36C24818R0039-001.docx

36C24818R0039 02-13-2018 X 3:00pm

(AST)

VIA EMAIL

X X X 52.211-10 Project Title: Renovate Chiller Plant Place of Performance: VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico.

The Contractor shall provide all design-build services, labor, material, tools, equipment, and supervision necessary to renovate chiller plant in accordance applicable codes, VA standards, and statement of work. Work shall in compliance with federal, states, local, and VA requirements.

TH

IS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT. Offerors must be registered in SAM ( www.sam.gov ) and VISIBLE/CERTIFIED in VetBiz ( www.vetbiz.gov ) at the time of offer submission and prior to award to be considered an eligible SDVODB concern.

Contracting Officer Network Contracting Office 8 ana.alvarado@va.gov of 130 Including attachments X 36C24818R0039

787-641-7582 X34964 Ana G. Alvarado San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672 672-14-200 672-18-1-357-0002 01-03-2018 considered and will be rejected.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be d.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

c.

is not required.

is, An offer guarantee b.

envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

Sealed Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by _____________ a.

NO

YES

negotiable. (See _____________________________).

mandatory notice to proceed. This performance period is award, calendar days after receiving

11. The Contractor shall begin performance within ____________ calendar days and complete it within

NEGOTIATED (RFP)

SEALED BID (IFB)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

CALL:

9. FOR INFORMATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

SOLICITATION

SOLICITATION

(Construction, Alteration, or Repair)

AND AWARD

SOLICITATION, OFFER,

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

STANDARD FORM 1442

STANDARD FORM 1442 (REV. 8/2014)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS (If "YES," indicate within how many calendar days after award in Item 12B.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

a. NAME

8. ADDRESS OFFER TO

CODE

7. ISSUED BY

6. PROJECT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

4. CONTRACT NUMBER

PAGE OF PAGES

3. DATE ISSUED

2. TYPE OF SOLICITATION

1. SOLICITATION NUMBER

NCO815L3-0313

Ana G. Alvarado Austin TX 78714-9971 P.O. Box 149971 Financial Services Center Department of Veterans Affairs San Juan PR 00921-3201 #10 Calle Casia Suite #4M440 Administrative Building VA Caribbean Healthcare System Department of Veterans Affairs 00672 See Price Schedule

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(To be completed by Government) (Must be fully completed by offeror) (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.)

(Contractor is required to sign this (Type or print) (Type or print) (4 copies unless otherwise specified) (Type or print) (The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(Insert any number equal to or greater than (Include only if different than Item 14.)

(Include area code) (Include ZIP Code)

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD

OFFER

BY

31c. AWARD DATE 31b. UNITED STATES OF AMERICA 30c. DATE 30b. SIGNATURE

TO SIGN

31a. NAME OF CONTRACTING OFFICER 30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED by reference in or attached to this contract.

the clauses, representations, certifications, and specifications incorporated shall be governed by (a) this contract award, (b) the solicitation, and (c) ractual document is necessary.

this contract. The rights and obligations of the parties to this contract solicitation and your offer, and (b) this contract award. No further cont-on this form and any continuation sheets for the consideration stated in award consummates the contract, which consists of (a) the Government to furnish and deliver all items or perform all work requirements identified offer on this solicitation is hereby accepted as to the items listed. This Contractor agrees Your

29. AWARD

28. NEGOTIATED AGREEMENT

FAX:

PHONE:

27. PAYMENT WILL BE MADE BY

26. ADMINISTERED BY

41 U.S.C. 3304(a) ( 10 U.S.C. 2304(c)(

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

ITEM

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

23. ACCOUNTING AND APPROPRIATION DATA

22. AMOUNT

21. ITEMS ACCEPTED:

20c. OFFER DATE 20b. SIGNATURE 20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

DATE.

NUMBER

AMENDMENT

19. ACKNOWLEDGMENT OF AMENDMENTS

18. The offeror agrees to furnish any required performance and payment bonds.

AMOUNTS

accepted by the Government in writing within __________ calendar days after the date offers are due.

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is

FACILITY CODE

CODE

16. REMITTANCE ADDRESS

15. TELEPHONE NUMBER

14. NAME AND ADDRESS OF OFFEROR

Table of Contents

PRICE SCHEDULE

the Contractor shall provide all resources necessary to DEVELOP PROJECT DESIGN, documentation including drawings, specifications, design analysis, and any other action required for the completion of the construction documents, accomplish and furnish ALL labor, materials, equipment, transportation, and supervision FOR THE CONSTRUCTION TO RENOVATE CHILLER PLANT IN accordance with construction documents/drawings, applicable codes and VA policies/standards. Work includes DESIGN, general construction, and all addendum items. All work shall in compliance with Federal, State, Local and VA requirements.

PRICE OFFER (LUMP SUM):

Offerors shall submit their price offer for all CLIN items to be considered for award. Pricing breakdown shall be submitted as described in Solicitation, Price Proposal.

TOTAL CONTRACT AMOUNT FOR CLIN 0001 AND 0002:

PRICE OFFER SIGNATURE BLOCK:

Offeror Signature:

Print Name of Individual Authorized to Bind Offeror:

Date:

STATEMENT OF WORK

RENOVATE CHILLER PLANT

Project Number: 672-14-200 | VA Caribbean Healthcare System, San Juan, Puerto Rico

PART I – GENERAL

1. The contractor shall provide all management, supervision, labor, materials, supplies, tools, equipment, and design build services necessary for design and construction of the project titled “Renovate Chiller Plant”.

2. This document does not relieve the Design Build (DB) firm of their professional responsibility to produce a correct, complete and fully coordinated set of Construction Document and construction work.

3. This is a Design/Build project which shall consist on the renovation of the VA San Juan Main Chiller Plant. The scope of the work to be performed shall include:

a. Replacement of all pumps with their corresponding VFD's and safety switches.

b. Replacement of all cooling towers fan motors, VFD's, control panels and controls system.

c. Fully optimization of DDC control System (Chiller plant shall be fully automatically and control by Graphic Control Center. Design shall be energy efficient. Chillers and cooling towers shall modulate upon demand. The contractor shall provide a new controls system architecture incorporating all equipment and sensors to optimize plant operation. The contractor shall provide new building control units (BCU’s) and shall provide all necessary conduits and wiring.

d. Replacement of all chilled water piping insulation with aluminum jacket.

e. Replacement of all chilled water pumps insulation.

f. The offeror shall perform a thorough assessment of the existing chilled water and cooling tower water piping systems condition and shall recommend full or partial piping replacement as deemed necessary. In its proposal, the offeror shall include full piping replacement of the chilled water and cooling tower water piping systems. A unit price per linear foot of piping shall be provided on the proposal to be used as a deductive item in case no replacement or partial replacement is required.

g. Replacement of all control valves, manual valves, piping flexible connections, pump strainers and balancing valves.

h. Replacement of all thermometer and pressure gauges

i. Replacement of all temperature sensors and pressure switches.

j. Replacement of chilled water chemical treatment piping and pot feeders.

k. Replacement of chilled water expansion tank and air separator.

l. A new make-up water system shall be provided.

m. Replacement of cooling tower steel walkways and stairs by Fiber-Reinforced Plastic (FRP).

n. Provide finishing paint on cooling tower water, make-up water and chiller refrigerant ventilation piping.

o. Provide labels and flow directional arrows for all piping systems.

p. Building interior and exterior walls shall be painted. Existing building floors including floor under cooling towers shall be painted. Existing steel stairs and ramps shall be painted.

q. Upgrade Chiller Plant Ventilation System.

r. New interior and exterior lighting system shall be provided.

4. Design shall be in accordance of Construction & Facilities Management (CFM) VA Master Specifications, HVAC Design Manual for New, Replacement, Addition, and Renovation of Existing VA Facilities, Ashrae, NFPA and NEC latest editions.

5. To avoid disruption of the hospital operation, the existing Main Chiller Plant shall remain in operation 24 hours 7 days a week. The project shall be constructed considering the continuous operation with the minimum interruptions as possible. The use of temporary equipment (chillers, pumps, etc.) shall be considered to maintain the facility operation.

6. Contractor shall be responsible to obtain all state and federal permits required for construction and waste disposal.

7. Contractor shall comply with the Federal Government policy on waste recycling, disposition and shall present a Waste Management Plan to be approved by the facility Environmental Department.

8. Contractor’s superintendent and all sub-contractor supervisors must submit current OSHA 30-hour training certificates. All others must submit current OSHA 10-hour training certificates.

9. Temporary construction partitions must meet the guidelines set forth in the ICRA specific to the Contract.

10. The total contractor performance period shall be 365 calendar days from Notice to Proceed (NTP) which includes the time required for design, submittals, procurement of materials, construction activities, and inspections. All submittals will be returned to the Contractor within two (2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract.

11. Project performance is to be developed in accordance with VA guides, standards and requirements; local and federal codes; and other engineering standards and best practices as per A/E design work (detailed demolition drawings, all necessary civil, electrical, and plumbing and mechanical engineering specialties as well as detailed phasing and construction coordination drawings). The contractor will develop a well-organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VACHS Center Director through the Project Manager/COR.

12. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

13. Protection of Existing Property: The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or property as a result of construction activities.

14. Clean-up and Disposal: The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities on a daily basis. The Medical Center will provide access to necessary dumpsters. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers.

15. The Design Build Contractor shall prepare written minutes of each meeting with the Government concerning contractual and design build matters. Copies of the minutes shall be furnished to the Contracting Officer within two calendar days of meeting. The Design Build Contractor shall prepare written records of phone conversations addressing mayor design build issues, and furnish a copy to the Contracting Officer within five calendar days of meeting.

16. Any drawings provided in the solicitations are to be considered as informational only. All drawing data must be contractor verified in the field.

17. The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

18. Definitions

a. Design Build (DB): Design Build as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

b. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

c. Project Manager (PM): Refers to the Contracting Officer's Representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer and the Contracting Officer's authorized representative at the construction site. The Project Manager/COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of all submittals, samples, and shop drawings.

d. Design Build Contract (D/B Contractor): This term, as used herein, refers to the Contract to perform the design and construction of the project.

e. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

f. AE: This term, as used herein, refers to the ArchitectEngineer firm that is a part of the DB team, also referred to as DB/AE.

19. Design submission packages: The DB/AE shall prepare and submit required submission packages. Each submission package shall include: two (2) full, two (2) half hard copies, and two (2) set on CD-ROM (one set in DWG format, and one set in PDF format). Also, the package shall include an index of drawings (by sheet number and tittle) and specifications (by section number and tittle). Drawings will be executed in AutoCAD version 2016. The DB/AE shall provide for each submission a verbal presentation of his work to the COR and any other VA staff as determined to be appropriate by the COR. Verbal presentations shall be coordinated with the COR.

20. From the total of 365 contract performance period, the project will have a 120-calendar day for the design phase.

a. First Submission 35%: Within 30 calendar days after the Notice to Proceed submit the Schematic design for review and approval. Prior to moving into the next submission schematic must be approved. Coordinate with the COR and provide the verbal presentation. VA will return the schematic design documents review comments, two weeks after the presentation.

b. Second Submission 95%: Within 90 calendar days after the Notice to Proceed submit the Design Development (DD) for review and approval. Prior to moving into the next submission design development must be approved. Coordinate with the COR and provide the verbal presentation. VA will return the design development documents review comments, two weeks after the presentation.

c. Final Submission: Within 120 calendar days after the Notice to Proceed submit the reviewed final 100% Construction Documents (CDs). This submission must include finalize full set drawings and specifications including all disciplines/packages to be used for construction. The CDs will incorporate all VA supplied comments from the earlier 35% and 95% submission package reviews and will comply with the Request for Proposal (RFP). If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB Contractor.

21. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in Puerto Rico. The professional seal indicating such license by Commonwealth of Puerto Rico shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the solicitation and all applicable codes.

22. References and resources for Veterans Administration Construction Specifications to aid in the completion of this project include, but are not limited to, the following:

23. Quality Assurance/Quality Control (QA/QC): To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. Within two (2) weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. Upon its completion, each task shall be initialed and dated by the responsible DB Team member.

24. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

25. The DB contractor shall distribute a total of two (2) sets of the approved construction documents prepared by the DB Team to the COR.

26. Other submittals: The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the RFP specifications, to the COR.

27. Project record drawing: The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the COR always.

28. Shop drawings and submittals: The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the COR. The COR have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the COR on complicated system submittals. The DB A/E shall notify the COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

29. Site Visits and Inspections: During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

30. Project Close-Out: The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

PART II – RESPONSIBILITIES (Design-Build Team)

31. The DB team includes all Joint-Venture (J/V) partners, consultants and sub-contractors to the one firm. The DB team shall provide A/E disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

32. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or subcontractors. If the DB Team A/E and contractor is one and the same firm (not a J/V) those consultants shall be subcontractors of DB firm not the construction subcontractors.

33. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period (contract length).

- - - END SOW - - -

GENERAL PROPOSAL REQUIREMENTS AND INFORMATION

0. REQUEST FOR PROPOSALS: This is a solicitation using negotiated procedures. Solicitation, attachments, and any issued amendments will be posted at www.fbo.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

0. SELECTION PROCEDURES: The Federal Acquisition Regulation (FAR) Subpart 36.3 Two-Phase Design-Build Selection Procedures will be used in combination with FAR Subpart 15.101-1 Tradeoff process.

1. This solicitation covers both phases for this design-build project. Proposals will be evaluated in Phase One to determine which offerors will submit proposals for Phase Two. One contract will be awarded using competitive negotiation.

1. For Phase One, only Technical Proposals are required. Offerors shall not submit Phase Two proposals unless requested by the Contracting Officer (CO). For Phase Two, Technical and Price Proposal are required from offerors who have been asked through a written notice by the Contracting Officer to submit Phase Two proposals.

0. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a, refers to Phase One proposals.

0. MAGNITUDE OF CONSTRUCTION: Pursuant to VA Acquisition Regulation (VAAR) 836.204(g) the following is provided: The magnitude of construction is between $2.0M and $5.0M.

0. WORK EFFORT: This project is a Design Build effort. The contractor shall develop project design documentation including drawings, specifications, design analysis, and any other action required for the completion of the construction documents. Upon completion of design, construction documents and upon acceptance by the Government, construction execution shall commence and be completed in accordance with contract requirements.

0. PRE-PROPOSAL CONFERENCE/SITE VISIT: Only one site visit will be conducted. Date and Time of the Site Visit information is included in the solicitation provisions, under FAR 52.236-27 Site Visit (Construction) (FEB 1995) Alternate I (FEB 1995).

0. REQUEST FOR INFORMATION (RFI): All RFIs’ for this procurement shall be e-mailed to the Contracting Officer at ana.alvarado@va.gov. Deadline to submit RFIs is January 19, 2018. Due to the possibility of misunderstanding or misinterpretation, oral questions are not acceptable. Only RFIs received through CO’s email will be accepted. Any other correspondence delivery methods will not be accepted by CO. Also, late RFIs are not acceptable.

6. To easily identify RFIs for this project, all RFI for Phase One email’s subject line shall be titled as follows: “RFI - Phase One – 36C24818R0039”, and for RFI Phase Two “RFI - Phase Two – 36C24818R0039”.

6. Response to RFIs/questions will be provided via Standard Form (SF) 30 Amendment to Solicitation in a question and answer format through the Federal Business Opportunities (FBO) webpage at www.fbo.gov.

0. ACKNOWLEDGEMENT OF AMENDMENTS (SUBMIT WITH YOUR PRICE PROPOSAL): Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered non-responsive or unacceptable. SF 1442, page 2, block 19, provides for the offerors to acknowledge receipt of amendments. Only the Contracting Officer is authorized to issue amendment to the solicitation.

0. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

0. VA CARIBBEAN HEALTHCARE SYSTEM (VACHS)-SPECIAL CIRCUMSTANCES:

9. Wage Determination & Davis Bacon: The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Davis-Bacon Act (DBA) does not apply to federal construction contracts in Guam, Puerto Rico, the U.S. Virgin Islands or other territories. However, some related Acts which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

9. Daylight Savings Time: No Daylight-Saving time is observed in Puerto Rico.

9. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e. San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

9. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

0. Payment in advance of installation for materials stored off-site is not authorized under this contract.

0. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH YOUR PRICE PROPOSAL): Offerors shall submit information that specifies the contractor in question has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) should not exceed 1.0. If no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached Past safety and environmental record or any other form that provided the above information.

0. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

0. VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $100,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website: https://www.dol.gov/vets/vets4212.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) available for completion in the online representations and certifications section of SAM, and FAR clause 52.222-37, Employment Reports Veterans (FEB 2016) under the General Conditions.

0. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS): As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $700,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia.

14. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

14. Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

14. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

14. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

PROPOSAL PREPARATION, SUBMISSION INSTRUCTIONS, AND EVALUATION FACTORS

PROPOSAL PREPARATION & SUBMISSION INSTRUCTIONS

0. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments. These instructions prescribe the format for the proposal, and describe the approach for the development of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

0. This part describes the procedures for evaluating and selecting offers for this two-phase design-build requirement for Project Number 672-14-200 titled “Renovate Chiller Plant”.

0. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award and being considered non-responsive.

0. Respond thoroughly in the technical proposal to each factor listed in the solicitation with substantive information relating to the factors. Strongly recommend to format your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

0. Any conceptual drawings, renderings, product data sheets, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

0. The offeror is advised that all submissions and related material become the property of the U.S. Government and will not be returned. The technical and price proposals, if accepted by the Government, will form binding parts of the contract that results from this solicitation.

0. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, it is extremely important to submit your very best proposal terms from a price and technical qualifications standpoint originally; you might not get a chance to improve it.

0. Offers that do not propose to perform all the work required by the solicitation will not be considered.

0. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient. It is the offeror’s responsibility to insure the completeness of the proposal.

0. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

0. Proposals submitted in response to this solicitation shall be signed by the SDBVOSB 51% owner and dated.

0. The proposals submitted in response to this solicitation shall be submitted electronically no later than (NLT) closing date and time specified in SF1442, block 13a (subject to amendment), to the Contacting Officer’s email, ana.alvarado@va.gov . The offeror is responsible to verify that the Government has received the proposals.

0. Any documents submitted electronically shall be no larger than 5 Mega Bytes (MB) in size. Send document in separate files as deem necessary. If separate files will be submitted for specific submission, offeror shall include in the subject line right after required subject title, email number followed by the emails total to be submitted for specific submission.

0. All material shall be in typeface Calibri, Arial Verdana, or Time New Roman (no smaller than 11 font size), 1.5-line spacing on 8½” x 11” white paper with one (1) inch margins all around. Tables and illustration may use a reduced font style, but not less than 8 point, and may be single-spaced. Each page must identify the submitting offeror in the header or footer and page number. See sample below for your reference:

PHASE ONE TECHNICAL PROPOSAL

YOUR COMPANY NAME | 36C24818R0039 Renovate Chiller Plant Page 2 of 6

0. All Email Subject line for Phase One Technical Proposal shall be titled as follows: Phase One - Technical Proposal, Your Company Name, and Solicitation Number.

0. All Email Subject line for Phase Two Technical Proposal shall be titled as follows: Phase Two - Technical Proposal, Your Company Name, and Solicitation Number.

0. All Email Subject line for Phase Two Price Proposal shall be titled as follows: Phase Two - Price Proposal, Your Company Name, and Solicitation Number.

0. Technical Proposal document cover page shall include Type of Proposal (i.e. Phase One - Technical Proposal, Phase Two - Technical Proposal, Phase Two – Price Proposal), Solicitation Number, Project Title, and Company Information to include: Company Name, DUNs Number, Cage Code, Tax ID Number, Principle Points of Contact, Addresses, Email Address, and Phone Numbers (including area code). Technical Proposal must include table of contents.

0. After evaluating Phase One proposals; the VA may select up to a maximum of five (5) of the most highly qualified offerors from Phase One to submit Phase Two proposals. DO NOT SUBMIT PHASE TWO PROPOSALS UNLESS SPECIFICALLY INSTRUCTED BY THE CONTRACTING OFFICER.

0. Phase Two of the solicitation is in accordance with FAR Part 15, and include phase-two evaluation factors, developed in accordance with FAR part 15.304.

0. Preparation of Price Proposal (Phase Two): The Offeror is advised that combining technical and pricing proposal in the offeror’s proposal is not recommended. There is no page limit for the Price Proposal. The offeror must provide sufficient detail and supporting information to allow a complete cost/price analysis by trade.

0. OFFER GUARANTEE (BID BOND) (SUBMIT WITH YOUR PRICE PROPOSAL): A scanned copy of original guarantee (Bid Bond) 20% is acceptable.

0. Formatting and other restrictions when submitting proposal are listed at the bottom of each evaluation factor.

EVALUATION FACTORS

EVALUATION FACTORS PHASE ONE

The evaluation factors for PHASE ONE consist of Factor 1 - Technical Qualifications, Factors 2 - Experience, and Factor 3 - Past Performance. Each factor shall have equal importance to determine the top ranked firms with the highest overall rating.

Factor 1: TECHNICAL QUALIFICATIONS (This factor will be evaluated as one (1) factor. There are no subfactors.)

Briefly describe specialized experience, technical competence and design expertise in Architectural Systems & New Construction involving health care facilities. Briefly describe ability to obtain the necessary resources to perform this project.

Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

Submit copy of current, valid Architect’s or Engineer’s License as applicable, issued in Puerto Rico for Architectural/Engineering Contractor, who will be of record.

EVALUATION FACTORS PHASE ONE – Continuation

Factor 2: EXPERIENCE (This factor will be evaluated as one (1) factor. There are no subfactors.)

Offeror shall provide a total of four (4) work experience projects meeting the requirements of this solicitation in performance at any point during the previous five (5) years from the solicitation date or currently ongoing (at least 50% complete) that best represent the Offeror’s work experience required on this solicitation. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offeror are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement.

Projects provided for experience should demonstrate experience designing, constructing and managing a project that involves work similar in size, scope and complexity to the work required under this solicitation.

Offeror experience shall be submitted using Experience Information Sheet attached. All fields of the “Experience Information Sheet” must be completed, and all data must be accurate and current.

In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) for all work to be performed under this contract.

If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

Experience provided must be verifiable using the Point of Contact (POC) provided on Experience Information Sheet. It is the offeror’s responsibility to ensure the Government will be able to contact the POCs using the contact information listed on the experience form.

EVALUATION FACTORS PHASE ONE – Continuation

Factor 3: PAST PERFORMANCE

The offeror shall provide past performance information for each project submitted on Factor two (2) - Experience. If available, copies of a completed Contractor Performance Assessment Reports (CPARs) for projects performed for the U.S. Government shall be provided. If the project provided has a CPAR, it must be used by the offeror to demonstrate past performance. If CPAR submission is used to validate past performance, it will be the most recent evaluation in the system (i.e. for projects submitted as completed, the final 100% completed CPAR will be provided). The Government reserves the right to check the Past Performance Information Retrieval System (PPIRS) to verify the accuracy of the CPAR submitted.

Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting system (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance.

While the Government may elect to consider data from other sources, the burden of…