852.215-70, Service-disabled Veteran-owned and Veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor’s business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of clause)

C.8 852.219-77 VA NOTICE OF LIMITATIONS ON…