36C25024Q0682.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 10 2780 Airport Dr., Suite 340

Columbus OH 43219

POINT OF CONTACT*

Contracting Officer Percy Johnson percy.johnson2@va.gov 614-257-5534

PLACE OF PERFORMANCE

10701 East Boulevard

Cleveland OH

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (Request for Quote). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2024-05 (May 22, 2024).

This solicitation is a firm fixed price, small business set-aside for a Plotter/Multi-Use Printer for the Louis Stokes VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339940, with a small business size standard of 750. The FSC/PSC is 3610.

The Department of Veteran Affairs, Louis Stokes VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106. is seeking to purchase one Plotter/Multi-use Printer The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1 Instructions to Offerors–Commercial Items (SEPT 2023)

· FAR 52.212-3 Offerors Representations and Certifications–Commercial Items (MAY 2024) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

www.sam.gov registration is required to be complete at time of submission of quote.

· FAR 52.204-7 System for Award Management (OCT 2018)

· FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) The Louis Stokes VA Medical Center, 10701 East Boulevard, Cleveland, OH 44106 is seeking to purchase one (1) Plotter/Multi-use Printer.

All interested companies shall provide quotation for the following items:

Please refer to the Statement of Work Statement (SOW) attached to this solicitation for further description and details of dental items.

Place of Pickup/Place of Delivery:

Cleveland, OH

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2023)

· Addendum to FAR 52.212-4

· FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

· FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

· FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

· VAAR 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018)

· VAAR 852.212-71 Gray Market and Counterfeit Items (FEB 2023)

· VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

· VAAR 852.246-71 Rejected Goods (OCT 2018)

· End of addendum to 52.212-4

· FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (NOV 2023)

· FAR 52.211-6 Brand Name of Equal (AUG 1999)

· VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

· VAAR 852.272-70 Late Offers (NOV 2021) All quotes shall be sent to the Contracting Specialist, Percy Johnson via email to percy.johnson2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous and the BEST VALUE to the Government. Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09:00 AM EST ON June 14, 2024.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail by 09:00AM EST on June 07, 2024, to the Point of Contact for this solicitation; Percy Johnson Contracting Specialist, NCO10 Contracting, percyjohnson2@va.gov. No phone called will be accepted during this solicitation.

STATEMENT OF WORK (SOW)

1. Contract Title. Plotter/Multi-Use Printer with Scanning Capability Background. The Engineering Service of VANEOHS is requesting the purchase of a new wide-format (at least 40”) color inkjet plotter/multi-function printer with scanning capability, at least 600dpi resolution and a 4-roll capacity; that does not require internal heating elements to operate. Further, the plotter must be able to utilize/load/print-on/manage/cut standard engineering bond paper as well as adhesive-backed, plastic/clear and thick-gauge presentation-type paper without repeatedly requiring frequent reloading/re-alignment or cleaning. Currently, all full-scale hard-copy construction drawings, illustrations and wayfinding maps/directories are produced on the Service’s Oce Colorwave 500 plotter that as it has aged has frequently failed to perform and has required costly repair/service to resume operation. This unit has well-documented performance issues that were not known earlier in its production run. The main issue are the printheads within the machine, multiple of which have been needed to replace along with the ink heating element. The heating element necessitates an overly extended warm-up time and contributes to the printhead failures due to heat-cycling. Worthy of note is that the printheads in the current plotter cost far above the average for the industry and replacing them is cumulatively approaching the replacement cost of the entire aging machine. On several occasions for periods ranging from a few days to over a month, Engineering has had to rely on the Healthcare Technology Service’s Medical Media team to produce documents when the plotter was not operational. Utilizing this support creates a large burden on their service and greatly impacts our Service’s efficiency and flexibility as there’s a typical 7-day (approx.) turnaround time for requests. Replacing the current device with a new unit will increase productivity, reduce downtime due to service calls, reduce admin support labor executing service calls, and in addition scan/archive various historical record and field-data sourced drawings for future reference.

3. Scope. The Contractor will provide a Fast Mono and Color Print Plotter/Multi-Use Printer that has scanning abilities.

4. Specific Tasks.

5. Deliverables The Contractor will deliver:

A Color, multifunction Wide Format Plotter/Multi-Use Printer with Scanning Capability and non-heated inkjets with the following: Comment by Collins, Joe D. (VHACLE): Might specify "wide-format plotter/multi" Comment by Collins, Joe D. (VHACLE): Perhaps even narrow it down to "non-heated inkjet"?

SEE BELOW

HP PAGEWIDE XL 4250 MULTIFUNCTION PRINTER/PLOTTER (4 ROLL)

Funding/Req. Number: 1

541-24-4-2506-0059

· 4 Rolls

· Ability to Copy/Print/Scan

· 40 inches in width

· 12 prints per minute

· Ability to stack up to 100 prints

Large-format color MFP for printing line drawings, photos and posters. The minimum print resolution to be 1200 x 1200 dpi. The minimum line width 0.02 mm (HP-GL/2 addressable) with a line accuracy ±0.1% The print speed for line documents from roll feed to be up to 650 A1 pages/hr, 12 A1 pages/minimum with no warm up time Four (4) media rolls. Roll size to be 11” to 40” in width and a maximum roll diameter up 7”. Roll core diameter to be 3”. Grammage 70 to 200 g/m². Media thickness Up to 0.4mm (0.016”). Media types to be bond paper, poster papers, polypropylene, adhesive-backed papers, Tyvek papers and film. Media output stacker to be up to 100-page capacity. Scanner to be 36-in (91-cm) CIS with a color speed up to 15.24 cm/sec and grayscale speed up to 25.4 cm/sec The scanner optical resolution to be a minimum of 1200 dpi with a scan width up to 914 mm. Maximum copy length 9.5 m. Scan format JPEG, TIFF, multi-TIFF, PDF, PDFA, multi-PDF, multi-PDFA . The maximum scan length 50 m for .PDF, 12 m for .TIFF and 8 m for .JPG. Scan features to include live preview, scan quicksets, smart background removal, black enhancement, automatic de-skew, reduced scan speed, post-edit settings for contrast, brightness, rotation, cropping and skew. Scan destination to be printer storage, USB drive, network folder and scan to email. Memory minimum 8 GB DDR4 and hard drive minimum 500 GB HDD. Native print languages HP-GL/2, TIFF, JPEG, Adobe PostScript 3, Adobe PDF 1.7. Remote management, PrintOS Connectivity Interfaces Gigabit Ethernet (1000Base-T), USB 2.0 host. User interface 15.6-inch (396-mm) TFT (LED blacklight) 16:9-format HD capacitive touchscreen.

Input voltage 100-127. Overall device warranty 90 days and printhead warranty 12 months from the date of installation.

6. Security Requirements

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). No GFE/GFI

8. Place of Performance.

Combined Synopsis/Solicitation Notice