36C25220Q0072_1.docx

36C25220Q0072

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25220Q0072 09-21-2020

EASTMEAD,LORI

414-844-4840 09-28-2020

9:00 AM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476 X X 561621 $22 Million N/A X 36C252 Clement J. Zablocki VA Medical Center Department of Veterans Affairs 5000 W. National Avenue Milwaukee

WI

53295-0001 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee

WI

53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 877-353-9791 512-460-5540 X See CONTINUATION Page Inspection, testing and maintenance of water-based fire protection systems for the Clement J. Zablocki VA Medical Center, 5000 W. National Avenue, Milwaukee, WI.

THIS SOLICITATION IS FOR SERVICE DISABLED SMALL BUSINESSES

ONLY!!

See CONTINUATION Page 695-3600162-6131-850300-2514 0100401X1 X X one Lori Eastmead Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: LORI EASTMEAD, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm-fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Lori.Eastmead@va.gov no later than SEPTEMBER 24, 2020 AT 12:00 NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties

7. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

8. SITE VISIT: It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. The site visit shall be held on SEPTEMBER 23, 2020 AT 9:00am LOCAL TIME. Interested vendors are to report to Building 70, Room E250. Offerors shall inspect the site to fully inform themselves of the nature of the work and the conditions under which the work is to be performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials or performing any of the work that may be required to complete the work in strict accordance with the true intent and meaning of the specifications without additional cost to the VA. Offerors shall expect delay upon arrival at the Clement J. Zablocki VA Medical Center for COVID 19 screening. It is the responsibility of the Offeror to plan accordingly. Upon completion of the screening process, Offerors shall contact Cindy Luker, 414-384-2000 x46488 upon arrival for further instruction to ensure safety during the visit.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES FOR PURPOSES OF THE SITE VISIT.

SPECIAL NOTICE: COVID 19 (CORONA VIRUS): Due to the current pandemic, offerors shall be able to meet the screening policy currently in effect at the Clement J. Zablocki VA Medical Center. Offerors screening positive shall not be allowed to enter. Offerors must be able to answer “NO” to the following questions;

· Do you have a fever?

· Do you have a sore throat?

· Do you have a new onset cough in the last 21 days?

· Do you have a new onset of shortness of breath in the last 21 days?

· Have you traveled outside of the US in the last 14 days?

9. PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192 is applicable the Contractor, in conjunction with the Contracting Officer Representative (COR), is responsible in ensuring that all aspects of this directive are implemented.

10. SECURITY & PRIVACY CONTROL: The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

STATEMENT OF WORK

Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, Commercial Cooking Fire Protection Systems, Portable Fire Extinguishers, and Fire Alarm Systems at Clement J. Zablocki VA Medical Center Milwaukee, Wisconsin

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide inspection, testing, and maintenance of water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishing equipment, and fire alarm and detection systems at Clement J. Zablocki VA Medical Center, 5000 W. National Avenue, Milwaukee, WI. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishers, and fire alarm systems at Clement J. Zablocki VA Medical Center as defined in this Statement of Work (SOW) except for those items specified as Government furnished services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Clement J. Zablocki VA Medical Center (VAMC), operated by the Veterans Health Administration (VHA), United States Department of Veteran Affairs (VA), is a campus consisting of healthcare, ambulatory healthcare, domiciliary, business, storage, and industrial occupancies that support the Administrations mission of providing quality healthcare to the nation’s veteran population. VA policy is to design and maintain facilities in compliance with the most recent edition of NFPA 101. VAMC programs are accredited by the Joint Commission, which required detailed documentation of inspection, testing, and maintenance of life safety features.

1.3 Objectives:

· Water-based fire protection systems are inspected, tested, and maintained in accordance with NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

· Commercial cooking fire protection systems are inspected, tested, and maintained in accordance with NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations; and NFPA 17A, Standard for Wet Chemical Extinguishing Systems.

· Portable fire extinguishers are inspected, tested, and maintained in accordance with NFPA 10, Standard for Portable Fire Extinguishers.

· Fire alarm systems are inspected, tested, and maintained in accordance with NFPA 72, National Fire Alarm and Signaling Code.

1.4 Scope: Inspection, testing, and maintenance (ITM) of water-based fire protection systems, commercial cooking fire protection systems, portable fire extinguishers, and fire alarm systems. Services include ITM of automatic sprinkler systems and associated hose valves; fire hydrants and private service fire mains; kitchen exhaust hood fire suppression systems; kitchen cooking equipment wet chemical extinguishing systems; portable fire extinguishers; and fire alarm systems. Delivered products include written reports of ITM results with itemized inventories and individual pass/fail/not tested results in both paper and electronic formats.

1.5 General Information:

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control (QC) program to ensure services are performed in accordance with this Statement of Work (SOW). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A Quality Control Plan (QCP) is to be provided, with the Contractors quote. Three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC program.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary.

1.5.3 Hours of Operation: The Contractor is responsible for providing services, between the hours of 7:00 a.m. and 3:30 p.m. Central Time, Monday thru Friday, except Federal holidays (see below) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. VA may consider allowing work outside of the above-listed hours of operation for the convenience of the Government.

1.5.3.1 Emergency Services: The Contractor shall respond on-site within 4-hours (24 hours daily, 7 days weekly, 365 days yearly) for emergency work related to ITM to restore systems to an operational status. This includes but is not limited to resetting dry pipe sprinkler systems, pre-action sprinkler systems, wet pipe sprinkler systems, fire alarm systems, and wet-chemical extinguishing systems that malfunction as a result of ITM work.

1.5.4 Place of Performance: The work to be performed under this contract shall be performed at Clement J. Zablocki VA Medical Center campus, located at 5000 West National Avenue, Milwaukee, Wisconsin 53295.

1.5.4.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.4.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.4.2.1 In the event keys are lost or duplicated, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.5.4.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.4.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations (including electronic keypad codes) are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.5 Special Qualifications: The Contractor shall be responsible for ensuring all employees possess and maintain current certification during the execution of this contract. The Contractor shall be responsible for ensuring all employees possess and maintain current knowledge of most recent editions of all pertinent NFPA code regulations and all employees shall have at least five (5) years of hospital fire/suppression/alarm system I/T/M. Contractor shall have enough staffing to have up to eight (8) technicians on-site at one time to perform and complete I/T/M based on type of inspection.

ITM of Water-Based Fire Protection Systems:

· National Institute for Certification in Engineering Technologies (NICET): Inspection and Testing of Water-Based Systems Level III; AND

· State of Wisconsin: Automatic Fire Sprinkler Tester Registration; AND

· State of Wisconsin: Cross Connection Control Tester Registration.

ITM of Portable Fire Extinguishers:

· National Association of Fire Equipment Distributors (NAFED) Portable Fire Extinguisher Technician Certification, OR equivalent manufacturer certification approved by VA.

ITM of Commercial Cooking Fire Protection Systems:

· NICET: Special Hazards Suppression Systems Level I; AND

· National Association of Fire Equipment Distributors (NAFED) Pre-Engineered Kitchen Fire Extinguishing Systems certification, OR equivalent manufacturer certification approved by VA.

ITM of Fire Alarm & Detection Systems

· NICET: Fire Alarm Systems Level II

1.5.6 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.7 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m. Central Time, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.5.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties shall be required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. VA identification badges are required for all contractor employees working at the VA. Before beginning work on any project, all outside contractors shall obtain a VA contractor identification badge. The Contractor will complete the badge application and submit it to the COR, who will forward to the Police. The contractor shall stop at the Police ID office after approximately 2 business days to complete the badge application process (including fingerprinting and background checks). VA contractor badges are required for all contractors and consultants who will be onsite for more than 3 total days of the project. Temporary badges will be provided to the contractor for contractors onsite for less than 3 days. The outside contractor will supply the following information: location of work site, authorization, duration, and any pertinent information that is required.

1.5.9 Organizational Conflict of Interest: The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.11 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT SERVICES

3. GOVERNMENT SERVICES:

3.1 Services: The Government shall provide the following services:

· Weekly inspection of fire pump system

· Monthly inspection of automatic sprinkler system gauges

· Monthly inspection of automatic sprinkler system control valves

· Monthly fire pump no-flow condition testing

· Monthly owner’s inspections of wet chemical extinguishing systems

Contractor shall not be compensated or reimbursed for performance of the above inspections.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Materials. The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this SOW (inclusive) to include:

· Gaskets

· Seals

· Packing

· Lubricants

· Inspection & testing tags and hangers

· Fire alarm system batteries

· Labeling/identification materials

· Fusible links

· Wet chemical extinguishing system nozzle blow off caps.

· Aerosol test smoke

· Aerosol detector cleaners

· Extinguishing agents

· Extinguishing system activation cartridges

· Compressed gas for extinguishing equipment recharging

· Portable fire extinguisher service components

4.3 Equipment: The Contractor shall furnish ladders, hoses and fittings, alarm detector test equipment, etc. to meet the requirements under this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for the inspection, testing, and maintenance (ITM) of fire protection systems.

5.2 ITM of water-based fire protection systems:

· Gauges, including 5-year replacement

· Control valves

· Waterflow alarm devices

· Valve supervisory alarm devices

· Supervisory signal devices

· Hydraulic nameplates

· Hangers and bracing

· Pipe and fittings

· Spare sprinklers

· Informational signage

· Fire department connections

· Alarm valves, including 5-year internal

· Check valves, including 5-year internal

· Dry pipe valves, including 5-year internal, strainers, filters, and orifices

· Preaction/deluge valves, including 5-year internal, strainers, filters, and orifices

· Hose connections, including 3-year hose valve testing

· Fire pump system

· Backflow prevention assemblies

· Main drains

· Sprinklers, including 5, 10, 20, 50, and 75-year testing and/or replacement

· Obstruction investigation, including 5-year internal pipe and branch line inspection

· Private service fire main 5-year flow test

· Fire hydrants, including flow test

5.3 ITM of commercial cooking fire protection systems, including kitchen exhaust hoods and wet chemical extinguishing systems:

· Semiannual inspection and trip testing

· Replacement of fusible links

· Replacement of system nozzle blow off caps

· Hydrostatic pressure testing of wet chemical containers, auxiliary pressure containers, and hose assemblies; or replacement with equivalent current year manufactured replacements

5.4 ITM of portable fire extinguishers: (No area will be left without a fire extinguisher for more than 4-hours during service)

· Portable fire extinguisher 30-day inspections

· Annual maintenance, including updating master inventory data

· Periodic internal examination; or replacement (contractor’s cost) with equivalent current year manufactured replacements

· Periodic hydrostatic testing; or replacement with equivalent current year manufactured replacements

· Recharging discharged or under-pressured units

· Replacement of missing seals, tags, hose retainers

5.5 ITM of fire alarm systems and interfaces device:

· Control equipment

· Batteries, including battery load voltage testing and replacement of failed (performance or age) batteries

· Transient suppressors

· Fire alarm control unit trouble signals

· Fiber-optic cable connections

· In-building fir emergency voice/alarm communications equipment

· Remote annunciators

· Initiating devices, including sensitivity testing and cleaning

· Guard’s tour equipment

· Interface equipment

· Notification appliances

· Special hazard equipment

· Supervising station alarm system transmission equipment

· Releasing systems

· Alarm transmission equipment

· Emergency communications equipment

· Emergency control functions

· Identification labeling of initiating devices, where missing

· Identification labeling of notification appliances

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures:

· NFPA 101, Life Safety Code, 2018 Edition

· NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, 2017 Edition

· NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, 2017 Edition

· NFPA 17A, Standard for Wet Chemical Extinguishing Systems, 2017 Edition

· NFPA 10, Standard for Portable Fire Extinguishers, 2018 Edition

· NFPA 72, National Fire Alarm and Signaling Code, 2019 Edition

6.2 When NFPA 101, Life Safety Code is revised, the references above shall be revised to the editions referenced in the latest edition of NFPA 101.

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Fire Alarm System Data

7.4. Technical Exhibit 4 – Water-Based Fire Protection System Data

7.5. Technical Exhibit 5 – Wet-Chemical Extinguishing System Data

7.6. Technical Exhibit 6 – Portable Fire Extinguisher Data

NOTE: The information provided in Exhibits 3 through 6 is an approximation and shall not be considered complete.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

ITM reports are due within 5 days of completion of ITM. (email cindy.luker@va.gov)

ITM reports shall include date of inspection, building number, full list of devices testing, outcome/test result (pass/fail); if fail, indicate why and if corrected with date of correction and a summary sheet of deficiencies listing devices and failure cause.

All testing is required to be completed within time limits established in accordance with all applicable NFPA Code regulations from the date of the last ITM performed.

1st Quarter:

October Fire extinguisher inspection (monthly) All Buildings.

Kitchen hood suppression system testing (semiannual) Bldgs. 111, 123, 146, 147, 148

Fire alarm testing (annual) Bldgs. 7, 11

November Fire extinguisher inspection (monthly) All Buildings.

Fire department connection inspections (quarterly):

Bldgs 5, 6, 7, 11, 43, 70, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler hose valve inspection (quarterly):

Bldgs 43, 111

Sprinkler main drain testing (quarterly):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler waterflow alarm inspection & testing (semiannual):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler valve tamper switch inspection & testing (semiannual):

Bldgs 4, 5, 6, 7, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

December Fire extinguisher inspection (monthly) All Buildings.

Fire alarm testing (annual):

Bldgs 123, 150

2nd Quarter January Fire extinguisher inspection (monthly) All Buildings.

Fire alarm testing (annual):

Bldg 111, Bldg 115, Bldg 152 (Parking Structure Lot 7)

Fire alarm notification of off-site responders (dialer) test (annual):

Bldg 111

February Fire extinguisher inspection (monthly) All Buildings.

Fire department connection inspections (quarterly):

Bldgs 5, 6, 7, 11, 43, 70, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler hose valve inspection (quarterly):

Bldgs 43, 111

Sprinkler main drain testing (quarterly):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Fire alarm testing (annual):

Bldgs 43, 144

March Fire extinguisher inspection (monthly) All Buildings

Fire alarm testing (annual):

Bldgs 17, 70, 109, 113, 115

3rd Quarter April Fire extinguisher inspection (monthly) All Buildings

Kitchen hood suppression system testing (semiannual) Bldgs 111, 123, 146, 147, 148

Fire alarm testing (annual):

Bldgs 5, 6

May Fire extinguisher inspection (monthly) All Buildings

Sprinkler supervisory signal testing (excl valve tampers) (annually):

Bldgs 5, 6, 7, 70, 111, 146

Fire department connection inspections (quarterly):

Bldgs 5, 6, 7, 11, 43, 70, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler hose valve inspection (quarterly):

Bldgs 43, 111

Sprinkler main drain testing (quarterly):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler waterflow alarm inspection & testing (semiannual):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler valve tamper switch inspection & testing (semiannual):

Bldgs 4, 5, 6, 7, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler inspection & testing (annual):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Fire hydrant inspection and testing (annual & 5-yr flow)

June Fire extinguisher inspection (monthly) All Buildings

Fire alarm testing (annual):

Bldgs 3, 4, 102

4th Quarter July Fire extinguisher inspection (monthly) All Buildings

Fire alarm testing (annual):

Bldgs 107, 108, 112

August Fire extinguisher inspection (monthly) All Buildings

Fire department connection inspections (quarterly):

Bldgs 5, 6, 7, 11, 43, 70, 102, 109, 111, 123, 144, 146, 147, 148, 150

Sprinkler hose valve inspection (quarterly):

Bldgs 43, 111

Sprinkler main drain testing (quarterly):

Bldgs 4, 5, 6, 7, 11, 43, 70, 97, 102, 109, 111, 123, 144, 146, 147, 148, 150

Fire alarm testing (annual):

Bldgs 20, 97, 146, 151, 152 (Parking Structures)

September Fire extinguisher inspection (monthly) All Buildings

Fire extinguisher maintenance (annual) All Buildings

Fire alarm testing (annual):

Bldgs 147, 148

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Inspection, testing and maintenance of water-based fire protection systems, fire alarm systems, wet-chemical extinguishing systems, and portable fire extinguishers Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

Inspection, testing and maintenance fire alarm systems, wet-chemical extinguishing systems and portable fire extinguishers.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

Inspection, testing and maintenance fire alarm systems, wet-chemical extinguishing systems and portable fire extinguishers.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

Inspection, testing and maintenance fire alarm systems, wet-chemical extinguishing systems and portable fire extinguishers.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

Inspection, testing and maintenance fire alarm systems, wet-chemical extinguishing systems and portable fire extinguishers.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the…