36C24818Q9450-0001001.pdf

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 5 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C248-18-AP-1995.

1. Contracting Activity: Department of Veterans Affairs, VISN 08, VAMC Bruce W. Carter located at

1201 NW 16th Street, Miami, FL 33125. 2237 # 546-18-4-400-0516.

2. Nature and/or Description of the Action Being Processed: The government requires the acquisition of a Karl Storz endoscopic system composed of digital imaging devices that provide live video of the surgical procedure on the Operating Room (OR) monitors and audio files. In addition to this endoscopic system the government requires an ergonomic integrated Boom and Light system to support this technology. Together, the Boom/Light and endoscopic video system with accessories, compose the hybrid room.

FAR13.5 Simplified Procedures for Certain Commercial Items: The requirement can only be satisfied by only one Service Disabled Veteran Owned small business (SDVOSB) source. In accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR

13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Karl Storz equipment are digital imaging devices that provide live video of the surgical procedure on the OR monitors and audio files. The devices archive to DVD, CD-ROM, USB stick, and network path. Surgeons can view the images and print pictures when required. The required items are an addition to the current Karl Storz Operating Room endoscopic system. The ergonomic integrated Boom and Light system with accessories supports this technology. All these items create a Hybrid Operating Room.

Item # Description/Part Number* Qty

Mount A 1730ML0 Anesthesia Boom 1 110106 Boom, Mounting System, 8" or 12" Span 1

With Tandem Mounted

V100H vidiaPORT 3000 Single FP Mount, 26" max. Monitor;

Extended Length Arm (up to 1750mm)

MS-A KIT, ACCESSORIES W/OUT LAMPHEADS MOUNTING 1

Mount B

2300MHLPH Philips Monitor Arm 1

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110106 Boom, Mounting System, 8" or 12" Span 1 With Tandem Mounted i970H

3rd Party Mount Support on Independent Arm / iLED 7 incl.

Wall Control; Extended Length Arm (up to 1750mm);

Excludes X-ray Shield

111213 Pass thru X-ray Shield, (24"x32") Requires: 900 Series Mount Arm System

MS-1 Mounting Kit, Single Lamphead 1 Mount C

2600HL4 Equipment Boom 1 110106 Boom, Mounting System, 8" or 12" Span 1

With Tandem Mounted i970H iLED 7 incl. Wall Control / vidiaPORT 3000 Single FP Mount, 26" Max Monitor

Mount D

2300MHLPH Philips Monitor Arm 1 110106 Boom, Mounting System, 8" or 12" Span 1

With Tandem Mounted i970H

3rd Party Mount Support on Independent Arm / iLED 7 incl.

Wall Control; Extended Length Arm (up to 1750mm);

Excludes X-ray Shield

111213 Pass thru X-ray Shield, (24"x32") Requires: 900 Series Mount Arm System

Mount E

1865MML0 Perfusion Boom 1 110106 Boom, Mounting System, 8" or 12" Span 1

TVW-2000

TruVidia System, incl. Wireless Camera and Wall Receiver

INS-B1/INS-

L1/INS-L2 Installation 1

ESSENTIAL NEO ESSENTIAL NEO 1

WUIS1226 MODULE, DVI, FIBER, TX, 2G 10

WUIS1227 MODULE, DVI, FIBER, RX, 2G 10

WUIS883 POWER SUPPLY, 5V, 1 AMP 20

WUIS48 CABLE, RIBER, SC, 15 FT 10

VHAPM Part 819.7007/7008 Page 3 of 5

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WUIS849-01

CONVERTER, ANALOG -DIGITAL 1080P, DVI, INCLUDES A

POWER SUPPLY AND 400 C POWER CORD

NC3-IP CAMERA FOR NC3-IP SYSTEM 1

OR1-FSI

OR1 FULL SERVICES AGREEMENT 18 MONTHS OF SERVICE

COVERAGE IN ADDITION TO THE STANDARD ONE YEAR

WARRANTY

IMAGE1S-H3-X-

KT

IMAGE1 S CONNECT WITH H-3 LINK, X LINK, KEYBOARD

ADAPTER

201331-20UO-1 SCB 300W XENON LIGHT SOURCE 1

TM340 32" 4K MONITOR 3

20205501-140 AIDA HD CONNECT, WITH SMARTSCREEN 1

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127, as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

(x) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

L1 Enterprises Inc. DUNS 800190782 is an SDVOSB that can provide all items open market pricing, items are not available under their FSS contract. This is the only company authorized to distribute required products.

The required items will complete a Hybrid Operating Room with equipment and accessories. The equipment requested shall be compatible with all other operating room suite equipment and infrastructure currently in use throughout the department to maintain standardization and connectivity between all systems. All Hybrid Operating Room equipment shall be able to be supported by onsite Karl Storz techs. Purchasing non-Karl Storz digital imaging equipment and components would require the entire infrastructure to be replaced which would result in the substantial duplication of cost (estimated more than 6 million dollas) that could not be recovered by the VA through competition.

We have also a service contract in place with Karl Storz VA248-17-P-2010 in order to maintain the integration of the Karl Storz OR1 system. In addition to that contract we have an on-site tech and repair services contract with Karl Storz at the Miami VA VA248-15-C-0162.

Karl Storz was contacted about the use of other equipment brands with the Karl Storz equipment and infrastructure and the company representative replied their system is proprietary.

The products are FDA registered devices thus requiring only the use of tested and validated components.

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Karl Storz who has proprietary software bios technology is a large business (LB) under DUNS 075293423 and confirms there is only one SDVOSB authorized reseller which is L1 Enterprises Inc.

DUNS 800190782.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

The anticipated cost will be determined fair and reasonable by evaluating the quoted price against market prices and past purchases within the VA system.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research conducted online, FSS, NAC, GSA, FPDS, SAM, FBO, VetBiz and dynamic small business searches. Market research shows that items are not available thru mandatory sources. VIP identified 265 SDVOSB vendors. There are only 2 known sources that can provide Karl Storz brand and that is L1 Enterprises an SDVOSB and Karl Storz a LB.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Karl Storz is the brand currently in use at the Miami VA.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Karl Storz Endoscopy-America, Inc. LB manufacturer. L1 Enterprises Inc. DUNS 800190782 only

SDVOSB authorized distributor of Karl Storz Endoscopy. SDVOSB vendors offering other brands such as Skytron and Olympus: Thundercat Technology, Alliant Healthcare, Buffalo Supply, Cirrus Medical Technologies and FEDCO LLC.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

The justification will be posted on FedBizOpps (FBO) for 30 days in accordance with FAR 6.305 allowing interested sources an opportunity to respond. The Government will continue to conduct market research to ascertain if there are changes in the market place for future requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Ivonne Fernandez Date Title: AO_Operative Care Facility: Miami VA

Ivonne Fernandez 418543

Digitally signed by Ivonne Fernandez 418543 Date: 2018.08.30 14:12:01 -04'00' 08/30/2018

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13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Camille Alderman Date Title: Contracting Officer Facility: VISN 8 Contracting

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Name: Johnny Jones Date Title: Product Line Supervisor

Facility: VISN 8 Contracting

08/30/2018

CAMILLE S.

ALDERMAN

715551

Digitally signed by CAMILLE

S. ALDERMAN 715551

Date: 2018.08.30 14:14:30 -04'00'

JOHNNY B JONES

437675

Digitally signed by JOHNNY B

JONES 437675

Date: 2018.08.30 15:36:39 -04'00'

08/30/2018