36C25018B0755-018.docx

36C25018B0755

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25018B0755 X 08-24-2018 583-18-3-651-0021 583-18-104 36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Network Contracting Office 10 Suite 1100 8888 Keystone Crossing Indianapolis IN 46240 Christopher Lee 3179881516

1. Upgrade Building Security at Richard Roudebush VAMC, Indianapolis, IN.

2. The contractor shall furnish all labor, materials, tools, equipment, permits, and supervision necessary to accomplish All work as provided for in the Contract document, Plans and Specifications, summary of which is provided below:

Contractor will provide all labor, equipment, materials and supervision necessary to complete the construction to Upgrade Building Security at Indianapolis VAMC, 1481 West 10th Street, Indianapolis, IN and CSR Campus at 2681-2783 Cold Springs Road, Indianapolis, IN.

3. An organized pre-bid site visit is scheduled, see provision 52.236-27 contained herein for details.

4. This solicitation is 100% set aside for a Service Disabled Veteran Owned Small business. NAICS Code 238210, Size Standard $15m. See VAAR clause 852.219-10.

5. Bid opening will take place at the date and time specified in block 13A at the Network Contracting Office (NCO) 10 8888 Keystone Crossing, Indianapolis, IN, 46240.

6. Only bids from VA-verified SDVOSBs in the Department of Veterns Affairs, Office of Small Disadvantaged Business utilization Vendor Information Pages (VIP) database (https//www.vip.vertiz.gov/) at the time of bid submssion and prior to award will be eligible for award.

7.Join Ventures (JV) are also subject to the same SDVOSB, VetBiz, etc. requirements as "regular" SDVOSBs are.

Moreover, the prime venture partner must be the SDVOSB partner used to create the JV.

8. NOTICE: The VA and/or a thire party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-10. See Limitations on Subcontracting - Monitoring and Compliance (June 2011) located in the General Condition Section of this Solicitation.

X X 52.211-10 X 2:00 pm 09-14-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid - Entire Project: $__________________ (Lump Sum amount) DUNS Number:

Federal Tax ID Number:

Email Address:

583-3680162-651-854200-3220 23NRNR001

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A Felecia Beaman

Table of Contents

STATEMENT OF WORK

i. BACKGROUND

a. Introduction: The Richard L. Roudebush VAMC intends to replace all existing cores/keys throughout the entire West Tenth Street campus (WTS) and Cold Spring Road (CSR) campus with electronic keys and locks. This upgrade will increase security of the facilities in addition to reducing the number of keys that are lost or handed out to individuals on a short and long-term basis.

ii. SCOPE

a. Description: This project requires the installation of electronic SFIC cores, charging stations, programming stations, keys and associated hardware and software throughout the entire Richard L. Roudebush VAMC WTS campus and CSR campus. The system shall be fully operational and ready to use upon completion of the project.

i. The new smart cores shall be installed within the existing locks, when applicable. Where existing locks cannot be installed into the original cores, new complete door knob assemblies will need to be installed to accommodate the smart cores.

iii. REQUIREMENTS:

a. Electronic key system shall include:

i. Electronic keys shall be designed to be programmed as user, control, setup, audit or operator plus audit options.

ii. Electronic keys shall have an operating temperature of -4 F to 122F (-20C - 50C).

iii. Electronic keys shall have rechargeable battery capable of 1,800-cylinder openings between charges.

iv. Electronic keys shall have a charging temperature range of 32F-104F (0C- 40C).

v. Electronic Keys shall have battery level indication reporting a low battery at time of programming and during cylinder opening.

vi. Electronic Keys shall have hardened steel tip.

vii. Electronic Keys shall can store up to 16,000 cylinders to be opened.

viii. Electronic Keys shall also store unauthorized attempts from Electronic Cylinders which shall be viewable in the software reporting once the key is updated/reconnected to the programming devices.

ix. Electronic Keys shall use gold-plated, spring-loaded data contacts.

x. Electronic Keys audit reporting shall be capable of configuration in "first in first out" (FIFO) or to disable keys when memory is filled to prevent loss of audit trail data.

xi. Electronic Keys shall store 10,000 audit events.

xii. Electronic "Industrial" Keys shall utilize all metal stainless steel housing for robust applications.

xiii. Electronic "Slim line" keys shall utilize hardened steel frame and plastic housing.

b. Electronic Cylinders system shall include:

i. Electronic cylinders shall eliminate the need to "rekey" mechanical cylinders, and allow electronic reprogramming of cylinders by authorized programming key.

ii. All Electronic cylinders shall be SFIC (Small Format Interchangeable Core).

iii. Electronic cylinder shall have stainless steel plug face and shell to resist environmental conditions

iv. Electronic cylinder shall have non-volatile memory to store 2,000 audit events, with the oldest record self-deleting after 2,000 events

v. Electronic cylinder shall record unauthorized entry attempts from keys that are not in the system, are outside of the schedule date or time range, are not programmed to open the specific cylinder, or are stored on internal black list.

vi. Electronic cylinders shall store up to 40 blacklisted keys (keys lost or out of service)

vii. Electronic cylinders shall have drill resistant inserts to improve drill resistance

viii. Electronic cylinders shall have break-away plug face that shall fail secure in the event of over-torqueing

ix. Electronic cylinders shall be tested by the manufacturer to meet dust and water jet IP-55 and certified to Specification CEI/IEC 60529 Edition 2.1 and DIN EN 1303, ICS 91.190

x. Electronic cylinders shall be tested by the manufacturer to meet salt fog testing for greater than 96 hours, certified to specification ASTM-B-117 and DIN EN 1303, ICS 91.190

xi. Electronic cylinders shall be tested by the manufacturer to meet MIL-STD-202G, Method 201A, 3 Axis qualification vibration testing.

c. Key and core software system shall include:

i. Electronic cylinder and electronic key software shall be internally hosted on a VA network (no cloud). The software must be approved by the VA OIT group as listed on: https://www.oit.va.gov/Services/TRM/SearchPage.aspx

d. Contractor shall perform the following as shown on the drawings and specifications:

i. Installation of smart cores(SFIC) into approximately 3800 existing doors knobs. If the smart cores cannot be used on the doors the contractor will provide the knob assembly to house the smart cores.

ii. All programmers and lock boxes shall be installed on the VA emergency power electrical network.

iii. Installation of the wall charging stations and programmers shall be in the proper destination designated on the contract drawings. The installation will include the device mounted with power and network properly installed to the device.

iv. The power cord, network cable and plug shall be encased to protect them from damage (reference drawing for example).

v. The contractor shall install all wall mounted programmers at a height of 4’ 0”.

vi. All the materials, tools, mounts and hardware needed to install the complete system shall be provided by the contractor.

vii. The contractor shall install all wiring to meet or exceed the codes set by the NFPA.

viii. The contractor shall provide and install all networking cable and electrical wiring for the programmers, chargers and key lock boxes.

ix. The contractor shall include obtaining all appropriate licensing for the testing, operation and functionality of the system. Contractor shall provide a testing report to COR upon completion.

x. Prior to installation, the contractor shall provide an approved phasing plan to minimally disrupt the hospital during this contract.

xi. The contractor shall provide as-builts drawing with any corrections to the COR.

xii. The contractor shall provide the serial number of all the cores that corresponds to each door on the as-built drawings.

xiii. The contractor shall allow each lock and key to be inspected and approved by COR for compliance.

xiv. The contractor shall provide all charging/programming stations designated on the drawing.

xv. The contractor shall assist the IT department in the software installation and implementation of the system.

xvi. The contractor shall install all network cable and electrical wire in a clean and neat manner. Run wire and cable in wire trays whenever possible and secure loose wire and cable when a tray is not available or not feasible for the install.

xvii. The contractor shall be responsible for all the data entry of all VA employees regarding the key software. This will be roughly 120,000 words of data that will be needed to be inputted into an excel file. VA will provide the computer to enter the data into an excel file. The data entry work must be completed at the VA medical facility.

xviii. The contractor shall provide their own transportation to and from the various locations of work.

xix. The data entry contractor must complete the following items prior to accessing the VA network.

· The data entry contractor shall be able to pass a security background check.

· The data entry contractor shall complete online computer training modules.

· The data entry contractor shall be fingerprinted.

· The data entry contractor shall sign the contractor rules of behavior worksheet.

e. Contractor shall provide the following hardware schedule:

i. Programmers with keypad

· 47 (Wall mounted) remote programmers with mounts

· 1 USB Dongle

· 15 USB Cable

· 15 USB Program device with mounts

· Chargers

· 2 Total Multi-Port Chargers

ii. Keys

· 4550 keys with charger cord, adapter and wall plug.

iii. SFIC Cores

· 4440 SFIC Cores

iv. Standalone Software

· The software needed will be for a standalone system that has no outside communication.

v. Support

· 1 year of support and updates for the software system.

· A detailed manual shall be provided to all VA Employees explaining the routine use and maintenance of the electronic key. This manual shall include at least the following information:

a. How to unlock and lock a door.

b. How to care for their electronic key.

c. Light codes and their meaning.

d. How often to charge.

e. How to charge your electronic key.

f. How to reprogram their electronic key.

· Detailed in-depth training for our inhouse locksmith. This training shall be conducted here at the Indianapolis VA and must be in-person training. The training shall be at least 40 hours long and no more than 8 hours in one day. This training should also include a paper and digital manual. This training and manual shall include at least the following information:

a. How to install and remove cores.

b. How to program and assign keys.

c. How to remove a damaged core (drill points).

d. How to add and remove users from the software

e. How use the software.

f. How to preform maintenance on the keys and cores and programmers.

g. General troubleshooting of the system

h. How to group and ungroup users.

i. How to assign keys to employees and cores to doors.

j. How to install the codebooks into the software.

k. Light codes and their meaning.

vi. Additional items

· 1 USB digital signature pad

· 1 PIV card reader

· 1 24” PC LCD monitor

· 3 32 key electronic lock boxes

· 2 64 key electronic lock boxes

vii. Additional Locks

· 50 electronic padlocks

· 80 electronic 5/8 CAM locks

iv. PLACE OF PERFORMANCE:

a. All work shall be performed in the following buildings:

i. Building 1, WTS and all WTS campus outbuildings. These buildings are located on the main campus at the Richard L. Roudebush VA Medical Center located at 1481 West 10th Street, Indianapolis, IN 46202.

ii. CSR Campus and outbuildings located at 2681-2783 Cold Spring Rd, Indianapolis, IN 46222

v. PERIOD OF PERFORMANCE:

a. The Contractor shall have 365 calendar days following the Notice to Proceed.

b. The Contractor shall provide a preliminary schedule and schedule of values to be included with the bid. Upon receipt Notice to Proceed the contractor shall provide an updated preliminary schedule within 5 days for VA review and a complete construction schedule within 30 days per the specifications to ensure minimal disruptions to the medical center. For areas where work may disrupt service to the medical center, the contractor shall make special arrangements with the VA to address those areas on off hours.

c. Any work that will directly impact the VAMC, it’s staff, or patients shall be performed after hours. While a certain amount of work can be accomplished during normal business hours (7:00 a.m. to 5:00 p.m.), some work may need to be accomplished during “second or third shift” hours (5:01 p.m. to 6:59 a.m.). For areas where work may disrupt service to the medical center, the contractor shall make special arrangements with the VA to address those areas during other than normal business hours. All work outside of normal hours shall be coordinated through the COR.

d. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA COR at least seven (7) working days prior to the proposed start of such work.

e. Reference Section 010000, GENERAL REQUIREMENTS, for further information.

vi. CONTRACTOR REQUIREMENTS:

a. The contractor shall provide all necessary services to meet the program objectives and requirements and to provide the required outcome in terms of overall quality, timeliness and documentation. The Contractor shall be responsible for obtaining and coordinating the services of any and all third-party Contractors performing other services on site and other entities as part of the contract.

b. All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. COR shall provide requirements and forms to Contractor.

c. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

d. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules and regulations.

e. The Contractor shall be responsible for verifying existing conditions.

f. The Contractor shall be responsible for all phases of the project and each phase shall be subject to VA approval at designated project milestones.

g. The contractor shall provide all labor, materials, tools, equipment, and competent supervision to perform all work as described in the project documents to include the drawings and specifications.

h. The VA will provide all required utility power as needed. Temporary electrical connections and plumbing bypasses will be configured and installed by the contractor, with support and direction from the VA Engineering shops. Temporary utility circuit installations and outages must be coordinated with VA Mechanical Shops. A minimum of 72 hours’ notice from contractor to COR is required.

i. Outages to steam, electricity, air handlers, controls, or any system that could affect the operation of the Medical Center, to include comfort of the staff and patients, must be coordinated a minimum of 14 days in advance and all affected staff notified of planned outage schedule. Any emergency outages require approval of the Medical Center Director, and may be declined if the request is found to be due to a lack of advance planning, at the discretion of the Director.

vii. SAFETY:

a. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10 hour OSHA Certification. All welders, pipefitters, electricians, etc. performing work must present a valid certification for their respective trade.

viii. CONTRACTING OFFICER’S REPRESENTATIVE (COR):

a. No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in the scope of work may be altered as a sole result of such verbal clarification. The contractor shall take no action on any changes to the contract unless approved and issued a contract modification by the Contracting Officer.

ix. DELIVERABLES:

a. Performance and Payment bonds: Due 10 Calendar days after award

b. Proof of Insurance: Due 10 Calendar days after award

c. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to the VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

d. Safety Plan: Comprehensive safety plan shall be implemented by the Contractor to eliminate injuries occurring. Installation will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

e. Environmental Plan: Comprehensive environmental plan shall be implemented by the Contractor to prevent environmental pollution during, and as result of, construction operations under this contract. Installation will be allowed to begin only after VA’s acceptance of the Environmental Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The plan shall include the identification and resolution of chemical, physical, or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life or affect other species of importance.

f. Construction Waste Reporting: The contractor shall provide monthly reporting on the volume and disposition of all construction waste. Whenever possible, construction debris shall be recycled so as to minimize waste deposited in landfills. A report for the previous 30-day period indicating type of material, approximate weight and final recipient shall be provided to COR on or before the 5th of the subsequent month.

g. Progress Reports: Shall be submitted electronically every week to the Contracting Officers Representative (COR) and address, at a minimum, the status of deliverables, project schedule, price and technical performance as they relate to the planned and actual work performed during the past two weeks, work planned for the following two weeks and address any open critical issues.

h. Progress Meetings: Will be held every week, will be approximately 1 hour in length, scheduled by the COR and shall be attended by the Contractor.

i. Permits: Contractor shall submit all permits associated with this project to the COR. Installation will be allowed to begin only after VA’s acceptance of all permits.

j. Operations and Maintenance Manuals (O&M): The Contractor shall provide three (3) complete sets of O&M manuals for the subject property, including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance schedules for all equipment. A three-ring binder containing all of the O&M and electronic files on CD-ROM shall be provided within the binder.

i. The contractor shall provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 60 days prior to the scheduled training. The COR will schedule the training class in advance at the convenience of the site. The COR may require the classes to be provided on non-consecutive days at the convenience of the site. The Contractor shall allow VA to video tape this training for official use, including in house instruction of personnel at a later date.

ii. Operations and Maintenance Training: Where required by specifications, the Contractor shall provide on-site O&M training to instruct VA Engineering and staff, including but not limited to system operation, corrective and preventive maintenance, and performance attributes of the project.

x. WARRANTY

a. Provide one-year warranty on all equipment, parts and labor unless otherwise noted in specifications to be greater upon substantial completion.

xi. GOVERNMENT-FURNISHED PROPERTY:

a. No Government Furnished Property is included in this project.

xii. SECURITY REQUIREMENT:

a. General Contractor’s employees shall not enter the project site without appropriate badge. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for the employee badging.

b. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce’s National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST’s website at: http://checklists.nist.gov.

c. To ensure that appropriate security controls are in place, contractors must follow the procedures set forth in “VA Handbook 6500.6 Contract Security. located at the following website: https://www.va.gov/vapubs/Search_action.cfm

d. These provisions shall apply to all contracts in which VA sensitive information is stored, generated, transmitted, or exchanged by VA, a contractor, subcontractor or a third-party, or on behalf of any of these entities regardless of format or whether it resides on a VA system or contractor/subcontractor’s electronic information system(s) operating for on the VA’s behalf.

xiii.

TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

i. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

ii. Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;

iii. Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

iv. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [Additional training will include Privacy, HIPPA and information security 10176 training.]

· The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

· Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

xiv. CONFIDENTIALITY AND NONDISCLOSURE

a. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this contract are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

b. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data or information pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

c. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

d. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

· Reference the Drawings and Specifications for further information.

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued Amendments will be posted at www.fbo.gov . Enter 36C25018B0755 into the search box to access the bid materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents are to be included in the bid submission: (1) An original, fully completed and signed SF 1442 Offer page (‘wet ink signature’); (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing block 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page; (3) An original completed and signed SF 24 Bid Bond; (4) Completed Representations and Certifications section (FAR 52.204-8 and 52.209-7); (5) Fully completed Contractor EMR Certification page.

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 583-18-104 Upgrade Building Security PROJECT LOCATION: Indianapolis Veterans Administration Medical Center

MAGNITUDE OF CONSTRUCTION: $1,000,000.00 - $2,000,000.00

TYPE CONSTRUCTION: Building

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238210

SMALL BUSINESS SIZE STANDARD: $15 Million PERIOD OF PERFORMANCE: 365 calendar days from receipt of Notice to Proceed for Entire Project Scope.

WAGE DETERMINATION: Department of Labor General Decision Number IN180002 06/15/2018 IN2 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at http://www.wdol.gov/Index.aspx.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to christopher.lee33@va.gov. The subject line of the email must read ‘RFI – 36C25018B0755, Project 583-18-104 Upgrade Building Security”. RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.fbo.gov as necessary in amendment format. Deadline for submission of RFIs for this solicitation is 2:00 p.m. (local time) 10 September 2018. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE

SOLICITATION SET-ASIDE: This solicitation is a 100% Set-Aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). See the solicitation for eligibility requirements.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: Award cannot be made to unregistered contractors. If not registered, bidders are advised to do so immediately. If registration is not active within 14 calendar days after the date bids are opened the bid may be considered non-responsive and thereafter rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website: http://www.dol.gov/vets/programs/fcp/main.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under FAR 52.204-8 of the Representations, Certifications and Other Statements of Offerors and FAR 52.222-37 Employment Report on Veterans.

BONDING INFORMATION

BID GUARANTEE: A offer guarantee is required in an amount not less than 20 percent of the offered price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set and date established for receipt of offers will result in the offer being deemed the offer non-responsive in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Guarantee Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $32.00 per employee and the current cost for a NACI check is $182.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installations (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record using the attached EMR information and certification form.. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make a Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to…