36C25023Q0785.docx
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- Attached to
- Z1NB--Boiler Plant Water Analytics Program Federal contract opportunity
- Solicitation number
- 36C25023Q0785
About this file
This solicitation is for a boiler plant water analytics program at the Battle Creek VA Medical Center in Michigan. The contractor will provide water testing, chemical treatment services, and equipment maintenance for the boiler plant, cooling towers, and water treatment systems. Key requirements include monthly testing and treatment to maintain water quality within specifications, inspection and maintenance of automated feed systems, storage tanks, and reverse osmosis and softening equipment. The base period of performance is one year with four one-year option periods. Pricing is fixed for line items such as monthly testing, inspections, chemical deliveries, and membrane replacements. The solicitation identifies NAICS/PSC codes and veteran-owned small business set-aside guidelines. The contractor must comply with regulatory standards for water treatment and chemical handling.
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| File | Type | Posted |
|---|---|---|
| 36C25023Q0785 0001.docx | DOCX document | |
| 2021 02 22 Standard Document - Cooling Tower Water Systems.pdf | ||
| VHA Directive 1061_D_2021-02-16.pdf |
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Text version
36C25023Q0785
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
-23-3-390-0922 36C25023Q0785 09-08-2023 Cora Wells
(317) 988-1505 09-18-2023 15:00
EDT
36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 X X 238220 $19 Million N/A X 36C515 Department of Veteran Affairs Battle Creek VA Medical Center Attn: Engineering 5500 Armstrong Road Battle Creek MI 49037 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240
Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A See CONTINUATION Page See Section B for Price Schedule This procurement is being conducted under FAR Parts 12 &
13.5. Award will be made by Comparative Analysis.
Contractor shall submit 852.219-75 VA Limitation on subcontracting certificate WITH quote to be considered for award.
Walk thru will be held 9/13/2023 at 10:00a local time meet in front of Building 22.
Questions are due no later than 9/14/2023 at 15:00 EDT No questions will be answered after this deadline.
See CONTINUATION Page 515-3630162-390-851100-3220 0100555X9 X X X One(1) Kristina L. Peart Contracting Officer Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING | 6 |
| B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) | 7 |
| B.4 IT CONTRACT SECURITY | 8 |
| B.5 PRICE/COST SCHEDULE | 9 |
| B.5 STATEMENT OF WORK | 22 |
| SECTION C - CONTRACT CLAUSES | 28 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 28 |
| C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 34 |
| C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 34 |
| C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) | 34 |
| C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS | 35 |
| C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) | 35 |
| C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) | 35 |
| C.8 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2020) | 36 |
| C.9 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) | 36 |
| C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) | 39 |
| C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 40 |
| C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 41 |
| C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 42 |
| C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023) | 42 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 51 |
| D.1 WAGE DETERMINATION INFORMATION | 51 |
| SECTION E - SOLICITATION PROVISIONS | 52 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 52 |
| E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 56 |
| E.3 52.216-1 TYPE OF CONTRACT (APR 1984) | 59 |
| E.4 52.233-2 SERVICE OF PROTEST (SEP 2006) | 59 |
| E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) | 59 |
| E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 60 |
| E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 61 |
| E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 61 |
| E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 62 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(Continuation from Standard Form 1449, block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
| a. CONTRACTOR: | Name: ___________________________________ |
| Address: _________________________________ | |
| City, State, Zip: ____________________________ | |
| Telephone Number: ________________________ | |
| POC: ____________________________________ | |
| E-mail address: ____________________________ | |
| Contractor’s Unique Entity ID: ________________ | |
| b. GOVERNMENT: | Department of Veterans Affairs |
| Network Contracting Office (NCO 10) | |
| Attn: Cora Wells, Contract Specialist | |
| 8888 Keystone Crossing Suite 1100 | |
| Indianapolis, IN 46240 | |
| Phone: (317) 988-1505 | |
| E-Mail: cora.wells@va.gov | |
| Kristina Peart, Contracting Officer | |
| Kristina.peart@va.gov |
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] | 52.232-33, Payment by Electronic Funds Transfer – System for Award Management. |
| [] | 52.232-34, Payment by Electronic Funds Transfer - |
Other Than System for Award Management, or [] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [ ] | |
| b. Semi-Annually | [ ] | |
| c. Other | [X] Monthly to: https://www.tungsten-network.com/customer-campaigns/veteransaffairs |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs
5. SECURE FAX: All faxes in regard to this order shall contain the following on the coversheet:
This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.
6. SUBMISSION OF OFFER:
| a. Offerors shall complete and return all information designated in: | |
| 1.) Blocks 17 (a) and 30 (a-c) of SF 1449 | |
| 2.) Contract Administration Data |
3.) The Price/Cost Schedule, Section B 4.) 52.212-1, Instructions to Offerors--Commercial Items, Quote Submission Information 5.) 52.209-7, Information Regarding Responsibility Matters 6.) 52.212-3, Representations and Certifications, or valid completion in SAM is acceptable.
Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.
b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.
c. Simplified Acquisition Procedures of FAR Part 12 and 13.5 are being used to conduct this procurement.
d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.
7. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO | DATE |
| ______________________________ | _____________ |
| ______________________________ | _____________ |
| ______________________________ | _____________ |
B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING
VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS
Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:
1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.
1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org
1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:
2. Tungsten e-Invoice Setup Information: 1-877-489-6135
2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com
2. FSC e-Invoice Contact Information: 1-877-353-9791
2. FSC e-Invoice email: vafsccshd@va.gov
BILLING AND INVOICING
1. In accordance with this contract, all services shall be billed in arrears monthly.
2. Contractor shall only bill for services and for line-items delivered.
3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:
i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.
ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:
a. Name and Address of the Contractor
b. Invoice Date and Invoice Number
c. Contract Number
d. Contract Order Number
e. Purchase Order Number
f. Date Range of Services Provided
g. Description of Services Provided
h. Line/Sub-Line Item number(s) of services provided
i. Quantity of each Line/Sub-Line Item
j. Unit Rate for each Line/Sub-Line Item
k. Total Cost for each Line/Sub-Line Item
l. Total Invoice Cost
4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.
i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.
ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.
B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)
As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.
Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions, you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.
For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.
Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.
B.4 IT CONTRACT SECURITY
VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY
1. GENERAL
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.
2. TRAINING
a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:
(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;
(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;
(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and
(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document - e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]
b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
(End of Clause)
B.5 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
1.00
| __________________ |
| __________________ |
Water Treatment Services Battle Creek VA Medical Center In accordance with the Statement of Work Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1NB - Maintenance of Heating and Cooling Plants
0001AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Automated Feed System to treat Boiler Water/Feed Water Contract Period: Base POP Begin: 09-25-2023 POP End: 09-24-2024
0001AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Continuous Monitoring System.
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Waterside inspection of boilers, feedwater deaerator and condensate storage tank.
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Provide/maintain Storage Tanks
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Monthly testing, calibration, inspection, maintenance of boiler water, reverse osmosis, and Softener Systems.
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Boiler Plant RO System Cleaning & Membrane Replacement
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AG
| 3.00 |
| JB |
| __________________ |
| __________________ |
Training
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AH
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House RO System Clean & Membrane Replacement
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AJ
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House Softener Salt Service
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AK
| 12.00 |
| MO |
| __________________ |
| __________________ |
Chemicals (*based on estimated annual 1,100,000 make-up for boiler plant.)
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AL
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building 22 Tower Chemicals
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Building 22 Tower Cleaning
POP Begin: 09-25-2023 POP End: 09-24-2024
0001AN
| 2.00 |
| EA |
| __________________ |
| __________________ |
Combined Heating & Power Plant Boiler Layup Chemicals - for Boiler #1
POP Begin: 09-25-2023 POP End: 09-24-2024
1.00
| __________________ |
| __________________ |
Water Treatment Services
In accordance with the Statement of Work Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025
0002AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Automated Feed System to treat Boiler Water/Feed Water Contract Period: Option 1 POP Begin: 09-25-2024 POP End: 09-24-2025
0002AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Continuous Monitoring System.
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Waterside inspection of boilers, feedwater deaerator and condensate storage tank.
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Provide/maintain Storage Tanks
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Monthly testing, calibration, inspection, maintenance of boiler water, reverse osmosis, and Softener Systems.
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Boiler Plant RO System Cleaning & Membrane Replacement
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AG
| 3.00 |
| JB |
| __________________ |
| __________________ |
Training
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AH
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House RO System Clean & Membrane Replacement
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AJ
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House Softener Salt Service
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AK
| 12.00 |
| MO |
| __________________ |
| __________________ |
Chemicals (*based on estimated annual 1,100,000 make-up for boiler plant.)
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AL
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building 22 Tower Chemicals
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Building 22 Tower Cleaning
POP Begin: 09-25-2024 POP End: 09-24-2025
0002AN
| 2.00 |
| EA |
| __________________ |
| __________________ |
Combined Heating & Power Plant Boiler Layup Chemicals - for Boiler #1
POP Begin: 09-25-2024 POP End: 09-24-2025
1.00
| __________________ |
| __________________ |
Water Treatment Services
In accordance with the Statement of Work Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026
0003AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Automated Feed System to treat Boiler Water/Feed Water Contract Period: Option 2 POP Begin: 09-25-2025 POP End: 09-24-2026
0003AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Continuous Monitoring System.
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Waterside inspection of boilers, feedwater deaerator and condensate storage tank.
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Provide/maintain Storage Tanks
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Monthly testing, calibration, inspection, maintenance of boiler water, reverse osmosis, and Softener Systems.
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Boiler Plant RO System Cleaning & Membrane Replacement
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AG
| 3.00 |
| JB |
| __________________ |
| __________________ |
Training
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AH
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House RO System Clean & Membrane Replacement
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AJ
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House Softener Salt Service
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AK
| 12.00 |
| MO |
| __________________ |
| __________________ |
Chemicals (*based on estimated annual 1,100,000 make-up for boiler plant.)
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AL
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building 22 Tower Chemicals
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Building 22 Tower Cleaning
POP Begin: 09-25-2025 POP End: 09-24-2026
0003AN
| 2.00 |
| EA |
| __________________ |
| __________________ |
Combined Heating & Power Plant Boiler Layup Chemicals - for Boiler #1
POP Begin: 09-25-2025 POP End: 09-24-2026
1.00
| __________________ |
| __________________ |
Water Treatment Services
In accordance with the Statement of Work Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027
0004AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Automated Feed System to treat Boiler Water/Feed Water Contract Period: Option 3 POP Begin: 09-25-2026 POP End: 09-24-2027
0004AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Continuous Monitoring System.
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Waterside inspection of boilers, feedwater deaerator and condensate storage tank.
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Provide/maintain Storage Tanks
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Monthly testing, calibration, inspection, maintenance of boiler water, reverse osmosis, and Softener Systems.
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Boiler Plant RO System Cleaning & Membrane Replacement
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AG
| 3.00 |
| JB |
| __________________ |
| __________________ |
Training
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AH
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House RO System Clean & Membrane Replacement
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AJ
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House Softener Salt Service
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AK
| 12.00 |
| MO |
| __________________ |
| __________________ |
Chemicals (*based on estimated annual 1,100,000 make-up for boiler plant.)
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AL
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building 22 Tower Chemicals
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Building 22 Tower Cleaning
POP Begin: 09-25-2026 POP End: 09-24-2027
0004AN
| 2.00 |
| EA |
| __________________ |
| __________________ |
Combined Heating & Power Plant Boiler Layup Chemicals - for Boiler #1
POP Begin: 09-25-2026 POP End: 09-24-2027
1.00
| __________________ |
| __________________ |
Water Treatment Services
In accordance with the Statement of Work Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028
0005AA
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Automated Feed System to treat Boiler Water/Feed Water Contract Period: Option 4 POP Begin: 09-25-2027 POP End: 09-24-2028
0005AB
| 12.00 |
| MO |
| __________________ |
| __________________ |
Maintain Continuous Monitoring System.
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AC
| 1.00 |
| JB |
| __________________ |
| __________________ |
Waterside inspection of boilers, feedwater deaerator and condensate storage tank.
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AD
| 12.00 |
| MO |
| __________________ |
| __________________ |
Provide/maintain Storage Tanks
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AE
| 12.00 |
| MO |
| __________________ |
| __________________ |
Monthly testing, calibration, inspection, maintenance of boiler water, reverse osmosis, and Softener Systems.
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AF
| 1.00 |
| JB |
| __________________ |
| __________________ |
Boiler Plant RO System Cleaning & Membrane Replacement
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AG
| 3.00 |
| JB |
| __________________ |
| __________________ |
Training
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AH
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House RO System Clean & Membrane Replacement
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AJ
| 12.00 |
| MO |
| __________________ |
| __________________ |
Pump House Softener Salt Service
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AK
| 12.00 |
| MO |
| __________________ |
| __________________ |
Chemicals (*based on estimated annual 1,100,000 make-up for boiler plant.)
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AL
| 12.00 |
| MO |
| __________________ |
| __________________ |
Building 22 Tower Chemicals
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AM
| 1.00 |
| JB |
| __________________ |
| __________________ |
Building 22 Tower Cleaning
POP Begin: 09-25-2027 POP End: 09-24-2028
0005AN
| 2.00 |
| EA |
| __________________ |
| __________________ |
Combined Heating & Power Plant Boiler Layup Chemicals - for Boiler #1
POP Begin: 09-25-2027 POP End: 09-24-2028
| GRAND TOTAL |
| __________________ |
Base Year
Option Year One (1)
Option Year Two (2)
Option Year Three (3)
Option Year Four (4)
Aggregate Total (Base + Options, if exercised)
Page 1 of Page 1 of
B.5 STATEMENT OF WORK
Battle Creek VAMC Boiler Plant Water Analytics Program Part I: General Information A. Introduction:
The Department of Veterans Affairs Battle Creek VA Medical Center (BCVAMC) in Battle Creek, MI requires water analytics and maintenance contract for the Boiler Plant located in Building 300 and the cooling tower located in Building 22.
B. Background:
The BCVAMC is a medical facility providing both inpatient and outpatient services to veterans. The Boiler plant utilizes three industrial boilers (capacities of 20,000 LB/HR, 40,000 LB/HR, & 40,000 LB/HR) to provide steam to the BCVAMC. It is critical that Boiler Feed Water chemistry meet both VA and boiler manufacturer Operations and Maintenance specifications. The goals are boiler reliability and longevity while providing high quality steam to the medical center. Optimal boiler water analytics also provides for enhanced steam system piping, equipment durability, and improved performance throughout the medical center.
C. Scope:
The contractor shall provide all necessary water testing test kits, test reagents, and corrosion coupon to analyze boiler plant (Building 300) and cooling tower (Building 22) water chemistry. The contractor shall provide and set up chemical pumping systems to automatically supply all necessary chemicals for optimal boiler water system and cooling tower water system performance. All boiler water/feedwater and cooling tower water systems to be maintained at VA and O&M specifications. The VAMC boiler plant employees will be responsible for continuous feeding of chemicals and performing water tests with oversight by the contractor. Chelant-based chemicals are not permitted. Currently there are three 110-gallon bulk chemical containers and one 75-gallon chemical container with required secondary containments in the natural gas plant.
Also included in the contract is the softener system salt and RO system membranes at the Condensate Vacuum Pump House.
D. Applicable Documents:
CFR 21.173.310, BOILER WATER ADDITIVES PERMITED IN PLANTS WHERE STEAM CONTACTS FOOD. Electronic Code of Federal Regulations (eCFR) All chemicals utilized must conform to FDA guidelines. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration.
VHA Directive 1061 Prevention of Health Care-Associated Legionella Disease and scald Injury from Water Systems Standard
Part II: Work Requirements A. Technical Requirements:
1) Contractor shall provide all necessary chemicals, chemical systems, chemical system setup, test equipment, test kits, test reagents, corrosion coupons, labor, supplies and technical services for maintenance and chemical treatment of the feed water system at the boiler plant, cooling tower water system at Building 22, and Pump House RO and Softener System preventative maintenance at described below.
2) Total hardness in feedwater shall be less than one part per million (ppm). Advise VA personnel on proper softener //and reverse osmosis// monitoring and operation.
3) Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired.
4) Prevent embrittlement of boiler pressure vessels.
5) Condition the boiler sludge to obtain effective bottom blowoff.
6) Boiler residual of sodium sulfite, 30-60 ppm.
7) Boiler phosphate residual, 20-40 ppm.
8) Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm.
9) Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).
10) Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.
11) Boiler polymer dispersant residual as recommended by supplier.
12) There shall be no "pitting" corrosion.
13) There shall be no scale and deposit formation in the boilers.
14) Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.
15) Control boiler water chemistry to minimize blowdown and thus improve efficiency.
16) Provide steam amine treatment to provide condensate pH of 8.0 - 8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header to achieve even dispersal throughout the distribution system.
17) Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year.
18) Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.
19) Note: CHELANT-BASED CHEMICALS ARE NOT PERMITED.
20) Summary:
B. Report:
Contractor shall perform the following tests monthly, at a minimum, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:
1) Condensate return systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year.
2) Make-up water including soft water, water from reverse osmosis, water from dealkalyzer: pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica.
3) Boiler feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated.
4) Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.
5) Continuous blowdown systems: Check calibration and settings monthly.
6) Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.
C. Contractor shall periodically verify the proper operation of non-chemical water treatment systems which serve the boiler plant including Feedwater, deaerator, water softener, reverse osmosis (RO), dealkalyzer, continuous blowdown, and condensate vacuum system water softener and RO systems. This shall include inspecting salt level and RO filter conditions.
D. Contractor shall provide complete written reports with all test results and recommendations, and review reports with plant supervisor:
E. Contractor shall visit the plant weekly during the first three months of a new contract. After three months, visit the plant monthly, perform tests listed above and review daily logs of tests performed by boiler plant personnel and discuss the test results with the plant supervisor. Contractor shall provide recommendations on treatment methods and consult on boiler plant and steam and condensate distribution systems problems as requested.
F. Contractor shall operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory.
G. Contractor shall send water samples to the laboratory as necessary to resolve problems and questions. Contractor shall make additional visits at the request of the plant supervisor to handle problems.
H. Contractor shall conduct waterside inspection of boilers, feedwater deaerator and condensate storage tank at least once per year. Contractor shall coordinate the boiler and feedwater deaerator inspection with the Contracting Officer's Representative (COR), to coincide with an inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection.
I. Contractor shall provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service.
J. Contractor shall provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowoff procedures.
K. Contractor shall test corrosion coupons from condensate lines once per year and provide report to the COR. VA personnel will install, remove, and deliver the coupons to the water treatment specialist.
L. Contractor shall provide on-site chemical storage containers with secondary containment and provide bulk delivery service which delivers the chemicals directly into the onsite storage containers with no assistance necessary from VA employees other than to provide access. All suitable existing chemicals shall be utilized prior to the use of any new chemicals.
1) Submit MSDS sheets for all chemicals utilized during the performance of services under this contract. The MSDS sheets will accompany delivery of the chemicals.
2) All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site.
3) All containers remain the property of the contractor and must be immediately removed from; the site when they are no longer needed at the site.
M. Contractor shall provide complete written instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.
N. Contractor shall provide three two-hour training sessions within two months of the start of a new contract. The first session shall be within one week of the start of the contract. Contractor shall provide one two-hour training session annually.
O. Contractor shall report any deficiencies or problems noted with VA test results or with the water treatment specialist's test results immediately to the COR. If problems are found, corrective actions must be recommended immediately to the COR, within two hours, and with COR's concurrence provide chemicals as necessary, and perform tests as necessary to confirm that desired results are achieved.
P. General Requirements:
1) Contractor shall assign a water treatment specialist who has a bachelor's degree in chemical engineering or the physical sciences from an accredited college or university.
2) Contractor shall respond to routine communications within 48 hours.
3) Contractor shall provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, and 365 days per year.
4) Contractor shall maintain a toll-free (800) telephone number, e-mail, and pager system for 24-hour access.
5) All on site work shall be coordinated with the COR, or the Boiler Plant Supervisor, at least seven (7) days prior to performance of services.
6) Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Contractor shall not perform any extra cost work without written authorization from the contracting officer.
7) Provide information on the normal time delivery time for chemicals. Provide method for emergency chemical deliveries.
8) The plant personnel will perform routine testing for chemical residuals, conductivity, hardness, alkalinity, pH, chloride, silica, iron and copper, and other tests as recommended by the water treatment specialist.
9) BCVAMC will arrange for an internal inspection of each boiler by the boiler plant supervisor and the contractor's (chemical supplier) field representative. A visual and written record of the condition of each of the boilers shall be signed by the contractor and the COR. Upon completion/termination of the contract, a similar inspection will be conducted. Any deterioration in the boiler conditions attributable to the contractor's program shall be corrected by the contractor at no additional cost to VA.
10) The COR/Boiler Plant Supervisor will monitor contractor performance by:
a) Direct observation of contractor performance
b) Direct observation of equipment operation
c) Results of water testing Q. Deliverables
1. Provide complete written reports with all test results and recommendations, and review reports with plant supervisor.
2. A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report shall be submitted in duplicate to the boiler plant supervisor and the COR.
Part III: Supporting Information A. Security: Security requirements not required. Contractor shall be required to complete VA Privacy Training.
B. Travel: None
C. Place of Performance: Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037.
Building 300; Building 22; Condensate Vacuum Pump House D. Government-Furnished Property: None E. Qualifications of Key Personnel: Contractor's staff shall be fully qualified Field Service Representatives to work on the equipment. "Fully qualified" is based upon training and on experience in the field. The Field Service Representatives must have successfully completed a formalized training program.
F. Hours of Work: Hours of work are 8:00 a.m. to 4:00 p.m. Monday through Friday, excluding federal holidays. Federal holidays are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas, and any other day specifically declared by the President of the United States to be a national holiday.
SECTION C - CONTRACT CLAUSES
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)
(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—
(1) Within a reasonable time after the defect was discovered or should have been discovered; and
(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.
(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.
(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.
(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.
(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.
(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.
(g) Invoice.
(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—
(i) Name and address of the Contractor;
(ii) Invoice date and number;
(iii) Contract number, line item number and, if applicable, the order number;
(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;
(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;
(vi) Terms of any discount for prompt payment offered;
(vii) Name and address of official to whom payment is to be sent;
(viii) Name, title, and phone number of person to notify in event of defective invoice; and
(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.
(x) Electronic funds transfer (EFT) banking information.
(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.
(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.
(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.
(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.
(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.
(i) Payment.—
(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.
(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.
(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.
(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.
(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—
(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—
(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);
(B) Affected contract number and delivery order number, if applicable;
(C) Affected line item or subline item, if applicable; and
(D) Contractor point of contact.
(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.
(6) Interest.
(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.
(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.
(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—
(A) The Contracting Officer and the Contractor are unable to…
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