36C25019Q1175-001.docx

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WALK-IN COOLER/FREEZER

46240 36C25019Q1175 09-02-2019 N 333415 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Amanda Reid Ft Wayne VA Medical Center 2121 Lake Ave Ft Wayne, IN 46805

USA

Amanda.Reid1@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

Contracting Office Address Department of Veteran Affairs, Network Contracting Office (NCO 10) 8888 Keystone Crossing Ste 1100 Indianapolis, IN 46240

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation RFQ-36C25019Q1175 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-94, 2005-94/01-19-2017. The North American Industry Classification System (NAICS) number is 333415 and the business size standard is 1250.

The proposed contract listed here is Set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB).

Correspondence or questions regarding this RFQ must be in writing and may be sent by e-mail to Amanda.Reid1@va.gov. Only written inquires received directly from the offeror are acceptable. Telephone inquiries will NOT be honored.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

VA Northern Indiana Health Care System, Ft Wayne facility, is requesting replacement walk in coolers and freezers.

No partial submissions will be accepted. The Government reserves the right to make no award at all. Name Brand or Equal to products are to be provided in accordance with FAR 52.211-6. Any “or equal” response shall include manufacturer plus parts list, along with details on how such item(s) match or exceed the requirements in the salient characteristics.

All interested companies shall provide a brand name or equal to item quotation for the following:

Supplies All items shall be new; refurbished/used items are not acceptable.

193081-1

Walk-In One Compartment Cooler Bally Refrigerated Boxes

Bally Refrigerated Boxes

Salient Characteristics

INTRODUCTION/BACKGROUND:

a. VA Northern Indiana Health Care System is requesting replacement walk in coolers and freezers.

b. The current walk in freezers and coolers are very old and continue to have temperature control issues.

c. VAs was canvased to research others that have had a similar equipment request and all other had an entire kitchen remodel project, not just walk-ins.

OBJECTIVE:

a. To remove the current 3 compartments, walk in cooler/freezer and 1 walk in cooler with a 4 compartment walk in cooler/freezer and 1 walk in cooler. The condensers would be removed and disposed from the outdoors and the new condensers will installed into the sub-basement. This should include hall away of the current coolers/freezers and condensers.

MAJOR REQUIREMENTS:

a. Equipment Requirements

a. One Walk-In Refrigerator

i. Approximate size 15 ft 7 in x 11 ft 7 in

ii. 1 compartment with floor

iii. Ceiling: Single Span

iv. Panel Thickness: 4-inch exterior with 4-inch floor with 4-inch ceiling

v. At least 5-year Compressor Warranty

vi. At least 5-year System Parts with 1-year Labor Warranty

vii. Refrigeration range: -40 to 100 degrees F

viii. Finishes: Stainless steel (22 Ga)

ix. Structural Components:

1. Structurally reinforced insulated floor with interior ramp

2. Stainless steel (22 Ga)

3. Screws into regular VP base

4. 10/L Stainless Steel (22 Ga) Capping for Ceiling

5. 10/L Stainless Steel (22 Ga) Capping for Floor

6. 2 notch Ceiling Panel

x. Doors/Openings:

1. 1 insulated stainless steel hinged door

2. Interior and exterior kickplate

3. 1 door window

4. 1 stainless steel ramp

5. 1 strip curtain

xi. Lighting

1. At least (4) 48” LED lights

2. At least 1 vapor proof LED blub

xii. Refrigeration:

1. BLP 214MA-S1B-TSV + 115/1/60 R404A

2. SmartVap + Air Defrost with EEV installed

3. 1 BEZA 010 H8 HT3CB (208‐230/3/60) w/ smart speed

4. Scroll Unit 12000 BTU

b. One Walk-in four compartment Cooler/Freezer with Floor

i. Approximate sizes

1. Walk–in Cooler 1 compartment 12 ft 9 in x 17 ft 4 in

2. Walk--in Cooler 2 compartment 13 ft 8 in x 17 ft 4 in

3. Walk-in Freezer 1 compartment 15 ft 8 in x 17 ft 4 in

4. Walk-in Freezer 2 compartment 15 ft 8 in x 17 ft 4 in

ii. Ceiling: Multi Span – Self Supporting

iii. Panel Thickness: 4” Exterior Vertical with 4” Partition, 4” Floor, 4” Ceiling

iv. 1260 S/F ½” Plywood Foamed in Panel

v. 16 Notch Floor Panel

vi. Pressure Relief Ports (<400 sq/ft)

vii. Refrigeration range: -40 to 100 degrees F

viii. At least 5 year Compressor Warranty

ix. At least 5 year System Parts with 1 year Labor Warranty

x. Finishes: Stainless steel (22-26 Ga)

xi. Doors/Openings:

1. 4 Super Doors

2. 1/8” D.T. Kickplate Interior and Exterior

3. 4 Door Windows 4” each

4. 3 Stainless Steel Ramps

5. 4 Strip Curtains

xii. Lighting

1. At least (21) 48” LED KEIL 48x754-CL-N Lights

xiii. Structural Components:

1. Structurally reinforced insulated floor with interior ramps

2. 4 Vapor Proof LED Bulb

3. Screws into regular VP base

4. 100’ L/F Self Supporting 6” channel

5. 166 L/F Stainless Steel (22 Ga.) Capping ‐ Ceiling

6. 166 L/F Stainless Steel (22 Ga.) Capping ‐ Floor

7. 16 Notch Floor Panel

8. 16 Notch Ceiling Panel

9. 20 S/F Stainless Steel (22 Ga)(Closure Metal)

10. 100 S/F Stainless Steel (22 Ga)(Removable Closure)

xiv. Refrigeration:

1. 2 BEZA 035 L8 HT3CC (208‐230/3/60)

a. Must include: Suction Accumulator

2. 1 BEZA 020 H8 HT3CB (208‐230/3/60) w/ smart speed

a. Scroll Unit 18200 BTU

3. 1 BEZA 025 H8 HT3CB (208‐230/3/60) w/ smart speed

a. Scroll Unit 22700 BTU

4. 1 BLP 320MA‐S1B‐TSV+ 115/1/60 R404A

a. SmartVap+ Air Defrost with EEV Installed

5. 1 BLP 314LE‐S2B‐TSV+ 208‐230/1/60 R404A

a. SmartVap+ Electric Defrost with EEV Installed

6. 1 BLP 317LE‐S2B‐TSV+ 208‐230/1/60 R404A

a. SmartVap+ Electric Defrost with EEV Installed

7. 1 BLP 423MA‐S1B‐TSV+ 115/1/60 R404A

a. SmartVap+ Air Defrost with EEV Installed

c. Installation Services:

i. Contractor shall perform all installation services between the hours 5:30 AM and 7:00 PM, 7 Days a week. Contractor shall uncrate and move new walk in coolers to the location of installation. They shall also dispose of all trash, excess material, installation waste, and packaging. All old equipment shall be removed and disposed of by the contractor including freon from old equipment.

ii. Contractor shall provide and install a temporary plastic wall in front of walk in coolers during demolition and installation to provide a barrier.

iii. Contractor shall provide 1 freezer truck and 1 cooler truck for current food on hand during installation.

iv. Contractor shall remove and dispose old outdoor condensing units and install new units in the subbasement with new piping, erect the boxes, and hang coils. Run and insulate refrigeration lines through the ceiling to the subbasement.

v. Contractor shall reinstall suppression sprinkler and sprinkler heads and make all final electrical connections within 5 feet of termination points.

MEETINGS AND REVIEWS:

a. The VA requires a site visit during the solicitation phase.

Site review is mandatory in order for quote to be considered.

Site review will take place on Friday, August 30, 2019 at 2121 Lake Avenue, Ft Wayne, IN 46805, at 10am eastern time. This is the ONLY day the site visit will be held. We will meet at the main lobby and proceed to the Nutrition and Food Services Department.

Please RSVP with the contract officer via email, by Tuesday, August 27,2019, no later than 10am eastern time to confirm you will be in attendance.

Amendments will be posted answering questions from the site review on September 3, 2019 at 1:00 PM EST.

Delivery:

FOB destination. Delivery will be to the VA NIHCS, Attn: Nutrition and Food Services, 2121 Lake Avenue, Ft Wayne, IN 46805

FAR Provisions:

52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Offerors must comply with all instructions contained in provision. The following additional provisions apply:

Offerors shall provide a written quote with an itemized list of items addressing all the line items. Must provide documentation supporting all requirements of the salient characteristics stating how they are equal to or exact match.

Addendum to 52.212-1

52.211-6 Brand name or Equal

VAAR Provisions:

852.273-74 Award Without Exchanges End of Addendum to 52.212-1

52.212-2, Evaluation-Commercial Items, Award shall be made to the vendor whose quotation represents the lowest price technically acceptable to the Government after review by the evaluation team.

52.212-3, Offeror Representations and Certifications-Commercial Items, a completed copy of this provision shall be submitted with the offer unless SAM registered which must be noted in the quotation.

SDVOSB and VOSB socio-economic categories must be registered within the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via https://www.vip.vetbiz.va.gov/ (VetBiz) prior to award if selected.

52.212-4, Contract Terms and Conditions-Commercial Items. The following additional clauses apply:

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, to include clauses: 52.204-10, 52.209-6, 52.219-27, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-37, 52.222-50, 52.223-18, 52.225-1, 52.225-13

VAAR Clauses:

852.203-70 Commercial Advertising (MAY 2008) 852.211-70, Contract Terms and Conditions-Commercial Items applies to this acquisition.

852.215-70 Contract Terms and Conditions-Commercial Items evaluation applies to this acquisition;

852.247-71 Delivery Location (OCT 2018) Shipment of deliverable items, other than reports, shall be to:

VA NIHCS

Attn: Nutrition and Food Services 2121 Lake Avenue Fort Wayne, IN 46805

QUOTE FORMAT AND SUBMISSION REQUIREMENTS:

a. Submission of quotes shall be received no later than 10am. (EST) on Friday, September 6, 2019, only via email to Amanda Reid, Contracting Officer, Amanda.Reid1@va.gov.

Late submissions of quotes will not be evaluated, accepted, or considered for award.

b. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM. Offerors must also be listed and verifiably registered in Vetbiz.gov to qualify for this set-aside.

c. All Quote submissions must list your DUNS number, CAGE code, Federal TIN with Company name, POC, phone number, and proof that you are an authorized distributor. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.