Address Retro Commissioning Items - AE SOW - revised 6-18-2024 -FINAL .pdf

Project: Address Retro Commissioning Items Page 1 of 12 Project Number: 541-24-511

ADDRESS RETRO COMMISSIONING ITEMS

541-25-501

TABLE OF CONTENTS

SECTION TITLE

1. SCOPE OF WORK

2. GENERAL

3. PROPOSED CONSTRUCTION DOCUMENT SCHEDULE

4. MINIMUM REQUIREMENTS FOR SCHEMATIC DESIGN (SD) SUBMISSION

5. MINIMUM REQUIREMENTS FOR 65% SUBMISSION

6. MINIMUM REQUIREMENTS FOR 100% SUBMISSION

7. MINIMUM REQUIREMENTS FOR FINAL SUBMISSION

8. CONSTRUCTION PERIOD SERVICES

1.0 SCOPE OF WORK

1. The A/E (Architect/Engineer) firm shall provide all Programming, Design Submissions, Site Investigation/ Field Verification Services, Construction Documents, Technical Specifications, Cost Estimates, Reports, System Integrator Services and Construction Administration Services for the project “Address Retro- Commissioning Items” located at the Louis Stokes Cleveland VA Medical Center, Cleveland, Ohio.

2. This is a project that will utilize the final Retro-Commissioning report VAMC received at the conclusion of FY 23. The A/E firm will be provided with this report upon contract reward.

3. This project will require the A/E to work with the VA Contracting Officer Representative (COR) and the Final Report that indicates the items that need corrected as indicated in the Retro Commissioning Final Report. Although the report addresses items that total to more than the allowed construction budget, the VA COR and A/E shall make the determination as to which items shall be addressed that will have the most impact for energy savings at the VAMC while remaining within the project allowed budget. VA would like to focus on Heating, Ventilation and Cooling (HVAC) related items, including all identified sensors that are out of calibration or broken to be repaired, and addressing as many VAV balance (both air and water) as possible. Include the VA Cleveland Energy Manager in decisions for energy savings.

A/E shall contract with a third-party Master Systems Integrator (MSI) which will integrate the new sensors into existing graphics and verify energy numbers are updating with the new values. MSI shall also work in conjunction with the TAB contractor when balancing VAV’s.

4. This project will address any Facility Condition Assessment (FCA) issues that pertain to the project areas based on the most recent FCA report.

5. A/E firm shall develop construction documents for bidding, with project award not to exceed the construction budget. The A/E shall be responsible for ensuring accurate construction cost estimates and designing to below the construction cost budget, which will be provided during the solicitation phase.

6. A/E firm shall develop a phasing plan for this project. Develop project phases as necessary to minimize disruption to the continued operation of the Medical Center. Phasing plans for all disciplines are to be produced to show all of the work that is being completed in a specific phase on separate plan drawings;

temporary partitions and contractor access doors that will be needed for the phase; temporary and final Mechanical, Electrical and Plumbing connections that will need to be made for a fully functioning space at the end of a phase; and life safety travel distances at the end of each phase. The phasing plan shall include the scope and timing sequence of each identifiable phase or major activity. Each phase shall be described in terms of the work involved and the required preceding and follow-on activities, such as staff relocations, underground utility locating services, and medical equipment procurement.

7. The project schedule allocates 133 calendar days, following the contractor's receipt of the Notice to Proceed (NTP), to complete the Construction Documents, Technical Specifications, and Cost Estimate of

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Construction. Completion of Construction Administration Services will be dependent upon award of Construction Contract.

8. As a part of this contract, the A/E firm shall field verify all existing conditions.

9. As a part of this contract, the A/E firm shall attend a physical meeting with the VA Shops to provide an overview of the project at the 65% Submission, take meeting minutes and respond in writing to any questions.

10. Four submissions are required (SD, 65%, 100%, and Final) plus a Bid Issue submission which constitutes a complete bid package consisting of drawings, specifications, and detailed cost estimate (see #16).

11. Provide brand name product list to the COR for preparation of the VA brand name/ equal memo and/or sole source justification.

12. Provide a submittal log based on final specifications.

13. Provide wayfinding locations and solutions if the project modifies any of the facility entrances.

14. Enhanced Commissioning – The VA will employ a third-party commissioning agent for this project to meet Federal Mandates requiring whole building commissioning and enhanced commissioning requirements. The commissioning authority will verify performance of building components and systems and to ensure design requirements are met, develop a commissioning plan, inclusion of commissioning requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation & maintenance manuals and training, and a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met.

15. Independent Life-Safety Review – The VA will employ a third-party life-safety reviewer for this project to provide a peer review of the project to ensure that the design meets the requirements of the most current version of the NFPA 101 Life Safety Code. The A/E team shall work with the independent life-safety reviewer throughout the design and construction process to assure that the requirements of the NFPA 101 Life Safety Code are being met. A/E shall respond in writing to the independent life-safety reviewer review comments and incorporate any required changes into the Construction Documents.

16. Per the VA “Cost Estimating Requirements for Veteran Affairs Facilities” manual (https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf), the Construction Cost Estimate shall be executed by an independent/ 3rd party cost estimator. The cost estimator is to be a separate, un-biased and non-affiliated, entity contracted by the A/E. The A/E may not use their own personnel to complete any requirements stated with this cost manual.

17. A/E Firm shall engage a third party to provide Master System Integrator (MSI) Services. The MSI must have extensive experience with integrating building management systems using both open and proprietary communications protocols and using the Tridium Niagara Framework. (Reference List Available for MSI if requested). The MSI is to verify and coordinate with the A/E on the various tasks and duties that need to be clearly spelled out regarding the HVAC Contractor and the MSI. The MSI will coordinate work with the HVAC Contractor during construction, but the HVAC Contractor is to provide all Variable Air Volume controllers and programming, and any other devices required at the Tier 3 & 4 Levels. The MSI will program and provide graphics at Tier 1 & 2 and will coordinate with the HVAC Contractor to utilize the Cleveland VA naming convention for all points. The naming convention document guide is available and is to be adhered to. The MSI will be responsible for all professional services regarding the SBS including but not limited to programming (tagging, trending, mapping etc.), graphic design and implementation, design of any Java Application Control Engine (JACE) and Network implementation as well as long-term and short-term trending recommendations in the specifications.

The MSI will also verify the appropriate quantity of JACE’s, and licensing required for the project based on the systems being installed and integrated into the SBS, system dashboard, analytics design and implementation which will be purchased by the HVAC contractor and programming by the MSI. The MSI is to verify if the facility has license and available points on existing JACE prior to the construction documents being sent out for bid. If additional JACES and Licenses are required, the HVAC Contractor is to be responsible for purchasing the required items. The MSI shall provide all personnel, facilities, transportation, supplies and qualified supervision necessary to provide the technical/ professional services.

https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf

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2.0 GENERAL

1. The A/E firm shall prepare all necessary documents. Minimum submission requirements of each phase are outlined in the Design Submission Instructions (PG-18-15) located on the Technical Information Library on the CFM website (http://www.cfm.va.gov/til/aeDesSubReq.asp). Information within this SOW shall take precedence over conflicting information in the Design Submission Instructions document. The A/E firm shall edit and tailor the VA Master Construction Specifications as necessary to reflect the project technical requirements.

2. The VAMC will make available the design criteria, and Computer-Aided Design (CAD) / Building Information Modeling (BIM) files of the existing space. The VA record drawings are not to be expected accurate in all respects and the A/E firm is to verify all features affecting the project by field investigation.

3. A/E firm discussion with the VA Medical Center personnel concerning requirements will be arranged by and participated in by appropriate Engineering and VISN Contracting personnel.

4. In each submission, the A/E firm shall re-submit the material specified in the prior submission, revised according to the comments made by the VAMC at the prior review. The A/E is to respond in writing addressing each VA comment.

5. The A/E firm shall pay particular attention to the fact that during the construction document stage, plans are not subject to change at the request of the VA Medical Center staff without the approval of the Chief, Engineering Service and the VISN Contracting Officer.

6. The A/E firm shall develop the project using BIM software.

7. The A/E firm shall follow the VA BIM guide when developing the BIM model

(https://www.cfm.va.gov/til/projReq.asp).

8. Integrated Design: Use a collaborative, integrated planning and design process that initiates and maintains an integrated project team in all stages of a project planning and delivery. Establish performance goals for siting, water, materials, and indoor environmental quality along with other comprehensive design goals and ensure incorporation of these goals throughout the design and lifecycle of the building.

9. Master Construction Specifications are available at the VA website http://www.cfm.va.gov/til/spec.asp in Microsoft Word Format. The A/E firm shall provide as part of their service edited specifications to the VAMC for incorporation into the VA Bid Package.

10. All work shall be coordinated with current and upcoming projects to prevent any duplication of efforts.

The VA will provide information regarding upcoming projects that may require coordination.

11. The floor plans for the Structural, HVAC, Plumbing and Electrical drawings shall be at the same scale as the architectural drawings to facilitate coordination.

12. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

13. Design shall comply with applicable sections of the Technical Information Library on the Office of Construction and Facilities Management (CFM) website www.cfm.va.gov. Project is to be designed to comply with the latest codes as outlined in the VHA Program Guide PG-18-3, Topic 1 – Codes, Standards, and Executive Orders on the Technical Information Library (TIL). A/E firm will be responsible for complete functional design and provide bidding documents meeting those requirements.

14. Design must comply with the requirements of the most current version of the Office of Electronic Health Record Modernization – OEHRM Site Infrastructure and End User Device (EUD) requirements guide. Contact VA for most current version.

15. The A/E firm shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

16. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E firm, including any necessary adaptations. VA HVAC Design Manual; VA Sustainable Design and Energy Reduction http://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/til/projReq.asp http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/

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Manual; and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards 90.1-2004 and 90.1-2007 shall apply to specific design requirements. Refer to Contracting & Architect/Engineer Information and Technical Information Library on the CFM website www.cfm.va.gov for specific Contract Document requirements.

3.0 PROPOSED CONSTRUCTION DOCUMENT SCHEDULE

A. The first submission is to be a Schematic Design (SD) Submission and shall be submitted within 28 calendar days after contract notice to proceed.

This submission shall include:

1. Construction drawing prints - 3 sets half-size (15x21)

a. 2 sets are to be delivered to Engineering

b. 1 set is to be delivered to the User Groups

2. Preliminary cost estimate

3. Drawing files on CD – AutoCAD/BIM and PDF

4. Narratives

5. Calculations

6. Completed Sterile Processing Service (SPS) Design Checklist

B. There will be a 14-calendar day VA review period of the Schematic Design Submission by the VAMC.

C. The second submission is to be a 65% Construction Document Submission and shall be submitted within

35 calendar days after VA approval and comments on the Schematic Design submission (77 calendar days after contract notice to proceed).

a. 2 sets are to be delivered to Engineering

b. 1 set is to be delivered to the User Groups

2. Cost estimate with Bid Alternates

3. 1 copy of the preliminary specifications on CD – no hard copy required.

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF

5. Narratives

6. Completed SPS Design Checklist

D. There will be a 14-calendar day VA review period of the 65% Construction Document Submission by the

VAMC.

E. The third submission is to be a 100% Construction Document Submission and shall be submitted within 21 calendar days after VA approval and comments on 65% submission (112 calendar days after contract notice to proceed).

a. 2 sets are to be delivered to Engineering

b. 1 set is to be delivered to the User Groups

2. Final Cost estimate with Bid Alternates

3. Final Specifications - 1 digital copy on CD. Send to Engineering

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF

5. Calculations

6. Completed SPS Design Checklist

F. There will be a 7-calendar day review of the 100% Construction Document Submission by VAMC.

http://www.cfm.va.gov/

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G. The fourth submission is the Final Construction Document Submission and is to be submitted within 14 calendar days after VA approval and comments on 100% submission (133 calendar days after contract notice to proceed). This issue will be sent for Capital Asset Manager, Contracting, and Legal / Technical Reviews.

a. 2 sets are to be delivered to Engineering

b. 1 set is to be delivered to the User Groups

2. Final specifications - 1 hard copies and 1 digital copy on CD. Send to Engineering

3. Final cost estimate with Bid Alternates

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF

5. Brand name product list

6. Submittal Log

7. Project independence Certification Memo

8. Completed SPS Design Checklist

H. If there are any comments from Contracting or Legal/Technical they are to be incorporated by the A/E firm within 7 calendar days. All drawings and specs will then be re-issued as Bid Issue with a new date.

The drawings will be issued with quantities as noted below. If there aren’t any Contracting, or Legal / Technical comments, then the Final Issue will be used as-is for Bidding. The A/E firm will provide the documents listed below for the Bid Issue.

I. The Bid Issue Submission shall include:

1. Construction drawing prints - 2 sets half-size (15x21), 1 set full size

a. 2 sets are to be delivered to Engineering

b. 1 set is to be delivered to the User Groups

2. Final specifications - 1 hard copy and 1 digital copy on CD. Send to Engineering

3. Final Cost estimate with Bid Alternates

4. Drawing files on CD/DVD – AutoCAD/BIM and PDF

4.0 FIRST SUBMISSION – SCHEMATIC DESIGN DOCUMENTS

A. Architectural

1. Submit a layout for all floors, penthouses, and roof areas at a scale of not less than 1/8" = 1'-

0". These drawings will show all rooms, doors, corridors, electrical closets and equipment rooms, low voltage equipment rooms and Information Resource Management (IRM) closets, mechanical shafts, and all vertical circulation.

2. Show the overall exterior dimensions for determining the total gross area of the buildings.

3. Label each room or space with its name and the required net area of the designed net area.

Names on drawings shall be the same as those used in the Space Plan. The area figures will appear in fractional form, e.g., 400/390. Spaces provided but not called for in the Space Plan (such as mechanical rooms) shall be indicated as: -/390. The designed net area shall exclude such circulation space within the room as is permitted by the space planning criteria. Plan shall also note all dimensions to finished wall.

4. When the project includes more than one service or activity, as identified in the Space Summary Sheets of the Master Plan or Space Program, each activity shall be labeled, and its boundaries indicated with a heavy or distinctive line. When a service is fragmented or scattered in various locations, then each piece of it shall be similarly outlined and identified.

5. Submit a separate 1/8" scale plan for each floor to show the building's fire protection features.

The plan shall show, as a minimum, smoke barrier partitions, fire partitions, sprinklered areas, location of fire extinguisher cabinets, exit paths to the outside and the occupancy of each fire section. Submit exit calculations for each floor which justify the number of exits provided.

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6. Submit a title sheet with drawing index and department index (Revise as necessary for each review).

7. Provide 2-3 design options for VA review.

B. Functional

1. Submit a written explanation to justify any substantial variations from the Space Plans or Criteria.

C. Heating, Ventilating and Air Conditioning

1. Provide block load calculations for HVAC. Describe the building elements (walls, windows, roof, etc.), occupancies and internal loads. Size central equipment (chillers, converters, pumps, etc.).

2. Describe major functional areas such as administrative, patient bedrooms and ambulatory with distinct and different HVAC requirements that may necessitate individual HVAC treatment. Describe for each of the above functional areas proposed HVAC systems that will be included in the economic analysis.

3. Provide a written description of the HVAC and central refrigeration system. Demonstrate the rationale for choosing the candidate systems. Provide documentation of any computerized methodology that will be used for the economic analysis.

4. Provide a brief description of the parameters that will be used in the economic analysis for each of the HVAC and Central refrigeration systems. Reference the source of all data.

5. Provide a written description of energy conserving concepts to be analyzed for feasibility.

Demonstrate rationale for the proposed concepts. Provide a brief description of the parameters that will be used in the feasibility analysis for each of the candidate energy conserving concepts. Reference the source of all data.

6. Provide a brief description of existing HVAC and Central refrigeration systems that will interact with the proposed new systems. Describe the impact of the existing systems on the new systems and the impact that the new systems will have on the existing systems with respect to overall system capacity and ability to handle the new loads, system re-balancing needs, controls interface, etc.

7. Provide a brief description of the methods to be used in sizing ducts and piping.

8. Provide plans showing the location of any proposed new chillers, cooling towers and any outside piping distribution for water and steam.

9. Show on plans the location and size of all mechanical rooms. Provide a block outline of the equipment in each mechanical room.

10. Provide a brief description of the fire and safety aspects of the HVAC systems. Describe the fire and smoke zones and address in principle the fire and safety control systems. Show smoke partitions clearly delineated on the mechanical drawings.

11. For any alterations of existing buildings, determine whether asbestos abatement is required and provide the preliminary findings on the presence of asbestos.

D. Steam Generation

1. Submit estimated heating and process steam load and the capacity and present minimum and maximum demands of the existing boiler plant and capability of existing steam supply and condensate return distribution systems to handle new loads.

2. Show the location of additional boiler and auxiliaries if required.

E. Plumbing and Sanitary

1. Describe basis for design and submit description of proposed systems.

2. Provide plumbing layout for work required.

F. Electrical

1. Furnish a report describing the systems proposed, including appropriate facts to support the designer's decisions including the basic assumptions and points of interconnections with the existing electrical systems. Submit preliminary square foot load calculations for both normal and emergency. Calculations should be broken down into lighting, receptacles, equipment, and mechanical systems. Provide assessment of the impact of the renovated construction to

Project: Address Retro Commissioning Items Page 7 of 12 the existing distribution system. Include current demand loading (H.V. switchgear and primary feeder) and projected load of new construction.

2. Provide a sheet for all symbols.

3. On a plan show any proposed and existing underground electrical circuitry, telephone service, or inter-building signal system (fire alarm, Close Circuit Television (CCTV), radio and security systems), as required.

4. Submit an elementary one-line diagram of the proposed electrical system. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and representative methods of feeding 277/480-volt, 120/208 volt, and emergency panels. Show size of any electrical device which will be reused. Locate all electrical and signal closets on floor plans.

5. Submit a report of the fire alarm items.

6. Submit a sample lighting calculation. Describe the proposed method of short-circuit calculation. Describe the method by which voltage drop and demand will be calculated.

G. Cost Estimating

1. The A/E firm shall present a cost estimate, utilizing the BIM software, predicated on the assessment made during the preliminary design phase. A comparison will be shown between the A/E's, and the VA's budget cost estimate.

H. SPS Checklist

1. Completed SPS Design Checklist

5.0 SECOND SUBMISSION - 65% CONSTRUCTION DOCUMENT SUBMISSION

A. Specifications

1. Submit sample edited and marked up VA Master Specifications of each trade for review.

B. Architectural

1. Submit near complete floor plans and half complete details, schedules, and large-scale plans.

The architectural working drawings should be 65% complete.

2. Show room titles and numbers, door sizes, types, and swings on the 1/8" scale plans.

Dimension corridors, rooms, etc. Indicate and identify fixed and portable equipment and plumbing fixtures.

3. Show room finish symbols and key them to the room finish.

4. Provide door and window schedules.

5. Indicate all fire partitions, smoke partitions, safety, and protective elements.

6. Draw special details or elevations, etc., at 1/4" scale to show layout and identification of equipment.

7. Draw reflected ceiling plans of all areas and special rooms, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, sprinkler heads, etc.

8. Draw an asbestos abatement plan showing containment area, access routes, all piping with and without asbestos contaminated insulation.

9. Draw the phasing plan. Plan shall include necessary notes and description (intent).

C. Heating, Ventilation and Air Conditioning (HVAC)

1. Duct and pipe sizing computations shall be half completed. Submit sizing data for duct systems and for water pipe system mains and principal branches.

2. On drawing, show double line representation of all ducts and single line representation of piping system 6" and smaller. Clearly indicate the sizes of ducts and piping. Locate fire and smoke dampers.

3. Show equipment schedules. Submit equipment selections based on manufacturer's catalogue data. Submit supporting calculations.

4. Show control diagrams. Diagrams shall be complete with legend and description of operations.

5. Major details, elevations, sections and legends on the drawings are to be complete.

6. Flow diagrams for systems shall be half complete on the contract drawings. Include flow quantities on the diagrams. Flow and control diagrams may be combined where feasible.

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7. In the calculations, provide a tabular recapitulation indicating the air balance between the supply and exhaust, in the design computations showing the volume air, room names and numbers. Show that individual areas which normally constitute an integrally balanced system, such as laboratory, nursing floor, administration, etc., are in balance. For air conditioning systems added to an existing building, show the air balance with respect to the existing exhaust and supply systems to provide a complete building study.

8. Show room names on HVAC plans so that compliance with criteria can be checked.

D. Plumbing

1. Show and identify existing and new fixtures, supply/ waste/vent lines, steam lines, etc.

2. Describe basis of design including basic factors and formulate which will be used in subsequent computations. Submit written description of proposed system or combination of systems.

3. Show and identify fire sprinkler fixtures. Piping shall be complete except for sizing. Show location of connection to existing systems.

4. Show location and section of pumps, valves, flow switches, and etc., as necessary.

5. Show existing and new medical air gases. Identify type, routing, etc. if applicable.

E. Electrical

1. Show locations of existing and new electrical and telephone/communications closets, devices and equipment.

2. Submit one-line riser diagram of the electrical power distribution system and the auxiliary power system connection along with tentative one-line riser diagrams of all signal and communication systems.

3. Show locations of major items and equipment (i.e., switch, gear, transformers, panel boards, etc.).

4. All floor plans shall have room titles and area function. Location of majority of lighting fixtures and outlets for power and signal systems shall be shown along with tentative layouts of special systems. This shall include a TV entertainment system.

5. Typical lighting and power calculations.

6. Show locations of fire alarm system devices, tie-in's/extensions of system and a circuit diagram.

F. Phasing

1. Present proposed phasing plans.

2. Identify items/areas for Bid Alternates, including estimated cost.

3. Phasing of project shall be developed so as to minimize disruption to Medical Center's operation. Also, coordinate with any present or future projects in the planning stages.

G. Cost Estimating

1. Submit cost estimates for each submission of drawings and specifications utilizing the BIM model.

2. Each submission shall contain certification that the quantities have been checked and found to be correct.

3. All estimates shall be based on the most up-to-date working BIM model and shall be current as of the date of submission.

4. On phased projects, the cost associated with each phase shall be kept separate.

5. Costs shall include insurance, taxes, and applicable sub-contractor's mark-up.

6. Use wage rates that reflect current wages at the time the estimate is submitted. For union labor, include welfare and pension fund costs in labor units as appropriate.

7. Estimate taxes and insurance on labor, such as: public liability, property damage, workmen's compensation, bodily injury, Federal Insurance Contribution Act, social security, federal and state unemployment compensation as an average cost experience for each trade.

8. Price material at the contractor's buying level. Sales taxes are not applicable. Compute insurance and taxes on labor.

9. Because overhead and profit will vary with the trade, size of project, and competition, estimates should reflect an appropriate percentage of each of these items after the labor and material costs have been totaled for each item.

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10. Escalation as of time of award shall be shown as a line item.

11. Show costs for the applicable major numerical headings, if available.

12. Show sub-items of major numerical headings, if available.

13. Show sub-contractor's overhead and profit.

14. Show total estimated cost.

15. Provide Data Sheets.

16. Show premium for work being performed by a Service-Disabled Veteran-Owned Small Business

(SDVOSB).

H. Asbestos and Hazardous Materials Abatement

1. Execute necessary material and/or air sampling, in project areas, by a Certified Industrial Hygienist (CIH).

2. Samples shall be tested by an accredited laboratory.

3. Submit a detailed report. Report shall include but not be limited to the following: Sampling strategy, location of samples taken, lab results, comments and recommendations.

4. Prepare and submit drawings and specifications indicating areas requiring asbestos abatement, plumbing lines, and/or equipment with asbestos, estimate quantity and areas with asbestos, containment areas and access routes.

5. Reports from previous asbestos investigation, sampling and study will be made available to A/E firm or CIH. These reports may be used only as guidelines and should not be used to determine the extent of asbestos on project or to develop abatement plans from.

I. Comments

1. Incorporate all comments shown on the Schematic Design review and provide a written response for each item.

J. SPS Design Checklist

1. Completed SPS Design Checklist

6.0 THIRD SUBMISSION - 100% CONSTRUCTION DOCUMENT SUBMISSION

A. General

1. Contract drawings and all related documents shall be completed, fully coordinated, and ready for reproduction for bidding and construction purposes at this review.

2. The A/E firm shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect, Professional Engineers, and the principle CIH for the project.

3. The A/E firm shall make any changes to the working drawings or specifications identified as necessary during the 90% CD review.

B. Calculations

1. Assemble complete computations and engineering data including basis of design, systems narratives, equipment selections, pipe and duct sizing. Recapitulations, from which the basic heat load calculations served, sound attenuation for high pressure systems and computations and like data for this submission. Provide a separate volume for each discipline with an index and numbered pages, bound with removable metal fastenings.

C. Specifications

1. When the drawings and specifications are nearing completion, the A/E firm shall furnish the

VA with a brief description of work for inclusion in the Invitation for Bids.

2. Submit final specifications. Verify that all brand names are brought to the attention of the

COR for inclusion in Brand Name or Equal memo or Sole Source justification.

3. Verify that Spec Writer notes and double hash marks // // have been removed.

4. Verify that all referenced spec sections are either included or removed as a reference. And reflect the most recent updates posted to the TIL unless advised otherwise by the COR.

5. Verify that the number of pages in the TOC matches the actual number of pages used.

D. Architectural

1. Submit completed plan, elevations, details and schedules.

E. Heating, Ventilation and Air Conditioning (HVAC)

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1. The drawings and calculations shall be complete.

2. Duct sizing and pipe sizing computations shall be complete with system layout and tabulated data.

3. Show complete equipment schedules.

4. Show complete control diagrams.

5. Details, elevations, sections and legends on the drawings are to be completed. Show a section of each critical point in corridors indicating the location and space allocation intended for all ducts, piping, and larger conduits regardless of trade.

F. Plumbing and Sanitary

1. Submit complete drawings.

2. All piping shall be drawn, and all pipes sized.

3. Submit legend, notes, details, plan views and sized riser diagrams, equipment, etc.

G. Electrical

1. Submit complete electrical plans.

2. On drawings, show outlets circuited all motor outlets, complete riser diagrams, switchboards, panels, and feeders. Show panel and switchboard schedules for all equipment with sizes of mains and branches determined.

3. On detail drawings, show symbols, lighting fixture details and construction details.

4. Electrical floor plans shall be complete with panel location and major components located.

H. Phasing

1. Phasing plans are to be complete showing demolition, new, and life safety complete for each phase and each trade.

I. Cost Estimating

1. Follow the same general instructions as previous submission.

2. Furnish additional details to the estimator, as design progresses, to show sub-headings under each major numerical heading.

3. Show unit quantity, unit measure, unit cost, and total cost of labor and material for sub-heading.

4. Show a subtotal of labor and material for each sub-heading.

5. Show taxes and insurance on labor.

6. Show sub-total of the total cost.

7. Show applicable sub-contractor's mark-up as a percentage of cost.

8. Show total cost of each sub-heading.

9. Show total estimated cost of each major heading.

10. Show summary of major headings.

11. Provide Data Sheets.

12. Show premium for work being performed by a SDVOSB.

J. Asbestos Abatement

1. Drawings shall be complete and show containment areas, suggested location(s) of decontamination facilities, negative pressure (HEPA) units, building/site access routes, all piping/equipment requiring stripping of asbestos contaminate insulation, rounded-off quantities, etc.

2. Specifications shall be completed.

3. Show phasing as it relates to rest of the project.

K. Certification Memo

1. A/E to submit a certification memo to the VA indicating that their design is independent of future projects and includes all equipment required for the project to be activated and fully functional as required by the VA Office of Capital Asset Management and Engineering (OCAMES) Updated Construction Guidance and Expectations Memo dated September 12, 2016.

L. Comments

1. Incorporate all comments shown on the 65% design review and provide written response to each item.

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M. SPS Design Checklist

1. Completed SPS Design Checklist

7.0 FINAL ISSUE CONSTRUCTION DOCUMENTS SUBMISSION

A. General

1. Complete any corrections noted from the 100% CD submission.

2. Provide complete and coordinated drawings and specifications including comments from Life

Safety Plans Examiner.

3. The A/E firm shall provide a final written certification on the drawings form a Certified

Industrial Hygienist as to the mitigation of asbestos for the project.

4. A/E firm interior designer shall submit final 3-ring binder of finish samples labeled with manufacturer’s data and referenced to finish schedule. Coordinate with VA Interior Designer on submission requirements.

5. When requested, the A/E firm shall upload drawings and specifications to a document printing service for use by Bidders as directed by the Contracting Officer. The Contracting Officer will provide the legal portion (front end section) of the specification.

6. Submit a final cost estimate of construction costs for the project; estimate shall clarify changes or modifications of previous estimates based on projected construction award date.

Final estimate shall identify pricing for each of the major design components of the project.

7. Provide a Completed SPS Design Checklist

8.0 CONSTRUCTION PERIOD SERVICES

A. Contract Procurement

1. Physically attend one contractor's Pre-Bid site visit and respond in writing with recommendations to any questioned items. If necessary, develop amendments or assist with project procurement.

B. Submittal Review

1. The A/E firm shall review all construction materials and equipment and change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within 7 calendar days after receipt.

2. The A/E firm shall review and respond to all Request for Information (RFI’s) within 5 calendar days.

3. Commissioning of the mechanical, electrical, plumbing, fire protection, lighting, and other building systems shall be implemented to verify the intent of the design by inspecting and testing the systems as outlined in the VA Whole Building Commissioning Process Manual and per applicable ANSI/ASHRAE Standards.

C. Site Visits (In addition to site visits listed in Item ‘A’ above)

1. Attend 1 physical pre-construction meeting, after award of construction contract.

2. Attend 4-hour physical site inspections for each phase of the project (assume 4 phases) and at the final inspection of project.

3. Spot checking of contractor’s progress based on eight (8) physical 4-hour site visits when requested by the COR. These meetings may also be used to answer technical questions and/or develop minor changes due to site conditions, etc.

4. The A/E firm shall attend 2 virtual construction meeting per month by phone (assume 1 hour) for the duration of construction.

5. The A/E firm shall physically visit the site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to suspected errors or omissions at no cost to the government. These meetings will not count for meetings noted above.

D. Asbestos Abatement

1. Provide detailed asbestos air sampling report after asbestos abatement has taken place.

E. As Built Drawings

Project: Address Retro Commissioning Items Page 12 of 12

1. The A/E firm shall modify design drawings based on marked drawings supplied by the contractor and are to be verified by the A/E firm in field. As-Builts to include all addenda and bulletins issued by the VA and the A/E firm during construction. The changes shall be incorporated into the final BIM Model with the revision documented on the title block as appropriate. These changes shall be bubbled and dated. The A/E firm is to reformat the drawings based on the VA layering system before final submission. A reproducible hardcopy and the electronic model of the “As-Builts” are to be submitted to the COR on DVD. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated.

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