36C24725Q0261.docx

36C24725Q0261

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

Contracting Officer Sheryl Harris sheryl.harris5@va.gov email only

PLACE OF PERFORMANCE

Central Alabama Veteran Healthcare System

215 Perry Hill Road

Montgomery Alabama

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. Solicitation 36C24725Q0261 is issued as a request for quotation. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is issued as A SDVOSB set-aside, the associated NAICS code is 492110 and small business size 1500 employees.

DESCRIPTION: The Department of Veterans Affairs, Networking Office 7 is looking to award a firm-fixed price contract and reimbursement will be on a per-delivery run basis. Contractor shall provide courier services for specimens/ pick-up and delivery for Pathology and Laboratory Medicine Service (P&LMS) at Central Alabama Veterans Health Care System (CAVHCS). Vendor will provide transportation of laboratory specimens and other medical supplies and materials to and from designated locations below:

FROM:

a. Ft. Benning VA Clinic 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905

b. Columbus Downtown VA Clinic 2100 Comer Ave Columbus GA, 31904

c. Robert S. Poydasheff VA Clinic 6910 River Road Columbus GA, 31904

d. Lyster U.S. Army Health Clinic 301 Andrews Avenue, 2d Floor, Room 273-A, Ft. Rucker, AL 36362

e. Dothan VA Health Clinic 3753 Ross Clark Circle, STE 4, Dothan, AL 36303

f. Monroeville VA Outpatient Clinic 159 Whetstone Street, Monroeville, AL 36461

g. Montgomery VA Clinic (MVAC) 8105 Veterans Way Room 1F-115, Montgomery, Alabama 36117

TO:

Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service (P&LMS), 215 Perry Hill Road, Montgomery, Alabama 36109

OR

CAVHCS, PLMS

2400 Hospital Road, Tuskegee, AL 36083

TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.

QUESTIONS: Any questions pertaining to this requirement must be emailed to sheryl.harris5@va.gov no later than 10:00 AM CT, February 18, 2025, include Solicitation 36C24725Q0261 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation.

DEADLINE: All offers/quotes must be submitted in a single email to sheryl.harris5@va.gov and received no later than 10:00 AM CT, March 10, 2025, include Solicitation 36C24725Q0261 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes.

NOTE: Offerors must complete all fill-ins to include any signatures required.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24725Q0261 01-10 -2025 Sheryl Harris email only 03-10 -2025

10:00 AM

CST

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 X X 492110 1500 Employees N/A X See Delivery Schedule

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Please reference Statment of Work and Price Cost delivery Please make sure all fill-ins are complete to include the signature.

Please submit your CPARS past performance and capability statement.

Return SF1449 in its entirety to include all amendments signed Failure to adhere to all the above offeror will not be considered See CONTINUATION Page x X x Sheryl Harris Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Sheryl Harris Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE ITEM INFORMATION

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) CAVHCS - East Campus 2400 Hospital Road P&LMS, Bldg 4 3rd Floor Room 328 Tuskegee, AL 36083 to 2) Montgomery VA Clinic (MVAC) 8105 Veterans Way Laboratory, Rm 1F-115 Montgomery, Al 36117 to 3) CAVHCS West Campus 215 Perry Hill Road P&LMS 1st Floor Rm 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated Fifteen (15) trips weekly Monday thru Friday. **THESE AMOUNTS ARE ESTIMATES ONLY** ** Contract Period: Base POP Begin: 05-01-2025 POP End: 04-30-2026

Courier Service for laboratory specimen pick-up and delivery on Saturday and/or Sunday from the following locations: 1) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 to Montogmery Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated one (1) trip per week on Saturday and/or Sunday as needed. **THESE AMOUNTS ARE ESTIMATES ONLy**

POP Begin:

POP End:

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) North Columbus VA Clinic Laboratory 6910 River Road Columbus, GA 31904 to 2) Ft Benning VA Clinic 6635 Bass Rd PLMS, Bldg 9214 Ft Benning, GA 31901 to 3) Columbus Downtown VA Clinic 2100 Comer Ave Columbus, GA 31094 to 4) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 See Statement of Work for start times. Estimated ten (10) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Dothan CBOC 3753 Ross Clark Cr Suite 4 Dothan, AL 36303 to 2) Wiregrass VA Clinic Lyster US Army Heath Clinic 301 Andrews Ave Lab, 2nd floor Room 273-A Ft Rucker, AL 36362 to 3) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Monroe County VA Clinic Laboratory 169 Whetstone St Monroeville, AL 36460 to 2) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for Miscellaneous trips from any VA Facility within CAVHCS area to any VA Facility within CAVHCS area. Estimated two (2) trips per week. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) CAVHCS - East Campus 2400 Hospital Road P&LMS, Bldg 4 3rd Floor Room 328 Tuskegee, AL 36083 to 2) Montgomery VA Clinic (MVAC) 8105 Veterans Way Laboratory, Rm 1F-115 Montgomery, Al 36117 to 3) CAVHCS West Campus 215 Perry Hill Road P&LMS 1st Floor Rm 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated Fifteen (15) trips weekly Monday thru Friday. **THESE AMOUNTS ARE ESTIMATES ONLY** ** Contract Period: Option 1 POP Begin: 05-01-2026 POP End: 04-30-2027

Courier Service for laboratory specimen pick-up and delivery on Saturday and/or Sunday from the following locations: 1) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 to Montogmery Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated one (1) trip per week on Saturday and/or Sunday as needed. **THESE AMOUNTS ARE ESTIMATES ONLy**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) North Columbus VA Clinic Laboratory 6910 River Road Columbus, GA 31904 to 2) Ft Benning VA Clinic 6635 Bass Rd PLMS, Bldg 9214 Ft Benning, GA 31901 to 3) Columbus Downtown VA Clinic 2100 Comer Ave Columbus, GA 31094 to 4) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 See Statement of Work for start times. Estimated ten (10) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Dothan CBOC 3753 Ross Clark Cr Suite 4 Dothan, AL 36303 to 2) Wiregrass VA Clinic Lyster US Army Heath Clinic 301 Andrews Ave Lab, 2nd floor Room 273-A Ft Rucker, AL 36362 to 3) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Monroe County VA Clinic Laboratory 169 Whetstone St Monroeville, AL 36460 to 2) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for Miscellaneous trips from any VA Facility within CAVHCS area to any VA Facility within CAVHCS area. Estimated two (2) trips per week. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) CAVHCS - East Campus 2400 Hospital Road P&LMS, Bldg 4 3rd Floor Room 328 Tuskegee, AL 36083 to 2) Montgomery VA Clinic (MVAC) 8105 Veterans Way Laboratory, Rm 1F-115 Montgomery, Al 36117 to 3) CAVHCS West Campus 215 Perry Hill Road P&LMS 1st Floor Rm 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated Fifteen (15) trips weekly Monday thru Friday. **THESE AMOUNTS ARE ESTIMATES ONLY** ** Contract Period: Option 2 POP Begin: 05-01-2027 POP End: 04-30-2028

Courier Service for laboratory specimen pick-up and delivery on Saturday and/or Sunday from the following locations: 1) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 to Montogmery Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated one (1) trip per week on Saturday and/or Sunday as needed. **THESE AMOUNTS ARE ESTIMATES ONLy**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) North Columbus VA Clinic Laboratory 6910 River Road Columbus, GA 31904 to 2) Ft Benning VA Clinic 6635 Bass Rd PLMS, Bldg 9214 Ft Benning, GA 31901 to 3) Columbus Downtown VA Clinic 2100 Comer Ave Columbus, GA 31094 to 4) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 See Statement of Work for start times. Estimated ten (10) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Dothan CBOC 3753 Ross Clark Cr Suite 4 Dothan, AL 36303 to 2) Wiregrass VA Clinic Lyster US Army Heath Clinic 301 Andrews Ave Lab, 2nd floor Room 273-A Ft Rucker, AL 36362 to 3) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Monroe County VA Clinic Laboratory 169 Whetstone St Monroeville, AL 36460 to 2) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for Miscellaneous trips from any VA Facility within CAVHCS area to any VA Facility within CAVHCS area. Estimated two (2) trips per week. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) CAVHCS - East Campus 2400 Hospital Road P&LMS, Bldg 4 3rd Floor Room 328 Tuskegee, AL 36083 to 2) Montgomery VA Clinic (MVAC) 8105 Veterans Way Laboratory, Rm 1F-115 Montgomery, Al 36117 to 3) CAVHCS West Campus 215 Perry Hill Road P&LMS 1st Floor Rm 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated Fifteen (15) trips weekly Monday thru Friday. **THESE AMOUNTS ARE ESTIMATES ONLY** ** Contract Period: Option 3 POP Begin: 05-01-2028 POP End: 04-30-2029

Courier Service for laboratory specimen pick-up and delivery on Saturday and/or Sunday from the following locations: 1) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 to Montogmery Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated one (1) trip per week on Saturday and/or Sunday as needed. **THESE AMOUNTS ARE ESTIMATES ONLy**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) North Columbus VA Clinic Laboratory 6910 River Road Columbus, GA 31904 to 2) Ft Benning VA Clinic 6635 Bass Rd PLMS, Bldg 9214 Ft Benning, GA 31901 to 3) Columbus Downtown VA Clinic 2100 Comer Ave Columbus, GA 31094 to 4) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 See Statement of Work for start times. Estimated ten (10) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Dothan CBOC 3753 Ross Clark Cr Suite 4 Dothan, AL 36303 to 2) Wiregrass VA Clinic Lyster US Army Heath Clinic 301 Andrews Ave Lab, 2nd floor Room 273-A Ft Rucker, AL 36362 to 3) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Monroe County VA Clinic Laboratory 169 Whetstone St Monroeville, AL 36460 to 2) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for Miscellaneous trips from any VA Facility within CAVHCS area to any VA Facility within CAVHCS area. Estimated two (2) trips per week. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) CAVHCS - East Campus 2400 Hospital Road P&LMS, Bldg 4 3rd Floor Room 328 Tuskegee, AL 36083 to 2) Montgomery VA Clinic (MVAC) 8105 Veterans Way Laboratory, Rm 1F-115 Montgomery, Al 36117 to 3) CAVHCS West Campus 215 Perry Hill Road P&LMS 1st Floor Rm 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated Fifteen (15) trips weekly Monday thru Friday. **THESE AMOUNTS ARE ESTIMATES ONLY** ** Contract Period: Option 4 POP Begin: 05-01-2029 POP End: 04-30-2030

Courier Service for laboratory specimen pick-up and delivery on Saturday and/or Sunday from the following locations: 1) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 to Montogmery Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated one (1) trip per week on Saturday and/or Sunday as needed. **THESE AMOUNTS ARE ESTIMATES ONLy**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) North Columbus VA Clinic Laboratory 6910 River Road Columbus, GA 31904 to 2) Ft Benning VA Clinic 6635 Bass Rd PLMS, Bldg 9214 Ft Benning, GA 31901 to 3) Columbus Downtown VA Clinic 2100 Comer Ave Columbus, GA 31094 to 4) CAVHCS East Campus 2400 Hospital Rd PLMS, Bldg 4 3rd Floor, Rm 328 Tuskegee, AL 36083 See Statement of Work for start times. Estimated ten (10) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Dothan CBOC 3753 Ross Clark Cr Suite 4 Dothan, AL 36303 to 2) Wiregrass VA Clinic Lyster US Army Heath Clinic 301 Andrews Ave Lab, 2nd floor Room 273-A Ft Rucker, AL 36362 to 3) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for laboratory specimen pick-up and delivery from the following locations: 1) Monroe County VA Clinic Laboratory 169 Whetstone St Monroeville, AL 36460 to 2) CAVHCS West Campus 215 Perry Hill Rd PLMS, 1st Floor Room 1D-102 Montgomery, AL 36109 See Statement of Work for start times. Estimated five (5) trips per week Monday through Friday. **THESE AMOUNTS ARE ESTIMATES ONLY**

Courier Service for Miscellaneous trips from any VA Facility within CAVHCS area to any VA Facility within CAVHCS area. Estimated two (2) trips per week. **THESE AMOUNTS ARE ESTIMATES ONLY**

B.3 DELIVERY SCHEDULE

CAVHCS TUSKEGEE VA

2400 HOSPITAL ROAD

TUSKEGEE, AL 36083 5001

USA

334-727-0550 ext 33412 anita.lewis2@va.gov

STATEMENT OF WORK

1. GENERAL INFORMATION

1. Title of Project: Central Alabama Veteran Healthcare System Lab Courier Services

2. Scope of Work: Contractor shall provide courier services for specimens/ pick-up and delivery for Pathology and Laboratory Medicine Service (P&LMS) at Central Alabama Veterans Health Care System (CAVHCS). Vendor will provide transportation of laboratory specimens and other medical supplies and materials to and from designated locations below:

FROM:

1. Ft. Benning VA Clinic 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905

1. Columbus Downtown VA Clinic 2100 Comer Ave Columbus GA, 31904

1. Robert S. Poydasheff VA Clinic 6910 River Road Columbus GA, 31904

1. Lyster U.S. Army Health Clinic 301 Andrews Avenue, 2d Floor, Room 273-A, Ft. Rucker, AL 36362

1. Dothan VA Health Clinic 3753 Ross Clark Circle, STE 4, Dothan, AL 36303

1. Monroeville VA Outpatient Clinic 159 Whetstone Street, Monroeville, AL 36461

1. Montgomery VA Clinic (MVAC) 8105 Veterans Way Room 1F-115, Montgomery, Alabama 36117

TO:

a. Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service (P&LMS), 215 Perry Hill Road, Montgomery, Alabama 36109

OR

b. CAVHCS, PLMS 2400 Hospital Road, Tuskegee, AL 36083

3. Background: Pathology and Laboratory Medicine Service is a full-service laboratory performing testing at Tuskegee (East Campus) and Montgomery (West Campus) sites. P&LMS also performs testing for the Columbus, Georgia, Dothan, Alabama, Ft. Rucker and Monroeville, Alabama Community Based Outpatient Clinics. Laboratory testing is critical to quality patient care. All laboratory specimens collected for testing must be delivered to P&LMS East and West Campuses, in adequate time to preserve the integrity of laboratory results.

4. Performance Period: Will begin on the date of Award

1. DEFINITIONS AND ACRONYMS

1. CBOC: Community Based Outpatient Clinic

1. Contracting Officer (CO) – The person executing this contract on behalf of the Government with the authority to enter and administer contracts and make related determinations and findings.

1. Contracting Officer’s Representative (COR) – A person appointed by the CO to take necessary action to ensure the Vendor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken. 6.

1. CPARS: Contractor Performance Assessment Reporting System, which is the official Government reporting system for Vendor past performance on awards.

1. POP: Period of Performance

1. SOW: Statement of Work

1. PLMS: Pathology and Laboratory Medicine Service

1. RME: Reusable Medical Equipment

1. MVAC: Montgomery VA Clinic

1. CST: Central Standard Time

1. GENERAL REQUIREMENTS/Description of Services

1. The contractor shall provide all supervision, labor, parts, materials, tools, supplies, vehicle, maintenance, and equipment necessary to provide Courier Services as defined in this SOW and supporting documents at geographic locations as detailed Section 1- 3. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances, including any specified regulations for oxygen cylinders, information security (HIPAA), dangerous goods, diagnostic specimens or bio-hazardous materials. Performance shall be according to the SOW and supporting documents and shall also conform with:

0. Protected Health Information (PHI)

0. Health Insurance Portability and Accountability Act (HIPPA) Daily Courier services include but are not limited to: the transportation of pharmaceuticals, medical supplies, diagnostic specimens, patient charts, office supplies, mail, all laboratory specimens (blood/body fluids), medical records, x-rays, other hand carried materials, and other items as required. Items will be secured (locked) at-all-times while in the possession of the Vendor. Contractor shall be responsible for the timely pick-up/delivery (also referred to as a “stop”) of these said items. Contractor agrees to provide hourly pickups at the following locations at the indicated times. Times may vary by 10-15 minutes. CAVHCS will provide transport coolers for this portion of the contract.

The quantities referenced in Price Schedule tables are estimated quantities based on VA historical needs. The estimated quantities are not a guarantee to the vendor.

1. LOCAL LAB Courier Service Requirement:

CAVHCS will provide transport coolers for this portion of the contract.

Pickup and Dropoff locations as follows:

a. P&LMS West Campus (WEST) 215 Perry Hill Road Bldg. 1, 1st Floor, Room 1D-102 Montgomery, AL 36109

b. Montgomery VA Clinic (MVAC) 8105 Veterans Way, Room 1F-115 Montgomery, Alabama 36117

c. P&LMS East Campus (EAST) 2400 Hospital Road Bldg. 4, 3rd Floor, Room 328 Tuskegee, Alabama 36083

Laboratory Estimates only

Campus (1st Stop)

MVAC

(2nd Stop) West- Montgomery Campus (3rd Stop)

Cost Vendor input

16 trips weekly

Estimated Total Trips per week

CAVHCS would like to reserve additional as required (PRN) courier services for Saturday and Sunday on an as needed basis. These requests must be picked up within 90 minutes of the request from VA and delivered to desired location within 90 minutes. Specimens PRN pickup requests from Tuskegee must be picked up before 2:30 PM. Courier maybe called if alternate pick-up schedule is needed or extra stop is required during the week.

1. OUTLYING CBOCS: Contractor agrees to provide specimen pick-up and delivery (courier) services as follows:

2. Columbus GA The Contractor shall provide pick-up and delivery services two trips per day.

Morning: 1st trip shall consist of three (3)stops. First stop shall be at Columbus Downtown VA Clinic NEW 2100 Comer Ave Columbus GA, 31904 around 1030 AM EST. Second stop will be at Ft. Benning VA Clinic, 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905 1100EST. The third stop will be Robert S. Poydasheff VA Clinic 6910 River Road Columbus, GA 31904 around 1130 EST. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 2400 Hospital Road Tuskegee AL 36083 no later than no later than 1230 (CST) for morning delivery.

Afternoon: 2nd trip shall consist of three (3) stops. First stop shall be at Columbus Downtown VA Clinic NEW 2100 Comer Ave Columbus GA, 31904 around 1500 EST. Second stop will be at Ft. Benning VA Clinic, 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905 around 1530 EST. The third stop will be Robert S. Poydasheff VA Clinic 6910 River Road Columbus, GA 31904 around 1615. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 2400 Hospital Road Tuskegee AL 36083, no later than 1800 PM (CST) for afternoon delivery.

2. Dothan/Ft. Rucker CBOC (Wiregrass):

The Contractor shall provide pick-up and delivery services one trip per day.

Afternoon: Trip shall consist of two (2) stops. 1st stop will be at Dothan VA Health Clinic, 3753 Ross Clark Circle, STE 4, Dothan, AL 36303 at 1500 CST. 2nd stop shall be at the Lyster U.S. Army Health Clinic, 301 Andrews Avenue, 2d Floor, Room 273-A, Ft. Rucker, AL 36362 at 1545 CST Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered to Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 215 Perry Hill Road, Montgomery, Alabama 36109, no later than 1800 (CST) for afternoon delivery.

2. Monroeville CBOC (Monroeville, AL):

Contractor shall stop at VA Outpatient Clinic Monroeville, 159 Whetstone Street, Monroeville, AL 36461. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered to Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 215 Perry Hill Road, Montgomery, Alabama 36109, no later than 1900 (CST) for afternoon delivery.

LABORATORY ESTIMATES ONLY

A. Columbus

(1st Stop) Downtown Annex Clinic (2nd Stop) Ft. Benning Clinic (3rd Stop) Poydasheff Clinic Eastern Standard Time (4thStop) Tuskegee Central Standard Time

Cost Vendor input

trips weekly

=1 trip

5 trips weekly

=1 trip

5 trips weekly

CAVHCS reserves the right to coordinate with the Contracting Officer and Contractor with the adjustment of the pickup locations, hours and/or change the frequency of pickups (to add, delete, or change facilities and routine routes to meet patient or departmental needs.

1. Additional Courier Requirements

1. Laboratory specimen containers for delivery and pickup are approximately 14”W X 8.5’’D X 7”H or 18”W X 9”D X 13”H; however, they may vary in size. Routine delivery totes/coolers shall not exceed forty-nine pounds. Some of the packages/boxes may be of odd dimensions. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc. Some containers/packages may require special handling and will be marked “Fragile” or “This Side Up.” The Vendor shall comply with all special handling instructions marked on containers/packages.

2. The Contractor shall deliver/pick-up empty containers for each location and deliver/pick-up a fully packed container for the return trip. Laboratory specimens, i.e. body fluids, will be properly packaged by the VA personnel for transportation. All specimens must be transported in accordance with all Department of Transportation (DOT) and OSHA Codes of Federal Regulations (CFR) 49 and 29.

2. Contractor shall transport samples in such a manner as to ensure the integrity of the specimens. OSHA approved laboratory containers/coolers with refrigerant packs will be provided by CAVHCS. All containers/coolers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor's employees/couriers transporting test specimen must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training.

E. Environmental Controls

1. The Contractor shall maintain a temperature-controlled environment between 68 to 75 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in vehicle. Lab specimens shall be maintained at 2 to 8 degrees Celsius with the use of adequate refrigerant packs (to be supplied by VA) for all deliveries of laboratory specimens or supplies. Items must be kept out of contact with environmental hazards such as dust, snow, and rain.

2. The Contractor personnel drivers shall not leave vehicles in extreme heat or cold while specimens, sterile supplies, and pharmaceuticals are being transported. The Contractor shall be responsible for failures by the Contractor to ensure established environmental controls are maintained, of which results in damage or deterioration of laboratory specimens, supplies, or pharmaceuticals.

3. Should specimens and/or transported items be lost, broken, or otherwise damaged, the Contractor shall be required to submit a preliminary summary incident report to the COR within 24 hours of the incident. The Contractor shall provide a written incident report explaining the details of the incident; specifically, what caused the incident (who, what, where, when, and how) within seventy-two hours of the incident.

F. Bloodborne Pathogens

1. The Contractor and the Contractor personnel shall comply with the effective VA Medical Center Policy and Occupational Health requirements in accordance with OSHA Blood Borne Pathogens (BBP) Law and the OSHA Tuberculosis Compliance Directive, enforceable under OSHA’s General Duty Clause governing healthcare workers infected with a blood borne pathogen. If the Contractor obtains information that a person providing services under this contract may be infected with a blood borne pathogen, the Contractor shall immediately advise the COR.

G. HIPAA Compliance

1. The Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). In addition, all VA security policies and applicable confidentiality statues such as 38 U.S.C. §5701 (VA Claims Confidentiality), 38 U.S.C. §5705 (Confidentiality of Healthcare Quality Assurance Review Records), 38 U.S.C. §7332 (Confidentiality of certain medical records), as well as 45 C.F.R. Parts 160, 162, and 164 (Health Insurance Portability and Accountability Act) should be followed.

H. Contingency Plan

1. Inclement weather. The Contractor shall submit a contingency plan to address possible inclement weather conditions with bid submission. The plan shall provide all Community Based Outpatient Clinics, VA laboratory staff, and the COR with notifications early enough to provide the appropriate staff time to notify veteran patients that laboratory services need to be rescheduled. The Contractor shall immediately notify the COR or VA lab personnel via phone and email communications of emergent road closures authorized by the State of Alabama or Georgia, DOT.

2. The Contractor shall develop a contingency plan to ensure uninterrupted daily scheduled courier services for VA with bid submission. This plan shall be reviewed annually by the Contractor, the COR, and other designated VA lab personnel.

H. VA Contingency Plan

1. The COR or designee will notify vendor ASAP or within 4 hours of CBOC closing or cancellation for whatever reason and no fee should be charged.

2. If a call is not made within 3hours and 55 minutes of closures, the medical center will only pay one way ( to pick up site, but not round trip payment).

I. Contractor Drivers/Personnel Upon submission of bid, the Contractor shall provide the following:

1. Name and contact number of contracted employees and update as necessary.

2. Number of vehicles, including year, make, model, and license plates Contractor vehicles and storage areas used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States of AL and GA.

3. Vehicles must be in good working condition with working air conditioner that will maintain required temperatures.

4. Vehicles shall have the company name/logo prominently displayed if provided

5. Each vehicle used in the performance of this contract shall be adequately stocked with at least one current/up-to-date complete “Spill Kit” for a bio-hazard clean-up in case of leakage or accidental discharge from container.

6. The Contractor shall provide comprehensive automobile liability insurance required by the States of AL and GA. Upon request, the Contractor shall provide certified proof of automobile liability insurance for all vehicles used by the Contractor in the performance of this contract.

7. Contractor vehicles shall be maintained in a sanitary clean condition, absent of foreign debris and contaminants.

8. All vehicles must be in good working condition with all doors and trunks able to fully close and lock. Unattended vehicles with VA contents shall be locked at all times.

9. The following types of vehicles are prohibited from use under the contract:

0. Bicycles

0. Motorcycyles

0. Vehicles without a secure cargo area, such as convertibles

0. Pickup trucks without fully enclosed and lockable bed cover, unless cargo is secured in the driver’s cab.

10. Contractor drivers must maintain a valid driver’s license for the type of vehicle operated as required by AL and GA.

11. Contractor personnel, while performing the services of this contract, shall conduct themselves in a professional business-like manner.

12. Smoking is not permitted on VA Health Care System or CBOC facilities. Smoking is not allowed within vehicles or when carrying and transporting delivery items.

13. The Contractor’s drivers shall observe and abide by all signage, speed limits, pedestrian right-of-way, emergency vehicle right-of-way, and designated roadways.

14. The Contractor shall supply his/her employees with uniform shirts that shall be worn at all times while performing the services of the contract and while Contractor employees are on government property and in government buildings. These uniforms shall contain the Contractor’s company name upon the shirt. Consistency is necessary for identification purposes when the Contractor or Contractor’s personnel are on site at any VA Health Care System or CBOC facilities.

15. The Contractor’s drivers shall maintain a record log of courier pick-ups and deliveries, indicating actual times and dates of pick-ups and deliveries, number of containers/totes and/or loose items.

16. The Contractor’s drivers are required to notify the assigned COR during normal business hours of any unusual events that impede him/her in making delivery as required by the contract.

17. Under no circumstances shall any animal or person other than the driver ride in the vehicle or handle items being transported.

18. The Contractor shall provide and maintain training for its employees in appropriate safety and packaging procedures suitable to specimen type and distances transported. This should include issues such as adherence to regulations for transport of biohazards, use of rigid containers where appropriate, temperature control, notification procedures in case of accident or spills, etc. Upon request by the COR, the Contractor shall provide documentation certifying that training has been provided to Contractor’s personnel. Reference 49 CFR §173.199 Diagnostic Specimens and Used Health Care Products and § 172.700, Subpart H, Training and International Air Transportation Association (IATA) Section 1.5.02.

19. Upon award and clearance of Vendor personnel for background checks, the following Training Management System (TMS) course shall be completed by all Vendor personnel: TMS 20929 (No Access).A form will be provided by CO to all cleared Vendor personnel to review, sign, and acknowledge. Upon completion, a copy of this will need to be provided by Vendor to the CO and COR.

J. Quality Control

1. The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications.

2. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services.

3. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution.

4. The Contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished.

5. The Contractor is responsible for quality control and specification compliance.

K. Parking and VA Regulations:

1. Contractor shall only park in the appropriate designated parking areas. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

L. Security:

1. The Contractor shall ensure compliance by its employees with the security regulations of the Veteran’s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer’s Representative (COR) prior to starting work on this contract.

2. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

M. Federal Holidays

1. Daily Courier services between the CAVHCS Healthcare System and CBOCs shall be provided Monday through Friday, and Saturday except for federal holidays or any day specifically declared by the President of the United States to be a federal holiday. The 10 holidays observed by the Federal Government are:

0. New Years Day

0. Martin Luther King’s Birthday

0. President’s Day Memorial Day

0. Independence Day Labor Day

0. Columbus Day Veteran’s Day

0. Thanksgiving Christmas Any other day specifically declared by the President of the United States to be a national holiday or Base closing declared by Base Command such as training days.

N. Bids

1. All bids should include a detailed technical approach/capability statement to include but not limited to pricing analysis, quality assurance, number of drivers, number of vehicles and types etc. A separate pricing schedule should be submitted for:

1. Local Stops (Paragraph 2)

1. Outlying CBOCS

1. Columbus/ Ft Benning (Paragraph 3)

1. Dothan/Ft Rucker (Paragraph 3)

1. Monroeville (Paragraph 3) Attachment 1. Estimate Tables Vendor Input Local Laboratory Estimates only

Campus (1st Stop)

MVAC

(2nd Stop) West- Montgomery Campus (3rd Stop)

Cost Vendor input

16 trips weekly

Estimated Total Trips per week

LABORATORY ESTIMATES ONLY

A. Columbus

(1st Stop) Downtown Annex Clinic (2nd Stop) Ft. Benning Clinic (3rd Stop) Poydasheff Clinic Eastern Standard Time (4thStop) Tuskegee Central Standard Time

Cost Vendor input

trips weekly

=1 trip

5 trips weekly

=1 trip

5 trips weekly

36C24725Q0261

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SECTION C - CONTRACT CLAUSES

C.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals…