36C24819Q0688-005.pdf

Attachment 5- Basis For Award PAST PERFORMANCE REFERENCE Combined Synopsis/Solicitation

Solicitation 36C24819Q0688

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Basis For Award

(a) In accordance with the procedures of FAR 13 the Government will award a contract from this solicitation.

The award will be issued to the responsible concern quoter on a comparative basis whose quote conforms to the solicitation and represent the best overall value to the government.

(b) This requirement is a 100% Service Disabled Veterans Small Business (SDVOSB). For a quote to be eligible for award, the quoters submitting a quote shall be Service Disabled Veterans Small Business (SDVOSB) under the NAICS Code 561710 Exterminating and Pest Control Services and has a current registration in the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM at submission of quote. SAM will be checked to verify the quoter’s status before any evaluation is conducted.

Quoters must be registered and certified in the Vendor Information Pages (VIP):

https://www.vip.vetbiz.gov/Public/Logon.aspx at submission of quote. VIP will be checked to verify the quoter’s status before any evaluation is conducted.

(c) The Government intends to make award selection without discussions, but may determine after evaluating the quotes submitted that discussions are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

(d) The government will conduct comparative evaluation of offers response based upon the following criteria:

(e) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(g) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

The government will conduct comparative evaluation of Quoters response based upon the following criteria:

1. Price

2. Qualifications

3. Past Performance

Factor 1. Price https://www.sam.gov/portal/public/SAM https://www.vip.vetbiz.gov/Public/Logon.aspx

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a. The Government will review the price schedule for completeness and accuracy and will evaluate the reasonableness of the quoted prices Different analytical techniques and procedures may be used, singly or in combination, to ensure that the final price is fair and reasonable.

b. The quote's total price for evaluation will include the base period, the first option, the second option, the third option, the fourth option and an additional six (6) months of the fourth option.

c. To account for the option period(s) possible (maximum six months) under Clause 52.217-8, Option to

Extend Services, the Government will add one-half of the quoted fourth option period price to the sum of all period total prices.

d. Vendors are required only to price the base and four options. Vendors shall not submit a price for the potential six months’ extension of services period under Clause 52.217-8.

e. Evaluation of options shall not obligate the Government to exercise the options.

f. Vendors are cautioned that an unrealistically low price or materially unbalanced pricing may be grounds for eliminating a quote on the basis that the vendor does not fully understand the requirement.

g. Completely fill in the “Unit Price” and “Amount” (“Estimated Quantity” x “Unit Price”) and Total Price of the Base Year and Each Option Year, and “Grand Total” (sum of Base Year + Four Option Years “Amount”) in the solicitation Price/Cost Schedule (SF 1449) for the base and all option periods.

Factor 2. Qualifications

Qualifications Capability shall include sub factors describing the vendors ability to provide a full range of services as outlined in the Performance Work Statement; two (2) year demonstrated experience; evidence of qualified personnel resources and licenses/certifications. Qualifications capability shall be rated acceptable or unacceptable.

a. The Contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved Staff for services at the VA.

b. The staff must have successfully completed a training program of the Pest Control services and must have a minimum of two years’ experience with respect to bed bug remediation.

Factor 3. Past performance

i. The information presented by the vendor, together with information from other sources available to the Government, will be the basis for evaluation of this factor. This assessment is based on the vendor’s record of Recent and Relevant past performance information that pertains to the services outlined in the solicitation requirements.

a. The offeror shall complete the document located on page 6 Past Performance References identifying a minimum of two (2) but no more than three (3) references for the most recent and relevant past performance (no page limit).

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b. Each reference identified by the offeror will be required to complete Past Performance Questionnaire on page 6 and submit via email direct to the Contracting Officer cynthia.gregg@va.gov on or before the closing date and time of the solicitation (Block 8 of the SF 1449).

ii. For this requirement, recent and relevant past performance is defined as follows:

Recent. Contracts performed within the last two (2) calendar years from the issuance date of the solicitation

Relevant. Defined as work similar in complexity and magnitude of the work described in the SOW.

VA jobs are preferred. However, if you do not have VA experience, other Federal or public contracts may be listed. The Government will use the data provided to survey references. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success.

iii. It is at the Government’s discretion to determine whether past performance information furnished is or is not considered similar to the size and complexity of the present requirement.

a. Past Performance shall be evaluated in relation to acquisition objectives and IAW FAR 15.305(a)(2)(ii-v). A small business determination of unacceptable past performance that is the sole justification for non-award of a contract, having an acceptable rating on all other factors, shall be referred to the Small Business Administration for a Certificate of Competency.

b. Quotes will be evaluated to determine whether the Past Performance is “Acceptable” or “Unacceptable”, using the following ratings and descriptions.

c. Acceptable. Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor’s performance record is unknown. In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable”.

d. Unacceptable. Based on the vendor’s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

e. The Government may obtain additional past performance information through the Past Performance Information Retrieval System (PPIRS), questionnaires tailored to the circumstances of the acquisition through interviews with program managers, CORs and COs, or other sources known to the Government.

f. Offerors are cautioned that in conducting the past performance assessment, the Government may use data provided in the quote and data obtained from other sources, and may contact customers other than those identified in the quote when evaluating past performance. Since the Government may not necessarily interview all of the sources provided in the quote, it is incumbent upon the vendors to explain the relevance of the data provided. While the Government may elect to consider data obtained from other sources, the burden of proving past performance rests with the offeror submitting a quote.

g. The Government may reject a quote if it is found that any information that has a negative impact on the vendor’s past performance record has been deleted, misrepresented, or withheld.

h. Vendors may provide information on problems encountered on the contracts identified in their past performance submissions and any corrective actions.

mailto:cynthia.gregg@va.gov

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i. A quote with Past Performance rating of “Unacceptable” an overall rating of “Unacceptable” for this factor will not be eligible for award.

SOLICITATION NOTICE OF TIERED EVALUATIONS

This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e.

replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

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CONTRACTOR NAME: __________________________________________________________________

Project Title:

Agency: Contract Number:

Contract Amount: Period of Performance:

Contracting Officer:

Phone:

Email:

COR/Project Manager:

Phone:

Email:

Brief Description of Project:

Project Title:

Agency: Contract Number:

Contract Amount: Period of Performance:

Contracting Officer:

Phone:

Email:

COR/Project Manager:

Phone:

Email:

Brief Description of Project:

Project Title:

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Agency: Contract Number:

Contract Amount: Period of Performance:

Contracting Officer:

Phone:

Email:

COR/Project Manager:

Phone:

Email:

Brief Description of Project:

Basis For Award