36C24922Q0121 0001.docx
DOCX document 29 KB Posted
- Attached to
- V212--New MEM Special Mode Transportation Federal contract opportunity
- Solicitation number
- 36C24922Q0121
About this file
This document is an amendment to a solicitation for special mode transportation services. The Department of Veterans Affairs is seeking quotes for wheelchair, stretcher, and outside mileage transportation from April 2022 through September 2024, with two one-year options to extend. Quotes are due by February 17, 2022 and must be submitted electronically to Diane Ziegler. The solicitation is set aside for Service-Disabled Veteran Owned Small Businesses. Offerors must be registered in SAM.GOV and ORCA and have the required insurance. The award will be made to the responsible offeror providing the best value based on price and technical evaluation factors such as driver qualifications, ability to use Vetride, and vehicle compliance.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| VHA Supplemental Contract Requirements for Combatting COVID-19 Updated 12-14-2021 (002).docx | DOCX document | |
| WD 2015-4673 (REV 17) 12.27.2021.docx | DOCX document | |
| P10 VHA Local BAA MEM VAMC SMT.doc | DOC document | |
| Attachment 1 - Memphis VAMC Catchment Area Map 01.26.2022.pdf | ||
| P09 PWS MEM SMT FINAL 01.26.2022.docx | DOCX document | |
| LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION.docx | DOCX document | |
| 36C24922Q0121.docx | DOCX document |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Memphis Special Mode Transportation |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 37129 |
| SOLICITATION NUMBER* |
| 36C24922Q0121 |
| RESPONSE DATE/TIME/ZONE |
| 02-17-2022 14:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| V212 |
| NAICS CODE* |
| 485991 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 9 (90C)
NCO 9
1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129
POINT OF CONTACT*
Diane Ziegler diane.ziegler@va.gov diane.ziegler@va.gov 615-225-6479
PLACE OF PERFORMANCE
| ADDRESS |
| VAMC Memphis TN |
1030 Jefferson Ave.
Memphis TN
| POSTAL CODE |
| 38104 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| diane.ziegler@va.gov |
EMAIL DESCRIPTION
DESCRIPTION
GENERAL INFORMATION
Document Type: Combined Synopsis/Solicitation Posted Date: 01/27/2022 Response Date: 02/17/2022 2:00 PM CT
| Product or Service Code: | V212 – Transportation/Travel/Relocation: Motor Passenger | ||
| NAICS Code: | 485991 – Special Needs Transportation | ||
| Small Business Size Standard: | $16.5M | ||
| Period of Performance: | 04/01/2022 through 9/30/2024 |
Contracting Office Address Network Contracting Office 9 ATTN: Diane Ziegler Department of Veterans Affairs Contracting Office, Suite 400 1639 Medical Center Parkway Murfreesboro, TN 37129
Contract Specialist: Diane Ziegler, diane.ziegler@va.gov
Solicitation number and date: 36C24922Q0121 posted 01/27/2022
Amendment number and date: No. 1 posted 02/10/2022
Response Date: 02/17/2022 2:00 PM CT
Pages: 4
Description of the change being made:
The purpose for the amendment to the solicitation is to make changes to:
1) Post Questions and Answers 36C24922Q0121.
Questions and Answers
| Q: | After a review of PWS it is my understanding that mileage would not be | a factor until the first 30 miles of the transportation, has been | rendered. Can you please verify this factor? |
| A: | Reference PWS Section 10. LOCAL MILEAGE LIMITS (LML). | ||
| “Trips within 30 Miles of the Memphis VA HCS will be paid at the applicable per trip rate” - trips that are completely inside the 30 mile radius (pick-up to destination) and would be invoiced as a trip charge. | |||
| “Trips exceeding the 30-mile radius will be paid the applicable per trip rate plus the mileage rate, which exceeds the 30-mile radius, to the destination.” - trips that are not completely inside the 30 mile radius (pick-up to destination). Any mile(s)on a scheduled trip which is outside the 30 mile radius is invoiceable. For example, a trip destination 2 miles outside the radius would be invoiced as a trip charge and 2 outside miles. | |||
| Q: | The wage determination provides two labor categories that could be used for this project however, the rates between the two are significantly different ($2-$3/hour variance). To ensure labor rates are consistent in the budget calculations submitted, can the VA identify their preferred labor category for the proposers to use. | ||
| A: | Employee occupation code and wages rate selection is not a decision of the agency, that is a contractor responsibility. Contractors should consult with a DOL representative or www.dol.gov for guidance. The SCA DOL WD is required to attach in solicitations that the Service Contract Labor Standards are applicable. See clause @ FAR 52.222-41. | ||
| Q: | Please provide the insurance requirements for this contract. | ||
| A: | The Supplemental insurance requirement will be filled in as follows: | ||
| C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS |
In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:
(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.
(b) General Liability: $500,000.00 per occurrences.
(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.
(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.
| Q: | Please provide details on the invoice process desired by the VA. For example, will the VA accept batch trips on a weekly or bi-weekly basis into a single invoice that is supported by a detailed trip log (per trip made). | |
| A: | Invoicing is completed through the VA Financial Services Center and has historically been submitted bi-monthly in arrears. For more information contact below: | |
| FSC e-Invoicing Payment | ||
| http://www.fsc.va.gov/fsc/einvoice.asp | ||
| Invoice Setup Information 1-877-489-6135 | ||
| Invoice must be submitted electronically | ||
| Setup 1-877-489-6135 | ||
| Q: | Please provide the trip counts and mileage by type (ambulatory, wheelchair, and stretcher) for the last 12 months. | |
| A: | This data is not available. Trip count and types are only accurate if scheduled “trips” are “completed” in the Vetride system. Historically, the trip status to “complete” has not been accomplished thoroughly. Therefore, any data available is highly unlikely to be accurate and compiling that data would take an excess of labor hours to collect, review, type and categorize relevant invoices. | |
| Q: | Please provide the monthly trip counts for each of the nine locations identified in the RFP. | |
| A: | Correction to the question, an RFQ was posted. The information as requested, would not reflect accurate scheduled trip totals because there are other destinations from the Memphis VAMC and its CBOCs. For example: Trip destination such as veterans’ homes, dialysis clinics, nursing homes and other medical care facilities. Our best estimate by description type and quantity is reflected in the RFQ schedule. |
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
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