36C25020Q0921_1.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

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SOLICITATION NUMBER

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DAYS AFTER THE RESPONSE DATE

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NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

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See Attachment

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Audio Visual Equipment Upgrade and Installation 49037 36C25020Q0921 07-30-2020

4PM

EASTERN TIME, NEW YORK, USA

N

SBA

334310 Department of Veteran Affairs Network Contracting Office 10 5500 Armstrong Rd.

Battle Creek MI 49037 Brooke Hansen brooke.hansen@va.gov Brooke.Hansen@va.gov 269-223-6072 Veterans Affairs National Center for Patient Safety 24 Frank Lloyd Wright Drive Ann Arbor, MI

48105

US

https://www.va.gov Department of VA brooke.hansen@va.gov Contract Officer Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-07.

This solicitation is set-aside for Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310 with a small business size standard of 750 employees.

The FSC/PSC is 7035.

The National Center for Patient Safety, 24 Frank Lloyd Wright Drive, Ann Arbor, Michigan 48105 is seeking to purchase Audio Visual Equipment Upgrade and Installation.

All interested companies shall provide quotations for the following:

Supplies/Services

ITEM INFORMATION

ROOM 100 PROCOLOR863U/BUNBLE BOXLIGHT 86" INTERACTIVE 4K DISPLAY PROCOLOR WIFI002 BOXLIGHT WIFI ADAPTER 1 PROCOLOR WIFI002 NDMS/TRAINING BOXLIGHT 5YEAR MANAGEMENT 1 NDMS/TRAINING PA THIS IS AN ORDER FOR NEREPLACEMENT OF NEW UPDATED AUDIO VISUAL EQUIPMENT FOR 5 DIFFERENT ROOMS AT DOMINOS FARMS, LOBBY M2100 FOR THE VHA NATIONAL CENTER FOR PATIENT SAFETY STATION 799 ROOM 100, 137, 152, 156, AND 178

LOCAL STOCK NUMBER: PROCOLOR863U/BUNBLE

PREMIER MOUNT TILT WALL

LOCAL STOCK NUMBER: P4263F

MISC. HARDWARE

LOCAL STOCK NUMBER: MISC.

BIAMP DEVIO VIDEO CONFERENCE W/1MIC

LOCAL STOCK NUMBER: SCR20C/1SCR MIC

BIAMP HANGING MIC

LOCAL STOCK NUMBER: DCM1

HRT HUDDLE HUB

LOCAL STOCK NUMBER: ONE+

MARSHALL USB PTZ CAMERA

LOCAL STOCK NUMBER: CV610U2USB

MARSHALL PTZ CAMERA MOUNT

LOCAL STOCK NUMBER: CV610U2WM

MARSHALL CAMERA CABLE

LOCAL STOCK NUMBER: CV610U2 CABLE

CRESTRON WIRELESS TOUCH SCREEN 8.7"

LOCAL STOCK NUMBER: TST902

CRESTRON SERIES3 PROCESSOR W/GATEWAY

LOCAL STOCK NUMBER: MC3

CRESTRON NETWORK W/2RS232 PORTS

LOCAL STOCK NUMBER: CENIOCOM102

CRESTRON HDMI/USB KIT OVER HDBASET

LOCAL STOCK NUMBER: HDEXTUSB200C

CRESTRON CEILING SPEAKER

LOCAL STOCK NUMBER: ICI4TWTEACH

WEST PENN 2C PLENUM SPEAKER CABLE

LOCAL STOCK NUMBER: 25224B

CUSTOM INPUT PLATE

LOCAL STOCK NUMBER: HDMI/USB

CTG HDMI JACK WHITE

LOCAL STOCK NUMBER: 3345

WEST PENN CAT5E PLENUM

LOCAL STOCK NUMBER: 254245E

MONOPRICE USB 2.0 15' NONPLENUM

LOCAL STOCK NUMBER: 5440

CAT6 NETKEY JACK

LOCAL STOCK NUMBER: CAT6 NETKEY JACK

RS232 CUSTOM CABLES

LOCAL STOCK NUMBER: RS232

MISC. HARDWA

LOCAL STOCK NUMBER: MISC./MOUNTS/RACEWA

CRESTRON PROGRAMMING

LOCAL STOCK NUMBER: PROGRAMMING

LABOR /PROJECTOR/CABLES/RACEWAY

LOCAL STOCK NUMBER: LABOR

ROOM 178 BOXLIGHT 86" INTERACTIVE 4K DISPLAY BOXLIGHT WIFI ADAPTER PROCOLOR WIFI002 1 BOXLIGHT 5YEAR MANAGEMENT NDMS/TRAINING 1

PREMIER MOUNT TILT WALL

MISC. HARDWARE

LOCAL STOCK NUMBER: MISC

BIAMP DEVIO VIDEO CONFERENCE W/1MIC

BIAMP HANGING MIC

HRT HUDDLE HUB

MARSHALL USB PTZ CAMERA

MARSHALL PTZ CAMERA MOUNT

MARSHALL CAMERA CABLE

CRESTRON WIRELESS TOUCH SCREEN 8.7

CRESTRON SERIES3 PROCESSOR W/GATEWAY

CRESTRON NETWORK W/2RS232 PORTS

CRESTRON HDMI/USB KIT OVER HDBASET

CRESTRON CEILING SPEAKER

LOCAL STOCK NUMBER: ICI4TWTEACH

WEST PENN 2C PLENUM SPEAKER CABLE

LOCAL STOCK NUMBER: 25225B

CUSTOM INPUT PLATE

CTG HDMI JACK WHITE

MONOPRICE HDMI 15' CABLE 4K NONPLE

LOCAL STOCK NUMBER: 15430

WEST PENN CAT5E PLENUM

MONOPRICE USB 2.0 15' NONPLENUM

CAT6 NETKEY JACK

RS232 CUSTOM CABLES

MISC. HARDWARE

LOCAL STOCK NUMBER: MISC./MOUNTS/RACEWAY

CRESTRON PROGRAMMING

LABOR /PROJECTOR/CABLES/RACEWAY

ROOM 152 BOXLIGHT 65" INTERACTIVE 4K DISPLAY BOXLIGHT WIFI ADAPTER 1 PROCOLOR WIFI002 BOXLIGHT 5YEAR MANAGEMENT 1 NDMS/TRAINING

LOCAL STOCK NUMBER: PROCOLOR652U/BUNBLE

PREMIER MOUNT TILT WALL

MISC. HARDWARE

BIAMP DSP

LOCAL STOCK NUMBER: TESIRAFORTEVT4

BIAMP HANGING MIC

BIAMP AMPLIFIER

LOCAL STOCK NUMBER: AMP450B

HRT HUDDLE HUB

CRESTRON WIRELESS TOUCH SCREEN 8.7"

CRESTRON SERIES3 PROCESSOR W/GATEWAY

CRESTRON HDMI/USB KIT OVER HDBASET

CRESTRON SAROS SOUNDBAR

LOCAL STOCK NUMBER: SAROS SB200PB

WEST PENN 2C PLENUM SPEAKER CABLE

CTG HDMI JACK WHITE

MONOPRICE HDMI 15' CABLE 4K NONPLE

WEST PENN CAT5E PLENUM

MONOPRICE USB 2.0 15' NONPLENUM

CAT6 NETKEY JACK

RS232 CUSTOM CABLES

MISC. HARDWARE

LOCAL STOCK NUMBER: MISC./MOUNTS/RACEWAY

CRESTRON PROGRAMMING

LABOR /PROJECTOR/CABLES/RACEWAY

ROOM 137 EPSON 5000 ANSI WUXGA LASE PROJECTOR

LOCAL STOCK NUMBER: L510U

Premier Ceiling Projector Mount

LOCAL STOCK NUMBER: MAG-PRO -W

DA-LITE 16X9 119" DIA MANUALSCREE W/SCR

LOCAL STOCK NUMBER: 92688

MISC. HARDWARE

BIAMP DEVIO VIDEO CONFERENCE W/1MIC

BIAMP HANGING MIC

HRT HUDDLE HUB

MARSHALL USB PTZ CAMERA

MARSHALL PTZ CAMERA MOUNT

MARSHALL CAMERA CABLE

CRESTRON WIRELESS TOUCH SCREEN 8.7"

CRESTRON SERIES3 PROCESSOR W/GATEWAY

CRESTRON NETWORK W/2RS232 PORTS

CRESTRON HDMI/USB KIT OVER HDBASET

CRESTRON CEILING SPEAKER

LOCAL STOCK NUMBER: CI4TWTEACH

WEST PENN 2C PLENUM SPEAKER CABLE

CTG HDMI JACK WHITE

MONOPRICE HDMI 15' CABLE 4K NONPLE

WEST PENN CAT5E PLENUM

CAT6 NETKEY JACK

RS232 CUSTOM CABLES

MISC. HARDWARE

CRESTRON PROGRAMMING

LABOR

ROOM 156 EPSON 5000ANSI WUXGALASER PROJECTOR

LOCAL STOCK NUMBER: L510U

PREMIERE CEILING PROJECTOR MOUNT

LOCAL STOCK NUMBER: MAG-PRO-W

BOXLIGHT 86" INTERACTIVE 4K DISPLAY BOXLIGHT WIFI ADAPTER 1 PROCOLOR WIFI002 BOXLIGHT 5YEAR MANAGEMENT 1 NDMS/TRAINING

PREMIER MOUNT TILT WALL

MISC. HARDWARE

BIAMP DSP

LOCAL STOCK NUMBER: TESIRAFORTEVT4

BIAMP DEVIO VIDEO CONFERENCE

LOCAL STOCK NUMBER: SCR20C

BIAMP HANGING MIC

LOCAL STOCK NUMBER: TCMX

BIAMP HANGING MIC

LOCAL STOCK NUMBER: TCMXEX

BIAMP AMPLIFIER

LOCAL STOCK NUMBER: AMP450B

HRT HUDDLE HUB

CRESTRON 4K NETWORK ENCODER/DECODER

LOCAL STOCK NUMBER: NVX350

CRESTRON WIRELESS TOUCH SCREEN 8.7"

CRESTRON SERIES3 PROCESSOR W/GATEWAY

CUSTOM INPUT PLATE

MONOPRICE HDMI 15' CABLE 4K NONPLE

WEST PENN CAT5E PLENUM

MONOPRICE USB 2.0 15' NONPLENUM

CAT6 NETKEY JACK

RS232 CUSTOM CABLES

MISC. HARDWARE

CRESTRON PROGRAMMING

LABOR /PROJECTOR/CABLES/RACEWAY

Statement of Work- Audio Visual Upgrade/New Installation

Scope: Upgrade to existing audio-visual systems or installation of new audio-visual systems to modern specifications offering standardized systems in each of five (5) meeting spaces within the office suite.

Conference Room 156 – Room Size 35’ x 30’

Current State:

Screen- 92” x 70”- 112” diagonal viewing surface Projector- ceiling mounted Floor Inputs- two VGA, two audio Speakers- eight integrated in ceiling Microphones- Seven portable REVOLAB microphones Cameras- two VTEL cameras, one USB camera for videoconferencing (ex. Skype, Microsoft Teams) Miscellaneous- Crestron touchpad- dials phone, controls VTEL, microphone and speaker volume control, on/off control of projector, VGA input) Equipment Cabinet- controllers for Crestron, speakers, microphone, video switching, Tandberg, telephone landline Desktop computer w/ monitor

Proposed Future State:

1. Upgraded laser projector for front of room.

2. 86” or larger display for back of room (for supplemental display).

3. Pull down screen (use existing).

4. Ceiling integrated microphone system offering coverage for entire 35’ x 30’ space.

5. VTEL capabilities (may have to come from local IT).

6. Capability for phone connection with audio input via microphones and audio output via speaker system for teleconference use.

7. Cameras (at least two- one for front of room and one for back of room) allowing for connection to computer for videoconference use. Cameras should have ability to move and zoom to different sections of room to eliminate visual blind spots.

8. Wireless touch screen/pad to control multiple inputs/outputs, video, audio.

9. Wireless input for display to screen(s) from secondary computer/laptop.

10. Overhead speaker system (use existing if possible) for phone calls and for audio output from in room computer.

Conference Room 137- Room Size 24’ x 20’

Current State:

Screen- 92” x 70”- 112” diagonal viewing surface Projector- ceiling mounted Floor Inputs- two VGA, two audio Speakers- four integrated in ceiling Cameras- one VTEL camera, one USB camera for videoconferencing (ex. Skype, Microsoft Teams)

Miscellaneous- Crestron touchpad (dials phone; controls VTEL, microphone volume, speaker volume, VGA input; turns projector on/off);

Equipment cabinet (controller(s) for Crestron, speakers, microphone, video switching, Tandberg, telephone landline);

Desktop computer w/monitor

Proposed Future State:

1. Ceiling mounted laser projector.

2. Pull down screen (use existing).

3. Ceiling integrated microphone system offering coverage for entire 24’ x 20’ space.

4. VTEL capabilities (may have to come from local IT).

5. Capability for phone connection with audio input via microphones and audio output via speaker system for teleconference use.

6. Camera (at least one) allowing for connection to computer for videoconference use. Cameras should have ability to move and zoom to different sections of room to eliminate visual blind spots.

7. Wireless touch screen/pad that controls multiple inputs/outputs, video, audio.

8. Overhead speaker system (use existing if possible) for phone calls and for audio output from in room computer.

Conference Room 178 – Room Size 20’ x 15’

Current State: New Installation

Proposed Future State:

1. 86” display or larger as main display and/or additional video output for in room computer.

2. Ceiling integrated microphone system offering coverage for entire 20’ x 15’ space.

3. VTEL capabilities (may have to come from local IT).

4. Capability for phone connection with audio input via microphones and audio output via speaker system for teleconference use.

5. Camera (at least one) allowing for connection to computer for videoconference use. Cameras should have ability to move and zoom to different sections of room to eliminate visual blind spots.

6. Wireless touch screen/pad that controls multiple inputs/outputs, video, audio.

7. Overhead speaker system for phone calls and for audio output from in room computer.

Library Room 100- Room Size 20’ x 17’

Screen- pull down screen Projector- Portable desktop

Miscellaneous- PolyCom telephone Desktop computer w/monitor

Future State:

1. 86” display or larger as main display and/or additional video output for in room computer.

2. Microphone system offering coverage for entire 20’ x 17’ space.

3. VTEL capabilities (may have to come from local IT).

4. Capability for phone connection with audio input via microphones and audio output via speaker system for teleconference use.

5. Camera (at least one) allowing for connection to computer for videoconference use. Cameras should have ability to move and zoom to different sections of room to eliminate visual blind spots.

7. Overhead speaker system (use existing if possible) for phone calls and must be able to pull audio from computer.

Fishbowl Room 152- Room Size 14’ x 12’

Miscellaneous- Desktop computer w/monitor

Proposed Future State:

1. 75” display or larger as main display and/or additional video output for in room computer.

2. Microphone system offering coverage for entire 14’x 12’ space.

3. VTEL capabilities (may have to come from local IT).

4. Capability for phone connection with audio input via microphones and audio output via speaker system for teleconference use.

5. Camera (at least one) allowing for connection to computer for videoconference. use. Cameras should have ability to move and zoom to different sections of room to eliminate visual blind spots.

Delivery shall be provided no later than 120 days after receipt of order (ARO). FOB Destination.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (October 2018)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (June 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

subparagraph (b)(4) subparagraph (b)(8) subparagraph (b)(22) subparagraph (b)(28) subparagraph (b)(29) subparagraph (b)(30) subparagraph (b)(32) subparagraph (b)(35) subparagraph (b)(44) subparagraph (b)(51) subparagraph (b)(55) subparagraph (b)(58)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

All quoters shall submit the following: Quote

All quotes shall be sent to Contract Officer Brooke Hansen at brooke.hansen@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will not be evaluated

The following are the decision factors:

Lowest price technically acceptable.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 30 4:00PM ET at brooke.hansen@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Brooke Hansen brooke.hansen@va.gov Contract Specailist VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 24 of 24 Original Date: 10/12/17 Revision 04 Date: 06/10/20