36C24826Q0054.docx

36C24826Q0054

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24826Q0054 10-24-2025 Cesar O.

Sanchez-Amaro 407-403-2932 11-13-2025

4:30 PM

EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 1601 S.W. Archer Road Gainesville FL 32608-1197 X X 238210 $19 Million N/A X Department of Veterans Affairs Malcom Randall VA Medical Center 1601 S.W. Archer Road Gainesville FL 3260 8-1197 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 1601 S.W. Archer Road Gainesville FL 32608-1197

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

**SEE B.

4 DELIVERY SCHEDULE FOR LOCATIONS**

X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Cesar O. Sanchez-Amaro, Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 1601 SW Archer Rd Gainesville FL 32608

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

3-Year Electrical Maintenance, Inspection, and Testing of the Electrical Power Distribution Systems for North Florida/South Georgia VA Medical Center’s

INTRODUCTION:

The North Florida/South Georgia Veteran Medical Center’s in both Gainesville, Florida and Lake City, Florida (as below), have a requirement for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all associated components. These inspections and testing services are required to ensure that any potential safety concerns by staff, visitors, and patients are mitigated to the maximum extent possible. This will help ensure the success of the VA’s mission to care for our nation’s Veterans.

This Performance Work Statement (PWS) describes the requirements for the maintenance, cleaning, inspection, testing, and/or calibration of the Electrical Power Distribution System(s), and all its components at both VA Medical Centers. These work efforts are referenced as “Maintenance and Testing” in this document.

This PWS also describes the requirements for the Qualified Electrical Contract Professionals, known as “Contractors,” in this document, and to include the requirements to establish maintenance and testing reports.

BACKGROUND:

The Contractor shall provide all supplies, materials, parts, equipment, labor, supervision, management, and transportation to perform all tasks as identified. All inspections, calibrations, repairs, and tests are to be performed in accordance with the following applicable codes and standards: National Electric Code (NEC), National Electrical Manufacturers Association (NEMA), American Society for Testing and Materials (ASTM), Institute of Electrical and Electronic Engineers (IEEE), National Electrical Testing Association (NETA), American National Standards Institute (ANSI), State and Local Codes and Ordinances, Insulated Power Cable Engineers Association (IPCEA), Association of Edison Illuminating Companies (AEIC), 051-IA Part 1910; Subpart S, 1910.308 and with all terms, conditions, provisions, schedules and specifications provided herein.

SCOPE OF WORK:

1. The contractor will perform a thermo graphic survey of all electrical panels and transformers for the two (2) facilities. The contractor will perform inspections, testing, preventive maintenance, and calibration of electrical equipment as listed in this SOW at the Malcom Randall VA Medical Center, 1601 South West Archer Road; Gainesville, Florida 32608, and at the Lake City VAMC, 619 South Marion Avenue; Lake City, Florida 32025. The purpose of this service is to reduce hazard of life and property that can result from either the failure or malfunction of electrical systems and equipment. In addition to enhancing safety, the maintenance program will minimize costly breakdowns; unplanned shutdown’s and will prolong the service life of all the electrical components of the hospitals power grid.

2. Contractor shall provide a proposed schedule with their bid proposal. The schedule shall indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the assigned Contracting Officers Representative (COR) for any changes or revisions needed to align with Facility Operations, to minimize disruptions to either Facility.

3. Contractor shall report any deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, Contracting Officers Representative, and the Chief of Facilities Management for immediate corrective actions.

4. Work items, definitions, and references shall comply with the latest edition of the NETA (National Electrical Testing Association), Maintenance Testing Specifications (MTS), Manufacturers Specifications, and with the VHA Directive 1028, Facility Electrical Power Systems.

5. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented.

6. Technical Industry Standards- The contractor certifies that all applicable services offered under this contract shall conform to all common industry standards. Any regulatory requirements will be met by the Contractor for these services.

7. Responsibilities of the Contractor- The Contractor must obtain authorization from the Contracting Officer, through the COR Designee for any services required outside the defined scope of work provided herein.

8. Commencement, prosecution, and Completion of Work- The Contractor shall be required to commence work under this contract within fifteen (15) calendar days after the date Contractor receives the purchase order, prosecute the work diligently, and complete the entire work as outlined in this Statement of Work. Contractor will complete the Gainesville Facility first, with completion of this Facility testing to be not more than ONE HUNDRED AND TWENTY (120) calendar days after the date that the Contractor receives the purchase order.

9. CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR for this project is To Be Determined upon award at the VA Medical Center, Gainesville, Florida. The POC for Lake City VAMC is To Be Determined upon award. Please include the COR for all planning, coordination, and to schedule the required outages and the rest of the work that must be completed after receipt of the Purchase Order.

10. DOCUMENTATION/REPORTS/INVOICES: The documentation will include report(s) as required under section identified as “Documentation/Final Reports”. Testing certification stickers shall be placed on all equipment tested, a listing of all panelboards & their locations, and a listing of any field conditions found that are different than what is shown on the drawings. All invoices must contain the purchase order number.

11. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The contractor’s employees shall always wear visible identification (issued Contractor Badges from Engineering front offices) while on the premises of the VA Medical Center(s). It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA Medical Center(s) will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited both inside and outside of any buildings at the VA Medical Center(s), as we are a Government Non-Smoking Facility. This includes all tobacco products. Physical possession of any weapons while onsite are prohibited. This includes in your vehicles while on Federal Property. Enclosed containers including tool kits shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

12. This Maintenance and Testing requirement is to ensure that the electrical equipment operates safely within its designed parameters and for its projected service life, the equipment must be maintained periodically and properly. The maintenance to be performed on the components of the Electrical System shall also include the following five (5) steps:

A. CLEANING: Remove all the contaminants that are not compatible with electrical services and distribution. These contaminants include dust, dirt, moisture, water, rust, or anything else that could reduce the efficiency of the electrical system.

B. TIGHTENING: Tighten all loose electrical connections to manufactures specifications. These loose connections are heat sources which reduce the efficiency of the electrical system and ultimately can result in destruction of a portion or portions of the electrical system. Energized AC systems are subject to constant vibration, which can result in loose connections.

C. LUBRICATION: Lubricate all mechanical parts of the Electrical System according to manufactures recommendations with an approved lubricant to ensure proper working order.

D. INSPECTION: Inspect all the ratings and settings of all electrical devices to assure they are in accordance with good design and load changes.

E. TESTING & CALIBRATING: The electrical system or protective devices are to be subjected to abnormal conditions and calibrated as required to meet manufacturer’s specifications and updated Coordination and Short Circuit Study. No changes are to be made to any setting without approval of COR. (Contracting Officers Representative).

13. CONTRACTOR TESTING AND INSPECTION: The Contractor is responsible for performing all inspections and tests necessary to substantiate the services furnished under the contract and conform to contract requirements. The VA always has the right to test all services ordered under the contract and places throughout the term of the contract. Government testing and inspection will not unduly delay any Contractor work being performed nor will it create a defect in services covered by this contract. Contracted work will include, but not limited to the following:

A. Test ground fault protection devices for proper function if they are installed in the Electrical Power Distribution System.

B. Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system.

C. Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers' specification using a torque wrench or other approved devices.

D. Calibrate and maintain adjustable protective relays.

E. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.

F. To ensure access is limited to qualified persons, electrical equipment is to be secured. For example, electrical panels located in corridors or other public areas are to be locked or otherwise secured.

G. Infrared Scanning of all panel boards, transformers, and testing of certain Emergency Breakers can be accomplished during normal working hours with proper notification and coordination to the Medical center, with the concurrence and approval of the COR.

NOTE: Items A-G above are typically done by qualified electrical contract professionals who specialize in electrical testing. For the Statement of Work, go to the web site at: http://vaww.ceosh.med.va.gov/sow_ElectPowDistSysTesting.Doc. This is an internal Web site and is not available to the public.

14. HOURS OF SERVICE: Normal VA Medical Center work hours are from 8:00 A.M. to 4:30 P.M., EST, Monday through Friday, excluding Federal Government designated holidays. Federal Holidays observed by the VA Medical Centers are:

Thanksgiving Day Independence Day Christmas Day

NOTES:

(a) The National Electrical Testing Association (NETA) provides guidance which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components} is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented.

(b) Use of lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars, and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(c) Lubricate all moving parts with manufacturer's approved lubricants.

(d) Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit conditions.

1. The following maintenance requirements, although not mandatory, are strongly encouraged:

All molded case circuit breakers (frames size 225 amps or less) should be tested annually to determine if contacts open and reclose when breaker is manually tripped and restored. All panels are to be tested including emergency panels. If no failures are encountered and the test is fully documented, the interval between molded case breaker testing may be extended in 6-month increments, up to but not to exceed 36 months between successive tests.

EQUIPMENT TO BE TESTED AND INSPECTED at the Gainesville Facility:

Below is the partial list of electrical equipment that is included for testing in this contract. This list was compiled using the attached set of the current Medical Center’s Electrical System Riser Diagram. The contractor is to test all the equipment on the attached drawings as indicated in this contract. The contractor is to notify the COR of any additional panels, or electrical devices, so the riser diagram can be updated.

1. THIRTY-FOUR (34) MEDIUM VOTAGE CIRCUIT BREAKERS

Visual and mechanical inspection.

Clean and lubricate.

Verify primary and secondary contact wipe. Check cell fit and element alignment.

Check proper operation of cubicle shutters. Measure and record contact resistance.

Perform insulation resistance.

Operate the breaker electrically and mechanically. Functional trip test of breaker by protective relays.

2. TWELVE (12) MEDIUM VOLTAGE TRANSFORMERS AND TEN (10) INTERUPTERS/SELECTOR SWITCHES Perform visual and mechanical inspection and Clean.

Verify proper auxiliary device Operation such as fans and indicators.

Perform specific inspections and mechanical tests as recommended by the manufacturer.

Oil filled transformers shall have an oil sample tested and a report of the results submitted in the Final report.

3. THIRTY-THREE (33) PROTECTIVE RELAYS Inspect relays for mechanical or moisture damage.

Perform testing of all settings in accordance with set points.

Check alignment, connections, and tap plugs.

Perform pickup on each operating element.

Perform timing test at 2 points on the time dual curve where applicable.

4. ONE-HUNDRED THIRTY (130) LOW VOLTAGE POWER CIRCUIT BREAKERS, INCLUDING ACB’s, AND INSULATED CASE BREAKERS.

Visual and mechanical inspection.

Check case for cracks and other defects.

Lubricate and clean the breaker and dress contacts.

Perform conductor and insulation tests.

Perform trip time tests on breaker time current devices by primary injection and secondary injection (on solid state devices).

Exercise and operate the breaker to ensure proper operation.

5. TWENTY (20) SWITCHGEAR/SWITCHBOARDS

Visual and mechanical inspection.

Check case for cracks and other defects.

Lubricate and clean the breaker/switch.

Perform conductor and insulation tests where applicable.

Clean bus and switchgear cubicles & test circuit breakers.

Exercise and operate the breakers to ensure proper operation.

Inspect bus insulators and cable connections for tightness

6. FORTY-EIGHT (48) TRANSFER SWITCHES

Visual and mechanical inspection.

Check case for cracks and other defects.

Perform conductor and insulation tests where applicable.

Exercise and operate the switches to ensure proper operation.

Brush and vacuum away any excessive dust accumulation.

Remove any moisture with a clean cloth.

Check the transfer switch contacts.

Bypass, isolate, and withdraw the transfer switch.

Then remove the transfer switch interphase barriers and check the condition of the contacts. Replace contacts when pitted or worn excessively. Reinstall the interphase barriers carefully. Maintain transfer switch lubrication.

If switch is subjected to severe dust or abnormal operating conditions, renew factory lubrication on all movements and linkages. Relubricate solenoid operator if TS coil is replaced. Don’t use oil, order lubrication kit 920799.

Check all cable connections & retighten them.

EQUIPMENT TO BE TESTED AND INSPECTED at the Lake City Facility:

Below is the partial list of electrical equipment that is included for testing in this contract. This list was compiled using the attached set of the current Medical Center’s Electrical System Riser Diagram. The contractor is to test all the equipment on the attached drawings as indicated in this contract. The contractor is to notify the COR of any additional panels, or electrical devices, so the riser diagram can be updated.

1. NINETEEN (19) MEDIUM VOTAGE CIRCUIT BREAKERS

Visual and mechanical inspection.

Clean and lubricate.

Verify primary and secondary contact wipe.

Check cell fit and element alignment.

Check proper operation of cubicle shutters.

Measure and record contact resistance.

Perform insulation resistance.

Operate the breaker electrically and mechanically.

Functional trip test of breaker by protective relays.

2. FOURTEEN (14) MEDIUM VOLTAGE TRANSFORMERS AND FOUR (4) INTERUPTERS/SELECTOR SWITCHES Perform visual and mechanical inspection and Clean.

Verify proper auxiliary device Operation such as fans and indicators.

Perform specific inspections and mechanical tests as recommended by the manufacturer.

Oil filled transformers shall have an oil sample tested and a report of the results submitted in the Final report.

3. ONE-HUNDRED NINETY-ONE (191) LOW VOLTAGE POWER CIRCUIT BREAKERS, INCLUDING ACB’s, AND INSULATED CASE BREAKERS.

Visual and mechanical inspection.

Check case for cracks and other defects.

Lubricate and clean the breaker and dress contacts.

Perform conductor and insulation tests.

Perform trip time tests on breaker time current devices by primary injection and secondary injection (on solid state devices).

Exercise and operate the breaker to ensure proper operation.

4. EIGHT (8) SWITCHGEAR/SWITCHBOARDS :

Visual and mechanical inspection.

Check case for cracks and other defects.

Lubricate and clean the breaker/switch.

Perform conductor and insulation tests where applicable.

Clean bus and switchgear cubicles & test circuit breakers.

Exercise and operate the breakers to ensure proper operation.

Inspect bus insulators and cable connections for tightness

5. TWENTY (20) TRANSFER SWITCHES:

Visual and mechanical inspection.

Check case for cracks and other defects.

Perform conductor and insulation tests where applicable.

Exercise and operate the switches to ensure proper operation.

Brush and vacuum away any excessive dust accumulation. Remove any moisture with a clean cloth.

Check the transfer switch contacts.

Bypass, isolate, and withdraw the transfer switch.

Then remove the transfer switch interphase barriers and check the condition of the contacts. Replace contacts when pitted or worn excessively. Reinstall the interphase barriers carefully.

Maintain transfer switch lubrication.

If switch is subjected to severe dust or abnormal operating conditions, renew factory lubrication on all movements and linkages. Relubricate solenoid operator if TS coil is replaced. Don’t use oil, order lubrication kit 920799.

Check all cable connections & retighten them.

· NOTE:

Government will provide the following documents/books after the awarding of the contract for Gainesville and Lake city VAMC

1. Inventory of Electrical Power Distribution System equipment requiring maintenance, cleaning, inspection, testing under this Scope of Work.

2. One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings.

3. Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuits analysis, arc-flash hazard analysis and available protective device setting information.

4. All inspections and testing will coincide with the same standards as used in Gainesville’s testing requirements.

DOCUMENTATION/FINAL REPORTS:

A. For each day that the predictive maintenance firm is onsite, a service ticket is to be generated that has the following information, and it shall be submitted to the COR:

1. Name of Contractor

2. Name of Technician who performed the services

3. Contract number

4. Date and time (Starting and ending), and the hours onsite

5. Detailed description of severe problems that need immediate repair

6. Signatures of:

a. Technician performing services described

b. VA Employee who witnessed the services provided

This report shall be signed by the using service designee attesting that the predictive testing maintenance was performed. If the ticket is not signed and/or submitted, payment may be withheld pending resolution.

B. All the machinery that is checked will be classified as one of the following four:

· Severe problems- those pieces of equipment that need immediate attention. These will be reported to the Electrical Maintenance Supervisor immediately.

· Scheduled down day problems- those pieces of equipment that have developed problems since our last inspection period, or those pieces of equipment reported previously that have not yet been corrected.

· No problems- those pieces of equipment that are operating with vibration levels that would be considered normal or acceptable for units of their size, type, and speed.

· Not operating- those pieces of equipment that were not operating at the time of inspection.

C. A complete written report of the work performed shall be provided to the VA within 7 days of the completion of maintenance and testing. Information shown in the report will include the following:

· Company’s name, address, telephone, and fax numbers

· Name and signature of Contractor(s) who performed the maintenance testing

· VA Work Contract Number, name, and number of the Contracting Officer

· Date and time of work

· Copies of contractors’ valid licenses, professional and training Certificates

· Descriptions and model number of specialized tools and equipment used, such as torque wrenches, or infra-red scanning camera.

· Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

· Description of work items

· Test Data results

· Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

· Remarks on conditions of electrical equipment. List all deficiencies.

1. Identify all problems

2. Give a detailed explanation of the root cause of each problem

3. Provide any supporting data or documentation to support or substantiate the analysis

4. Explain the corrective measures needed to correct or mitigate the problem

D. Submit four (4) hard copies of the complete written report(s) to the COR for each Facility independently, (2 reports) within seven (7) calendar days of the completion date at each Facility. The documentation provided must be approved by the COR for accuracy and completeness. If the documentation provided is deemed unacceptable for either accuracy, completeness, or both by the COR, the contractor will be required to resubmit the documentation until it is approved, at no extra charge or cost to the government.

E. Submit four (4) hard copies and one (1) CD ROM of the electronic version of the complete written report(s) for each Facility in Microsoft Word Format to the Chief of Engineering Service within seven (7) calendar days of the completion date at each Facility. All reference materials shall be included in the electronic version(s) of the report(s) either through scanning or other means of electronic text import methods.

QUALIFICATIONS OF CONTRACTORS:

1. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing, and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest /specialty of the Contractor’s business.

2. Contractors shall be certified by the National Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety and Health Administration (OSHA) approved 10 hours construction safety training.

3. Contractors shall have technical training and a demonstratable track record of working experience in maintenance, cleaning, inspection, and testing of the Electrical Power Distribution Systems and related components in a Healthcare, Industrial, Educational, and Commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to switchboards and switchgear (low and medium voltage), low voltage controls, emergency and standby generators, automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

4. Contractors shall have safety trainings, either on-the-job (OJT) or classroom type training, covering electrical safety as outlined in OSHA Standard 29 Code of Federal Regulations (CFR) 1910Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the workplace. Training certification shall be provided indicating each technician is a “Qualified Person” as defined by NFPA 70E. Training Certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the Contractor/Employer shall certify that he/she has met the requirement in writing and will submit it in writing to the VA Contracting Officer prior to work.

5. Offers will be considered only from Licensed Contractors who are regularly established in the business called for and whom in the judgement of the Contracting Officer (CO) are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or Supervised by them to render prompt and satisfactory service. The contractor shall be Licensed in the State of Florida to perform the work as mentioned above.

Additionally, offers will meet the following criteria:

1. The testing firm shall be an independent testing organization which can function as an unbiased testing authority, professionally independent of the manufacturers, suppliers, and installers of the equipment or systems to be evaluated by the testing firm.

2. The testing firm shall be regularly engaged in the testing of electrical equipment devices, installations, and systems.

3. The testing firm shall utilize technicians who are regularly employed by the firm for testing services.

4. The testing firm shall submit proof of the above qualifications for approval by the Contracting Officer as part of the response to the solicitation.

F. Contractors shall have ready access to the latest versions of the following references:

1. NFPA 70, National Electric Code

2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3. NFPA 70E, Standard for Electrical Safety in the Workplace

4. NFPA 110, Standard for Emergency and Standby Power Systems

5. OSHA Standard 29 CFR 1910, Subparts I & S

6. National Electrical Testing Association, Inc. (NETA)

7. Operating/Maintenance Manuals and specifications of the equipment to be maintained and tested. These manuals may be obtained from the VHA Medical Center(s), or the equipment manufacturers

8. VHA Directive February 24, 2020 [1028], Facility Electrical Power Systems

9. Manufacturer specifications for testing, inspecting, and maintenance

G. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate.

GUARANTEE: The Contractor guarantees his services against defective materials, workmanship, and performance for a period of one year. Said guarantee to run from date of acceptance of service by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and materials that are found to be defective during the guarantee period. Cost of installation of replacement materials, parts, and/or labor shall be borne by the Contractor.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Malcom Randall VAMC 3-Year Breaker maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all associated components.

Contract Period: Base POP Begin: 12-01-2025 POP End: 06-02-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

Lake City VAMC 3-Year Breaker maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all associated components.

Contract Period: Base POP Begin: 12-01-2025 POP End: 06-02-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: H259 - Equipment and Materials Testing - Electrical and Electronic Equipment Components

B.4 DELIVERY SCHEDULE

Malcom Randall VA Medical Center 1601 S Archer Road Gainesville, FL 32608 - 1197

USA

Lake City VA Medical Center 619 S Marion Ave Lake City, FL 32025 - 5808

USA

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.