36C25220Q0299-021.docx

36C25220Q0299 Contract Opportunity Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice H363 Fire Alarm Server Move and Support 53214-1476 36C25220Q0299 04-30-2020 N 561621 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Lori Eastmead Tomah VA Medical Center 500 E. Veterans Street Tomah, WI 54660-3105

USA

Lori.Eastmead@va.gov Government Email Fire Alarm Server Move an Support

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

676-20-1-559-0006 36C25220Q0299 04-1 -2020

EASTMEAD,LORI

414-844-4840 04-30-2020 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X 561621 $22 Million N/A X 36C252 Tomah VA Medical Center Department of Veterans Affairs 500 E Veterans Street Tomah WI 54660-3105 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 X See CONTINUATION Page Update the existing Farenhyt fire alarm server located at the Tomah VA Medical Center with the Alarm Center Monitoring and Dispatch Module UL with multi-user software and license (see Performance Work Statement).

See CONTINUATION Page 676-3690162-559-854100-2543 010055590 X X X one Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name) ______________________________________ (Address) ______________________________________ (City-State-Zip) ______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: LORI EASTMEAD, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33 -- Payment by Electronic Funds Transfer--System for Award Management.

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. UPON ACCEPTANCE OF SERVICE

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://Tungsten-Network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com http://VA.Registration@Tungsten-Network.com/

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

INVOICES:

Payments shall be made monthly in arrears upon receipt of a properly prepared invoice.

In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Offers may be submitted by EMAIL ONLY to the address in block 9. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation

AUTHORITY:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13 Simplified Acquisition Procedures in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

SPECIAL NOTES:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than APRIL 23, 2020, AT 9:00AM LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

SITE VISIT: The site visit shall be held on APRIL 21, 2020 AT 9:00AM Local Time. Offerors must notify Craig Franks, 608-372-1730, prior to the site visit date if planning to attend. The safety and health of our Offerors, Veteran Patients and VA Staff is crucial and arrangements shall be made to remain in compliance with social distancing.

Offerors shall inspect the site to fully inform themselves of the nature of the work and the conditions under which the work is to be performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials or performing any of the work that may be required to complete the work in strict accordance with the true intent and meaning of the specifications without additional cost to the VA. Offerors must expect delay upon arrival at the Tomah VA Medical Center for COVID 19 screening. It is the responsibility of the Offeror to plan accordingly. Upon completion of the screening process, Offerors must contact Craig Franks, 608-372-1730 for notification of arrival and further instruction for safety during the visit.

SPECIAL NOTICE: COVID 19 (CORONA VIRUS): Due to the current pandemic, offerors must be able to meet the screening policy currently in effect at the Tomah VA Medical Center. Offerors must be able to answer “NO” to the following questions;

· Do you have a fever?

· Do you have a sore throat?

· Do you have a new onset cough in the last 21 days?

· Do you have a new onset of shortness of breath in the last 21 days?

· Have you traveled outside of the US in the last 14 days?

SECURITY & PRIVACY CONTROL:

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor’s rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

PERFORMANCE WORK STATEMENT (PWS)

FIRE ALARM SERVER UPGRADE, CLIENT MOVE AND SUPPORT

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide two new fire alarm client(s) and one new fire alarm server upgrade and follow on support and staff training for the Tomah VAMC (VA Medical Center). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide two new fire alarm system monitoring software client(s) and server upgrade and follow on support for the Tomah VAMC as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The following items describe in in more detail the existing fire alarm system that is currently located and operating on the Tomah VAMC Campus;

1.2.1 The Tomah VAMC is the AHJ (Authority Having Jurisdiction) and therefore not regulated or certified by any other Agencies or Regulating Bodies as defined in NFPA (National Fire Protection Association) 72.

1.2.2 The Tomah VAMC’s current fire alarm monitoring system meets the following codes;

1.2.3 The Tomah VA Medical Center currently has an existing fire alarm server located in B32 main level server room. This server is currently running on Windows Server 2008.

1.2.4 There is a fire alarm client workstation located in B36, the Facilities Fire Station, along with two AES Corporation®, Intellinet, 7705, DACR (Digital Alarm Communicator Receiver) receivers. These receivers are linked to the fire alarm server through Cat 6 ethernet network connections and communicate with the rest of the fire alarm system via two wireless IP (Internet Protocol) links and have no other devices, virtual or otherwise, connected to them. These IP links are in the ceiling of the structure of B36, are accessible from extension and step ladders. Both AES Corporation®, Intellinet, 7705, DACR receivers and the IP links are maintained by the Tomah VAMC Electronics Mechanic staff and replacement and repair of these units is not in this contract. At this time, there are no known latent defects on the two AES Corporation®, Intellinet, 7705, DACR receivers that would impact the completion of all work defined in this PWS. This fire alarm client workstation is currently running on Windows 7.

1.2.5 The signal transmission formats currently received by the AES Intellinet DACR’s from the RF transceivers is a point-by-point contact ID format.

1.2.6 All information transmission to and from the AES Corporation®, Intellinet, 7705, DACR receivers is transmitted over the network, starting with Cat6 ethernet cable from the receiver to a switch in B36, then over fiberoptic cable to a switch in B32, and then Cat6 to the fire alarm server.

1.2.7 The virtual machine/server application software currently in use at the Tomah VAMC is vSphere.

1.2.8 The Contractor will not be provided with any network user administrative rights or credentials for remote access to any server/client system for the purposes of installing and configuring any fire alarm server applications or software. There will be provisions in place that will allow the Contractor to complete needed installation and configuration and they are as follows;

1.2.8.1 “Escorted” remote access via WebEx, DameWare or similar software and will require the Contractor to be monitored by Tomah VAMC Electronic Mechanics staff.

1.2.8.2 The option above will apply to any and all access for ongoing support for the existing and new fire alarm system after server move and client installation, all system testing and software updates & configuration.

1.2.9 The new fire alarm system software shall ride and operate on a Windows Server 2016, with any new workstation/client to operate on Windows 10. All server and client operating systems will be VA provided and VA installed on both server and client/workstations. Terminal Servers will not be purchased or used by the Tomah VAMC for this fire alarm system.

1.2.10 All software that is to be loaded (via the internet, FTP (File Transfer Protocol) Sites, USB (Universal Serial Bus) sticks, NAS (Network Attached Storage) drives, Optical Drives, etc.) onto the Tomah VAMC network will have to follow the MDPP (Medical Device Protection Program) process. This process scans the software on a dedicated, standalone computer, performed by Tomah VAMC Staff, prior to introduction onto the VA network.

1.2.11 There are 27 fire alarm panels located throughout the Tomah VAMC campus located in several main clinic and administrative buildings as well as several outbuildings. Please see Attachment A – Tomah VA Campus Map, for a detailed representation of all existing building locations.

1.2.12 The existing fire alarm system software applications, hardware, alarm panels, receivers, IP links and all associated components are currently compliant with NFPA 72.

1.2.13 See Technical Exhibit 4 – Equipment Photographs, for images of both AES Corporation®, Intellinet 7705 DACR receivers and of both IP links for image details of this equipment.

1.3 Scope: The Contractor will provide all required services that are necessary to install a new fully functional, NFPA 72 compliant fire alarm monitoring system, additional fire alarm monitoring system software on two (2) new Government provided client workstations and one new Government provided virtual or physical server, all current and up to date fire alarm monitoring system server software and server software updates and patches, any necessary fire alarm server system change over services, system startups, testing of new equipment functionality and all Tomah VAMC staff training as defined in Section 5 of this PWS.

1.4 General Information

1.4.1 Recognized Holidays: The Contractor will not be required to perform services on any Federal Holidays, as listed below;

1.4.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am through 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.3 Place of Performance: The work to be performed under this contract will be performed at the Tomah VA Medical Center, Tomah, WI. 54660.

1.4.4 SECURITY:

1.4.4.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR (Contracting Officers Representative), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.6 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager, Alternate Contract Manager and site Project Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of 8:00 am to 4:30 pm CST, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Contract Manager and Alternate Contract Manager must have at least three years of experience in managing contracts that have in the past provided similar services as those that are defined in this PWS. The site Project Manager shall have at least a minimum of three years of experience managing, implementing and executing onsite contracts in the past that have provided the same type of service as defined in this PWS.

1.4.7 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contractor personnel will be required to obtain, and wear required badging during the performance of this service.

1.4.8 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.9 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the seven (7) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.8. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.9. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.10 vSPHERE. Server virtualization software product.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide all required Tomah VAMC staff oversite and escorted staffing presence with Contractor staff in sensitive IT (Information Technology) areas, such as IT server rooms and closets, during the installation, startup, configuration and testing phases of fire alarm server system installation services. Additionally, the Government shall provide escorted monitoring of Contractor staff during all remote access times via WebAcess, or similar software during execution of all services for the life of this contract. The Tomah VA Fire Department will provide all necessary staffing for required fire watch as needed/required at any point during execution of this contract if fire alarm system is offline while Contractor is performing services under this contract. Contractor shall provide a minimum of 48 hours’ notice to contract COR and Tomah VA Fire Department before any fire alarm system shutdowns.

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Services: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Equipment: Soft key or USB software key/dongle, fire alarm system software license.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide services necessary to perform a fire alarm server upgrade, client upgrade and move and follow on support for the Tomah VAMC. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to upgrade the fire alarm server software, install fire alarm monitoring software, startup and test fire alarm system to include the new client workstation and fire alarm monitoring software for the Tomah VA Medical Center (Facility) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

5.1.2 All new fire alarm monitoring systems software application(s) and installation shall meet the following codes;

5.1.3 All fire alarm monitoring software shall have the following optimizations for server performance;

5.1.3.1 Monitoring service alerts after 90 second threshold if workstation loses connection to server.

5.1.3.2 Monitoring service that tracks disk, CPU and network utilization. Alerts if utilization averages (previous 15 minutes) above 80%.

5.1.3.3 Password aging, (6) minimum characters, no simple passwords (1 alpha and numeric character required).

5.1.3.4 New sound alerts when signal appears in the Pending Windows and if a signal stays in Pending for 90+ seconds.

5.1.3.5 Quick log alerts, runaway signal condition alerts, and higher priority signal alerts while processing a signal.

5.2. Base Year Services:

5.2.1 Provide and install all required fire alarm monitoring system multi-user software with license, configure and test, on VA provided fire alarm Server, with all required fire alarm server functions in B32, Rm. 110, IT server room. Server can be either physical or virtual based depending on the Contractors fire alarm software requirements. Fire alarm server and client shall be compatible with the Honeywell, Silent Knight® fire alarm panels, devices and system hardware as well as AES Corporation® wireless alarm radio equipment and devices. Silent Knight® Fire alarm panel models on the Tomah VA Campus are #5820, IFP1000, IFP2000 and 300. All fire alarm monitoring software shall be VHA TRM (Technical Reference Model) approved and shall be UL (Underwriters Laboratory) -1981 approved.

5.2.2 Copy all existing fire alarm data points/database from existing fire alarm server located in B32, Rm. 110, IT server room. Transfer all copied data points on to new fire alarm server.

5.2.3 Install all required fire alarm monitoring system software, configure and test, on VA provided fire alarm client station in Bldg. 407, Rm. 1714, Police and Security Monitoring Station. Fire alarm client shall be compatible with the Honeywell, Silent Knight® fire alarm panels, devices and system hardware as well as AES Corporation® wireless alarm radio equipment and devices.

5.2.4 Install all required fire alarm monitoring system software, configure and test on new VA provided client workstation located in B36, Rm. 112. Provide all necessary service for new fire alarm client startups, configuring and testing.

5.2.5 A rate of 10% of all fire alarms signals will need to be tested, from all monitored buildings upon completion of the installation of the fire alarm monitoring system on the server/client environment. Testing shall have verification of a single discrete alarm, single discrete trouble and single discrete supervisory condition. NFPA 72 alarm reporting times shall be required and verified. No local fire alarms will need to be transmitted beyond the Tomah VAMC’s campus. Contractor shall generate a report of all testing. See Technical Exhibit 2, Deliverables Schedule.

5.2.6 Contractor shall provide all training, documentation and maintenance services related to new fire alarm software installations. Training shall include System configuration and training services which will include travel costs and expenses for required certified Technicians to perform said services. Training dates, times, durations shall be coordinated with contract COR. There will be approximately Fifteen Tomah VAMC Staff. There will be no additional, ongoing training included as part of this contract. All training shall take place during normal business hours.

5.2.7 Contractor shall provide and install new audible alarm, with all related assemblies, in the firetruck bay, at the Tomah VAMC Fire Department, B36.

5.2.8 The following equipment shall be assembled, onsite and ready for software installation, configuration, testing and service. Equipment shall be furnished by the Government.

5.2.8.1 All required fire alarm physical server hardware and Server operating system (OS), in the form of Windows Server 2016, if a physical server is required by the Contractors specific fire alarm server software installation as defined in this PWS.

5.2.8.2 A virtual server, if a virtual server is required by the Contractors specific fire alarm server software installation as defined in this PWS. Virtual server configuration shall be in the form of vSphere.

5.2.8.3 All required physical hardware and operating system software, in the form of Windows 10, for fire alarm client workstations as defined in this PWS.

5.3 Option Year Services:

5.3.1 The contractor shall provide software updates and upgrades as required in each option year.

5.3.2 The contractor shall provide 24-hour technical support via telephone for emergencies, 365 days a year with a call back time from Technical Support of two hours or less.

5.3.3 The contractor shall provide access to private support portal via the internet on an interactive technical support web forum with incident tracking information. Support portal shall include all the latest program and software updates, program update logs and technical notes, available for immediate download.

PART 6

TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1 Technical Exhibit 1 – Deliverables Schedule

6.2. Technical Exhibit 2 – Tomah VA Campus Map

6.3 Technical Exhibit 3 – Equipment Photographs

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

One (1) each per individual who received training.

Hardcopy and in PDF digital format.

Contract CO and COR.

PRICE/COST SCHEDULE

BASE YEAR: TIME OF AWARD – APRIL 30, 2021

Provide all parts, equipment, material, labor and supervision including travel costs, to install the Alarm Center, Monitoring and Dispatch Module ULr multi-user, UL-1981 approved, software, with license, on the VA provided server equipment or Virtual Server.

OPTION YEAR ONE: MAY 1, 2021 – APRIL 30, 2022

Support/service for the Fire alarm server

OPTION YEAR TWO: MAY 1, 2022 – APRIL 30, 2023

Support/service for the fire alarm server

OPTION YEAR THREE: MAY 1, 2023 – APRIL 30, 2024

Support/service for

OPTION YEAR FOUR: MAY 1, 2024 – APRIL 30, 2025

Support/service for

TOTAL BASE PLUS ALL OPTION YEARS $ _______________________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User…