36C25025Q0725.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25025Q0725

X

08-05-2025

TBD 552-25-4-6123-1239

36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati OH 45219

Send quotes to luke.turner@va.gov.

No physical copies will be accepted.

Luke A. Turner 513-559-3702

Project - Dock Replacements Building 330 and 411.

The Dayton VA Medical Center building 330 and building 411 have been identified as in need of new dock levelers and dock lifts to ensure continued operations of shipping and receiving of goods and services for the staff and patients of the Dayton VA Medical Center. During inspections the identified equipment has been noted that it has gone beyond its serviceability, and it is recommended for replacement for continued safe operations. These requirements need to be met to the satisfaction of all industry standards and for the safety of all employees and patients of the

Dayton VA Medical Center.

The magnitude of construction for this project is estimated to be between $100,000 and $250,000.

NAICS Code No. 236220 with a size standard of $45.0 Million.

This solicitation is 100% set-aside for a Service-Disabled Veteran-Owned Small Business. Only quotes from

Small Business Administration's (SBA) Small Business Search certified companies, located at https://search.certifications.sba.gov/?CFID=486079&CFTOKEN=9dc48c1f70a78385-124D418E-0085-F11E-8FE6AB56A40E0BE5, at the time of quote submission will be accepted and eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION) located in the General Conditions Section of this solicitation.

0 180

X X

X

0 10:00 EDT

09-04-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Amount:

UEI No.

TAX ID No.

Email Address:

552-3650162-6123-854200-2580 010050192

36C250

Network Contracting Office (NCO) 10

260 E. University Avenue

Cincinnati OH 45219

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

IMPORTANT QUOTER INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.2 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) ... 25

2.4 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.6 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN

2025)

4.3 52.223-20 AEROSOLS (MAY 2024)

4.4 52.223-21 FOAMS (MAY 2024)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.6 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.11 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.14 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.15 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.16 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

ATTACHEMNTS

ATTACHMENT I - DBA WD

ATTACHMENT II - VAAR 852.219-75

ATTACHMENT III - RFI FORM

STATEMENT OF WORK

BACKGROUND

The Dayton VA Medical Center building 330 and building 411 have been identified as in need of new dock levelers and dock lifts to ensure continued operations of shipping and receiving of goods and services for the staff and patients of the Dayton VA Medical Center. During inspections the identified equipment has been noted that it has gone beyond its serviceability, and it is recommended for replacement for continued safe operations. These requirements need to be met to the satisfaction of all industry standards and for the safety of all employees and patients of the Dayton VA Medical Center.

All work must be completed within 180 days of receipt of the Notice to Proceed (NTP).

APPLICABLE DOCUMENTS

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of 2002”

2. “Federal Information Security Modernization Act of 2014”

3. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements for Cryptographic Modules”

4. FIPS Pub 199. “Standards for Security Categorization of Federal Information and

Information Systems,” February 2004

5. FIPS Pub 200, “Minimum Security Requirements for Federal Information and Information

Systems,” March 2006

6. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and Contractors,”

August 2013

7. 10 U.S.C. § 2224, "Defense Information Assurance Program"

8. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

9. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

10. VA Directive and Handbook 6102, “Internet/Intranet Services,” August 5, 2019

11. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and

Guidelines,” January 18, 2017

12. Office of Management and Budget (OMB) Circular A-130, “Managing Federal Information as a Strategic Resource,” July 28, 2016

13. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18,

14. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

15. VA Directive 6500, “VA Cybersecurity Program,” February 24, 2021

VA Handbook 6500, “Risk Management Framework for VA Information Systems VA Information

Security Program,” February 24, 2021

16. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal Information

(SPI),” March 12, 2019

17. VA Handbook 6500.5, “Incorporating Security and Privacy into the System Development

Lifecycle,” March 22, 2010

18. VA Handbook 6500.6, “Contract Security,” March 12, 2010

19. VA Handbook 6500.10, “Mobile Device Security Policy,” February 15, 2018

20. VA Handbook 6500.11, “VA Firewall Configuration,” August 22, 2017

21. OIT Process Asset Library (PAL), https://www.va.gov/process/ . Reference Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp

22. NIST SP 800-37 Rev 2, “Risk Management Framework for Information Systems and

Organizations: A System Life Cycle Approach for Security and Privacy,” December 2018

23. NIST SP 800-53 Rev. 5, “Security and Privacy Controls for Federal Information Systems and Organizations,” September 23, 2020 (includes updates as of 12/10/2020)

24. VA Directive 0735, “Homeland Security Presidential Directive 12 (HSPD-12) Program,”

October 26, 2015

25. VA Handbook 0735, “Homeland Security Presidential Directive 12 (HSPD-12) Program,”

March 24, 2014

26. OMB Memorandum 05-24, “Implementation of Homeland Security Presidential Directive

(HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and

Contractors,” August 5, 2005

27. OMB Memorandum M-19-17, “Enabling Mission Delivery Through Improved Identity, Credential, and Access Management,” May 21, 2019

28. OMB Memorandum, “Guidance for Homeland Security Presidential Directive (HSPD) 12

Implementation,” May 23, 2008

29. Federal Identity, Credential, and Access Management (FICAM) Roadmap and

Implementation Guidance, December 2, 2011, (NOTE: Part A of the FICAM Roadmap and

Implementation Guidance, v2.0, was replaced in 2015 with an updated Architecture

(https://arch.idmanagement.gov/#what-is-the-ficam-architecture)

30. NIST SP 800-116 Rev 1, “Guidelines for the Use of Personal Identity Verification (PIV)

Credentials in Facility Access,“ June 2018

31. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, “Digital Identity Guidelines,” updated

March 02, 2020 https://www.va.gov/process/ https://www.va.gov/process/maps.asp https://www.va.gov/process/artifacts.asp https://arch.idmanagement.gov/#what-is-the-ficam-architecture

32. NIST SP 800-157, “Guidelines for Derived PIV Credentials,” December 2014

33. NIST SP 800-164, “Guidelines on Hardware-Rooted Security in Mobile Devices (Draft),”

October 2012

34. Draft National Institute of Standards and Technology Interagency Report (NISTIR) 7981, “Mobile, PIV, and Authentication,” March 2014

35. VA Memorandum, VAIQ #7100147, “Continued Implementation of Homeland Security

Presidential Directive 12 (HSPD-12),” April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

36. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

37. VA Memorandum “Personal Identity Verification (PIV) Logical Access Policy

Clarification,” July 17, 2019, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896

38. Trusted Internet Connections (TIC) 3.0 Core Guidance Documents, https://www.cisa.gov/publication/tic-30-core-guidance-documents

39. OMB Memorandum M-19-26, “Update to the Trusted Internet Connections (TIC)

Initiative,” September 12, 2019

40. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law

110–140), December 19, 2007

41. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

42. Executive Order 13834, “Efficient Federal Operations,” dated May 17, 2018

43. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

44. VA Directive 0058, “VA Green Purchasing Program,” July 19, 2013

45. VA Handbook 0058, “VA Green Purchasing Program,” July 19, 2013

46. VA Memorandum “Proper Use of Email and Other Messaging Services,” January 2, 2018, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

47. NIST SP 500-267B Revision 1, “USGv6 Profile,” November 2020

48. OMB Memorandum M-21-07, “Completing the Transition to Internet Protocol Version 6

(IPv6),” November 19, 2020

49. Social Security Number (SSN) Fraud Prevention Act of 2017

50. Section 240 of the Consolidated Appropriations Act (CAA) 2018, March 23, 2018 https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896 https://www.cisa.gov/publication/tic-30-core-guidance-documents https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

SCOPE OF WORK

The purpose of this project is to replace four existing dock levelers at Building 330 and two at Building

411 of the Dayton VA, and to install a new dock lift at Building 330. This replacement includes all necessary installation and concrete repair work.

Building 330:

• Replacement of Dock Levelers:

o Remove and properly dispose of four existing dock levelers.

o Install four Hydraulic Dock Levelers, ensuring they are the same size as the existing levelers.

▪ Replacement docks must have smooth transition, constant-radius rear hinge, and two-point crown control

▪ Must use biodegradable hydraulic fluid

▪ Must have free-fall protection

▪ Must have lip barrier that can stop 10K forklift

▪ Must have safety feature for maintenance

▪ Must have side skirting for safety o Perform installation and necessary adjustments to ensure proper functionality.

o Conduct rear curb angle repairs for Docks 1, 3, and 4. This task involves required concrete work to ensure the structural integrity of the docks.

• Installation of Dock Lift:

o Remove and properly dispose of the old dock lift.

o Install one new 8x8.5 Dock Lift with a 5,000 lb. capacity hydraulic lift with skirting.

o Ensure proper installation and functionality of the new dock lift.

Building 411:

• Replacement of Dock Levelers:

o Remove and properly dispose of two existing dock levelers.

o Install two Hydraulic Dock Levelers, ensuring they are the same size as the existing levelers.

▪ Replacement docks must have smooth transition, constant-radius rear hinge, and two-point crown control

▪ Must use biodegradable hydraulic fluid

▪ Must have free-fall protection

▪ Must have lip barrier that can stop 10K forklift

▪ Must have safety features for maintenance

▪ Must have side skirting for safety o Perform installation and necessary adjustments to ensure proper functionality to include the repair and or replacement of any needed concrete

PERFORMANCE DETAILS

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

New Year's Day January 1

Juneteenth June 19

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

PLACE OF PERFORMANCE

Tasks under this PWS shall be performed in VA facilities located within the Dayton VA Center

4.2.1 The Dayton VA is located at 4100 W. 3rd St. Dayton, OH 45428 and work is to be performed at the following locations:

• Building 320, 330, and 410

TRAVEL

Travel is not a reimbursable cost under a FFP contract.

SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following for all identified places of performance:

Specifications:

1. Technical Requirements:

• All replacements and installations must comply with manufactures installation guidelines and operational standards.

• Contractor must ensure the new dock levelers and lift operate seamlessly within the existing docking infrastructure.

• Any required repairs to concrete or metal structures must meet VA and industry standards for safety and durability.

2. Schedule:

• The contractor must provide a detailed project schedule, outlining the start and completion dates for each stage of the work.

• All work should be performed during regular business hours unless otherwise approved by the

VA project manager.

3. Quality Assurance:

• The contractor shall ensure all work is performed to a high standard and all installed equipment is tested for proper operation before project completion.

• The contractor must provide a warranty for both the labor and installed equipment, details of which should be included in the project proposal.

4. Safety and Compliance:

• Contractor must adhere to all federal, state, and local regulations, as well as VA safety policies.

• Proper safety protocols must be in place to protect VA staff and property during the project.

5. Deliverables:

• Detailed project schedule.

• Documentation of removed and installed equipment.

• Warranty and maintenance documentation for new dock levelers and dock lift.

• Confirmation of completed curb angle and concrete repairs.

6. Points of Contact:

• VA Project Manager: [Insert Name and Contact Information]

• Contractor Project Manager: [Insert Name and Contact Information]

PROJECT MANAGEMENT

1. Contractor will assign a Project Manager (PM) in writing, who will be the key point of contact for

VA when communication with contractor throughout the period of this contract. All proposed substitutions are to be submitted to the CO in writing, at least 30 calendar days in advance of the proposed effective date. Contractor will not team with another Vendor or contractor in performance of this scope of work.

2. Work will be accomplished Monday through Friday 8:00 a.m. to 4:30 p.m. excluding Federal holidays. There may be instances in which the Contractor's workday may be outside this time frame. Contracting personnel working on-site at any VA location shall adhere to the rules and regulations in place at the specific VA location.

3. Contractor shall remove, daily, all debris and scrap generated in the performance of work.

4. Contractor shall obtain all required licenses required to perform the required work.

5. Contractor shall comply with all local building and fire codes.

6. Not use gasoline, benzene, alcohol, naphtha, carbon tetrachloride, or turpentine for cleaning any part of the equipment. Flammable materials shall be kept in suitable places outside the building.

OSHA safety standards and local VAMC safety standards shall prevail.

7. Work timelines and an updated weekly schedule shall be communicated to the COR for tracking purposes.

POSITION/TASK RISK DESIGNATION LEVEL(S)

In accordance with VA Handbook 0710, Personnel Security and Suitability Program, the position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

Position Sensitivity and Background Investigation Requirements by Task

Task Number Tier1 / Low Risk Tier 2 / Moderate Risk Tier 4 / High Risk

5.1

5.2

5.3

The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff

Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Contractor Responsibilities:

a. The Contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain the appropriate Background Investigation, and are able to read, write, speak, and understand the English language.

Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations in accordance with the PAL template artifact. The Contractor Staff Roster shall contain the Contractor’s Full Name, Date of Birth, Place of

Birth, individual background investigation level requirement (based upon Section 6.2 Tasks), etc. The

Contractor shall submit full Social Security Numbers either within the Contractor Staff Roster or under separate cover to the COR. The Contractor Staff Roster shall be updated and provided to VA within 1 day of any changes in employee status, training certification completion status, Background Investigation level status, additions/removal of employees, etc. throughout the Period of Performance. The Contractor

Staff Roster shall remain a historical document indicating all past information and the Contractor shall indicate in the Comment field, employees no longer supporting this contract. The preferred method to send the Contractor Staff Roster or Social Security Number is by encrypted e-mail. If unable to send encrypted e-mail, other methods which comply with FIPS 140-2 are to encrypt the file, use a secure fax, or use a traceable mail service.

b. The Contractor should coordinate with the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized. The Contractor shall bring their completed Security and Investigations Center (SIC) Fingerprint request form with them (see paragraph d.4. below) when getting fingerprints taken.

c. The Contractor shall ensure the following required forms are submitted to the COR within 5 days after contract award:

1) Optional Form 306

2) Self-Certification of Continuous Service

3) VA Form 0710

4) Completed SIC Fingerprint Request Form

The Contractor personnel shall submit all required information related to their background investigations

(completion of the investigation documents (SF85, SF85P, or SF 86) utilizing the Office of Personnel

Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC).

The Contractor employee shall certify and release the e-QIP document, print, and sign the signature pages, and send them encrypted to the COR for electronic submission to the SIC. These documents shall be submitted to the COR within 3 business days of receipt of the e-QIP notification email. (Note: OPM is moving towards a “click to sign” process. If click to sign is used, the Contractor employee should notify the COR within 3 business days that documents were signed via e-QIP).

d. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

e. A Contractor may be granted unescorted access to VA facilities and/or access to VA Information

Technology resources (network and/or protected data) with a favorably adjudicated Special

Agreement Check (SAC), completed training delineated in VA Handbook 6500.6 (Appendix C, Section 9), signed “Contractor Rules of Behavior”, and with a valid, operational PIV credential for PIV-only logical access to VA’s network. A PIV card credential can be issued once your

SAC has been favorably adjudicated and your background investigation has been scheduled by

OPM. However, the Contractor will be responsible for the actions of the Contractor personnel they provide to perform work for VA. The investigative history for Contractor personnel working under this contract must be maintained in the database of OPM.

f. The Contractor, when notified of an unfavorably adjudicated background investigation on a

Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default.

Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, displaying their badges at all times, and returning the identity credentials upon termination of their relationship with VA.

DELIVERABLE:

A. Contractor Staff Roster

METHOD AND DISTRIBUTION OF DELIVERABLES

The Contractor shall deliver documentation in electronic format, unless otherwise directed in Section B of the solicitation/contract. Acceptable electronic media include Microsoft 365, MS Word

2000/2003/2007/2010/2019, MS Excel 2000/2003/2007/2010/2019, MS PowerPoint

2000/2003/2007/2010/2019, MS Project 2000/2003/2007/2010/2019, MS Access 2000/2003/2007/2010, MS Visio 2000/2002/2003/2007/2010/2019, AutoCAD 2002/2004/2007/2010, and Adobe Postscript Data

Format (PDF).

FACILITY/RESOURCE PROVISIONS

The Government will provide storage space when authorized contract staff work at a Government location as required in order to accomplish the tasks associated with this PWS. All procedural guides, reference materials, and program documentation for the project and other Government applications will also be provided on an as-needed basis.

The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor has contact. The

Contractor shall consider the COR as the final source for needed Government documentation when the

Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

GOVERNMENT FURNISHED PROPERTY – N/A

SHIPMENT OF HARDWARE OR EQUIPMENT – N/A

ADDENDUM A – ADDITIONAL VA REQUIREMENTS, CONSOLIDATED

Cyber and Information Security Requirements for VA IT Services - N/A

VA Enterprise Architecture Compliance - N/A

VA Internet and Intranet Standards - N/A

Notice of the Federal Accessibility Law Affecting All Information and Communication Technology

(ICT) Procurements (Section 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the

Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

Section 508 – Information and Communication Technology (ICT) Standards

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018.

The Final Rule as published in the Federal Register is available from the Access Board:

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)

E204 Functional Performance Criteria

E206 Hardware Requirements

E207 Software Requirements

E208 Support Documentation and Services Requirements

Compatibility with Assistive Technology

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule

Acceptance and Acceptance Testing

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section

508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

Physical Security & Safety Requirements:

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

1. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

2. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

4. Possession of weapons is prohibited.

5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

Confidentiality and Non-Disclosure

The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

The Contractor may have access to Protected Health Information (PHI) and Electronic Protected Health

Information (EPHI) that is subject to protection under the regulations issued by the Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996

(HIPAA); 45 CFR Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually

Identifiable Health Information (“Privacy Rule”); and 45 CFR Parts 160 and 164, Subparts A and C, the

Security Standard (“Security Rule”). Pursuant to the Privacy and Security Rules, the Contractor must agree in writing to certain mandatory provisions regarding the use and disclosure of PHI and EPHI.

1. The Contractor will have access to some privileged and confidential materials of VA. These printed and electronic documents are for internal use only, are not to be copied or released without permission, and remain the sole property of VA. Some of these materials are protected by the Privacy Act of 1974 (revised by PL 93-5791) and Title 38. Unauthorized disclosure of Privacy Act or Title 38 covered materials is a criminal offense.

2. The VA CO will be the sole authorized official to release in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. The Contractor shall release no information. Any request for information relating to this contract presented to the Contractor shall be submitted to the VA CO for response.

3. Contractor personnel recognize that in the performance of this effort, Contractor personnel may receive or have access to sensitive information, including information provided on a proprietary basis by carriers, equipment manufacturers and other private or public entities.

Contractor personnel agree to safeguard such information and use the information exclusively in the performance of this contract. Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations as enumerated in this section and elsewhere in this

Contract and its subparts and appendices.

4. Contractor shall limit access to the minimum number of personnel necessary for contract performance for all information considered sensitive or proprietary in nature. If the

Contractor is uncertain of the sensitivity of any information obtained during the performance this contract, the Contractor has a responsibility to ask the VA CO.

5. Contractor shall train all of their employees involved in the performance of this contract on their roles and responsibilities for proper handling and nondisclosure of sensitive VA or proprietary information. Contractor personnel shall not engage in any other action, venture or employment wherein sensitive information shall be used for the profit of any party other than those furnishing the information. The sensitive information transferred, generated, transmitted, or stored herein is for VA benefit and ownership alone.

6. Contractor shall maintain physical security at all facilities housing the activities performed under this contract, including any Contractor facilities according to VA-approved guidelines and directives. The Contractor shall ensure that security procedures are defined and enforced to ensure all personnel who are provided access to patient data must comply with published procedures to protect the privacy and confidentiality of such information as required by VA.

7. Contractor must adhere to the following:

a. The use of “thumb drives” or any other medium for transport of information is expressly prohibited.

b. Controlled access to system and security software and documentation.

c. Recording, monitoring, and control of passwords and privileges.

d. All terminated personnel are denied physical and electronic access to all data, program listings, data processing equipment and systems.

e. VA, as well as any Contractor (or Subcontractor) systems used to support development, provide the capability to cancel immediately all access privileges and authorizations upon employee termination.

f. Contractor PM and VA PM are informed within twenty-four (24) hours of any employee termination.

g. Acquisition sensitive information shall be marked "Acquisition Sensitive" and shall be handled as "For Official Use Only (FOUO)".

h. Contractor does not require access to classified data.

8. Regulatory standard of conduct governs all personnel directly and indirectly involved in procurements. All personnel engaged in procurement and related activities shall conduct business in a manner above reproach and, except as authorized by statute or regulation, with complete impartiality and with preferential treatment for none. The general rule is to strictly avoid any conflict of interest or even the appearance of a conflict of interest in

VA/Contractor relationships.

9. VA Form 0752 shall be completed by all Contractor employees working on this contract and shall be provided to the CO before any work is performed. In the case that Contractor personnel are replaced in the future, their replacements shall complete VA Form 0752 prior to beginning work.

INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and

Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, “Efficient

Federal Operations”, dated May 17, 2018; Executive Order 13221, “Energy-Efficient Standby Power

Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY

STAR®, Federal Energy Management Program (FEMP) designated, and Electronic Product

Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

IMPORTANT QUOTER INFORMATION

QUOTE MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here:

https://beta.sam.gov/. Enter the solicitation No. (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

QUOTE SUBMISSION: An electronic quote must be submitted to Luke A. Turner, Contracting Officer, at luke.turner@va.gov. The quote must be in the government’s possession by the date/time cited in the solicitation to be accepted. No physical bids will be accepted. The following documents are to be included in the quote submission:

(1) An original, fully completed and signed SF 1442 Offer page.

(2) Acknowledgment of any amendments issued either by completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

(3) The quote amount for the entire project is entered in block 17 of the SF 1442 Offer page.

(4) A completed and signed SF 24 Bid Bond.

(5) A completed and signed copy of VAAR clause 852.219-75 - VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION).

*Note – if all elements are completed as outlined in the attached version of the clause, the quote will not be accepted.

(6) A completed and signed copy of FAR 52.219-28 - Post-Award Small Business Program

Rerepresentation (FEB 2024), if the Contractor does not have representations and certifications in SAM or does not have a representation in SAM for the NAICS code applicable to this contract.

Physical bids shall not be accepted.

PROJECT INFORMATION

PROJECT LOCATION:

Dayton VA Medical Center

4100 W Third St.

Dayton, OH 45428

MAGNITUDE OF CONSTRUCTION: Between $100,000 and $250,000.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

SMALL BUSINESS SIZE STANDARD: $45.0 Million

PERIOD OF PERFORMANCE: 180 calendar days from receipt of Notice to Proceed

WAGE DETERMINATION: Department of Labor General Decision No. OH20240093 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://wdolhome.sam.gov

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the https://beta.sam.gov/ mailto:luke.turner@va.gov https://wdolhome.sam.gov/

RFI Form attached to this Solicitation, send via email to luke.turner@va.gov. The subject line of the email must read ‘RFI – 36C25025Q0725.’ RFIs must be specific identifying section, paragraph and page

no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to https://beta.sam.gov/ as necessary in amendment format. The deadline for submission of RFIs for this solicitation is close of business 08-

20-2025 No questions will be answered after this date unless determined to be in the best interest of the

Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management

(SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor

Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Warning: FAR 4.1102(a) requires to be registered in SAM at the time an offer or quotation is submitted to comply with the annual representations and certifications requirements. If a bid is received and the bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and

1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: VETS-4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

BONDING INFORMATION/ALTERNATIVE PAYMENT PROTECTIONS

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard

Form 24 (see FAR 28.106-1) and the form must be provided in original (copy of original if facsimile bids are allowed) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties must be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28

Affidavit of Individual Surety.

https://beta.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://www.dol.gov/agencies/vets/programs/vets4212

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and

FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment

Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds

(SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable.

Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require unsupervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

• If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written

Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract to recoup the investigation costs. The current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves…