36C25024Q0123.docx

36C25024Q0123

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-24-1-669-0001 36C25024Q0123 12-04-2023 McKinney, Andrea J.

Andrea.McKinney@va.gov 12-11-2023 12:00

EST

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 238210 $19 Million N/A X Department of Veterans Affairs Richard L. Roudebush VA Medical Center 1481 W. 10th Street Attn: Engineering Indianapolis IN 46062 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105

See website at:

https://www.fsc.va.gov/einvoice.asp for instructions & for invoicing website at:

https://www.tungsten-network.com/ customer-campaigns/veteransaffairs See CONTINUATION Page Contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries and battery charger, and conduct infra-red scans in accordance with the

SOW.

This solicitation will be conducted under FAR part 13.

This procurement is a 100% SDVOSB/VOSB set-aside.

All questions related to this solicitation shall be submitted in writing via email to the Contract Specialist indicated in Section E herein 3 calendar days after the solicitation is posted. Phone calls will not be accepted.

Quoters that do not provide ALL information listed in Section E Instructions for Submission of Quote may be determined unac ceptable and may not be considered for award.

See CONTINUATION Page 583-3640162-669-854100-2543 010055590 X X One( 1) Lisa Bailey Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration will be handled by the following individuals:

a. Contractor:

Contractor Name

Contractor Address

Contractor Main Phone

Contractor Primary POC

Contractor Primary POC Title

Contractor Primary POC Phone

Contractor Primary POC Email

SAM ID Number

Tax ID Number

Business Size

GSA Contract Number

b. Government:

Veterans Health Administration Network Contracting Office (NCO) 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor, MI 48105

Veterans Health Administration Network Contracting Office (NCO) 10 8888 Keystone Crossing, Suite 1100 Indianapolis, IN 46240

2. Contractor Remittance Address: All payments by the Government to the contractor will be made in accordance with:

3. Invoices: Invoices shall be submitted in arrears:

4. Government Invoice Address: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: http://www.tungsten-network.com/US/en/veterans-affairs/ to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears on a monthly basis.

2. Contractor shall only bill for services rendered and for line items delivered.

3. A proper invoice that is submitted for payment, shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.

Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries (including battery charger), and conduct infra-red scans in accordance with the SOW.

Contract Period: Base POP Begin: 12-21-2023 POP End: 12-20-2024

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

0.00

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries (including battery charger), and conduct infra-red scans in accordance with the SOW.

Contract Period: Option 1 POP Begin: 12-21-2024 POP End: 12-20-2025

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

0.00

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries (including battery charger), and conduct infra-red scans in accordance with the SOW.

Contract Period: Option 2 POP Begin: 12-21-2025 POP End: 12-20-2026

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

0.00

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries (including battery charger), and conduct infra-red scans in accordance with the SOW.

Contract Period: Option 3 POP Begin: 12-21-2026 POP End: 12-20-2027

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

0.00

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries (including battery charger), and conduct infra-red scans in accordance with the SOW.

Contract Period: Option 4 POP Begin: 12-21-2027 POP End: 12-20-2028

PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

B.5 STATEMENT OF WORK

Part I: General Information

A. Introduction

The Department of Veterans Affairs Richard L Roudebush VA Medical Center (RLRVAMC), 1481 W 10th Street, Indianapolis, IN requires services for electrical testing and maintenance.

B. Background

RLRVAMC is a medical facility providing both inpatient and outpatient services to Veterans. The facility is dependent upon electrical services to provide patient care. Electrical equipment shall be operational at all times.

C. Scope

The contractor shall provide all necessary labor, equipment, tools, and supervision to conduct electrical testing and maintenance for transformers, automatic transfer switches, automatic paralleling gear, batteries, and battery chargers, and conduct infra-red scans.

Part II: Work Requirements

A. Technical Requirements

1. Power Transformer Maintenance and Testing: Perform testing and preventive maintenance on 14 power transformers (7 oil filled and 7 dry type) per the following:

a. Detailed external visual inspection of equipment (oil-filled and dry type)

b. Test insulating liquid for Dissolved Gas Analysis (DGA), if sampling provisions are available.

c. Obtain and analyze equipment liquid samples for quality screening per American Society for Testing and Materials (ASTM) standards (acidity ASTM D-974, color ASTM D-1524, dielectric ASTM D-877, and D-1816, interfacial tension ASTM D-971, specific gravity ASTM D-1298 and water content ASTM D-1533B) where sampling provisions are available.

d. Purge transformers with dry nitrogen to less than 3% of oxygen, furnish a complete engineering report including all test data and recommendations, and submit 2 copies to the Electrician Supervisor within 15 working days after completion of tests, inspections, and lab analysis.

e. Record temperature indicators and reset maximum indicator to provide maximum temperature indication record for future reference.

2. Perform routine maintenance and in-service testing of 41 "ATS" automatic transfer switches - maintenance and testing of automatic transfer switches shall include the following:

a. All tests and maintenance are to be performed per manufacturer's recommendations, procedures, and instructions, and per current editions of National Fire Protection Association (NFPA) 70, 70E, 99, and 110.

b. Shall be performed by a qualified factory-trained technician in current standing as an “Authorized Service Center”.

c. Detailed Transfer Switch nameplate information including Manufacturer, Model, Serial Number, and BOM Number, Identify number of Poles and Wires for each circuit.

d. Inspect for signs of moisture, previous wetness, or dripping.

e. Inspect all insulating parts for cracks or discoloration due to excessive heat. If it is suspected that an insulating part may be defective, an approved hypot test shall be performed on the part or switchgear.

f. Inspect for the physical, electrical, and mechanical condition of switch and enclosure, and report any damage or improper operation.

g. Remove and visually inspect all arc chutes and pole covers, recording the temperature of contacts and movable components and comparing them to ambient temperature.

h. Inspect all main current-carrying contacts for corrosion, pitting, and discoloration. Perform millivolt drop tests and record values on both normal and emergency circuits under load conditions.

i. Inspect all main current-carrying contacts for corrosion, pitting, and discoloration due to excessive heat

j. Inspect all control relay contacts for excessive corrosion and discoloration due to heat

k. Test and re-calibrate all voltage sensing and time delay functions in the transfer switch

i. Electro-Mechanical Controls: Use approved variac and perform tests to confirm and record pickup and dropout voltage levels on all phase sensing relays. Record all as found and as left values

ii. Solid State or Microprocessor Controls: Use a manufacturer test kit or variac to perform tests to confirm and record pickup and dropout voltage levels on all phase relays. Record “as found” and “as left” values. Confirm the output of all transformers and capacitors on solid-state or microprocessor units.

l. Monitor and verify correct operation of all time delays for loss of power, transfer inhibit, retransfer times, pre and post-transfer signals, engine cool-down time, and report settings.

m. Monitor and verify correct operation of interlocks and limit switches; report findings.

n. Check and record as found and as left contact resistance of all TS control and auxiliary contacts. Clean if found in excess of I ohm. After cleaning if contact is greater than I ohm, report to the Electrician Supervisor.

o. Check and record the TS coil and any resistor resistance, record the part number, and confirm to manufacturer’s specifications.

p. Check and record the condition of the TS rectifier

q. Check and record as found and as left resistance of all auxiliary relay contacts, clean to resistance of 1 ohm or less.

r. Vacuum clean the accumulated dust from the switchgear and accessory panels.

s. Remove any grime with an approved solvent.

t. Manually operate the main transfer movement to check proper contact alignment, deflection, gap, and wiping action.

u. Check all cable and control wire connections to the transfer switch control and sensing panel and other system components and tighten them if necessary.

v. Check all accessories for correct operation.

w. Lubricate the TS coil and any accessory linkage.

x. Check/test all sensors and engine controls for safety shutdown and proper annunciation.

y. Test generator for proper operation, voltage, and frequency.

z. Conduct a test by simulating a normal source failure. Verify the operation of all associated parts and accessories.

3. Preventive maintenance and testing of Automatic Paralleling Gear.

a. Paralleling circuit breakers

i. Inspect all insulating parts for cracks or discoloration due to excessive heat. It is suspected that an insulating part may be defective; an approved hypot test shall be performed on the part or switchgear.

ii. Inspect all main arcing contacts for excessive corrosion

iii. Inspect all main current-carrying contacts for pitting and discoloration due to excess heat.

iv. Secondary current injection testing on Solid State components.

i. Visually inspect breaker for loose or misaligned parts.

v. Operate breaker and check charging motor.

vi. Check contact resistance using a Microohm Meter (IOOA)

vii. Insulation resistance test @ 1.5KV. Phase to Phase and Phase to Ground

viii. Check alignment on all micro-switches. Adjust if necessary:

· Engine Governor - Check and adjust as needed. Record the as-found and the as-left readings.

· Engine Controls - Check all engine alarms. Record the as-found and the as-left readings.

· Check for indication. Check for horn, check for shut down, check for remote indication.

b. Check engine protective devices

i. Check reverse power shutdown

ii. Check under/voltage and frequency relay. Perform Pick Up and Drop Out.

· Check synchronizer (automatic and manual operations).

· Inspect all control relay contacts for corrosion and discoloration due to excessive heat.

· Check the accuracy of all system panel board meters with certified test equipment. Record as found and as left values.

· Vacuum clean the accumulated dust from the switchgear and accessory panels.

· Check all cable and control wire connections and terminations and tighten them if necessary;

c. Check contact resistance on all control contact relays. All contacts with a resistance greater than 1 ohm shall be cleaned or replaced. Record as found and as left values.

d. Check all timing functions. Timers shall be within 5% of the indicated value. Record as found and as left values.

i. Replace the system battery with a programmable logic controller (PLC).

ii. Check Station Batteries and record the internal resistance of the battery (Battery Impedance Measurement Test). Check charger alarms, and conductor terminations and vacuum clean the exterior and interior of charger and batteries.

iii. Conduct a system test by simulating a normal source failure; record all system values and run the system with all available loads to comply with the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO).

iv. Monitor operation with all engines online and with engines removed to optimize operation to be in compliance with JCAHO run with minimal engines online with all transfer switches on emergency.

4. Infra-Red Scans

a. Perform the infra-red scans of the electrical distribution system at the VA Medical Center, 1481 West Street, Indianapolis, IN 46202

b. The scans shall start at the utility service entrance point and should include all switchgear, transformers, switches, disconnects, bus ducts, cable terminations, motor starters, motor control centers, load centers, and other electrical equipment in which "hot spot" identifications are beneficial.

c. The inspection shall be documented with a written inspection report.

d. The contractor shall take voltage and current measurements of each feeder in all panels and record these values on the report noted above. Vacuum and clean all panel interiors. Record any violation of code or failure of the equipment related to each panel, disconnect, transformer, etc.

e. The contractor shall provide all labor to remove and re-install equipment panel covers and dead fronts. The VA will direct the technician to the proper equipment to be inspected.

f. The inspection shall be documented with a written inspection report noting all deficiencies and 2 copies of these reports sent to the Electrician Supervisor within 15 working days of the inspection.

g. Perform Tests semi-annually on medium and low-voltage personal protective equipment (PPE) to meet Occupational Safety and Health Administration (OSHA), NFPA, and JCAHO requirements. Equipment shall be picked up in two shipments, in order to keep some equipment available for emergency and returned when completed. Equipment includes:

· 2 Hot sticks

· 4 Pair of high voltage gloves

· 14 Pair of low-voltage gloves

· 2 Protective sets of rubber sleeves

· 1 Magnetic model M1000 high voltage tester

· Furnish test report results of findings and recommendations.

h. 2 HR Refresher Training on Emergency Power Supply System (EPSS) and proper operation yearly.

i. 2 HR Refresher and Safety Training on ARC Flash yearly.

5. Building 23 Maintenance

a. Perform semi-annual battery maintenance including testing of batteries and performing internal resistance checks of each cell, while taking measurement of each cell's voltage. This information shall be provided in a report detailing the health of each cell.

b. Perform Battery Charger maintenance including vacuum cleaning the interior and exterior of the unit, and checking all cable terminations on AC and DC circuits.

c. Check the electrolyte level of all cells and replenish them to the proper electrolyte level with distilled water.

d. Checking alarm outputs of the Charger and confirming annunciation at the Building Automation in the Chiller Plant Operators station.

e. Check alarm outputs of the Main and Feeder protective relays confirming the output of the relays alarm signal to the Building Automation in the Chiller Plant Operators station. Record any event logs indicating trouble with the relay to the Electric Shop Supervisor.

f. Provide a written report of the above findings for the batteries and provide a copy to the electric shop supervisor.

B. General Requirements

1. All work shall be performed Monday through Friday, 8:00 AM – 4:30 PM EST. Service shall be scheduled through the Electric Shop Supervisor. The contractor shall check in at A-B144.

2. The contractor to complete the VA Vendor Credentialing process and have all employees working on RLVAMC property badged with VA contractor badges through Police Services before beginning any work at the VA. All contractors shall wear VA Contractor Badges at all times during while onsite

3. The contractor shall follow all Infection Control Risk Assessment (ICRA) requirements set forth by the infection control staff. The Matrix of Precautions is located in Section D.

4. The contractor shall remove all trash and debris at the completion of the work day. The work area shall be kept clean at all times.

5. The contractor shall ensure that all tools, equipment, and materials are kept and placed in an orderly fashion to have little impact on the daily operations of the hospital, staff, and patients.

6. The contractor shall complete a RLRVAMC Indianapolis Service Ticket when the work is completed. The service tickets are located in the electrical shop.

7. The contractor shall perform a function test in the presence of a RLRVAMC employee designated by the electric shop supervisor.

C. Deliverables

(Two copies of all reports shall be given to the Electrical Supervisor within 15 working days after completion of tests, inspections, and lab results).

1. Power Transformer Report

2. Automatic Transfer Switch Report

3. Automatic Paralleling Gear Report

4. Infra-Red Scan Test Results Report to include recommendations.

5. Battery Report

D. Scheduling Requirements

Part III: Supporting Information

A. Security

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Special Agreement Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

Contractor employees shall wear visible identification and company uniforms while on the premises of RLRVAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or from the COR. RLRVAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at RLRVAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations shall result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B. Travel

None

C. Place of Performance:

Richard L. Roudebush VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202

D. Period of Performance:

The period of performance is for a base year, with four (4) one-year option periods to be exercised at the discretion of the Government.

E. Government-Furnished Property

None

F. Qualifications of Key Personnel

36C25024Q0123 Key personnel shall be licensed electricians and factory trained technicians.

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage.