36C24820Q0310-001.docx

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24820Q0310 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2020-04, Effective Date: January 15, 2020. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 334510/1,250 Employees.

This solicitation is a Service Disable Veteran-Owned Small Business (SDVOSB) Set-Aside.

BRAND NAME OR EQUAL: Endoscope Drying Cabinets Manufacturer: Harloff

SHIPPING FOB DESTINATION

Price COST Schedule

Sure-Dry Painted Low Carbon Steel Scope Drying Cabinet, Manufacturer Number: SC8136DRDP-DSS3316

Professional Installation

Transport of (8) existing cabinets from third floor endoscope storage room 3A-351A to SPS storage room GD-012.

DELIVERY SCHEDULE

ITEM NUMBER

DELIVERY DATE

13000 BRUCE B DOWNS BLVD

TAMPA, FL 33612

UNITED STATES

60 DAYS ARO

STATEMENT OF NEED

Endoscope Drying Cabinet

1. GENERAL: The Sterile Processing Service at the James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, has a requirement for seven Endoscope Drying Cabinets. These are needed to hang and store the flexible endoscopes in the third-floor endo suite. We currently use roll up door cabinets with High Efficiency Particulate Air (HEPA) filtered air, but new requirements dictate that we use endoscope drying cabinets with forced air through the lumen channels.

2. BACKGROUND: Endoscopy associated infection transmission is frequently linked to inadequate reprocessing, drying and storage of endoscopes. Insufficient drying contributed to retained fluid and contamination during multisite studies. Residual fluid may be retained inside endoscopes after High Level Disinfection. This is problematic because wet environments facilitate growth of gram-negative bacteria and other potential pathogens. Previous investigations found that fully-reprocessed endoscopes harbored waterborne pathogens, including Pseudomonas aeruginosa and Stenotrophomonas maltophilia. For this reason, new Association of periOperative Registered Nurses (AORN) and Society of Gastroenterology Nurses and Associates (SGNA) standards recommend that endoscopes have continual air pushed through the channels while being stored. This will help to alleviate bacterial growth in the scope while it is hanging and waiting to be used.

3. SCOPE: Endoscope Scope cabinet with DriScope Aid is an endoscope drying cabinet that forces air through lumen channels as well as circulates around the external portions of the endoscope. To minimize risk of disease transmission and nosocomial infection, it is recommended we switch out our current storage cabinets with a cabinet that has forced air. Cabinet must have the following dimensions for ability to meet facilities room requirements to be to fit along the wall: no taller than 93”, no wider than 37”, must be able to store 98 endoscopes (see list of scopes attachment).

4. ESTIMATED QUANTATIES: Scope Cabinet with DriScope Aide, quantity 7

5. GOVERNMENT’S SALIENT CHARACTERISTICS

a) Cabinet must be a minimum height of 90” and a maximum height of 93”

b) Cabinet must be a minimum width of 35” and maximum width of 37”

c) Cabinet must hold a minimum of 15 endoscopes (Endoscopes ranges: height between 89” to 93”, width between 35” to 37”, and depth between 20” to 22”.

d) Must be able to store all 98 endoscopes in current storage room space (room layout attached).

e) Must have connectors for all the different types of endoscopes in our inventory (list attached).

f) Must have correct hangers for all the different endoscopes in our inventory (list attached).

g) Must have standard 120V, 60Hz, 15amp electrical.

h) Must have built in air compressor or air pump within the cabinet, no separate air compressor.

i) Cabinets must be along the walls of the room, no cabinets in the middle of the room, no cabinets attached to the wall.

j) Must have HEPA filtered air.

k) Must be positive pressure within the cabinet.

l) Cannot have computer-based logging in and logging out of endoscopes.

m) Cannot have computer-based logging in and logging out of staff.

n) Cannot have any form of logging in and out, need to be able to open and go.

o) Cannot be an accordion door, must be swing open and close doors.

p) Must have both intake and exhaust fans.

q) Must have fan timing system that activates each time door is closed.

r) HEPA system for internal lumen channel drying component.

s) HEPA filters must be removable and replaceable without removing any endoscopes.

t) Must have visual display of individual endoscopes drying cycles for internal drying component.

u) Single use direct endoscope connectors for the channels.

v) Top filters need to be able to be pulled straight out due to ceiling height, cannot open anything toward the ceiling.

w) Must have quick connect HEPA filter exchange system for internal lumen channel endoscope drying components.

x) Must allow scope to hang free without bunching, coiling, or the touching of sides/bottom of cabinet.

y) Must meet AORN and SGNA standards for flexible endoscope storage.

z) Transport (8) existing cabinets- Removal of 8 endoscope cabinets from third floor endoscope storage room 3A-351A to SPS storage room GD-012. Removal will include unplugging and moving from one room to another (rooms listed in previous sentence). Cabinet dimensions approximately 18” deep X 36” wide X 92” high, approximate weight 300 pounds.

6. INSTALLATION: Professional Installation- Includes: Professional Installation of up to (7) Scope cabinets. Also includes: initial receipt at local warehouse, unpacking of all equipment, inspection for concealed damage, assembly, blanket-wrapped final mile delivery, inside placement to room 3A-351A, installation of each cabinet including plugging in and testing system, and removal of all debris from jobsite.

7. PERFORMANCE MONITORING: Vendor will train staff on the use of new cabinets once installed.

8. PLACE OF PERFORMANCE: James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Sterile Processing-Endoscopy Suite, Bldg. 1, Tampa, FL 33612.

9. DELIVERY SCHEDULE: All items to be delivered within 60 days of purchase order processing and order placement. FOB destination shipping.

10. WARRANTY OF EQUIPMENT: Contractor must provide manufacturer(s) warranty on all provided supplies.

The following Clauses applies to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

· 52.225-13

The clause at VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

The clause at VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

The clause at VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The clause at VAAR 852.246-71 REJECTED GOODS (OCT 2018)

The clause at VAAR 852.273-70 LATE OFFERS (JAN 2003)

The following Provisions applies to this acquisition:

The provision at 52.204-7, System for Award Management (Oct 2016) The provision at 52.211-6, BRAND NAME OR EQUAL ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

· To be considered for award, quoters should complete the price/cost schedule or submit on firm’s letterhead. Quoter shall email this information to Tony Rutledge/ Frank Lloyd at Tony.Rutledge@va.gov and Frank.Lloyd@va.gov on or before the due date and time for quote submission.

· Questions: All questions must be received by January 24, 2019 at 2:00 pm EST. All questions submitted for this solicitation must be emailed to Tony Rutledge/ Frank Lloyd at Tony.Rutledge@va.gov and Frank.Lloyd@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contract Specialist.

Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

ADDENDUM to the provision at 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) The Government will award a Firm-Fixed Price contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when in accordance with the Statement of Need (SON) and this Request for Quote. It is an assessment of which response is “best” as a whole.

Once one quotation is found acceptable, it is compared side-by-side to the remaining ones, and the “best” one is chosen for the best value to the government.

The following comparative evaluation factors shall be used:

- Technical: Each offeror’s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risk. In addition, the offeror must submit for evaluation (1) evidence of warranties, (2) specifications of brand name or equal products as detailed in the Price/Cost Schedule and Statement of Need.

- Delivery Date: The purpose of the delivery factor is to assess the offeror’s shipment information and after receipt of order (ARO) delivery days to meet the Government’s delivery timeframe of 60 days ARO.

- Past Performance: The Government may rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in CPARS, the contract shall not receive a favorable or unfavorable rating but shall receive a rating of neutral.

- Price: Award will be made to the offeror whose price represents the best overall value.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without clarification but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b)(3) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

The provision at 52.212-3 Offeror Representations and Certifications-Commercial Items. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. All quoters categorized as Veteran concern must be certified as a Service-Disabled Veteran Owned Small Business (SDVOSB) in VetBiz/VIP: https://www.vip.vetbiz.gov/ prior to award. All quoters must have an active and complete registration in SAM prior to award.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

Any questions concerning this solicitation shall be submitted to Tony Rutledge via email: Tony.Rutledge@va.gov, no later than January 24, 2020. All quotes shall be submitted to Tony Rutledge and Frank Lloyd via email: Tony.Rutledge@va.gov and Frank.Lloyd@va.gov no later than January 28, 2:00 PM, EST.

image3.emf

Hospital bluprint of room.pdf

This picture shows a sink, but there is no sink image4.emf

List of scopes currently used at JAHVA.pdf

List of scopes currently used at JAHVA

Type of Endoscope Qty

BF-1TH190 3

BF-H190 5

BF-P190 3

BF-Q180 1

BF-UC180F 5

CF-HQ190L 20

PCF-H190DL 20

GF-UCT180 4

GF-UE160-AL5 4

GIF-2TH180 1

GIF-HQ190 20

GIF-XP190N 5

SIF-Q180 2

TJF-Q180V 5

image1.emf

3N Scope Room Drawing.pdf

3N Scope Room Drawing

Room 3A-351a

10’ 6” (126”)

13’

(156”)

5’ 11” (71”)

6’ 5”

(77”)

Ceiling Height

7’ 9”

Door

4’ 1”

(49”)

3’ 11”

(47”)

7’

(84”) image2.emf

Example of cabinet location against wall.pdf