36C25018R0234-00003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00003 04-26-2018

NONE

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence

OH 44131

To all Offerors/Bidders

36C25018R0234 04-26-2018

X X X

5:00 PM EST; 5/11/2018

X The purpose of this amendment is to:

1) Provide answers to questions.

2) Provide an updated Evaluation Factors and Submission Instructions attachment.

3) Extend the closing date of the solicitati on to 5:00 PM EST on 5/11/2018.

ALEX DANIEL

CONTRACTING OFFICER

CONTINUATION PAGE

Evaluation Factors and Submission Instructions

· 3. Proposal Format

· “Price Proposal NTE 179 pages”

· “Envelope No. 1 shall….If the Offeror can confirm that they have completed their annual representations and certifications electronically at http://www.sam.gov, then they can submit a copy with their proposal and 52.212-3 Offeror Representations and..”

Question:

1. May the Government please clarify if the offeror must submit the entire report from SAM, which currently has 54 pages, or may the offeror only submit the first page of the report, which reflects the Certification Validity period?

A. Government Response:

Yes, submit the entire report if the representations and certifications have been completed electronically.

“Offerors shall include supporting documentation (i.e. resumes, staff matrix, descriptive literature and facilities schematics) as part of the 300-page technical proposal.”

Question:

2. May the Government please clarify if the resumes and staff matrix required to be submitted within the technical proposal should only include the contractor’s staff entering the patient homes?

A. Government Response:

No, this includes all staff.

3. Seeing as though the Price Proposal includes a completed copy of the entire solicitation (around 298 pages), consider revising the page count requirement for the Price Proposal.

“EVALUATION FACTORS AND SUBMISSION INSTRUCTIONS., Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.”

Question:

4. Does this requirement pertain to each volume or just the Technical Volume?

A. Government Response:

This pertains to each volume.

“EVALUATION FACTORS AND SUBMISSION INSTRUCTIONS., Offerors shall include supporting documentation (i.e. resumes, staff matrix, descriptive literature and facilities schematics) as part of the 300-page technical proposal.”

Question:

5. To adequately display our employee resumes and credentials we will need many more pages than the 300-page limit. Consider revising to 500 pages.

A. Government Response:

The page limit has been increased to 500 pages for the technical proposal.

“EVALUATION FACTORS AND SUBMISSION INSTRUCTIONS., Redacting of Hard & CD Copies.”

Question:

6. Please clarify that the redaction pertains to every volume for this proposal.

A. Government Response:

Yes, as specified in Envelope 1 and Envelope 2 sections, all hard copies and one (1) CD shall be redacted. Only one (1) CD/ Electronic copy is un-redacted.

“Factor 3: PAST PERFORMANCE CRITERIA:, Past Performance Evaluation,

0. (b). The Government will evaluate the offeror’s ability to successfully perform the service based on demonstrated past and present experience under recent and relevant contracts. Relevancy is defined as contracts performed in the last three (3) years involving:

0. • Experience with Home Oxygen Service contracts

0. • Demonstrated management of experienced/qualified professional staff and administrative support personnel

0. • Demonstrated ability providing home oxygen services in a large geographical area with at least 5,500 patients.

(c). Recent past performance consists of contracts, completed or in progress, performed for Federal agencies and commercial customers within the last three (3) years from date of issuance of this solicitation. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment in accordance with the ratings defined below. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.”

Questions:

7. Based on the above highlighted areas, in order for past performance to be evaluated as relevant, references must be for a large geographical area with at least 5,500 patients. The term “at least” is basically saying any number of patients less than that is not relevant, even if it’s 5,499. I encourage the VA to revise this language to “Demonstrated ability providing home oxygen services in a large geographical area with at least 3,000 patients” A. Government Response:

The language will remain unchanged.

“You state: The assessment process will result in an overall performance confidence assessment in accordance with the ratings defined below. No ratings were provided in the solicitation. “

8. Please provide the ratings.

A. Government Response:

This is a typo and the sentence has been removed.

“You state: Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably. Since the requirement is to provide a minimum of 3 past performance references, and contractors don’t provide that, then the only confidence rating should be the lowest rating, not unknown. “

9. Consider revising.

A. Government Response:

The language remains unchanged. It explains that the rating will not reflect favorable or unfavorable against the Offer.

“ENVELOPE NO. 1 – PRICING INFORMATION & VETERANS INVOLVEMENT

Envelope No. 1 shall contain two (2) hard copies redacted, one (1) electronic copy (CD) redacted and one (1) un-redacted electronic copy of the Pricing proposal. Provide a complete copy of the RFP issued herein (this document) including the completion of the representations and certifications at FAR 52.212-3 and FAR 52.209-5 (Deviation) and 52.209-7 in the Addendum to 52.212-1 and Veterans Involvement Information.”

Question:

10. May the government please clarify if the above should be interpreted as followed:

· 2 hard copies redacted to include Pricing Information and Veterans Involvement along with responses for all Factors, 1 through 5.

· 1 CD redacted with only Pricing Proposal

· 1 CD unredacted with only Pricing Proposal

A. Government Response:

Please review sections Envelope No. 1 and Envelope No. 2 in the “Evaluation Factors and Submission Instructions”. Envelope No. 1 states the requirements for the Price proposal and Veterans Involvement which two (2) redacted hard copies, one (1) redacted electronic copy and one (1) un-redacted electronic copy.

Envelope No. 2 states the requirements for the Technical proposal, which six (6) redacted hard copies, one (1) redacted electronic copy (CD) and one (1) un-redacted electronic copy.

“See attached document: UPDATE 4.26.18 - Evaluation Factors and Submission Instructions - VISN 10 Ohio Home O2 Services.”