The file's text, extracted by GovTribe without its formatting.
Q1 Is this a new requirement? If not who is the incumbent and the contract number? Total Value of contract?
| R1 |
| Not a new requirement, |
FCX, LLC
VA248-16-C-0087
$712,262.63
| Q2 |
| What percentage of the shipment would require temperature control? |
| R2 |
| 100% all specimen containers (Totes) have appropriate internal monitoring equipment. |
| Q3 |
| Can passenger vehicles be used or is van required? |
| R3 |
| Vehicle spaces to transport 16x16x16 in size normal weight of less than 25 lbs |
| Q4 |
| Are there their specific minimum insurance requirements? |
| R4 |
| Contractor is responsible to ensure all required permits to transport contaminated items are obtained from federal, state and regulating government agencies. |
| Q5 |
| Due to fluctuation in the cost of fuel will the government allow rates to be amended in the of an increase of more than 10 cents per gallon? |
| R5 |
| This is a Firm Fix Price for the unit price of the estimated quantity of need. The Estimated quantity is not guarantied to be used during each period of performance. |
| Q6 |
| When is the projected start date for this contract? |
| Q7 |
| Is this contract eligible to be paid within 15 days of invoice verification? |
| R7 |
| The contractor shall provide a copy of the sheet from each delivery that proves the time that the containers were picked up and delivered during the month by the tenth day of the following month |
| Q8 |
| Who is the current vendor for these services? |
| Q9 |
| What is the rates that they are currently charging you for these services? |
| Q10 |
| What was the total amount of your cost for these services for the last contract year? |
| Q11 |
| What was the cost of the final full option year of the previous contract? |
| Q12 |
| How many drivers/vehicles are currently used to service the current contract? |
| R12 |
| The vendor should review the requirement and determine how to best in sure the services are successful and describe how your offer how you plan to successfully meet the service requirements. |
| Q13 |
| What is the vehicle size currently servicing this location? |
| R13 |
| The vendor should review the requirement and determine how to best in sure the services are successful and describe how your offer how you plan to successfully meet the service requirements. |
| Q14 |
| What is the expected annual volume, days of week, and times of day for on-call/as-needed trips per location? On call: Courier will be notified within 48 hours of additional pick up. |
| R14 |
| Homestead clinic: 502 trips, 5 days a week, 2 times a day |
Key Largo: 251 trips, 5 days a week, 1 time a day Pembroke Pines: 251 trips, 5 days a week, 1 time a day Hollywood Clinic: 502 trips, 5 days a week, 2 times a day Deerfield Clinic: 251 trips, 5 days a week, 1 time a day Key West: 251 trips, 5 days a week, 1 time a day Broward Clinic: 754 trips, 5 days a week, 3 times a day 252 trips, 5pm pick up, 5 days a week, 1 time a day 156 trips, Saturdays, 3 times a day
| Q15 |
| Will the contractor be responsible for supplying dry ice for specimen transport? |
| R15 |
| No dry ice to transport specimens. Frozen gel packs provided by laboratory |
| Q16 |
| Can you clarify the statement on Page 30: “You may not submit more than one quote.” Is this referring to no more than 1 Pricing Proposal? |
| R16 |
| Each vendor should submit their best quote for this solicitation. Should 2 or more Quotes be submitted from the same vendor, then the vendor will be considered as no compliant to the solicitation and both quotes will be removed from consideration. |
| Q17 |
| Is the offeror allowed to submit supporting documents such as insurance certificates, VA BAA, training certificates, etc.? |
| Q18 |
| Regarding Past Performance Information, can you clarify the format? Should we include that information within the RFQ document or as a separate file? |
| R18 |
| Can be submitted as a separate file |
| Q19 |
| Can you please clarify how many Past Performance References we should submit? On Page 31 it says two (2), but on page 34 the document indicates three (3)? |
| R19 |
| The minimum is 2 but can also submit more. |
| Q20 |
| Regarding specific employees’ information: It is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss. However, we will be forwarding our standard Training (HIPAA) Certificates-Procedures for your reference. |
| R20 |
| Must be submitted prior to effective date. |
| Q21 |
| Regarding evaluation factors for the price Volume: we usually like to provide a “Pricing realism” cost break-down, to include SCA minimum per year, the number of drivers, hours and miles that are estimated to be required for performance, and other costs. Is it acceptable that we forward this Pricing Realism chart with our Price response? |
| R21 |
| This price schedule shall be fill out. You may submit the cost break-down as supporting information. |
| Q22 |
| Can you provide me with the previous contract number and/or the total value? |
| Q23 |
| Is there a specific company vehicle (cargo van, sprinter van, or car) that you require? |
| Q24 |
| Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number 36C24821Q0430 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement? |
If possible, can you please provide the most recent contract or task order number?
| Q25 |
| Will this be set aside for SDVOSB? |
| R25 |
| No, his solicitation was issued as a VOSB. However, SDVOSB is a subgroup of the VOSBs and are able to submit a quote. |
| Q26 |
| What is the proposed start date for the contract? |
| Q27 |
| Are any supplies or mail being transported to/from the CBOC’s? |
If so, please describe the size and weight of supplies
| Q28 |
| Who is the incumbent for the current contract? |
| Q29 |
| Scope of work reads: SCOPE: The Contractor shall provide all Courier Services with a company vehicle and uniformed driver to transport laboratory specimens once daily from Key West VA Outpatient Clinic, twice daily from Community Based Outpatient Clinic (CBOC) Deerfield Beach, CBOC, Hollywood, CBOC Pembroke Pines, CBOC Homestead, CBOC Key Largo, and four times daily & three trips on Saturday from Broward VA CBOC, except holidays and weekends to Pathology & Laboratory Medicine Service (P&LMS) at the Bruce W. Carter Miami VA Healthcare System located at 1201 NW 16th ST., Miami, FL 33125. |
Question: Section 4.4.1 indicates just one pickup per day at Deerfield Beach CBOC, Pembroke Pines CBOC, Hollywood CBOC, Key Largo CBOC scheduled time Afternoon = 3:00 PM to 4:00PM daily. **Please clarify if these CBOC are to be picked up once or twice per day.
| R29 |
| Hollywood CBOC two picks ups per day: 11am and 1500 |
Homestead CBOC two picks ups per day: 1230 and 1530.
Deerfield CBOC one pick up: 1500.
Pembroke CBOC on pick up: 1530 If specimen volume increases, more picks ups will be expected, frequency of pickups will be re-address at a later date with a 14 day notification prior to go live date
| Q30 |
| 4.4.2 mentions possible AM specimen pickups for Deerfield, Hollywood, Pembroke Pines and Key Largo with a 48-hour notification. |
Question: Will there be a line item in the price schedule to properly address these “as needed” calls?
| Q31 |
| Section 4.4.9 reads: The Contractor shall provide on call pick up of specimens on an “as needed” basis. Request will be made by phone and typically between Monday to Friday 0800 and 1500. As needed: In the event of unforeseen circumstances, the Contractor shall be available to pick-up and drop-off unscheduled deliveries. |
Question: There is no line item on the price/cost schedule for as needed pickups, how will these be billed to the VA?
| R31 |
| see updated price schedule |
| Q32 |
| Line Item 0001AJ is for Saturday pickups, yet there is no mention of this in the SOW. The quantity suggests 3 pickups a day. |
Question: What are the specific performance requirements for this line item?
| R32 |
| Currently no Saturday runs, due to COVID restrictions. Once restrictions are lifted |
3 Saturday pick-ups are expected. frequency of pickups will be re-address at a later date with a 14-day notification prior to go live date
| Q33 |
| H-PACT (Healthcare for Homeless Veterans), 1492 W Flagler Street, Miami, Fl. 33135 is listed as one of the eight locations requiring pickups or deliveries however, I do not see a scheduled pickup time nor do I see this location listed on the price schedule. Please advise the required pickup schedule and how this will be invoiced to the VA. |
| R33 |
| Currently no runs, due to COVID restrictions. services would be on call with a 2-hour notice |
| Q34 |
| Is there any flexibility in adjusting the pickup and delivery times to locations, specifically Key West, to maximize cost efficiency to the VA? |
| R34 |
| No flexibility on the times |
| Q35 |
| Section 7; Key personnel Replacement and Substitution. |
Question: Please explain the rationale for this procedure because if a vehicle breaks down and a replacement driver is needed; if this is the process to follow, there WILL be delays.
| R35 |
| All drivers and substitute drivers should be summited to VA for approval. |
| Q36 |
| How are additional pick-ups to the CBOCs handle by the service |
| R36 |
| As COVID restrictions are lifted and a pattern of service to the clinic is identified, it will become a daily run. On call option will be remove and frequency of pickups will be re-address at a later date with a 14-day notification prior to go live date |