36C24922Q0662.docx

36C24922Q0662

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

603-23-1-5090-0004

36C249-22-AP-4150

36C24922Q0662 09-01-2022 Robert Belisle 615-225-6337 09-14-2022 10:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro

TN

37129 X X 238210 $16.5 Million N/A X Department of Veterans Affairs Louisville VA Medical Center 800 Zorn Ave Louisville

KY

40206-1433 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro

TN

37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Louisville VA Medical Center, requests for Quote IAW FAR Part 13 to provide Tri-Annual Year Gear Maintenance in accordance with the Statement of Work (SOW). All references within shall replace the term "offer" with "quoter".

Comparative evaluation of quotes will be performed IAW FAR 13.106-2 (b)(3) best value based on price and other factors.

(see attachment E.1 Addendum for FAR 52.212-1) This requirement is 100% set aside SDVOSB. This RFQ will result in a Firm Fixed Price (FFP) contract. Contractor must be registered in SAM when quote is received and at the time of award. Wage Determination No. 2015-4717 (rev 21) dated 06/27/2022 is attached.

X Shawn Hendricks

NCO915L2-4042

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

Statement of Work

TRI-ANNUAL YEAR GEAR MAINTENANCE

VA Medical Center 800 Zorn Ave Louisville KY 40206-1433

Part I – GENERAL

0. DESCRIPTION

1. This section of work includes the testing, inspecting, adjusting, & repairing of High Voltage Transformers, Switchgear Equipment, Circuit Breakers, Protective Relays, Lightning Arrestors, Generators & Transfer Switches.

1. All electrical equipment, switchgear, primary switches, breaker, relays, connections, and such other devices as specified herein shall be cleaned, tested and adjusted so that the distribution system is left highly reliable, and is operational within industry and manufacturer’s tolerance.

1. The Contractor shall verify conditions as they exist prior to bidding the project and assume the responsibility for safety precautions to prevent accidental energizing of a circuit secured for maintenance to be performed on. The installation of safety grounding sets shall be the responsibility of contractor.

1. The Contractor shall plan on reconditioning of operating mechanism of Primary Switch # 5 in Substation to industry standard.

0. PERFORMANCE

1. The Contractor shall provide all material, equipment, labor, and technical supervision to perform such tests and inspections.

1. The Contractor shall have a minimum of 10 years of specialized continuous experience in testing, inspection, cleaning, adjusting, installing, and appraising electrical distribution systems and apparatus to assure their reliable operation.

1. All work performed shall be fully documented by the Contractor. Testing shall be performed in compliance with manufacturers’ recommendations and applicable NEMC, NEC, ANSI, IEEE, NETA, OSHA, and VA codes and standards.

2. Test Report:

0. The test report shall include the following:

0. Summary of project

0. Description of equipment tested

0. Description of test

0. Test results

0. Conclusions, recommendations, and summary evaluation of systems

0. Appendix, including appropriate test forms

0. List of test equipment used

2. Furnish three (3) copies of the completed bound report to the Contracting Officer’s Technical Representative (COTR) from Facility & Plant Management Service (FPMS) no later than 15 business days after testing is completed. Final acceptance will be withheld until the reports are submitted and explained to the COTR and his designees.

1. Upon completion of the tests and inspections noted in these specifications, a label shall be attached to all serviced devices. These labels will indicate date serviced and the Testing Contractor responsible.

1. The tests and inspections shall determine suitability for continued reliable operations

1. All outages shall be scheduled and approved in writing by the COTR no less than two (2) weeks in advance. Outages will be scheduled only at night and/or weekends.

5. Bldg 21 is an exception. Weather permitting for non-cooling conditions

5. HV circuits #3 and #9 and associated transformers and switchgear may be interrupted for maintenance and testing with weather permitting for non-cooling conditions of Bldg 1.

5. The Contractor shall not interrupt service to any portion of the Medical Center by the opening or closing of any switch or breaker without coordination and under direct supervision of the COTR.

0. SUBMITTALS

1. Certifications:

3. Documentation supporting requirement of part I Item 1.2-2.

3. Provide complete copies of all tests performed, showing required data as indicated, including technical data sheets, appraisals and summary recommendations.

1. Reporting:

0. All work performed shall be fully documented by the Contractor as by Part I, Item 3 and submitted in three completed bound reports to the COTR no later than fifteen (15) business days after testing has been completed. Final Payment and acceptance will be withheld until completed reports are submitted and explained to the COTR and/or their designees.

0. The Contractor shall submit three bounds copies of a report containing the following:

1. A summary evaluation of the system pointing out any significant deficiencies.

1. An evaluation of the overall reliability of the emergency generation system. Report any deficiencies.

1. A record of nameplate information on all equipment included in the evaluation together with legend and notation to indicate location on the one-line diagram.

1. Test reports on individual equipment items such as transformers, circuit breakers, relays generators, etc. Include time/current test results on protective relays.

0. The Contractor shall furnish a corrected one-line diagram of the system. This shall be an inked transparency on a sheet approximately 28” x 42” and of workmanship comparable to the existing drawing. The existing drawing may be corrected or a new drawing may be provided. The transparency must be of such quality as to provide good reproductions.

0. PRODUCTS:

0. All testing equipment shall be UL listed and used in accordance with the NEC. All oil samples from transformers shall be sent to an independent laboratory for testing with copies of results submitted in the final report to the COTR.

0. EXECUTION:

1. Transformers:

a. Transformer insulation liquids shall be sampled and tested and, if found to be contaminated, will be evacuated from the system and disposed of in obtaining licenses or permits required. He, likewise, shall refill to proper level and liquid found below acceptable levels. In no case will clean liquid be added to that which is contaminated.

b. All transformers listed shall be inspected. Cables, connections, and switches will be inspected and cleaned. Infrared the transformer fins for indications of blockage.

c. Oil from transformers shall be sampled in accordance with ASTM procedures and analyzed by an independent laboratory for:

0. Color

0. Acidity

0. Interfacial tension

0. Dielectric strength

0. Dissolved gas-in-oil

0. Power factor

Also analyzed oil for PCB contaminants and determine parts per million content in accordance with either ASTM or EPA procedures.

d. Test insulation resistance, power factor, and turns ratio.

e. Replace gaskets as needed

f. Liquid filled transformers shall have the cooling liquid checked and replaced when test indicates that it no longer meets manufacturers’ requirement.

High Voltage (13.8 KV) Equipment:

A. Record switchgear, breaker, or other device nameplate information. Compare with facility’s one-line diagram. Identify and record discrepancies.

1. Inspect all electrical equipment, including each breaker. Report damaged or malfunctioning equipment, loose connections and material or contamination that must be removed or corrected. Tighten loose connections. Clean where appropriate.

1. Check equipment for level, security to foundation and operation of doors. Report any unfavorable environmental conditions such as excess moisture or conducting dust that must be corrected.

1. Visually inspect the equipment ground. Check and/or tighten connections. Record the number and size of ground buses and straps. Report deficiencies.

1. Inspect the insulation system on the primary bus and assemblies. Test insulation on each bus, phase-to-phase and phase-to-ground with suitable megohmmeter. Record values. Record deficiencies. Clean where appropriate.

1. Circuit Breakers:

4. Draw each breaker from its cell

4. Remove arc chutes

4. Clean, inspect and adjust all contacts

4. Measure and record resistance of each contact in micro-ohms

4. Clean all insulating surfaces

4. Megger and record phase-to-phase and phase-to-ground resistance

4. Lubricate as necessary

4. Electrically close and trip each breaker with control switch

4. Manually close and trip each breaker

4. Trip each breaker with each of its protective devices

4. Tighten all connections

4. Record any discrepancies

1. Protective Relays:

5. Remove each relay from its case

5. Clean and inspect

5. Tighten all connections

5. Apply three multiples of relay tap current to each relay to verify manufacturer’s time current characteristics

5. Test each relay for instantaneous pickup

5. Adjust where appropriate

5. Report deficiencies

1. Check each panel-mounted instrument over its range. Record discrepancies.

1. Primary Disconnects:

7. Lock out circuit when it is deenergized by the Medical Center electrician

7. Connect temporary safety ground

7. Clean and inspect cubicle

7. Clean all insulating surfaces

7. Clean and dress all contacts

7. Measure contact resistances in micro-ohms. Record any deficiencies

7. Tighten all untapped connections

7. Lubricate as necessary

7. Remove safety ground

7. Megger each phase-to-ground. Record any deficiencies

7. Remove safety lock, thereby returning control of circuit to the Medical Center electrician

1. Primary Feeders (6):

8. Open and drop out main substation circuit breaker

8. Open and lock out primary disconnects and/or transfer switches

8. Inspect exposed sections for physical damage

8. Inspect for shield grounding, cable support, and termination

8. Inspect for visual jacket and insulation condition

8. Terminations shall be properly corona suppressed

8. Ho-Pot with DC to a maximum of 28KV

8. Record results noting any deficiencies

8. Remove safety lock(s), thereby returning control of circuit to the Medical Center electrician.

0. Low voltage Equipment:

1. Record switchgear, breaker or other device nameplate information. Compare with facility’s one-line diagram. Identify and record discrepancies.

1. Inspect equipment. Report damage, loose connections and material or contamination that must be removed or corrected. Tighten untapped loose connections. Clean where appropriate.

1. Check equipment for level, security to foundation and operation of doors. Report any unfavorable environmental conditions such as excess moisture or conducting dust that must be corrected.

1. Visually inspect the equipment ground. Check and tighten, as required, all untapped connections. Record the number and size of ground buses and straps. Report deficiencies.

1. Inspect the insulation system on the bus and assemblies. Clean where appropriate. Test insulation phase-to-phase and phase-to-ground with suitable megohmmeter. Record values and report deficiencies.

1. Circuit breakers:

5. Draw each breaker from its cell

5. Vacuum, thoroughly clean and inspect breaker

5. Clean and dress all contacts

5. Megger phase-to-phase and phase-to-ground

5. Inspect arc chutes

5. Measure contact resistance in micro-ohms

5. Lubricate as necessary

5. Test each over-current trip device for instantaneous pickup and for pickup at 200% and 300% of its rating

5. Clean and inspect cubicle

5. Tighten untapped connections

5. Record any deficiencies

1. Check each panel-mounted instrument over its range. Record any discrepancies.

0. Generators and Transfer Switches:

1. Record generator and transfer switch nameplate data. Include manufacturer, age and capacity of generator. List fuel type, hours of fuel tank capacity and accumulated hours of run time.

1. Test run generator in loaded condition. Record transfer time. Record KW load. Check generator drive engine for satisfactory performance as to smoothness of operation, fuel and oil pressures, coolant temperature, etc. Record results.

1. Verify proper time-out of generator set. Record results.

1. Perform the following visual inspection of transfer switches:

1. Record nameplate information

1. Clean and inspect cubicle

1. Check operation of doors

1. Check equipment ground

1. Lubricate as necessary

1. Visually inspect insulation, connections and contacts for evidence of heating or deterioration

1. Report any unfavorable environmental conditions such as excess moisture or conduction dust which needs correction

1. Report any additional deficiencies

NOTE: Exercise full caution during inspection of transfer switches, as power flow through switch must be maintained.

5. Molded Case Circuit Breakers (225 amps or less):

a. All molded case circuit breakers (frame sizes 225 amp or less) shall be exercised open and re- closed, documented and done during the outage to specific equipment in conjunction with scheduled outages of gear. This work will be performed by VA staff.

0. WORK SCHEDULING

1. Contractor shall furnish to the COTR three (3) weeks in advance of scheduled work, a written proposal of scope of work and the equipment to minimize outages to effected areas.

1. Power Outages:

1. The power outage for work on Building #21 may be scheduled for a time convenient to both parties, Medical Center and Contractor. Main Substation Breakers #3 and #9 may be opened, disconnecting the feeders, to make available the equipment within the building for work.

1. Maintenance and testing of the Medical Center’s emergency power generators and associated equipment will require close coordination between the two parties. Power outages will only be permitted at night or on weekends. Separate outages must be scheduled for maintenance on each generator. Generators to be serviced are (1) 125 KW generator located in Building #6, (2) 600 KW (480V) generator located in Generator Room attached to Building #1, (3) 600 KW generator located in Generator Room attached to Building #1, and (4) 400 KW generator located in Generator Room attached to Building #1. (1) 100kw generator located in bldg 11, and (1) 125 KW generator located in bldg 12.

1. Outages effecting D-wing addition and Buildings 3, 4, 5, and 12, and Breaker #5 in the main substation shall be scheduled to be deactivated. This will permit work to be done on the primary side of the 480 V system and pad-mounted Transformers T-4, T-12, and T-1.

1. After work has been completed on the feeder from Breaker #5, the main substation shall be scheduled down for work on the primary system. During this period, only emergency generator power will be available.

1. After work on the substation has been completed, the power outage to Buildings #1, #6, and #19 may be scheduled. During this outage, Breakers #6 and #10 in the main substations are turned off. During this outage, power will be applied to all the 480 V circuits in Building #1. Also, by withdrawing Breakers #18, #19, and #22 from, their racks in the main switchgear in subbasement #2 of Building #1 and Breaker #5 of the 208 V distribution switchgear for the C&E Addition of Building #1, emergency power from the 600 KW generator can feed panels EEQ, ELS, EC and EDPE4 without endangering persons working on Feeders #6 and #10 and their associated gear. Breaker #8 will be turned off to inspect and test 480 V switchgear in A001. It should be noted that no work can be performed on the aforementioned panels if the 600 KW generators is not running during this period. Also, during this outage, power will be supplied to the Boiler House, Building #8, by the 125 KW generator located in Building #6. By withdrawing Breaker #2 from the switchgear in Building #6, the Contractor can safely work on the switchgear in that building.

1. At a time convenient to both parties, Breaker #4 of the main substation can be deenergized to permit work on pad-mounted Transformer T-2, T-7, and associated distribution panels of Building # 7. Service to other portions of the Medical Center is not affected by Breaker #4 being off – only Buildings #T-20 and Building #7.

1. The following work may be done within the normal five day work week during the heating season months of October through March or at a time to be determined by the VA Medical Center when load is at a level to permit testing:

2. Building #21 primary system work

2. Hi-Pot of Building #21 feeders from Circuit Breakers #3 and #9

2. Low voltage breakers in Building #21

1. Within the normal five day work week during months of milder temperatures:

· Generator and transfer switches: Generator test run should be scheduled as well for evening or weekend times.

1. Weekend or evening hours work during milder months:

4. Main substation work with one side of the substation, Clifton or Hillcrest, being scheduled down during a weekend.

4. Primary side of system fed from Circuit Breaker #5. Hi-Pot the feeder during this outage. This work will preferably be scheduled at the same time as work on the Hillcrest side of the main substation.

4. Hi-Pot on feeders from Circuit Breakers #6 and #10. Available one at a time, during evening hours on weekend days.

1. Weekend or evening hours work not affected by weather or season:

5. Low voltage work on buses, breakers and switches (Building #1, #6 and #19).

Proposed 5 day work schedule:

SCHEDULE Plan for evening start 6pm to possibly 12:30am:

1. Check for Occupancy of Bldg. 7, T20, T22, T27

2. Provide Temp Lighting for Substation

3. Ext. Cord to power Jon Bloom’s equipment and Bill Smith – Check plants receptacles feeds prior to work to plan on what sections will be out.

4. Plant takes chillers off line of section of switchgear working on prior to substation breaker opening Day 1 Monday: 6pm – 12:30am Substation Breakers 3, 4 and 9 Chiller Plant Building 21 Switchgear XFMR’s T-21a, T21b, T-2, T-7 Feeder’s C-11, C-12 & Feeders to Bldg. 7, T20, T22, T27 Bldg. 7 Secondary Distribution Equipment *Note ½ Gear at a time to keep Chiller on line Switching Bldg. 21 Gear from Substation Ckt. 3 and Ckt. 9

Substation Breaker 3 affects:

Building 21 – Switchgear Chiller 2

MCC 1

XFMR – T21a

Substation Breaker 9 affects:

Building 21 – Switchgear Chiller 1 Old MCC XFMR – T21b

Substation Breaker 4 affects:

Building 7 Buildings T20, T22, T27

XFMR – T2

XFMR – T7

Day 2 Tuesday: 6pm – 12:30am Substation Breaker 7 (Tie-Switch), Breaker 8 (A001a 480V) A001 Primary and Secondary 480V Breakers – Breakers 1st floor x-ray – Old MRI A001 480V Power for cooling unit old MRI is fed from Panel 2BMRI which is fed from A001 480v switchgear.

1st floor X Ray units are fed from A001 480V but computers not on emergency power.

Old MRI power fed from Panel 2BMRI fed from A001 480V not on emergency power but not affected on this outage, cooling from same source. Receptacles in room and computers are on emergency power.

Old MRI Liebert fed from A001 480V for control room Old MRI AHU 3 fed from A001 480V for procedure room

CT A206 UPS CT

UPS for Angio UPS for Cath Lab in pharmacy Chilled water pumps 9 and 10 Condensing unit 1

Day 3 Wednesday: 6pm – 12:30am

Substation Breaker 6 and Hillcrest Main Breaker 1 Building 1 Sub-basement 2: 208V Normal Power Breakers Left Side Hillcrest Feed 208V Sub-basement 2 Secondary Main #1 XFMR T1B and Primary Switch T1B in Sub-basement 2 Building 19 Primary and Secondary Building 6 Primary T6A, secondary transformer and secondary breakers *Place Boiler Plant on Generator Boilers will be on generator Feeders C-5, C-7, C-9, C-14 Building 6 Switchgear XFMR Primary T6a – secondary transformer and breakers - *Place Boiler Plant on Generator Boilers will be on generator 208V Normal Power Outage Impact

· Sterilizers Fed from Panel BN 208V in SPD are not on emergency power

· Radiology 2S will have to shut down X-ray computers – they are not on emergency power.

· New MRI is fed from SB1 480 – computer is fed from 208V not on emergency power.

· CT Scans Radiology 2S – one room is 208v CT with a 480v Liebert, other room 480V CT with 208V Liebert

· 208V Normal -6S telemetry monitors need to be placed on red plugs

· 208V Normal - Morgue A/C fed from BB1 208V not emergency power

· 208V Normal - Ventana HE 600 in A348 208V not on emergency power

· 208V Normal - ED Bed monitor not on emergency power

· Door in valet 208V panel PN1A not on emergency power

· Wanderguards are on emergency power 208V – Except 5N

· A812 Computer Center - CR1 Panel in Computer center UPS room A812b Fed from 8C1 (Room A807a 208V fed from NMS -13 Hillcrest) CR1 is for the Liebert network controls.

Day 4 Thursday: 6pm – 12:30am Substation Breaker 5 (SB1 480V) *Outages of Buildings 3, 4, 5, 12 and 24 – Buildings 3, 4, 12 and 24 on generator *Outages New MRI, 2nd Floor Radiology, PET CT and CT Scans – C212 Scanner *Cooling for Computer Center down – Condensing 480V SB1 not on emergency *UPS computer center on generator – West end elevators and P10 on generator

* All Walk-in Freezers Down B363 and C306 XFMR’s Pad Mounts T4, 7, 12, T1 Note - 480V Distribution Gear in Sub-basement 1 – Newly installed 11/16/19 Primary and transformer T-1c will need checked

· CT Scans Radiology 2S – one room is 208v CT with a 480v Liebert, other room 480V CT with 208V Liebert SB1 480V

· New MRI is fed from SB1 480 – computer is fed from 208V not on emergency power.

· PET CT fed from 480V SB1 not on emergency power. C220

· Baby Chiller is tapped directly off T1 transformer on back of building 6 – 480v with Disconnect in D201, however pumps for chiller fed from SB1 480V not backed up on emergency power.

· Computer center A812 Liebert units on 208V emergency power, however Condensing units are 480V fed from SB1 to 5th floor penthouse not backed up by emergency power which does not allow operation during 480V outages.

· UPS for Computer center A812 is backed up by emergency power SB1 480V ATS-B

· West Entrance Elevators and P10 backed up by emergency power SB1 480V ATS-A

· AHU 43 controls and Auxiliary unit for SPD is fed from SB1 480v switchgear not on emergency power.

· Walk-in B363 Fed of 480 - 2MMP 480V not on Emergency

· Walk-in Freezer C306

· Chiller 0n 5th floor feed AHU 44, 45 in room M504 Pumps 1, 1a, Pumps 2, 2a, EF 1,4,6 Room M504 fed from Panel MCC1N 480V Not emergency power

· A812 Computer Center - CR2 Panel in Computer center UPS room A812b Fed from Panel A915 480V in room A920 from SB1 this is on transformer to 208v and feeds the Lieberts (CRAC)1,2,3 indoor 8th floor – Condensing units for the lieberts from MCC5AC panel in M502 not on emergency from SB1 480 breaker

· A812 Computer Center - CR3 Panel in Computer center UPS room A812b fed from MCC5AC 480V from SB1 not on emergency power from this feeds CRAC 4 in UPS room A812b. CR3 feeds pumps 1 and 2 located on 9th floor and DC 1 and 2. AHU in room A812b comes out 7N A771 Panel 7EC.

· Old Cath lab B208 – AHU 5A fed MCC300 in M301 Penthouse 480V SB1 not on emergency.

· New Cath lab B220 – AHU 53 fed from MCC300 in M301 Penthouse 480V SB1 not on emergency.

· AHU 4A (Emergency Room) fed from MCC300 in M301 Penthouse 480V SB1 not on emergency.

· AHU 54 (3S Chemo Prep A333a-c) fed from panel HA which is from MCC300 in M301 Penthouse 480V SB1 not on emergency.

· AHU 44 (5West) and 45(5West) fed from panel MCC1N in Room M504 - 480V SB1 not emergency power.

· C210a Optima Scanner 480V SB1 not on emergency

· Chiller 37 can provide cooling in OR when Baby chiller is off since Chiller 37 feeds 208V from B013.

Day 5 Friday: 6pm – 12:30am

Substation Breaker 10 and Clifton Main Breaker 12

XFMR – T1D

Primary Switch of Building 6, T-6B (Ckt. 10) Building 1 Sub-basement 2: 208V Breakers Right Side Clifton Feed – Loads placed on Generator SB2 – 208V Main #23 Fed from Clifton XFMR T1A and Primary Switch T1A in Sub-basement 2 C & E Switchgear (Room B-013) Feeders C-8, C-13, C-15

Substation Breaker 10 affects:

Building 6 – Switchgear XFMR – T6b Building 1 B013 Switchgear (208V)

XFMR T1D

C & E Section of the hospital Sub-basement 2 208V Clifton side

XFMR – T1A

*CAT Generator 400KW – ATS 4, 6, 7 - Wil be running *CAT Generator 600KW (208V) ATS 1, 3, 5 – Will be running

· Paging and telephone system B019 fed from panel EM TEL 208V which will be on emergency power ATS-3.

· CT Scans Radiology 2S – one room is 208v CT with a 480v Liebert, other room 480V CT with 208V Liebert

· Lighting – Valet lighting is on emergency power located on panel in SB2

· Country Club road is fed from Panel 1P2A and 1P2B that is off the switchgear in B013 208V not on emergency power,

· Coffee Shop Doors Panel 1P2A fed from 208V B013 not on emergency.

· OR chiller 37 for OR 1-4: Chiller and pumps fed from B013 208V switchgear on emergency power ATS-6

· Computer center A812 Liebert units on 208V emergency power, however Condensing units are 480V fed from SB1 to 5th floor penthouse not backed up by emergency power which does not allow operation during 480V outages.

· Main Elevators on 208V emergency power SB2 ATS-1

· 208 VAHU 33 on 4S is on emergency power - Found Chilled water Pump VFD on 4S is not on emergency power fed from Panel 4AC.

· 208V 6N Monitors on emergency power

· 208V 7N doors on emergency power – Monitors on emergency power

· Medical Vacuum and Medical Air fed from EEQA – Emergency power 208V

· Lab Air and Dental Air Fed from EEQ-MG – Emergency power 208V

· Antenna’s partially on emergency 9AE emergency power 208V

· Dental Vacuum fed from BBE 16,18,20 emergency power 208V

· C306 Equipment Architect 1 and 2 fed from 3EP10 – 208v emergency power

· C306 Fume Hoods fed from 5EP1 emergency 208V circuits 1,2,4

· Ambulance doors Panel 1ESR1 208V emergency power

· Door in valet 208V panel PN1A not on emergency power

· Wanderguards are on emergency power 208V – Except 5N : Nursing staff need to monitor all areas with wanderguard.

· 208V B013 Normal Power AOD computers fed from 1PA2 which is from 208V panel in B013 switchgear

Note == Substation Breaker 12 Clifton Main Breaker affects:

Tie-Breaker 7 should close and Feed Breakers 8, 9, 10 – this will cause momentary outage

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

All supplies, tools, equipment, and transportation necessary to provide Switch Gear Maintenance in accordance with the Statement of Work (SOW). Maintenance to be conducted and completed NLT 12/31/ 2022 Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

B.2 DELIVERY SCHEDULE

1.00

36C24922Q0662

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

Three year switch gear maintenance

C.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

C.2 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.

4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT

a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment.

b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required.

c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall.

d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.

e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle.

f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties.

g. The contractor/subcontractor agrees to:

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies:

(a) The Systems of Records (SOR); and

(b) The design, development, or operation work that the contractor/ subcontractor is to perform;

(1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and

(2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR.

h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a SOR on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency.

(1) "Operation of a System of Records" means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records.

(2) "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person's name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph.

(3) "System of Records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

i. The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems.

j. The vendor shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than days.

k. When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the vendor will provide written notice to the VA that the patch has been validated as not affecting the Systems within 10 working days. When the vendor is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within days.

l. All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and Technology.

5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE

a. For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerablity scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor's security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA's network involving VA information must be reviewed and approved by VA prior to implementation.

b. Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA&M) must be submitted and approved prior to the collection of PII.

c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C&A) of the contractor's systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office.