36C24W25Q0097.docx

SUBJECT*

HEARING ANALYZERS LANCASTER CLINIC ACTIVATION

GENERAL INFORMATION

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Latisha Baker latisha.baker@va.gov

(682) 415-4286

PLACE OF PERFORMANCE

44439 17th St. W.

Lancaster CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice ***** Begin Word Document - ' OPPORTUNITIES-DESCRIPTION' *****

Combined Synopsis/Solicitation Notice

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This is a Request for Quote (RFQ) and the solicitation number is36C24W25Q0097. The Government anticipates awarding a firm-fixed price purchase order contract resulting from this solicitation.

3. This is a BRAND NAME or EQUAL Solicitation for The Lancaster Clinic/Antelope Valley CBOC is part of VA Greater Los Angeles Healthcare System.

4. This is a Small Business Set-aside solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size of 1,250 Employees and the PSC is 6515.

All interested companies shall provide quotations, including pricing, as a part of this solicitation. All information of this nature submitted to the government shall be made in accordance with the Brand Name or Equal Statement of Work below. Responsive quotes shall include a price quote, and item/task technical specifications outlining how they intend to meet the standards provided in the technical specifications of the Statement of Work requirements in section (6).

5. Price/Cost Schedule. The Department of Veterans Affairs Lancaster Clinic/Antelope Valley CBOC, is looking for BRAND NAME or EQUAL sources of the following:

Hearing Instrument Analyzer/ Verification System

a. Must have software assisted probe tube placement

b. Must have guided workflow for hearing instrument verification

c. Must have wideband audiogram entry and hearing instrument verification to 1 2.5 kHz

d. Must have fitting software to verify and adjust hearing instruments against clinical targets for the most accurate target match

e. Noah module to transfer audiometry stored in Noah into hearing aid analyzer, to store and retrieve test results, and generate PDF reports that integrate with EMR

f. Must be able to operate remotely on PC, tele-audiology compatible

g. Must be able to print via a network connected printer, Noah module, or print to file

h. Dedicated counseling tool for patient education

i. SII counseling quickly generates SII graph to demonstrate potential benefit of amplification for speech understanding

j. Sensory loss simulator shows family members what the conductive and sensorineural hearing loss experience is like for patients

k. Must have 12.1" diagonal display unit, binaural test box, probe dock, probe microphone, WRECD transducer, adapters, quick connect couplers, monitor headphones

l. DSL, NAL, CAMFIT Targets

m. Wideband RECD and REDD measurement

n. Simultaneous binaural measurement

o. Noise reduction, feedback, occlusion tests

p. CROS/BiCROS fitting

q. Dimension: 6.5”D x 14”W x 16”H

r. Quantity: 2

6. Statement of Work INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying hearing analyzer for the newly constructed Lancaster Clinic/Antelope Valley CBOC within VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Lancaster Clinic/Antelope Valley CBOC is part of VA Greater Los Angeles Healthcare System. The new CBOC offers primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. This new clinic has a requirement for hearing analyzer/verification equipment.

PURPOSE: The hearing analyzer provides the ability to ensure that hearing aids fit correctly and that patients hearing needs are being addressed. This audiology equipment helps in improving patient care within Lancaster/Antelope Valley CBOC.

SCOPE: VA GLA is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

M0020 - Hearing Aid Analyzer – Audioscan Verifit 2

a) Hearing Instrument Analyzer/ Verification System

a. Must have software assisted probe tube placement

b. Must have guided workflow for hearing instrument verification

c. Must have wideband audiogram entry and hearing instrument verification to 1 2.5 kHz

d. Must have fitting software to verify and adjust hearing instruments against clinical targets for the most accurate target match

e. Noah module to transfer audiometry stored in Noah into hearing aid analyzer, to store and retrieve test results, and generate PDF reports that integrate with EMR

f. Must be able to operate remotely on PC, tele-audiology compatible

g. Must be able to print via a network connected printer, Noah module, or print to file

h. Dedicated counseling tool for patient education

i. SII counseling quickly generates SII graph to demonstrate potential benefit of amplification for speech understanding

j. Sensory loss simulator shows family members what the conductive and sensorineural hearing loss experience is like for patients

k. Must have 12.1" diagonal display unit, binaural test box, probe dock, probe microphone, WRECD transducer, adapters, quick connect couplers, monitor headphones

l. DSL, NAL, CAMFIT Targets

m. Wideband RECD and REDD measurement

n. Simultaneous binaural measurement

o. Noise reduction, feedback, occlusion tests

p. CROS/BiCROS fitting

b) Dimension: 6.5” D x 14”W x 16”H

c) Quantity: 2

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

· All items to be delivered and or installed after receipt of purchase order by 8/1/2025.

· Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: VA Antelope Valley CBOC 44439 17th St. W. Lancaster, CA 93534

SECURITY

Information Security

· The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

· The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.

7. The full text of FAR and VAAR provisions or clauses may be accessed electronically at:

http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items”, applies to this acquisition and the following clauses and instructions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

08. FAR 52.212-2, “Evaluation-Commercial Items”, applies to this acquisition. The government intends to make a best value determination based on, but not limited to, the following evaluation factors when evaluating offers:

(a) Technical Compliance:

Only Brand Name or Equal Services will be accepted in accordance with the Statement of work provided in Section (6) above.

(b) Price: The offeror shall complete the pricing schedule provided in Section (5) above: Price/Cost Schedule.

(C) Past Performance – The offeror shall attach contract numbers of previous similar past performance along with a very brief description of services.

(d) Proof of Meeting the Special Standards of Responsibility per the SOW: The offeror must provide proof of being an authorized distributor of the manufacturer to be considered for award.

The offeror shall provide either a statement or a brief synopsis of the process outlining how they intend to meet the standards provided in both Section (6) “Statement of Work” in order to be considered for award.

09. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with its offer if has not been completed on SAM.gov.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

10. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· ADDENDUM to FAR 52.212-4 – The following clauses are included as a part of the addendum:

· 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial Items” (APR 2020). The following clauses are incorporated by this clause:

11. The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference.

12. There are no additional contract requirements, terms or conditions.

13. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

14. Quotes must be emailed to latisha.baker@va.gov and received no later than 12:00 PM CST on 04/25/2025. Quotes may be submitted on this document or the vendor’s own form.

No late quotations will be accepted. The Government intends to make award without discussions.

15. For information regarding the solicitation, please contact Latisha Baker latisha.baker@va.gov DEPARTMENT OF VETERANS AFFAIRS

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