36C25218Q0317-00003001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 70

556-18-2-5001-0003

36C25218Q0317 12-15-2017

GREENFIELD,NAQIKAH 224-610-3283 12-27-2017

10:00AM

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

3001 Green Bay Road

Building 1, Room 326

North Chicago IL 60064-3048

X 100

X

561710

$11 Million

X

N/A

X

36C252

Department of Veterans Affairs

Captain James A. Lovell

Federal Health Care Center (FHCC)

3001 Green Bay Road

North Chicago IL 60064-3048

36C252

See Block 9

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

Pest Control Services at the Captain James A. Lovell Federal

Health Care Center (FHCC) in North Chicago, IL in accordance with the Statement of Work.

Service Contract Labor Standards Apply

DOL WD 15-4395 (Rev. 4), dated 7/25/2017

100% Veteran Owned Small Business Set-Aside

See CONTINUATION Page

556-3680169-5001-756400-2542 070056100

X X

X 1

Paul M. Seivert

Contracting Officer

36C25218Q0317

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011)

B.3 PRICE/COST SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) . 26

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.8 VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS

SET-ASIDE (JUL 2016)(DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.10 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 DEPARTMENT OF LABOR WAGE DETERMINATION

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

E.2 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.3 52.212-2 EVALUATION--COMMERCIAL ITEMS

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: __________________________________ (Contractor’s Name)

__________________________________ (Address)

__________________________________ (City-State-Zip)

__________________________________ (Point of Contact/Title)

PHONE NUMBER: __________________________________

FAX NUMBER: __________________________________

E-MAIL ADDRESS __________________________________

DUNS NUMBER NO. __________________________________

FSS CONTRACT NO. __________________________________

b. GOVERNMENT: Paul M. Seivert, Contracting Officer

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)-North Chicago IL

3001 Green Bay Road

Building 1

North Chicago, IL 60064-3048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul. 2013)

3. INVOICES: Invoices shall be submitted in arrears upon inspection and acceptance of services in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

c. The invoice sent to Tungsten Network shall reference the vendor name and address, customer name, task order number, appropriate obligation/funding order number, description of services provided, unit price, the extended price, and the total invoice cost. Invoices shall also include any payment discount terms.

d. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov. Payments shall be made in arrears upon inspection and acceptance of services and upon receipt of a properly prepared invoice.

4. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

https://portal.ob10.com/Login.aspx mailto:vafsccshd@va.gov

AMENDMENT DATE

_A00001_________________ __ 12/22/2017__

_A00002_________________ __12/26/2017__

_A00003_________________ __12/27/2017__

Offers shall be submitted via e-mail to Naqikah.Greenfield@va.gov. A signed and dated 1449 must be included along with all other information requested herein by the due date and time. Offers must be received by the date and time specified in Block 8. CAUTION – Late submissions, Modifications and

Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Test Program for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

TYPE OF CONTRACT:

VA anticipates award of a negotiated Firm Fixed Price contract based on the contents of this solicitation.

This contract is subject to availability of VA funds. The successful contractor shall be responsible for requirements in accordance with the terms, conditions, provision and specifications of this contract for the period specified in the schedule.

SPECIAL NOTE:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any questions must be submitted in written form via e-mail to Naqikah.Greenfield@va.gov to the

Administrating Contracting Specialist no later than FRIDAY, DECEMBER 22, 2017 AT 1:00 PM CST.

Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 1 business day to all parties.

SITE VISIT:

It is strongly suggested that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. Participation in the site visit is not required to submit an offer. SITE VISIT IS SCHEDULED FOR THURSDAY, DECEMBER 21, 2017

AT 9:30 AM CST, RSVP VIA EMAIL TO THE CONTRACT SPECIALIST BY 5:00PM CST ON

WEDNESDAY, DECEMBER 20, 2017. THE SITE VISIT WILL BE HELD AT THE FOLLOWING

ADDRESS:

Captain James A. Lovell Federal Health Care Center (FHCC)

3001 Green Bay Road, Building 1 Lobby

North Chicago, Illinois 60064

Point of Contact: Naqikah Greenfield, Contract Specialist

Naqikah.greenfield@va.gov

(224) 610-3283

BASIS OF AWARD:

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the LOWEST PRICE, TECHNICALLY ACCEPTABLE pursuant to FAR 13.106. CONTRACTORS SHALL SUBMIT ADDITIONAL INFORMATION AS

REQUIRED IN ADDENDUM TO FAR 52.212-1 PAGES 49-52 INTRUCTIONS TO OFFERORS—

mailto:Naqikah.Greenfield@va.gov mailto:Naqikah.Greenfield@va.gov http://www.fbo.gov/ mailto:Naqikah.greenfield@va.gov

COMMERCIAL ITEMS AND GENERAL INSTRUCTIONS TO OFFERORS AT PAGES 46-52 IN

ORDER TO BE GIVEN FULL CONSIDERATION FOR AWARD.

CONTRACT ADMINISTRATION:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to task order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the order price to cover any increase in cost incurred thereof.

SECURITY & PRIVACY CONTROL:

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy

Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE

(JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Veteran-Owned Small Business Set-

Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest

Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE

BASE PERIOD: DATE OF AWARD THROUGH DECEMBER 31, 2018:

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

0001 Integrated Pest Management.

In accordance with the

Statement of Work and the

Terms & Conditions of Contract. 12 MO $___________ $_______________

OPTION YEAR ONE: JANUARY 1, 2019 THROUGH DECEMBER 31, 2019:

1001 Integrated Pest Management.

In accordance with the

OPTION YEAR TWO JANUARY 1, 2020 THROUGH DECEMBER 31, 2020:

2001 Integrated Pest Management.

In accordance with the

OPTION YEAR THREE: JANUARY 1, 2021 THROUGH DECEMBER 31, 2021:

3001 Integrated Pest Management.

In accordance with the

OPTION YEAR FOUR: JANUARY 1, 2022 THROUGH DECEMBER 31, 2022:

4001 Integrated Pest Management.

In accordance with the

GRAND TOTAL FOR BASE PERIOD AND ALL OPTION YEARS: $____________________

B.4 STATEMENT OF WORK

1. Description of Services: The Contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest

Management (IPM) plan at the James A. Lovell Federal Health Care Center in North Chicago, IL and its

Community Based Outpatient Clinics (CBOCs) in Evanston, IL, McHenry, IL and Kenosha, WI in a manner that will ensure the health and general well-being of patients, staff, and visitors. Services at the

CBOCs are only to remedy those insects brought in by patients and include, but are not limited to:

Bedbugs, Scabies, Lice, Roaches, Fleas, etc., on an individual on-call basis. IPM for the CBOC locations is the responsibility of the Building Manager and is not a requirement for this contract. IPM is a process for achieving long term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. The following types of pests are common on this campus, and their abatement should be specifically addressed in the IPM and used to determine workload:

ANTS, ARACHNIDS, ROACHES, BEDBUGS, WATERBUGS, SILVERFISH, BEETLES,

FLEAS, MOSQUITOES, CHIGGERS, FLIES, MOTHS, SCABIES, LICE OR OTHER

INSECTS: MICE, GOPHERS, RACCOON, FOX, RATS, SKUNKS AND OTHER

RODENTS, ALL BIRDS AND WATERFOWL.

Contractor shall also be responsible for the control of pigeons. This control may entail the use of traps/cages and live bait. Cages must be equipped with adequate food and water to sustain entrapped pigeons until removal by the Contractor. Removal shall occur at frequent intervals and the number of pigeons removed shall be reported to the Contracting Officer’s Representative (COR). Contractor will insure that they obtain appropriate Illinois Department of Natural Resources (IDNR) permit for the destruction of Canada goose nests and eggs.

It shall be the Contractor’s responsibility to remove and properly dispose of bee and wasp nests, and all birds and animals trapped/caught within the property of North Chicago FHCC.

1.1 Basic Services: The contractor shall develop an IPM plan for approval. The IPM plan will require approval by the Contractor’s Technical Representative, COR prior to implementation and is subject to the

COR and Contracting Officer’s (CO) approval. The Contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program.

Prospective contractors may review the installation’s historical records of pest activity and abatement actions, and survey facilities and grounds in order to develop a pest management plan. In developing the

IPM plan, the contractor should address continuous monitoring, pest response and removal procedures, record keeping, warranties, pest education and communication to hospital personnel to prevent pests and disease vectors, and to initiate bird control around the campus. The IPM approach should use targeted methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The IPM plan shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health

Administration (OSHA), and state/local regulatory guidance on pesticide storage, disposal and applications. Contractor shall submit their IPM plan for approval with the signed offer. IPM services plan required of the contractor shall include, but not be limited to the following tasks:

1.2 Tasks

1.2.1 Inspect to determine pest management measures are appropriate and required.

1.2.2 Recommend environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

1.2.3 Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pest (i.e.), insect electrocution devices, traps, caulking, air screens, etc. Collection and disposal of all pests collected per non-chemical methods.

1.2.4 Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

1.2.5 Control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

1.2.6 Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

1.2.7 Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

1.2.8 Control of stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.)

1.2.9 Control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

1.2.10 Control of pest birds and waterfowl (i.e., pigeons, sparrows, blackbirds, geese, etc.)

1.2.11 Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

1.2.12 Control of wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

1.2.13 Control of aquatic pests (i.e., mosquito larva/pupae, algae etc.).

1.2.14 Evaluation of control measures through follow-up inspections. Consist of all required control methods except fumigation.

2. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold

Develop and Comply with the Approved

IPM Plan.

Plan developed timely, submitted, and approved. Pests are under control. Typical household variety pests are not present.

Rodents and other vermin are aggressively controlled. All pesticides are mixed off base.

All pesticides are disposed of properly at an approved off base disposal area.

1.1. Customer complaints shall not

exceed the number specified in each performance threshold block listed in paragraph 2.1

2.1 Schedule of Buildings: The following is a list of buildings covered under this service contract:

Building 1, 3, 4, 5, 6, 7, 9, 11, 32, 36, 37, 42, 46, 48, 63, 66, 92, 131, 132, 133, 133CA, 133EF, 134, 135, 138, 139, 140, 146, 150-156, 187, 188, 190-192, 195, 215, 216 and 217, Tramway, Greenhomes 201, 202, 205, 206.

2.1.1 Performance Objective SOW Paragraph Performance Threshold

Develop and comply with the approved 1.1 Customer complaints shall not

IPM Plan for the following buildings: exceed five (5) per month.

Building 1 Admin 69,513 Sq Ft

Building 3 Admin 19,980 Sq Ft

Building 4 Admin 81,697 Sq Ft

Building 5 Admin 20,585 Sq Ft

Building 9 Admin 32,184 Sq Ft

Building 46 Admin 22,411 Sq Ft

Building 48 Admin 31,662 Sq Ft

Building 135 Admin 75,930 Sq Ft

Building 63 Storage 1,953 Sq Ft

Bldg 215/216/217 Storage 1,890/620/1,900 Sq Ft

Plan developed timely, submitted, and approved. Pests are under control. Typical household variety pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of properly at an approved off-campus area.

2.1.2 Performance Objective SOW Paragraph Performance Threshold

Develop and comply with the 1.1 Customer complaints shall approved IPM Plan for the not exceed eight (8) per month.

following Buildings:

*Building 6 Kitchen

*Building 66 Kitchen

*Building 131 Kitchen

*Building 133CA Kitchen

*Building 133CA Canteen Kitchen

*Square Feet is figured in as part of the total building square footage listed in paragraphs to follow.

pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of properly at an approved off-campus area.

2.1.3 Performance Objective SOW Paragraph Performance Threshold

IPM Plan for the following buildings: exceed five (5) per month.

Building 7 Domiciliary 55,559 Sq Ft

Building 11 Domiciliary 20,069 Sq Ft

Building 66 Domiciliary 53,022 Sq Ft pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of properly at an approved off-campus area.

2.1.4 Performance Objective SOW Paragraph Performance Threshold

IPM Plan for the following Buildings: not exceed four (4) per month.

Building 131 Hospital 131,797 Sq Ft

Building 133 Hospital 182,880 Sq Ft

Building 133CA Hospital

Building 133EF Clinic

Building 134 Nursing Home Care Unit 137,775 Sq Ft

Plan developed timely, submitted and approved. Pests are under control. Typical household variety pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of

2.1.5 Performance Objective SOW Paragraph Performance Threshold

IPM Plan for the following buildings: exceed two (2) per year.

Building 32 Electric shop 10,526 Sq Ft

Building 42 Engineer shop 550 Sq Ft

Building 36 Paint shop 1,800 Sq Ft

Building 92 Engineer shop 9,912 Sq Ft

Building 139 Electric switch shop 7,404 Sq Ft

Building 140 Transportation Office 850 Sq Ft

Building 37 & 146 Garage 4,782/2,2125 Sq Ft

Building 187 Telephone switchboard 1,570 Sq Ft

Building 188 Chiller Plant 10,200 Sq Ft

Building:

150-156 & 190-192 Emergency generators 115, 450, 450, 450, 450, 450, 450 &

1000, 1200, 1000 Sq Ft

Building 195 Parking Garage 1600 Sq Ft

Plan developed timely, submitted and approved. Pests are under control. Typical household variety pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of

2.1.6 Performance Objective SOW Paragraph Performance Threshold

IPM Plan for the following buildings: exceed two (2) per year.

Building 132 Gym/Swimming Pool 23,546 Sq Ft

Building 138 Supply Warehouse 21,130 Sq Ft

Plan developed timely, submitted and approved. Pests are under control. Typical household variety pests are not present. Rodents and other vermin are aggressively controlled. All pesticides are disposed of

AND ALL SUBSEQUENT BUILDINGS

2.2 Visits: A daily schedule will be established by the Contractor for all areas. There will be no limit to the number of visits required of the Contractor or his operators to maintain satisfactory control. The

Contractor will check-in daily with the COR, Monday through Friday (excluding approved holidays).

Other visits as deemed necessary by the Contractor to maintain control may be required. A schedule of service will be established to be completed primarily during normal working hours (7:00AM to 3:30PM) to the extent possible. A service schedule will be set up between the technician and COR on the first working day of the calendar quarter and will remain in effect until it is reviewed for accuracy and adequacy at the beginning of the next calendar quarter. Contractor will be given wide latitude to complete required weekly, quarterly, and yearly IPM programs according to location and scope of service provided.

Special projects shall consist of such tasks (but not limited to), the treatment of sub-basement, courtyards, tunnels, attics, penthouses and all other areas as listed throughout this solicitation that are deemed to need special attention during different intervals of this contract. These special projects shall be scheduled for

Friday as deemed necessary. Where construction projects are being conducted, the IPM may be modified/placed on hold. Recovery room and Surgery are located in Building 133. The treatment and performance of IPM may be accomplished either day or night as scheduled and agreed upon by the COR and Pest Control Operator. Arrangement for treatment of all closed buildings, or unoccupied areas in the listed group of buildings must be made in advance with the COR.

2.3 Emergency Call Back: Call back service shall be accomplished at no additional charge to the government. The Contractor shall within one (1) hour after receipt of notification by the Contracting

Officer or his/her designee, make contact with the COR or his designee to schedule Integrated Pest

Management (IPM) Services to correct the emergent condition. IPM service must be performed within two (2) hours of the emergent call for service. The designee after normal working hours will be the

Administrative Officer on Duty (AOD). Appropriate phone numbers to respond to the call-back will be provided by the COR along with a listing of alternate names and phone numbers.

2.4 Routine Call Back: The Contractor shall within twenty-four (24) hours after receipt of notification by the Contracting Officer, or his/her designee, and at no additional cost to the Government;

re-treat previously treated areas when inadequate control (as per specifications) was outlined. Contractor shall be called back at no additional charge to the Government for the re-treatment/continuation of treatment of a previously treated area, in the event of a re-infestation occurring within ten (10) days of initial treatment. On all treatments it will be the responsibility of the Contractor to provide documents stating that the treated areas are “clear” of pests and ready for patient/Admin use.

2.5 Operators: Operators shall report personally to the COR, or his/her designee’s office in Building

131, Room 1E, or Building 133, AOD’s office after hours or on holidays, on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. The Contractor will submit a written report of all activities during each visit, with the signature of the COR at the end of the week during normal work weeks, signifying that the work was done. A report will be filled out and signed by the AOD if the service was performed after hours or on holidays as a result of a call back. After signature, these reports will be brought back to the COR’s office, Building 131 Room 1E. At no time will a service not listed in this Contract be performed without written authorization by the Contracting Officer.

Services provided without written authorization from the Contracting Officer will be at no cost to the

Government.

2.6 Service Schedule:

Service is to be performed in accordance with the following schedule:

The contractor is required to come every work day Monday through Friday (excluding appropriate holidays) to the FHCC, North Chicago, IL. The following is a minimum service to be provided to a building and its frequency:

Building Building name/type Frequency of service

1 Administrative 1 time per year

3 Administrative 1 time per year

4 Administrative 1 time per year

5 Administrative 1 time per year

*6 Kitchen/Dining Weekly

7 Patient Care Weekly

9 Administrative 1 time per year

11 Patient Care Weekly

32 Engineering shop 1 time per year

36 Recycling/Carpenter Shop 1 time per year

37 Vehicle garage 1 time per year

42 Engineering shop 1 time per year

46 Administrative 1 time per year

48 Administrative 1 time per year

63 Storage 1 time per year

66 Patient Care Weekly

92 Engineering shop 1 time per year

119 Recycling shop 1 time per year

131 Patient Care Weekly

*131 Food Service areas Weekly

132 Gym/Swimming pool Weekly

133 Hospital Weekly

*133 Food Service areas Weekly

133CA Patient Care areas Weekly

*133CA Food Service areas including Canteen Weekly

133EF Patient Care Weekly

134 Nursing Home Weekly

135 Administrative/as needed 4 times per year

135 Child Care Center Monthly

138 Supply Warehouse 4 times per year

139 Electrical Switch Station 1 time per year

140 Transportation Office 1 time per year

146 Garage 1 time per year

150-156 & 190-192 Emergency Generators 1 time per year

187 Telephone Switchboard 1 time per year

188 Chiller Plant 4 times per year

195 Parking Garage 1 time per year

215-216-217 Switch gear 1 time per year

Tramway 1 time per year

Greenhomes 201,202, 205, 206 Patient Care Weekly

Penthouse/pipe chase/basements/sub-basement service will be included with the building.

* Food service areas are to be inspected weekly. Because pest control reports are disseminated to other areas of the hospital, all food service reports be documented on separate forms in addition to being listed on the CORs report.

2.7 Closed Buildings: Arrangements for treatment of all closed buildings, or unoccupied areas in the listed group of buildings, must be made in advance with the COR.

2.8 All Other Areas: All wards, clinics, tunnels, basement, pipe spaces beneath buildings, penthouses, elevator shafts and pits and any other areas at this facility not mentioned, shall be treated using approved and accepted methods, consistent with the highest quality of pest control techniques, in accordance with the latest Environmental Protection Agency (EPA) requirements and limits at least once a year. The

Contractor is responsible for TOTAL pest management and agrees to schedule sufficient personnel to maintain the quality of service required by this medical campus. This Contract is established for a total

Integrated Pest Management Program.

2.9 Restrictions on Pest Control Materials: All rodenticides or traps shall be placed only at times and in the areas approved by the COR, or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

The use of rodenticides shall be used in accordance with the latest EPA rules and regulations, and all applicable codes. A record in duplicate shall be made of the location where each portion of any such rodenticide and/or trap is placed; one copy is to be retained by the contractor’s operator and one copy is to be left with the COR. The Contractor shall be required to furnish three (3) copies of a listing to the FHCC prior to the initial application of pesticides and rodent control chemicals. The listing shall include trade names, chemical names, a label showing contents of the chemical, the strength used, the method of application and the antidote thereto, as contained in the Material Safety Data Sheet required by the

EPA.

The Contractor must keep this listing updated at all times, showing any and all changes of chemical or products used in the performance of this contract. A log will be kept depicting location of all traps and devices placed by the Contractor in the individual building/spaces.

This information will be forwarded to the Emergency Department staff for use in the emergency treatment in the event of ingestion and/or contact with the material by humans.

2.10 Removal of Dead Rodents: It shall be the Contractor’s responsibility to recover and properly dispose of all dead or dying rodents, birds and animals in a timely/scheduled fashion.

2.11 Storage of Pest Control Materials: No pest control materials or equipment shall be stored or kept at the Hospital when the operator is not working and/or without the written approval of the COR.

2.12 Special Qualifications: The contractor will have a licensed pest control manager specifically assigned to support this contract, and available within the timeframe specified in paragraph (2) above to meet with the COR or a designee. Moreover, all contract employees that apply pesticides must have an

Illinois pesticide application license. The Contractor shall be able to provide pest control services at two

(2) CBOCs located in Illinois and 1 (one) CBOC located in Wisconsin. Under this contract, the Pest

Controller must have appropriate license to service the CBOCs in both states. The contractor will be responsible to ensure that the licenses and training of contractor personnel are kept current. A copy of all

Contractor personnel providing service at this medical center must have a copy of their current license on file with the COR. Contractor will certify in writing through e-mail or equivalent means that the sub-

Contractors for this Contract are qualified and have the appropriate licenses to provide service at this

Illinois medical facility. In addition, all mixing and storage of pesticides shall be performed off the FHCC campus. If the Contractor spills or releases any hazardous substance, the Contractor should immediately notify the COR and FHCC Medical Center Safety Officer.

2.13 Certifications: Certified applicators are required in the performance of the work under this

Contract. Each applicator designated by the contractor to perform work under the contract will furnish a copy of his/her state license (showing categories) to the contracting officer prior to reporting to work. All applicators will be provided with pictured identification, which must be visible on their uniform. Contact the COR for ID applications and photo processing times. Their name and the company name will be inserted so they are easily recognizable at all times. In cases where the Contractor has two or more persons reporting to work under the Contract, one of these will be designated as a supervisor and must be fully licensed in all pest management categories in which work is to be performed. Only licensed employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work.

On each visit, the applicator(s) shall report to the COR or designee in Bldg. 131, Room 1E during normal working hours, or Bldg. 133 AOD desk after hours prior to performing any work.

2.14 Conformity To Regulations: The Contractor shall conform to all regulations, Federal, State and local, governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, which may be in effect for the area for which the work under the contract will be performed and proper disposal methods for all products/containers etc.

2.15 Disposal of Hazardous Wastes: The Contractor shall not dispose of any excess pesticide, pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises except as specified by the COR.

2.16 Storage of Pest Control Materials: No pest control materials or equipment shall be stored or kept at the FHCC when the operator is not working, without express approval of the COR.

3.0 GENERAL INFORMATION:

Areas to be serviced are as stated above in section 2.1. and 2.2. This is to include area-wide which includes inter-building corridors, basement and steam tunnels.

3.1 Quality Control: The Contractor shall develop, maintain and provide a copy of a quality control program to the COR to ensure systematic inspection of facilities and grounds for pests, a customer service call for service/emergency response system for pest removal, and a continuous pest prevention/education program for Medical Center managers and food managers. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery

Summary. The COR must have a specific quality control inspector to notify in case of customer complaints.

3.2 Quality Assurance: The COR will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan. The Contractor will assist this facility with the development of a pesticide usage log and a sighting log that will best suit the needs of both parties.

Additionally upon the signing of the contract the Contractor and COR will agree upon a random weekly inspection form that is not labor intensive and is conducive to efficient management of the IPM program.

3.3 FHCC Medical Center Remedies: The Contracting Officer shall follow the requirements of FAR

52.212-4, Contract Terms and Conditions for Commercial Items, for Contractor’s failure to correct nonconforming services.

3.4 Reporting Information: The Contractor shall submit data as requested by the COR for preparation of any reports required in connection with the pesticides used. This includes providing daily information on the Pest Management Maintenance record which is mutually accepted by the Contractor and the COR. Reports are to be completed and turned-in to the COR at the end of each work week.

3.5 Performance: Contractor shall respond by phone within one hour of being called and on-board in not more than two hours after being called by the COR, or his/her designee. Every effort shall be made to be at the site within that time frame. All work shall be accomplished in accordance with the terms, conditions and specifications of the subject contract. Failure to perform any of the services as set forth in this contract shall constitute grounds for termination of the Contract under the Default Clause.

3.6 Authority of Operators: Only licensed operators designated by the Contractor may perform required services under this contract. Such operators must bear the Contractor’s signed designation. On each visit, the operator(s) shall report to the COR, or his/her designee, prior to performing any work. The

Contractor shall be responsible for insuring that his operators are properly identified by badge and uniform insignia, so that their identity and purpose can be readily ascertained when working throughout the medical center. FHCC Contractor Identification badges will be provided through the COR. IDs must be visible at all times.

3.7 Authorized Service: Only those services specified within the Contract are authorized under this contract. Before performing any services of a non-contract nature, the COR, Steve Navarro, at (224) 610-

5706 (or by cellular phone through the AOD), must be advised of the reasons for these additional services. If appropriate, ONLY the Contracting Officer, or his/her designee, may authorize the additional services under separate purchase. The Contractor is cautioned that only the Contracting Officer located at the Great Lakes Acquisition Center may authorize additional services under this contract, not the COR, and that reimbursement will not be made unless this prior authorization is obtained from the Contracting Officer.

3.8 Special Conditions: No later than ten (10) calendar days after notification of award, and prior to the start of services, the Contractor must provide to the COR, or his/her designee, a listing of their authorized technicians and a copy of their Illinois State License, their schedules, and information regarding a contact person who will be working as a project manager for this contract and the required information regarding the chemicals planned for contract usage.

3.9 Required Contractor Reporting

3.9.1 Personnel shall report at the beginning of their scheduled work shift and out at the end of their scheduled work at FHCC North Chicago, IL. Sign-in will be Bldg. 131, Room 1E.

3.9.2 The Contractor’s personnel will complete and submit to the COR a Contractor’s Field

Service Report, a mutually agreed upon report for documentation of service. All Services performed during the work shift will be documented and a copy submitted at the end of the work week. Every applicator will include on this document the following information which is necessary to meet the regulatory requirements of the state of

Illinois:

3.9.2.1 The name of the individual who applied the pesticide.

3.9.2.2 The name and address of the person for whom the pesticide was applied, if other than the commercial applicator.

3.9.2.3 The specific areas of the medical center, by building and room number where each pesticide was applied.

3.9.2.4 The pest or pests against which the pesticide was applied.

3.9.2.5 The date and time of application.

3.9.2.6 The brand name of the pesticide applied.

3.9.2.7 The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

3.9.2.8 The rate of application or amount of the pesticide applied, and the total area

Treated.

3.9.2.9 A report that the area treated is free from pests and ready for patient use.

3.9.3 The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract. When signing reports, the COR is only acknowledging work completion. Signature on any report provided by the Contractor will not constitute additional costs for services, devices, or application of pest control chemicals. Refer to authorized service, paragraph 3.7

3.9.4 The Contractor is only authorized to apply pesticides or use mechanical/electrical devices approved by the COR as described in the “Best Practices”. The Contractor will furnish the COR’s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR. This information is required for emergency treatment in the event of exposure by humans. The approved list of pesticide/chemicals will be reviewed by the COR to insure compliance and accuracy of documents provided semi-annually.

3.10 Compliance with the General Safety Regulations:

A. All Contractors and Subcontractors performing services for the Government shall comply with all Occupational Safety and Health Administration (OSHA), State, County and

Municipal Safety and Occupational Health Standards, and any other applicable rules and regulations. Also, all Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

B. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. shall be OSHA approved for the work to be performed. Contractor shall use caution signs as required by OSHA Regulations. Caution signs shall be on-site upon commencement of

Contract.

C. The Contractor shall purchase and issue all chemicals in their original containers.

Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of

OSHA may be subject to default action.

D. Contractor shall furnish to the COR two (2) copies of Material Safety Data Sheets

(MSDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the MSDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's MSDS must be provided to the COR for approval, prior to the product being used at the facility.

3.11 Security Requirements: Contractor will be responsible for ensuring that identification badge or uniform insignia properly identifies his/her operators so that their identity and purpose can be readily ascertained when working throughout the medical center. FHCC Contractor ID badges are available through the COR and must be prominently displayed by the pest control technicians while in the medical center.

3.12 HIPAA Compliance: Contractor must adhere to the provisions of Public Law 104-191, Health

Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the

Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of

Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA) and FHCC. In accordance with HIPAA, the Contractor could be required to enter into a Business

Associate Agreement (BAA) with FHCC.

3.13 Hours of Operation: A schedule of service will be established to be completed primarily during the working hours, (7:00 AM to 3:30 PM) to the extent possible. Pest control applications in patient care areas will be coordinated between the COR and the nurse manager in all cases. The service schedule will be confirmed between the Contractor technician and COR prior to the first working day of the calendar quarter and will remain in effect until it is reviewed for accuracy and adequacy at the beginning of the next calendar quarter. Contractor will be given wide latitude to complete IPM programs according to location and scope of service provided.

3.14 Interference to Normal Function: Contractor personnel are required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

3.13.1 In the event of an emergency, Contractor services may be stopped and rescheduled on the next business day at no additional cost to the government.

3.13.2 In the event climate or weather conditions become unsuitable for work, treatment may adversely affect patients, visitors or staff, and/may induce an environmental hazard, then the entire work shall be re-scheduled to a date and time satisfactory to the contractor and the COR.

Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

3.13.3 Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If the need to gain access to secured areas is to occur during off hours, prearranged scheduling should be made so that a Housekeeping Supervisor would be available to assist personnel in gaining entry. Certain keys will be issued to the technician assigned to FHCC

North Chicago, IL. The Contractor will sign for the keys and will maintain appropriate security of said keys. Keys will be returned upon expiration of this contract for whatever reason.

3.13.4 Contractor shall by written communication coordinate with the COR to complete the

Integrated Pest Management Plan programs according to location and scope of work.

3.15 Documentation: This facility will require specialized documentation to satisfy the requirements of local state and federal government agencies and independent consultants such as the Joint Commission on Accreditation for Hospitals, as well as for “services rendered” verification for payment of monthly statement. At a minimum, the following information will be provided to the COR:

Proposal/Contract

Quality Control Plan

Certificate of Liability Insurance

Appropriate Business License

Pest Management Reports

Rodent Control Check-Off sheets and Site Inspection Notes

Pest Management Maps

Pesticide Usage log or invoicing

Sighting log

Inspection form

MSDS/Labels

List of Pesticides intended for use in specific areas

Manager and Applicator’s state licenses

3.16 Point of Contact:

CONTRACTOR CONTACT -- Provide telephone number(s) to call to schedule pickups and/or services:

Provide name(s) of authorized contact person(s): ______________________________________________

3.17 Identification, Parking, Smoking, and VA Regulations:

A. The Contractor's employees and/or subcontractors approved by the COR shall wear visible identification at all times while on the premises of the FHCC North Chicago, IL

Contractor identification badges can be obtained through the COR. Other identification shall include but not be limited to a company identification card, which shall include the company name, employee name, title, and a photograph of the employee. Additional costs for screening/background investigations as required for government identification cards will be the responsibility of the Contractor. Inquire through the Contracting Officer which forms and web sites are required prior to the start of this Contract. All employees of the Contractor or

Subcontractor providing services to the Government must wear a company…