36C24818R0156-00002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00002 05-03-2018 675-16-102 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for Orlando VA 8875 Hidden River Pkwy Suite 525 Tampa

FL

33637 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for Orlando VA 8875 Hidden River Pkwy Tampa

FL

33637 To all Offerors/Bidders

36C24818R0156 04-19-2018

X X

The purpose of this Amendment is as follows:

1. Incorporate a revised Proposal Preparation and Submission Instruction by deleting the requirement under Sub Factor 2b Key Personnel and Management Approach paragraph iv (Letter of Commitment)

2. Incorporate Request for Information (RFI) Set #1 dated May 3, 2018

3. All other terms and conditions remain unchanged Tiffany Garfield

NCO815L2-71061

1. Proposal Preparation and Submission Instructions:

a. Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

(1) TAB A. General Information

(2) TAB B: Technical Approach

(3) TAB C: Technical Qualifications

(4) TAB D: Relevant and Recent Past Performance

(5) TAB E: Project Planning/Safety

(6) TAB F: Phase II – Design and Construction Methods of Security System

(7) TAB G: Phase II – Schedule and Impact to Facility

(8) TAB H: Phase II – Management Approach, Key Personnel, Quality Control, and Warrant Support

(9) TAB I: Phase II – Price Proposal

b. Phase I Evaluation Factors and Proposal Requirements. Phase I Proposal shall include:

(1) TAB A: GENERAL INFORMATION:

(a) Cover Page with Solicitation Number, Project Title

(b) Table of Contents

(c) Signed offer/Acknowledgement of Amendments (SF1442)

(d) Copy of current vetBiz.gov SDVOSB certification

(e) DUNS Number

(f) Cage Code

(g) Tax ID number

(h) Principle points of contact, address, phone numbers, etc.

(2) TAB B: Factor 1 - TECHNICAL APPROACH:

(a) In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 675-16-102. Provide technical methods and procedures that reflect a design and construction approach unique to the site and facility. NOTE: Vague, general narratives to include the restatement of the Statement of Work will be rated less favorably.

(b) Schedule and minimizing downtime is crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility during normal business hours. Also describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

(c) Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or solutions to overcome these issues.

(d) Narrative - 10 page maximum

(3) TAB C: Factor 2 - TECHNICAL QUALIFICATIONS:

1. Sub Factor 2a: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE:

i. Contractor shall provide a copy of certification or documentation for Pelco certified installer with Endura experience, and copy of current certification AMAG engineer.

ii. Describe specialized experience, technical competence, and design expertise in security systems work performed by the Prime and Subcontractor. Proposals that demonstrate technical qualifications in performing projects very similar to or exceeding the scope of this of project 675-16-102 will be rated more favorable.

iii. Describe ability to obtain the necessary resources to perform this project

iv. Provide Offeror’s total bonding capacity, current available bonding capacity and expected available capacity in 2017, 2018 and 2019.

v. Disclose any and all negative licensing information and any pending litigation involving any of the proposed firms that will be either Prime or Sub contractors on this project.

vi. Narrative – 5 page maximum

1. Sub Factor 2b: KEY PERSONNEL AND MANAGEMENT APPROACH

i. Submit an organizational chart. Include a narrative which describes the relevant experience, to include similar projects worked on and Education and/or Certification(s), of:

1. Firm’s key personnel and experience, Narrative – 10 page maximum, excluding the organizational chart, to include at least:

1. Project Manager

2. Field Superintendent

2. Other Relevant Firm Employees

1. Overall Team, Narrative-10 page maximum, excluding A-E SF 330s, discuss the planned use of:

1. Subcontractors:

Key trades to be subcontracted Proposed subcontractors, if firms already determined Similar projects worked on

4. Architect-Engineering (A-E) Firm:

SF 330s of key A-E personnel, if A-E firm is already determined Similar projects worked on

4. Other Consultants:

Similar projects worked on

2. Identify key personnel to be assigned to the project, to include principal managers, designers and technical personnel, construction project manager, onsite supervisor with overall site responsibility, superintendent of the contractor's own forces, manager of subcontracts, quality control manager, safety officer, and the project scheduler who will be directly responsible for the day‐to‐day design and construction activities.

2. Provide biographical data for key personnel for both the design and build portions of the work. Biographical data shall include name of individual, years with the company, name of the company, work and educational background, position and role the individual will hold under this contract. Indicate what percentage of each individual’s time would be committed to the project during both, the design and construction phases. Indicate which individuals are used for the design phase and which are used during the construction phase and indicate which individuals are from Prime Contractor and/or Subcontractor.

2. Deleted

(4) TAB D: Factor 3 - RELEVANT AND RECENT PAST PERFORANCE:

(a) A minimum of three (3) and a maximum of five (5) past performance projects completed by the Prime Contractor shall be submitted to the Government. Each past performance shall contain ALL of the following:

i. Brief project description.

ii. List of subcontractors.

iii. Relevance to project stated in RFP.

iv. Initial/Final award amount.

v. State any change orders if occurred during the project performance.

vi. Pictures of completed work.

vii. Project Contracting Officer Representative or Client.

(b) The projects shall be recent (completion date to be within 3 years of the solicitation release date), relevant, and meet or exceed the proposed magnitude and scope of the proposed project 675-16-102.

(c) Two (2) of the submitted past performances may be submitted from the Government Wide Performance Information Retrieval System (PPIRS) at www.ppirs.gov or submit “Contractor Past Performance Evaluation” from two (2) previous performances of equal size and scope.

(d) Note: The Evaluation Team may also use information obtained from Past Performance Information Retrieval System PPIRS http://www.ppirs.gov/ as a basis for evaluating this factor.

(e) Preferable to discuss similar type projects in excess of $1,000,000.00

(f) The examples of projects that most closely resemble the project identified in this solicitation will receive higher consideration.

(g) Narrative-10 page maximum

(5) TAB E: Factor 4 - PROJECT PLANNING/SAFETY/IC/QC:

4. Describe your plan for phasing this project.

4. Describe approach to Construction Safety and Infection Control (IC).

4. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the Statement of Work.

4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

4. Provide the precautions the contractor will take to avoid damages to facility buildings (include pre-existing conditions) and surrounding properties and the remediation that will take place if damage is done.

4. Narrative-5 page maximum, excluding the EMR documentation

(6) Phase 1 Evaluation and Selection Criteria:

(a) Phase 1 proposals will be evaluated as follows: Factors 1 thru 4, as described above, will be rated using an adjectival rating system. Each factor response will be reviewed and assigned an adjectival rating.

(b) For evaluation purposes, each technical factor is equal in importance.

(7) Phase I Proposal Submission: The Phase I proposal shall be submitted to the address identified at Section A1, para 7a of this solicitation.

OFFERORS ARE NOT TO SUBMIT A PHASE 2 PROPOSAL UNLESS INVITED.

1. The maximum number of offeror’s that will be selected to submit phase-two proposals shall not exceed five, unless the Contracting Office determines that a number greater than five is in the Government’s interest and is consistent with VISN 8 purposes and objectives.

1. PHASE II Evaluation Factors and Proposal Requirements. Phase II Proposal shall include

0. TAB F: Factor 1 – DESIGN AND CONSTRUCTION METHODS OF SECURITY SYSTEM

0. Describe the techniques and methods that will be incorporated in the design and construction specific to this project. Methods and techniques shall include but not be limited to: Installation procedures for equipment that meet VA guidelines and electrical code standards, and techniques for ensuring that all equipment is installed properly.

0. Describe approach on developing a design that meet requirements of the VA Physical Security Design Manual

0. Describe any changes to the manufacturer of equipment that will be used for the security system that were made since the Phase 1 submission phase.

0. Narrative - 5 page maximum

(2) TAG G: Factor 2 –SCHEDULE AND IMPACT TO FACILITY

(a) Describe a plan to turn-over security systems to the VA once installation is completed.

(b) Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, the schedule should show length of downtime required. The schedule shall show key milestone dates and outages for switchover and start-up of equipment. The schedule is not included in the page limit.

(c) Narrative - 2 page maximum

(3) TAB H: Factor 3 – MANAGEMENT APPROACH, KEY PERSONNEL, QUALITY CONTROL, AND WARRANTY SUPPORT

0. Describe any changes to management approach, key personnel, and quality assurance/control procedures that have occurred or will occur since Phase 1 proposals for this requirement were submitted.

0. Describe the organization, process and procedures to be established, implemented and carried out for warranty support.

0. Narrative - 1 page maximum

(4) TAB H: Factor 4 – PRICE PROPOSAL:

(a) The following cost elements shall be addressed:

(1) Labor (Direct & Indirect),

(2) Materials, Material Markups, Materials overhead,

(3) Equipment

(4) Subcontractor Cost

(5) Other Direct Costs

(6) Overhead expenses

(7) Indirect Cost

(8) General & Administrative (G&A) expenses,

(9) Profit

(b) ***Estimate to include a detailed line item breakdown of all G&A expenses inclusive of all Project Staff and General Requirements OF THE PRIME CONTRACTOR and shall be indicative of the 15% of contract performance that will be incurred for SDVOSB personnel in accordance with FAR 52.219-27 – Limitations on Subcontracting. ***

1. Proposal Submission: Each proposal, Phase I, and Phase II if invited, shall be submitted to the address identified at para 7a and must be submitted utilizing the format and means identified in this solicitation.

a. This acquisition will utilize a best value approach in accordance with FAR 15.101. The best value is the most advantageous proposal, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. This may result in award being made to a higher-rated, higher priced offeror where the Contracting Officer determines that the technical capability and past performance of the higher-priced offer outweighs the cost difference. A contract award will be made to the responsible offeror whose proposal conforms to the RFP requirements and will provide the best value to the Government.

b. Offerors are cautioned to follow instructions fully and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussions. Therefore, each initial proposal should contain the offeror’s best terms from a price and technical standpoint.

c. Understanding the factors/sub-factors and the associated criteria indicated, the excellence of the work offered, and the ability of the contractor to accomplish what is offered in the proposal is the objective. Contractor shall submit in detail adequate information for evaluation purposes on the evaluation criteria.

d. To provide a basis for sound evaluation by the government, offerors shall submit a complete proposal. The information provided shall be concise, factual, and complete. Proposals will be considered only from offerors that are regularly established in the business and in the judgment of the government, are deemed financially responsible, able to show evidence of experience and have submitted the complete documentation requested.

e. Offerors are hereby advised that any imposed terms and conditions which deviate from the Government’s material terms and conditions established in the solicitation may render their proposal unacceptable and ineligible for award.

f. Phase 2 proposals will be evaluated as follows:

(1) The technical factors consist of the Factors one (1) through three (3), described above, are of equal importance, and when combined are significantly more important than Price.

(2) Price Proposal - Basis of Evaluation: The Government will evaluate price based on the total price.

(a) Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

1. Phase II Evaluation and Award Determination:

a. This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15 101-1, Tradeoff Process.

b. In accordance with FAR 15.101-1, all evaluation factors, other than cost or price, when combined, are significantly more important than cost or price.

c. Thus, award will be made to the firm whose Phase I proposal was initially ranked in the competitive range and who now offers a Phase II proposal, which based on both its technical and pricing proposals, offers the overall best value to the Government.

d. Evaluation Overview: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The proposals must conform to the RFP's requirements and judged to represent the Best Value to the Government. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a higher-rated, higher-priced offeror where the Contracting Officer determines that the Technical capability of the higher-priced offeror outweighs the price.

Each pricing element indicated in TAB B will be evaluated to determine its reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offerors should assure that their ability to meet or exceed the minimum needs of the Government is adequately described in the offer. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

Design Build Address Physical Security Requirements 36C24818R0156 Request For Information Set #1 May 3, 2018

1. Please clarify the due dates for phase 1 RFI’s and phase 1 proposals.

RFI’s are due No Later Than 12:00pm on May 1, 2018 and Phase 1 Proposals are due No Later Than 12:00pm on May 18, 2018

2. Will the Government allow for Contractors to utilize previously submitted PPQ’s from our customers/clients in our Phase 1 response? (It is becoming increasingly difficult to get customers/clients to fill out multiple PPQ requests on a monthly basis, especially when they just filled one out for us recently and can’t understand why we aren’t able to use that one)

Yes. PPQ’s were not mandatory in the solicitation factors

3. Can we surface mount the required conduits for the 5 cameras on the overhang(s) outside the 1A exam room and by the 1B Police Office?

Surface conduit may not be used in this case. There are access panels in some of the ceilings to those exterior areas where the conduit runs or portions of them may be routed.

4. Per our walkthrough (1) ¾” conduit stub up will be provided in the warehouse area for the PACS reader and transfer hinge with the reader on the hinge side of the door. This conduit will be surface mounted on the inside of the door. Can you please confirm this is correct?

Surface mounted conduit is permissible in this specific case. Surface mounted only permitted if approved by VA or stated otherwise.

5. Can we work on this project after hours or weekends to minimize interruption of the staff and patients at this facility?

All work to be completed during WHEN hours. Normal business hours may be approved on a case by case basis.

6. Can the cores to the interstitial be completed during working hours?

All coring through interstitials must be completed during WHEN hours.

7. At the roof level of the garage, can we use the existing conduit system to bring our new fiber up to that level and then pipe to the individual cameras from that existing raceway?

Existing conduit may be used if electrical code and applicable requirements are not violated such as mixing power and communication wiring or exceeding the allowable conductors per conduit.

8. Confirm no pricing is required in Phase 1 of this rfs. The walkthrough scope of work at Lake Nona should be included in phase 2 if selected?

Pricing is not required in phase 1. Phase 2 will include all campuses.