36C24819Q1082-001.pdf

36C24819Q1082

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 ,as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Department of Veterans Affairs, James A Haley Veteran’s Hospital, 13000 Bruce B Downs, Tampa Florida 33612 has a need to procure Services for Collection and Disposal of Non-Hazardous Solid Waste.

(ii) The combined synopsis solicitation number is issued as Request For Quotation (RFQ) # 36C24819Q1082.

(iii) This combined synopsis solicitation RFQ and the provisions and clauses incorporated are those in effect through Federal Acquisition Circular Number/Effective Date 2005-92-1 / 12-19-2016

(iv) The combined synopsis solicitation is 100% Service Disabled Veteran Owned Small Business Concern Set-Aside. The NAICS is 562111 Solid Waste Collection, Business size standard is $38.5 Million.

(v) This combined synopsis solicitation is for the purchase of Collection and Disposal of Non-Hazardous Solid Waste. Expected period of performance is from date of award with a base year (4 months) with 4 option years. Vendors shall use Pricing and Cost Schedule, which includes all contract line item numbers, quantities and units of issue, to fill in all unit prices and total amount blocks. The Government reserves the right to make no award at all.

Price and Cost Schedule

(vi) A description of the items to be acquired, and/or minimum Government need(s):

Performance Work Statement

(vii) The place of performance and acceptance is the James A. Haley Veterans’ Hospital, 13000 Bruce B.

Downs Blvd., Tampa, FL 33612.

Delivery Schedule

(viii) The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Items, applies to this acquisition and is incorporated by reference. Addendum to this provision are included in Attachment 4,Applicable Clauses, Provisions and Addendum.

Instructions to Quoters

(ix) The provision at FAR 52.212-2, Evaluation – Commercial Items, does not apply to this acquisition.

See Attachment, Applicable Clauses, Provisions and Addendum for the evaluation procedures to be used and the basis for award.

Quoters are to e-mail complete quotes to Cynthia Gregg via email Cynthia.Gregg@va.gov no later than 5:00 PM eastern stand time September 20, 2019.

Basis For Award

(x) 52.212-3 Offeror Representations and Certifications – Commercial items (Oct 2016) applies to this acquisition. Offerors shall include a completed copy of the provision at 52.212-3 Offeror Representation.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2012_6.html#wp1088488 mailto:Cynthia.Gregg@va.gov

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

PERFORMANCE WORK STATEMENT………………………………………………….….19

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

C.3 52.216-18 ORDERING (OCT 1995)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...35

C.7 52.232-1 PAYMENTS (APR 1984)

C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.9 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.14 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAY 2019)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.216-1 TYPE OF CONTRACT (APR 1984)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003)

E.10 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JUL

2016)(DEVIATION)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Cynthia Gregg Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly upon government acceptance of service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION BASE YEAR October 1, 2019 – September 30, 2020 In Accordance to 52.217-8: “The specific rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.”

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1,150 TN

One (1) 30 cubic yard self-contained Waste Compactor (Processable Waste) IAW PWS

Solid Waste Removal Service for 1 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

Frequency of pick up varies depending on the container and is detailed in Performance Work Statement (PWS).

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

0001A

12 MO

Monthly Rental of one (1) -Waste Compactor Price all inclusive:

Price per Haul, Container Rental, Delivery, Pick-up, Return, Disposal Fees, IAW the PWS

1. Washing, Cleaning and Maintenance Every Friday

2. Pick-Up three times per week (M, W, F).

45 TN

Two 30 Cu. Yd. - Furniture: - Open-Top Roll-Off Can Quantity = 2 Cans X 12 months each As required based on project needs.

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

0002A

Quantity x2 cans Rental fee 30 Cu. Yd - Furniture: - Open-Top Roll-Off Can - As required based on project needs.

Price all inclusive: Container, Delivery, Pick-up, Return, Disposal Fees, IAW the PWS

5 TN

30 Cu. Yard open top Trash Dumpster Pick-up Monday & Wednesday & Friday As required based on project needs.

0003A

Prices all inclusive;

Rental Fee 30 Cu. Yard open top Trash Dumpster Container, delivery, Pick-up, return, disposal fees IAW PWS

One (1) 30cu. Yd. Yard Waste Open-Top-Roll-Off Can As required based on project needs.

Per Ton price. IAW PWS

0004A

All inclusive: MONTHLY RENTAL (1) Yard Waste: Open-Top Roll-Off Can - 30 Cu. Yd. - Container, delivery, pick-up, return, disposal fees.

as required based on project needs.

One (1) Yard Waste 8cu. Yd. Front end loading container with cover. Collection Days: as required based on project needs.

Not to Exceed (NTE) Amount

0005A

12.00 MO

All inclusive:

Monthly Rental of one (1) Yard Waste 8 cu, yard front end loading container with cover Delivery, pick-up, return, disposal fees IAW PWS

14.00 TN

Three (3) 8 cubic yard front end loading containers with lids for Recycling.

Collection and service will be at least once per month. In the event that the container is full before the scheduled pick-up date, contractor will be notified by the COR and they will have at least one business day to provide pick-up.

Per ton price. IAW the PWS.

Not to Exceed (NTE) Amount

0006A for Recycling.

Collection and service will be at least once per month.

Price per Haul. Quantity is an estimate only.

1.00 MO

Two (2) additional 30 cubic yard Top Containers shall be provided on an Emergency basis or as required due to project needs. Up to 12 months

GRAND TOTAL

ITEM INFORMATION OPTION YEAR ONE - October 1, 2020 – September 30, 2021 In Accordance to 52.217-8: “The specific rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.”

ITEM

NUMBER

DESCRIPTION OF

(Processable Waste) IAW PWS

Solid Waste Removal Service for 1 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

Frequency of pick up varies depending on the container and is detailed in Performance Work Statement (PWS).

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

Contract Period: Option Year One POP Begin: 10-01-2020 POP End: 09-30-2021

1001A

Price all inclusive:

Price per Haul, Container Rental, Delivery, Pick-up, Return, Two 30 Cu. Yd. - Furniture: - Open-Top Roll-Off Can Quantity = 2 Cans 12 months each As required based on project needs.

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

1002A

Rental fee 30 Cu. Yd - Furniture: - Open-Top Roll-Off Can - As required based on project needs.

30 Cu. Yard open top Trash Dumpster Pick-up Monday & Wednesday & Friday As required based on project needs.

a Not to Exceed (NTE) Amount

1003A

As required based on project needs.

Per Ton price. IAW PWS

1004A

Roll-Off Can - 30 Cu. Yd. -cover. Collection Days: as required based on project needs

1005A

Monthly Rental of one (1) Yard Waste 8 cu, yard front end

Three (3) 8 cubic yard front end loading containers with lids for Recycling.

Collection and service will be at least once per month. In the event that the container is full before the scheduled pick-up date, contractor will be notified by the COR and they will have at least one business day to provide pick-up.

Per ton price. IAW the PWS.

1006A

Three (3) 8 cubic yard front end loading containers with lids for Recycling.

provided on an Emergency basis or as required due to project needs. Up to 12 months

ITEM INFORMATION OPTION YEAR TWO - October 1, 2021 – September 30, 2022 under the contract each time an option is exercised under this clause.”

ITEM

NUMBER

DESCRIPTION OF

One (1) 30 cubic yard self-contained Waste Compactor (Processable Waste) IAW PWS

Solid Waste Removal Service for 1 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

Frequency of pick up varies depending on the container and is detailed in Performance Work Statement (PWS).

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

Contract Period: Option Year Two POP Begin: 10-01-2021 POP End: 09-30-2022

2001A

Price all inclusive:

Price per Haul, Container Rental, Delivery, Pick-up, Return, Disposal Fees, IAW the PWS

2001B

Compactor Unit: - 30 Cu. Yd. - (Processable Waste);

Pick-Up three times per week (M, W, F).

Price all inclusive:

Price per Haul, Price all inclusive: Container Rental, Delivery, Pick-up, Return, Disposal Fees, IAW the PWS Quantity is an estimate only.

Quantity = 2 Cans 12 months each As required based on project needs.

2002A

Rental fee 30 Cu. Yd - Furniture: - Open-Top Roll-Off Can - As required based on project needs.

Pick-up Monday & Wednesday & Friday As required based on project needs.

2003A

As required based on project needs.

Per Ton price. IAW PWS

2004A

Roll-Off Can - 30 Cu. Yd. -

One (1) Yard Waste 8cu. Yd. Front end loading container with cover. Collection Days: as required based on project needs

2005A

Monthly Rental of one (1) Yard Waste 8 cu, yard front end for Recycling.

Collection and service will be at least once per month. In the event that the container is full before the scheduled pick-up date, contractor will be notified by the COR and they will have at least one business day to provide pick-up.

Per ton price. IAW the PWS.

2006A for Recycling.

provided on an Emergency basis or as required due to project needs.

Up to 12 months

ITEM INFORMATION OPTION YEAR THREE -October 1, 2022 – September 30, 2023 under the contract each time an option is exercised under this clause.”

ITEM

NUMBER

DESCRIPTION OF

(Processable Waste) IAW PWS

Solid Waste Removal Service for 1 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

Frequency of pick up varies depending on the container and is detailed in Performance Work Statement (PWS).

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

Contract Period: Option Year Three POP Begin: 10-01-2022 POP End: 09-30-2023

3001A

Price all inclusive:

Two 30 Cu. Yd. - Furniture: - Open-Top Roll-Off Can Quantity = 2 Cans 12 months each As required based on project needs.

3002A

Rental fee 30 Cu. Yd - Furniture: - Open-Top Roll-Off Can - As required based on project needs.

Disposal Fees, IAW the PWS.

Pick-up Monday & Wednesday & Friday As required based on project needs.

3003A

As required based on project needs.

Per Ton price. IAW PWS

3004A

Roll-Off Can - 30 Cu. Yd. -cover. Collection Days: as required based on project needs

3005A

All inclusive:

Monthly Rental of one (1) Yard Waste 8 cu, yard front end for Recycling.

Collection and service will be at least once per month. In the event that the container is full before the scheduled pick-up date, contractor will be notified by the COR and they will have at least one business day to provide pick-up.

Per ton price. IAW the PWS.

3006A for Recycling.

provided on an Emergency basis or as required due to project needs.

ITEM INFORMATION OPTION YEAR FOUR October 1, 2023 – September 30, 2024 under the contract each time an option is exercised under this clause.”

ITEM

NUMBER

DESCRIPTION OF

(Processable Waste) IAW PWS

Solid Waste Removal Service for 1 13000 Bruce B. Downs Blvd, Tampa, FL 33612.

Frequency of pick up varies depending on the container and is detailed in Performance Work Statement (PWS).

All Quantities within the contract line items are estimates with a Not to Exceed (NTE) Amount.

Contract Period: Option Year Three POP Begin: 10-01-2022 POP End: 09-30-2023

4001A

Price all inclusive:

Quantity = 2 Cans 12 months each As required based on project needs.

4002A

Rental fee 30 Cu. Yd - Furniture: - Open-Top Roll-Off Can - As required based on project needs.

Pick-up Monday & Wednesday & Friday As required based on project needs.

4003A

As required based on project needs.

Per Ton price. IAW PWS

All Quantities within the contract line items are estimates with

4004A

Roll-Off Can - 30 Cu. Yd. -cover. Collection Days: as required based on project needs

4005A

Monthly Rental of one (1) Yard Waste 8 cu, yard front end for Recycling.

Collection and service will be at least once per month. In the event that the container is full before the scheduled pick-up date, contractor will be notified by the COR and they will have at least one business day to provide pick-up.

Per ton price. IAW the PWS.

4006A for Recycling.

provided on an Emergency basis or as required due to project needs.

BASE YEAR

OPTION YEAR 1

OPTION YEAR 2

OPTION YEAR 3

OPTION YEAR 4

TOTAL

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 -0007

Base Year 1150 TN 09/30/2020

0001A 12 MO 09/30/2020

0002 45 TN 09/30/2020

0002A 12 MO 09/30/2020

0003 5 TN 09/30/2020

0003A 12 MO 09/30/2020

0004 5 TN 09/30/2020

0004A 12 MO 09/30/2020

0005 5 TN 09/30/2020

0005A 12 MO 09/30/2020

0006 14 TN 09/30/2020

0006A 12 MO 09/30/2020

0007 1MO 09/30/2020

1001 - 1007

Option Year 1 0.00 09/30/2021

1001A 1150 TN 09/30/2021

1002 12 MO 09/30/2021

1002A 45 TN 09/30/2021

1003 12 MO 09/30/2021

1003A 5 TN 09/30/2021

1004 12 MO 09/30/2021

1004A 5 TN 09/30/2021

1005 12 MO 09/30/2021

1005A 5 TN 09/30/2021

1006 12 MO 09/30/2021

1006A 14 TN 09/30/2021

1007 1 MO 09/30/2021

2001 - 2007 Option Year 2 1MO 09/30/2022

2001 1150 TN 09/30/2022

2001A 12 MO 09/30/2022

2002 45 TN 09/30/2022

2002A 12 MO 09/30/2022

2003 5 TN 09/30/2022

2003A 12 MO 09/30/2022

2004 5 TN 09/30/2022

2004A 12 MO 09/30/2022

2005 5 TN 09/30/2022

2005A 12 MO 09/30/2022

2006 14 TN 09/30/2022

2006A 12 MO 09/30/2022

2007 1 MO 09/30/2022

3001 - 3007 Option Year 3 0.00 09/30/2023

3001 1150 TN 09/30/2023

3001A 12 MO 09/30/2023

3002 45 TN 09/30/2023

3002A 12 MO 09/30/2023

3003 5 TN 09/30/2023

3003A 12 MO 09/30/2023

3004 5 TN 09/30/2023

3004A 12 MO 09/30/2023

3005 5 TN 09/30/2023

3005A 12 MO 09/30/2023

3006 14 TN 09/30/2023

3006A 12 MO 09/30/2023

3007 1 MO 09/30/2023

4001 - 4007 Option Year 4 0.00 09/30/2024

4001 1150 TN 09/30/2024

4001A 12 MO 09/30/2024

4002 45 TN 09/30/2024

4002A 12 MO 09/30/2024

4003 5 TN 09/30/2024

4003A 12 MO 09/30/2024

4004 5 TN 09/30/2024

4004A 12 MO 09/30/2024

4005 5 TN 09/30/2024

4005A 12 MO 09/30/2024

4006 14 TN 09/30/2024

4006A 12 MO 09/30/2024

4007 1 MO 09/30/2024

Performance Work Statement (PWS) (7/24/19) Solid Waste Collection (Non-Hazardous)

A. General Information

1. Title of Project – Solid Waste Collection (Non-Hazardous) for the James A. Haley Veterans Hospital located at 13000 Bruce B. Downs Blvd; Tampa FL 33612

B. CONTRACT AWARD MEETING

The contractor shall commence work only when the Contracting Officer (CO) has conducted a “kick-off” meeting or has elected to waive the meeting. This meeting is very beneficial to the success of the project.

Various aspects of work details can be discussed so there is a consistent understanding among all parties.

Roles and responsibilities of the Contracting Officer’s Representative (COR) are issued by the CO at the meeting. The nature of some small projects may not require a “kick-off” meeting with the CO. This will be determined on a case-by-case basis by the CO.

C. General Requirements:

The contractor shall furnish all labor, materials, tools, equipment and supervision necessary to provide collection, storage, removal, transportation and disposal of non-hazardous solid waste (processable and non-processable) that is generated at the James A. Haley Veterans Hospital. Biomedical waste, sharps, hazardous materials are not included.

Specific Task:

1. Container shall provide the following containers for this requirement. The map at the end of this document is a map labeled “Container Locations” for approximate locations of each container.

• one (1) 30 cubic yard waste compactor

• two (2) 30 yard open top furniture dumpsters

• one (1) 30 yard open top trash dumpster

• one (1) 30 yard open top yard waste dumpster

• one (1) 8 cubic yard front end loading containers with cover for yard waste

• three (3) 8 cubic yard front end loading containers with lids for recycling

• two (2) additional 30 cubic yard open top containers shall be provided on an emergency basis or as required due to project needs.

2. Compactor unit shall be a 30 cubic yard self contained unit, not less than industrial heavy gauge steel (10 gauge). All seals shall be industrial high pressure; shall have full door seal and heavy duty ram piston. Hydraulic lines shall be ¾ inch. The compactor unit shall be equipped with continuous input air ionizing system to prevent bacterial growth and offensive odor. All installation and maintenance during the rental period shall be covered by the contractor. The contractor will need to make sure that the compactor to be provided fits and operate properly in the current enclosure (size, electrical connection, etc.).

3 Currently, there is a 30 cubic yard waste compactor unit in place located within an enclosed bay.

JAHVAMC does not anticipate any major changes or renovations to the current enclosure if the compactor is to be replaced by a similar commercial type of container. Nevertheless, the contractor will need to ensure that the compactor to be provided fits and operates properly in the current enclosure (size, electrical connections, etc.).

a. In addition, this unit will require occasional washing and cleaning to remove process able waste building up and foul odor and to return the unit to a clean, sanitary, and serviceable condition. This will be coordinated through the COR via call-in requests to be completed no later than the next service day.

4. Contractor shall provide, as needed, a backup 30 cubic yard container, this backup container shall be provided within 4 hours of notification, whenever needed (24 hours/day, 7 days/week). There is a 30 cubic yard compactor currently in place.

5. A 24 hour, 7 days per week toll free number and one (1) additional cell phone number shall be provided for emergencies and repair calls. Emergency/repair calls shall be addressed and a solution provided within 3 hours of the call.

6. The contractor shall comply with all current county or municipal, state, and federal laws, regulations and guidelines when collecting, storing, removing, transporting, disposing of and/or recycling all wastes under the scope of this contract. Includes Hillsborough County Ordinance 96-34.

7. The contractor must be authorized (franchised) to perform these services by the Hillsborough County Solid Waste Management Department by time of award and throughout the effective period of this contract.

D. COLLECTION REQUIREMENTS AND SCHEDULE.

1. Contractor shall pick up the 30 cubic yard waste compactor, located at the receiving dock, Building #1, on Monday, Wednesday and Friday between the hours of 5:00am to 7:00am local time. The average load per pull during the last year was between 4 and 6 tons.

2. Contractor shall pick up the 8 cubic yard trash container every Monday, Wednesday and Friday.

3. Contractor shall pick up the (2) 30 cubic yard furniture containers every Monday and Wednesday or as required by the facility. The average load per pull during last year was between 1 and 3 tons.

4. Collection shall be done on the specific required days and/or as needed. If a collection date falls on a Federal Holiday or any other day that the Hillsborough county facilities are closed, collection shall be done the following scheduled day.

E. PERMITS AND LICENSING.

1. Contractor shall submit as part of its quote copies of all applicable permits and licenses such as a disposal facility permit, waste, transportation licenses, incinerator permits, or recycling facility permits. In addition, a fully detailed written description and procedural manual of the methodology that will be used to transport, treat and dispose of the waste shall be furnished.

2. As requested, the contractor shall provide proof of regulatory compliance such as inspection reports, policies and procedures, staff training records and emergency plans.

F. INVOICING AND REPORTS.

1. When invoicing, the contractor shall provide the following:

CLIN

NET WEIGHT (not applicable to the 8 cubic yard containers) TYPE OF WASTE (not applicable to the 8 cubic yard containers)

UNIT PRICE

TOTALS

2. Contractor shall provide, as requested by the government, methods of disposal, weight tickets and the address of the disposal site.

3. Mixed Load Surcharges, if any, shall be invoiced separately, contractor shall provide with this invoice the weight ticket, method of disposal and address of the disposal site.

G. TITLE.

The contractor shall take title of all solid waste once the waste is fully loaded into contractor furnished vehicles.

H. MAINTAINING CONTAINERS AND COLLECTION AREA.

The contractor shall:

• Maintain all containers in good, workable condition and ensure they must remain accessible to the customers

• Perform all cleaning, repair and other maintenance tasks off-VA property

• Return the containers to their original location after servicing, in an upright position with the lids securely in place (closed)

• Immediately clean up any spills, debris, etc., which may occur during servicing of containers

• Remove all refuse on the ground within ten feet of the container, whether spilled by the contractor or placed there by VA personnel, shall be picked up by the contractor during collection

• Collect debris placed at collection areas; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers

• VA personnel regularly monitor the garbage container area and if additional containers are needed, necessary coordination to address any issues will be made at that time.

I. OFF-SITE DISPOSAL.

The contractor shall transport and dispose of all solid waste at a licensed off-site Hillsborough County disposal site selected by the contractor. Disposal shall be in accordance with existing local, state and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations.

J. SAFETY REQUIREMENTS.

The contractor shall:

• Develop and maintain a written safety plan that will be undertaken to protect the staff of the VA Medical Center and contractor including the surrounding community.

• Safety plan shall be submitted to the government as requested.

• In the performance of this contract, the contractor shall take such safety precautions as the contracting officer or his designee may determine to be reasonably necessary to protect the lives and health of the occupants of the building.

• The contracting officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken.

• The contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor or his representative at the work site, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the contracting officer may issue an order stopping all or any part of the work and may ultimately terminate the contract for default.

K. DEFINITIONS.

Per Hillsborough County Ordinance 96-34, as amended:

1. Solid Waste. Shall mean garbage, refuse, yard waste and other discarded solid materials generated by residential units and commercial establishments, including Solid Waste materials resulting from industrial, commercial or agricultural operations, governmental operations and from community activities; it does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources such as silt, dissolved materials in irrigation return flows. Other common water pollutants, or any by-products, the sale or reuse of which is intended by the persons form whose process they resulted.

2. Non-Processable (waste); Shall mean furniture such as couches, chairs, tables; bedding such as mattresses and box springs and other similar items; white goods such as refrigerators, ovens, water heaters, window air conditioning units and other similar appliances; non-combustible construction material and demolition debris such as steel, concrete, brick, glass, asphalt roofing material and other similar materials; motor vehicles and major vehicle parts; tires; machinery, equipment or other metals.

3. Processable (waste); Shall mean any combustible solid waste, including, but not limited to, putrescible solid waste, cardboard, paper products, plastics and food containers.

L. FEDERAL HOLIDAYS.

New Year’ Day January 1 Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

Note: Any of the above holidays falling on Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. Contractor’s days to perform are reflected in the Performance Work Statement/Statement of Work.

M. CHANGES TO STATEMENT OF WORK.

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project.

Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

L. PERFORMANCE STANDARDS REQUIREMENTS SUMMARY MATRIX

Performance Indicators

Performance Standards

Acceptable Quality Level

(AQL)

Method of Surveillance Incentive

(Positive &/or Negative)

Quality of Service - Timeliness of Services

(reference PWS, para 2.2., 5.1., 8.1.)

Contractor shall ensure collections are performed in accordance with pick-up schedule & respond to emergency situations, as needed.

90% per occurrence

Observation performed by the COR as services are provided.

Positive: Acceptable performance rating in Contractor Performance Assessment Reporting System (CPARS)

Negative: May result in adverse CPARS.

Containers - Cleanliness & Appearance (reference

PWS, para 5.1.1., 5.1.2.)

Contractor’s shall ensure containers are cleaned after each disposal run & maintained in good repair.

90% of service requests.

Observation by the

COR.

Positive: Acceptable rating in CPARS adverse CPARS

Reporting – Prior month manifests (reference PWS, para 7.1.)

Reporting shall include required data and be provided by the 20th day of each month.

Reporting – Accidents (reference PWS, para 9.2.)

Notifications shall be immediate & reporting shall be provided within 48-hours.

Invoicing (see Section B.1 Contract Administration)

Contractor shall submit a properly prepared invoice in accordance with invoicing instructions.

90% during contract duration

Review of invoice(s) for payment by the

COR.

CONTAINER LOCATIONS

All containers on the picture below are located at 13000 Bruce B Downs Blvd, Tampa, FL 33612.

M. ACCESSABILITY AND SECURITY.

Contractor shall keep in mind and, to the extent applicable, follow practices that ensure the security and safety of JAH Veterans Hospital facilities, equipment and personnel. To this end, accessibility to all work areas will be provided by the COR. No keys will be issued to Contractor employees.

N. CONTRACTOR EMPLOYEES.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

O. ESCORT AND JAMES A. HALEY SECURITY POLICE CHECK-IN.

Contractor personnel shall check in and out with VA Police dispatch located in the front entrance of the Main Hospital. Access to work areas and performance monitoring will be provided by the COR.

P. PARKING.

It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA police and COR. The VA will not invalidate or provide reimbursement for parking violations of the contractor’s personnel under any circumstances.

Q. SMOKING.

Smoking is not permitted within or around VA Healthcare System facilities, except within designated areas.

R. NOISE AND DISRUPTION.

The contractor is required to continuously consider the impact to the medical center in completing the required work. Any operation causing excessive noise or vibration shall be coordinated in advance with the COR. Also, movement of equipment, supplies, and waste through occupied areas, corridors, and elevators must be planned and scheduled with the COR to minimize disruption to hospital operations.

S. CELLULAR PHONES.

Cellular phones are acceptable inside the building, except for posted critical care areas.

T. SECURITY AND CHECK-IN REQUIREMENTS.

All work shall be scheduled through the Electrical shop or maintenance supervisor. The contractor shall check in with the VA police dispatch upon arrival at the facility to obtain proper identification prior to initiating work. The contractor shall contact the electrical shop or maintenance supervisor at the provided phone numbers to notify them they are on-station, and also prior to leaving the station the contractor shall contact them to report observations on the equipment and product quality. In order to be easily recognizable, all contractor personnel shall wear distinctive identification, such as, nametag, badge, uniform, patch, etc.

With No Sensitive Data but Requires Training

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures.

The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach.

Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

TRAINING:

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems.

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems.

b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all…