36C24818R0193-001.docx

X 03-13-2018 3:00pm (AST) via email X X X 52.211-10 Project Title:

Upgrade Perimeter Fence Place of Performance: VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico.

This project is for the construction of the perimeter fence for the main campus at the VACHS in accordance with governments requirements.

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OW

NED SMALL BUSINESS (SDVOSB)

, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT. Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in VetBiz (www.vetbiz.gov) at the time of offer submission and prior to award to be considered an eligible SDVODB concern.

ana.alvarado@va.gov

8. ADDRESS OFFER

VIA EMAIL

1 of Including attachments X

787-641-7582 X34964 Ana G. Alvarado

San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672 672-12-606 02-08 -2018 36C24818R0193 considered and will be rejected.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be d.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

c.

is not required.

is, An offer guarantee b.

envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by _____________ a.

NO

YES

negotiable. (See _____________________________).

mandatory notice to proceed. This performance period is award, calendar days after receiving

11. The Contractor shall begin performance within ____________ calendar days and complete it within

NEGOTIATED (RFP)

SEALED BID (IFB)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

CALL:

9. FOR INFORMATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

SOLICITATION

SOLICITATION

(Construction, Alteration, or Repair)

AND AWARD

SOLICITATION, OFFER,

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

STANDARD FORM 1442

STANDARD FORM 1442 (REV. 8/2014)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS (If "YES," indicate within how many calendar days after award in Item 12B.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

a. NAME

CODE

7. ISSUED BY

6. PROJECT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

4. CONTRACT NUMBER

PAGE OF PAGES

3. DATE ISSUED

2. TYPE OF SOLICITATION

1. SOLICITATION NUMBER

NCO815L30313

Ana G. Alvarado Austin TX 78714-9971 P.O. Box 149971 Financial Services Center Department of Veterans Affairs San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672

SEE PRICE SCHEDULE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(To be completed by Government) (Must be fully completed by offeror) (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.)

(Contractor is required to sign this (Type or print) (Type or print) (4 copies unless otherwise specified) (Type or print) (The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(Insert any number equal to or greater than (Include only if different than Item 14.)

(Include area code) (Include ZIP Code)

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD

OFFER

BY

31c. AWARD DATE 31b. UNITED STATES OF AMERICA 30c. DATE 30b. SIGNATURE

TO SIGN

31a. NAME OF CONTRACTING OFFICER 30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED by reference in or attached to this contract.

the clauses, representations, certifications, and specifications incorporated shall be governed by (a) this contract award, (b) the solicitation, and (c) ractual document is necessary.

this contract. The rights and obligations of the parties to this contract solicitation and your offer, and (b) this contract award. No further cont-on this form and any continuation sheets for the consideration stated in award consummates the contract, which consists of (a) the Government to furnish and deliver all items or perform all work requirements identified offer on this solicitation is hereby accepted as to the items listed. This Contractor agrees Your

29. AWARD

28. NEGOTIATED AGREEMENT

FAX:

PHONE:

27. PAYMENT WILL BE MADE BY

26. ADMINISTERED BY

41 U.S.C. 3304(a) ( 10 U.S.C. 2304(c)(

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

ITEM

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

23. ACCOUNTING AND APPROPRIATION DATA

22. AMOUNT

21. ITEMS ACCEPTED:

20c. OFFER DATE 20b. SIGNATURE 20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

DATE.

NUMBER

AMENDMENT

19. ACKNOWLEDGMENT OF AMENDMENTS

18. The offeror agrees to furnish any required performance and payment bonds.

AMOUNTS

accepted by the Government in writing within __________ calendar days after the date offers are due.

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is

FACILITY CODE

CODE

16. REMITTANCE ADDRESS

15. TELEPHONE NUMBER

14. NAME AND ADDRESS OF OFFEROR

TABLE OF CONTENTS

PRICE/COST SCHEDULE

GENERAL CONSTRUCTION: Contractor shall provide all resources necessary to accomplish and furnish ALL labor, materials, equipment, transportation, and supervision TO UPGRADE PERIMETER FENCE in accordance with construction documents/drawings, applicable codes and VA policies/standards. Work includes general construction, and all addendum items. All work shall be in compliance with Federal, State, Local and VA requirements.

PRICE OFFER (LUMP SUM):

Offerors shall submit their price offer for all CLIN items to be considered for award.

Pricing breakdown shall be submitted as described in Solicitation, Price Proposal on page 27.

PRICE OFFER SIGNATURE BLOCK:

Offeror Signature:

Print Name of Individual Authorized to Bind Offeror:

Date:

STATEMENT OF WORK

Upgrade Perimeter Fence

Part I – General A. Scope of Work (SOW)

1. Provide all labor, materials, tools, equipment and all other resources necessary for the construction of the perimeter fence for the main campus at the VA Caribbean Healthcare System (VACHS), San Juan in accordance with the design drawings and specifications.

2. This document does not relieve the construction contractor of his/her professional responsibility to conduct and produce a correct, complete and fully coordinated work.

B. General Project Description

1. This project contemplates the replacement of the existing San Juan VACHS facility perimeter fence. The existing fence is composed by a chain link fence and ornamental palisade with masonry fence combination. The existing chain link fence has several sections that are in poor condition and is reaching its useful life as stated in the most recent facility condition assessment (FCA) report. Furthermore, the existing fence does not comply with the latest VA Physical Security Design Manual for Mission Critical Facilities which does not allow the use of chain link fences and/or gate among other requirements.

2. The project intent is to provide a code complying fencing and to improve the security and reliability of our medical center operation as specified on VA Physical Security Design Manual regulations, to focus on security design concepts, elements, site planning strategies that influence the protection of VAMC and to provide an aesthetically pleasing perimeter to the VA Campus, particularly along road PR-21 and Casia Street. The proposed perimeter fence along PR-21 (South Perimeter) will block and protect service areas of the campus such as emergency generators, fuel dispensing facilities, and any other utilitarian components of the campus, providing a new façade to the exposed public side of the Medical Center. The project will not only replace the South portion along Highway PR-21, but will also replace the entire East, West and North perimeter of the facility.

3. The Scope of Work (SOW) for this project includes new landscaping for the perimeter of the campus, evaluating the existing trees, ground cover, and shrubs. Many trees in the vicinity will be affected by the perimeter fence construction and will require obtaining special permits with local agencies. Contractor shall be responsible for obtaining and securing all permits required (local state, municipal, and federal) for the successful completion of the project. Contractor shall retain a third party subject matter expert for securing all permits. As a minimum, the following agencies shall be consulted for this project:

a. Environmental Protection Agency (EPA) and Junta de Calidad Ambiental (JCA). Under the National Environmental Policy Act (NEPA), prepare all documentation necessary, including but not limited to, Categorical Exclusion (CATEX), Environmental Assessment (EA), Sedimentation and Erosion Control (CES) Permits, etc.

b. Puerto Rico State Historic Preservation Office (SHPO)

c. Puerto Rico Highway and Transportation Authority (ACT)

d. Department of Transportation and Public Works (DTOP)

e. Permits Management Office (OGPe)

f. Department of Natural Resources (DRNA)

4. The perimeter fence design incorporates new VA Medical Center Architectural signs in visible areas of the perimeter. The signs shall be located at the southwest corner of the campus and at vehicle entry points. As part of the design proposal, the A/E studied the aesthetic elements of the existing architectural elements of the campus. The new perimeter fence shall match; have a uniform and coherent look, integrating existing ornamental fence at the main entrance at the Casia Street (West Perimeter). Existing guardhouses on Gate #1, Gate #2, Gate #3, and Gate #4 will remain as they are. Guardhouses built by Phase 4 Parking Garage Contractor shall remain. New entrance built by Phase 4 Parking Garage Contractor on the southwest corner of the facility (Gate #4) has a 30’ chain link motorized security gate which does not comply with VA Physical Security standards. This gate shall be replaced with one that is code/standard compliant. The guard house must be able to have all functional controls related to the new gate operation. New fence shall be of galvanized steel with reinforced concrete as indicated on contract drawings. Solid walls, used to shield utility components, will be of reinforced concrete masonry (CMU) and reinforced concrete as indicated on contract drawings.

5. The design also integrates illumination requirements so that these elements can be protected and aesthetically be part of the concept, to support surveillance compromising safety and security of the facility. Sufficient illumination shall be provided as indicated on the contract documents. Spare conduits shall be provided with fishing wires and capped at both ends for future allowance of security camera infrastructure.

6. Construction work includes, but is not limited to, demolition, site preparation, grading, landscaping, environmental permits/monitoring/controls, temporary fencing, motorized gates, roadwork, curbs/sidewalks, civil work, deep and shallow foundations, structural framing, architectural finishes, signage/wayfinding, plumbing, and electrical/lighting work.

7. All work shall be performed per the project’s design drawings and specifications.

8. Contractor shall timely discuss with VA means and methods of construction that may impact the facility inside/outside VA premises. Contractor will be responsible for coordinating directly with San Juan VACHS’ neighbors and maintaining VA informed at all times. Contractor services shall include engaging VAHCS neighbors for any access through neighbors’ sites, as it may be required by the proposed Contractor’s means and methods of construction.

C. Definitions

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

2. VA Project Manager (PM): Where VA PM term is used herein, refers to the Contracting Officer’s Representative (COR). The COR is responsible for administering contracts under the immediate direction of the CO. The COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3. Contractor: This term, as used herein, refers to the Contractor under this contract.

4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

D. Tentative Schedule

1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within five hundred forty (540) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination through VA’s Project Manager/COR.

Part II – Responsibilities

1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

2. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by VA Chief Engineering. Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

3. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

7. The Contractors should visit the site as scheduled by the COR and CO as shown in Site Visit FAR clause. Additional visits are not allowed by the Government.

8. Contractor shall have a comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

9. Contractor shall keep the COR informed at all times of the status and progress of the project.

10. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

11. Contract Progress Schedule: The progress schedule will be provided in a time scaled bar graph format for each project phase. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date.

12. Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.)

13. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

14. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

15. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

16. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues, and furnish a copy to the Contracting Officer within five calendar days of contract.

17. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

18. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

19. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

20. Pedestrian and Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. The phasing plan presented on the contract drawings indicate, primarily throughout written and graphical instructions, the general sequencing and staging for each phase of the site and project development construction. Contractor is to submit a phasing plan for VA final approval. Minimum amount of phases shall be five. The Contractor shall provide an equivalent continuous secured perimeter while work is performed to prevent intrusion to the federal premises. Contractor shall also provide a security guard at all times consistent with VACHS security regulations and shall coordinate logistics with VACHS Police Service through project’s COR. Facility security is currently provided under a private contractor.

21. Prior to the initial Pre-Construction Meeting, Contractor shall submit a list key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply brief statement of qualifications/biographical data including name of individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30 hour construction safety training. VA expects to have a Project Manager, Quality Control Manager, and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 30% of work per week on this project and be present on site the same percentage. Both, the Quality Control Manager and Superintendent, shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage.

22. No later than 10 calendar days after receipt of award and prior to commencing construction work, Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Design and construction will be permitted to begin only after the VA COR acceptance of the CQC Plan.

Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect- engineers (A/E), offsite fabricators, and suppliers.

d. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test.

e. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

f. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

g. Reporting procedures, including proposed reporting formats.

h. A list of the definable features of design and construction work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

23. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VACHS facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations and to carry the identification card throughout the entire period while providing the service.

24. This acquisition will not require services that involve connection of one or more contractor-owned IT devices such as a laptop computer or remote connection from a contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

Part III – Post Award Requirements

A. Construction Period Submittals

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, COR and CO prior to start of construction. All submittals shall be as per the specifications.

2. Other submittals – Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to COR and CO in pdf format via e-mail correspondence.

3. Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the entire construction process as required by the RFP specifications. The project record drawings will be available for review by the COR at all times.

4. Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval or other suitable disposition to the COR. The COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

B. Project Close-Out

1. The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

- - - End SOW- - -

GENERAL PROPOSAL REQUIREMENTS AND INFORMATION

1.1. REQUEST FOR PROPOSALS: Solicitation documents consisting of construction documents/drawings, specifications, contract forms and any issued Amendments will be posted at www.fbo.gov. Enter 36C24818R0193 into the search box to access these documents. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

1.2. PROGRESS SCHEDULE: The schedule required by FAR 52.236-15 and specification section 01 32 16.15 shall be provided after receipt of the Notice to Proceed for the entire project with appropriate phasing. Be advised specification section 01 32 16.15 contains specific schedule requirements above and beyond those cited in the aforementioned contract clause.

1.3. MAGNITUDE OF CONSTRUCTION: Between $2,000,000.00 and $5,000,000.00

1.4. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS) AND SIZE STANDARD: 236220, and size standard $36.5 Million.

1.5. REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI via email to ana.alvarado@va.gov. The subject line of the email must read “RFI - 36C24818R0193”. RFIs must be specific, identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.fbo.gov as necessary in amendment format. Deadline for submission of RFIs for this solicitation is, February 23, 2018. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

1.6. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH YOUR PRICE PROPOSAL): Offerors shall submit information that specifies the contractor in question has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) of equal to or less than 1.0. If no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached Past safety and environmental record or any other form that provided the above information.

1.7. MEDICAL CENTER ACCESS: Visitors are prohibited from possessing weapons while on a federal installations (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

1.8. TRAINING: All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation.

1.9. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

1.10. REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

1.11. PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

1.12. VA CARIBBEAN HEALTHCARE SYSTEM (VACHS)-SPECIAL CIRCUMSTANCES:

1.12.1. Wage Determination & Davis Bacon: The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Davis-Bacon Act (DBA) does not apply to federal construction contracts in Guam, Puerto Rico, the U.S. Virgin Islands or other territories. However, some related Acts which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

1.12.2. Daylight Savings Time: No Daylight Saving time is observed in Puerto Rico.

1.12.3. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e. San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

1.12.4. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

1.13. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

1.14. THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

1.15. ACKNOWLEDGEMENT OF AMENDMENTS (SUBMIT WITH YOUR PRICE PROPOSAL): The offeror shall acknowledge receipt of amendments to the solicitation on SF1442, Block 19.

1.16. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $100,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website: https://www.dol.gov/vets/vets4212.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) available for completion in the online representations and certifications section of SAM, and FAR clause 52.222-37, Employment Reports Veterans (FEB 2016) under the General Conditions.

1.17. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS): As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $700,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

1.17.1. Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

1.17.2. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

1.17.3. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

PROPOSAL PREPARATION, SUBMISSION INSTRUCTIONS, BASIS FOR AWARD AND EVALUATION FACTORS

PROPOSAL PREPARATION & SUBMISSION INSTRUCTIONS

2.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans/Drawings & Specifications, Documents for the construction of this project and any issued amendments. These instructions prescribe the format for the proposal, and describe the approach for the development of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

2.2. All information in response or related to this solicitation shall be submitted via email address ana.alvarado@va.gov. Proposal in response to this solicitation shall be submitted electronically no later than (NLT) closing date and time specified in SF1442, block 13A (subject to amendment), to the Contacting Officer’s email, ana.alvarado@va.gov . The offeror is responsible to verify that the Government has received the proposals.

2.3. Offeror must submit one (1) electronic copy via email at ana.alvarado@va.gov by proposal due date. Electronic submission must be in Adobe PDF format.

2.4. The use of hyperlinks in proposals is prohibited.

2.5. The Government will review VetBiz (https://www.vip.vetbiz.gov/) to confirm Service Disabled Veteran-owned Small Business (SDVOSB) status verification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent award.

2.6. All proposals shall be submitted in Two Parts, a Technical Proposal and a Price Proposal. Subject email line proposal shall be titled “36C24818R0193” | Technical and Price Proposal | Your Company Name”. Please ensure each proposal part, technical and price, are clearly separate documents and are clearly titled accordingly. See sample below:

2.7.

Any document(s) submitted via email shall not exceed or larger than 5 Megabytes (MB) in size to ensure receipt by U.S. Government email systems. Send document in separate files as deem necessary. If separate files will be submitted for specific submission, offeror shall include in the subject line right after required subject title, email number followed by the emails total to be submitted for specific submission. See illustration below:

2.8. Technical Proposal document cover page shall include Type of Proposal (i.e. Technical Proposal), Solicitation Number, Project Title, and Company Information to include: Company Name, DUNs Number, Cage Code, Tax ID Number, Principle Points of Contact, Addresses, Email Address, and Phone Numbers (including area code). Technical Proposal must include table of contents.

2.9. Preparation of Price Proposal: Price Proposal shall be submitted separately. The Offeror is advised that combining technical and pricing proposal in the offeror’s proposal is not in accordance to the solicitation instructions. Price Proposal shall include complete & signed (WET signature is required) SF1442 including acknowledges receipt of all amendments, Bid Guarantee, Solicitation CLIN 0001 Price Schedule, Pricing breakdown, and a completed Safety and Environmental Record along with any other supporting information.

2.10. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, it is extremely important to submit your very best proposal terms from a price and technical qualifications standpoint originally; you might not get a chance to improve it.

2.11. Offers that do not propose to perform all the work required by the solicitation will not be considered.

2.12. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient.

2.13. The Price Proposal (Volume II) must be submitted separately from the Technical Proposal (Volume I). There is no page limit for the Price Proposal. The offeror must provide sufficient detail, breakdown and supporting information to allow a complete analysis by trade. Refer to price evaluation factors for details.

Volume I (Technical Proposal) Factor 1 - Experience

Factor 2 – Past Performance

Factor 3 – Management Approach

Factor 4 - Schedule

Via Email

Via Email

PDF

PDF

Refer to factor to identify total pages & format limitation.

No page limit.

Refer to factor to identify total pages & format limitation.

No page limit.

Volume II (Price Proposal)

PRICE PROPOSAL DOCUMENT SHALL BE SUBMITTED IN A SEPARATE DOCUMENT.

DO NOT INCLUDE PRICING IN THE TECHNICAL PROPOSAL DOCUMENT.

2.14. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

2.15. The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of proposal details shall be the sole responsibility of the Offeror.

2.16. The offeror is advised that all submissions and related material become the property of the U.S. Government and will not be returned.

2.17. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirement of this solicitation. Proposals must separately address each element of the evaluation factor to be considered responsive to this solicitation.

2.18. Respond thoroughly in the technical proposal to each factor listed in the solicitation with substantive information relating to the factors. Strongly recommend to format your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

2.19. Offerors are responsible for insuring and verifying their offer, ensure that all required proposal documents are received at email address designated in block 8 of the SF 1442 by the date and time specified in block 13A of the SF 1442 (subject to amendment).

2.20. All material shall be in typeface Calibri, Arial, Verdana, or Time New Roman (no smaller than 11 font size), 1.5 line spacing on 8½” x 11” white paper with one (1) inch margins all around.