36C24725Q0037.docx

36C24725Q0037

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

619-25-1-4132-0003 36C24725Q0037 08-14-2024 Don Grier 404-414-6921 08-23-2024 1:00pm

EDT

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta

GA

30329 X X 561621 $25 Million N/A N/A X

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Central Alabama Veterans Health Care Sys 2400 Hospital oad Tuskegee

AL

508A

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta

GA

30329

508A Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-0071 See CONTINUATION Page This requirement is for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083.

This is 100% Total Set-Aside for SDVOSB.

See CONTINUATION Page 619-3650152-4132-840700-2580 0100J0094 X X Don Grier Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Don Grier

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

STATEMENT OF WORK

B.1 EQUIPMENT:

This requirement is for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses.

Equipment:

1) Security Systems, all components and parts to the security systems, included but not limited to: intrusion alarms, intrusion devices, CPU’s, CPU’s monitors, cameras, keyboards, mice, monitors for viewing, workstations, servers, UPS’s, cameras, keypads, card readers, door components, door hardware, gate components, gate hardware, software, fiber-optic wiring, wiring/cabling, programming, software, power supplies, batteries, panels, panel components, licenses, multiplexers, indoor and outdoor cameras & components, and all other components not listed that are used for the security systems, update program software as needed, and contractor is certified, trained, has licensing, access codes/passwords, and privileges to perform maintenance and repairs for different manufacturers of security systems at CAVHCS Montgomery and Tuskegee Campuses.

B.1.2 DEFINITIONS/ACRONYMS:

A. COR: Captain Jason M. Dirks, M.S.C.J. or designee, Bldg. 4 – 1st floor (Tuskegee), Telephone 334-727-0550 extension 56754 or Cell 334-590-9575, 2440 Hospital Road, Tuskegee, AL 36083 B. CO - Contracting Officer C. COR - Contracting Officer Representative D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

E. FSE - Field Service Engineer. This is a person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the Department of Veterans Affairs Medical Center premises.

F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and condition of the contract.

G. Acceptance Signature. VA employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.

H. Authorization Signature. COR's signature; indicates COR accepts work status as stated in ESR.

I. NFPA - National Fire Protection Association J. CDRH - Center for Devices and Radiological Health K. OSHA - Occupational Safety and Health Administration L. JCAHO - Joint Commission on Accreditation of Healthcare Organizations M. FDA - Food and Drug Administration N. Normal Working Hours - Monday through Friday, 8:00 a.m. - 4:30 p.m., excluding weekends and Federal Holidays.

O. After Hours: Monday thru Friday. Prior approval required.

P. Weekends: Saturday and Sunday. Prior approval required.

Q. Federal holidays: See B.1.4D below. Prior approval required.

B.1.3 CONFORMANCE STANDARDS:

Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, JCAHO, FDA, and manufacturer specifications.

B.1.4 HOURS OF COVERAGE:

A. Normal hours of coverage shall be Monday through Friday from 8:00 a.m. to 4:30 p.m. CT, excluding weekends and federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR for after hours, weekends and Federal holidays.

B. Preventive maintenance inspections are to be scheduled at least five days in advance with Contracting Officer Representative (COR). Coordination may be done by telephone.

C. Preventive maintenance inspections will be performed daily, and preventive maintenance inspections service reports/tickets provided weekly to the COR. All buildings and areas on Tuskegee and Montgomery Campuses shall be inspected throughout the contract year.

D. Federal Holidays observed by CAVHCS are: New Year’s Day, Labor Day, Martin Luther King Day, Juneteenth, Columbus Day, President's Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, Christmas Day.

B.1.5 UNSCHEDULED MAINTENANCE:

A. The contractor shall maintain the equipment and spare parts in accordance with B.1.3, Conformance Standards. The contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, spare parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished.

B. The CO, COR or designated alternate has the authority to approve/request a service call to the contractor.

C. Response Time: Contractor's FSE must respond with a telephone call to the COR and his/her designee within 30 minutes after receipt of telephoned notification 24 hours per day/7 days per week. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within two (2) hours after receipt of notification and will proceed progressively to completion without undue delay.

For example, if hours of coverage are 8:00 a.m. to 4:30 p.m., a two (2) hours response means, if a call is placed at 3:45 p.m. Monday, August 10, the FSE must start on-site service before 9:15 a.m. Tuesday, August 11, except when outside hours of coverage is authorized by the COR.

D. The contractor shall provide service ticket(s) of the unscheduled maintenance to the COR after the completed repairs or by the next business day and weekly maintenance by end of the week (Friday).

B.1.6 SCHEDULED MAINTENANCE:

A. The contractor shall perform inspections and maintenance to ensure that equipment and systems listed in the schedule performs in accordance with B.1.3, Conformance Standards. The contractor shall provide and utilize procedures and checklists, with worksheet originals indicating work performed and actual values obtained (as applicable) and shall provide said documentation to the COR at the completion of the PM. The contractor shall work with the COR to list which areas/buildings will be checked each month and rotating to complete all areas/buildings throughout the year and provide the checklists to the COR weekly.

PM services shall include, but may not be limited to, the following:

1. Cleaning of equipment.

2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications.

3. Calibrating and lubricating the equipment.

4. Performing remedial maintenance of non-emergent nature.

5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn.

6. Inspecting, and replacing where indicated, wiring for wear and fraying.

7. Measuring, adjusting and calibrating as necessary.

8. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying.

9. Inspecting and replacing where indicated, all mechanical components including, for mechanical integrity, safety, and performance.

10. Inspection and testing of fiber converters, hubs, and power supplies.

11. Inspection and testing of DVRs, switches, and multiplexers.

12. Inspection and testing of software, computers/workstations, and network equipment.

13. Inspection and testing of zones, junctions, etc.

14. Inspection and testing of amplifiers.

15. Inspection and testing of wiring, door contacts, motion sensors, alarm devices, alarm components, cameras, etc.

16. Inspection, testing, calibration of all devices for the security systems.

17. Inspection of the Police monitoring components (workstations & video monitors) each month.

18. Apply gummed label, dated & signed, certifying performance and safety to meet manufacturer’s published specifications as of that date.

19. Returning the equipment to the operating condition defined in B.1.3, Conformance Standards.

20. Providing documentation (worksheet) monthly of services performed on each device and component tested.

A. PM Services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it’s agreed upon price, unless specifically stated in writing otherwise.

B. The contractor shall furnish documentation monthly, including all measurements and calibration data.

C. The contractor shall furnish all backup documentation to ensure that the system is performing in accordance with B-3, Conformance Standards.

B.1.7 AUTHORIZED SERVICES:

Only services specified within the contract are authorized. Before performing any service or repair of a non-contract nature, the Contracting Officer must be advised of the reason for this additional work. If appropriate, the Contracting Officer may authorize the additional services or repairs under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer may authorize additional services or repairs and reimbursement will not be made unless this prior authorization is obtained.

B.1.8 PARTS:

The contract shall include all parts, main security control panels, batteries, LCD Touch pads, motion detectors, door contacts, wireless receivers, transmitters, panic buttons, UPS units, master software & associated licensing, fiber transceivers, fiber cable testing, CCTV cameras, switchers/quad controllers, monitors, cabling to independent buildings, all components associated with the security systems not listed to keep the security system functioning, software, components, and system(s) device(s) {display monitors, CPU’s, printers, UPS, etc. of the system(s)}. The contractor furnishes all parts; the parts shall be OEM parts to meet up-time requirements. The contractor should have ready access to unique and/or high mortality OEM replacement parts. All parts supplied shall be compatible with existing equipment. The contractor shall use new parts. Re-built parts or used parts, those removed from other equipment, shall not be installed without written approval by the COR. The contractor will clean up after themselves after any work is completed. The contractor will remove and discard broken/replaced equipment and place such into a trash receptacle. If the equipment is accounted for via serial number/barcode from VA Logistics service, this equipment will be turned into the appropriate VA Official for proper accountability and the COR will be notified of this transaction.

B.1.9 WARRANY:

The contractor shall provide warranty on the integrity of workmanship, labor, parts, service, testing, repair, inspection, and certification. The warranty period shall be for the life cycle of the contract for repairs, inspections, and/or certifications.

B.1.10 SERVICE MANUALS:

CAVCHS shall not provide services manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation (such as operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO or COR upon request.

B.1.11 DOCUMENTATION/REPORTS:

The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts required to maintain the equipment in accordance with conformance standards. Documentation (service ticket(s)) shall be provided to the COR after the completion of the repair(s) or by the next business day. Such documentation shall meet the guidelines as set forth in B.1.3, Conformance Standards. In addition, each ESR shall, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor.

B. Name of FSE who performed services.

C. Contractor Service ESR Number/Log Number.

D. Date, Time (starting and ending), and Hours-On-Site for service call.

E. Description of Problem Reported by COR/User.

F. Identification of Equipment to be serviced: INV. ID number, Manufacturer's name, Device Name, Model number, Serial number, and any other Manufacturer's identification numbers.

G. Itemized Description of Service Performed, including: Labor and Travel, Parts (with part numbers), Materials and Circuit Location of problem/corrective action.

H. Total Cost to be billed.

I. Signatures:

1. FSE performing services described.

2. VA Employee who witnessed service described may initial said ESR, but only the COR has the authority to sign the ESR.

J. Equipment downtime.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR BEFORE SERVICE IS COMPLETED!

B.1.12 SPECIAL CONTRACT REUIREMENTS:

CONTRACTOR SUBMITTALS: The Contractor will furnish a copy of its repair/preventive maintenance/certification inspection procedures for each model of device which will be used during the preventive maintenance/calibration inspection services of this contract to the Contracting Officer Representative (COR). These preventive maintenance/certification inspection procedures are required by the Government as a condition of the facility’s JCAHO accreditation and must be received before any invoice can be certified for payment.

B.1.13 REPORTING REQUIREMENTS:

The contractor shall be required to report to the Police Service COR or designee. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with the COR or designee, and submit the ESR(s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature." If the COR is unavailable, a signed, authorized, copy of the ESR will be sent to the contractor after the work can be reviewed (if requested or noted on the ESR).

B.1.14 PAYMENT:

Invoices will be paid in arrears on a monthly basis.

Invoices shall be Line Itemized.

NOTE: Payment of invoices may be delayed if the appropriate documentation/reports are not properly completed and submitted to the COR as required.

B.1.15 REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, in writing, of the existence or the development of any defects in or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract.

The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

B.1.16 ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

B.1.17 CONDITION OF EQUIPMENT:

The contractor accepts responsibility for the equipment described in the schedule "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

B.1.18 SITE VISIT:

A site visit is schedule for August 19th at 10:00 am at Police Services, 2400 Hospital Road, Tuskegee, AL 36083. The point of contact is LT McConnell.

B.1.19 COMPETENCY OF PERSONNELSERVICING EQUIPMENT:

A. Each respondent shall have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized manufacturer training program within the last two years for the equipment identified in the equipment schedule, and annual refresher course. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed.

C. The FSE(s) shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSE(s). The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at CAVHCS. The COR may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any CAVHCS equipment. The CO specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on CAVHCS equipment.

D. Subcontractor will not be used under this contract.

B.1.20 TEST EQUIPMENT:

Prior to commencement of work on this contract, the contractor shall provide CAVHCS with a copy of the current calibration certification of all test equipment which is to be used by the contractor on CAVHCS 's equipment. This certification shall also be provided on a periodic basis when requested by CAVHCS. Test equipment calibration shall be traceable to a national standard, if applicable.

B.1.21 IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

The Contractor's FSE shall wear visible identification at all times while on the premises of CAVHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the CAVHCS Police Service. CAVHCS will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited on any CAVHCS Campus. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.1.22 Obtaining a VA IDENTIFICATION Badge:

Within the first month of the service contract, the contractor’s service technician(s) shall arrange with the COR to obtain identification badge. The process requires contractor’s service technician(s) to bring two (2) valid forms of identification, completion of VA Form 0711, fingerprints, photograph, and possible background check. The process of receiving the identification badge takes 2-4 weeks.

B.1.23 INSURANCE:

A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and Occupational Disease Statutes.

B. General Liability. Contractors are required to have Bodily Injury Liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

D. Medical Liability. Contractors are required to have Indemnification and Medical Liability insurance coverage of at least $1,000,000.

B.1.24 DISCONTINUANCE OF SERVICE:

The Government reserves the right to terminate service on a particular device(s) meeting replacement criteria upon 30 days written notice to the Contractor.

B.1.25 FAILING TO RESPOND:

Failure to perform any of the services set forth in this contract will be considered for invoking provisions of default.

B-1.26 VA HANDBOOK 6500.6 APPENDIX CLAUSE:

The A&A requirements do not apply, and that a Security Accreditation Package is not required.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide personnel, back-up staff in accordance with the Statement of Work (SOW) for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses. Services includes maintaining all cameras and security equipment (preventative maintenance); repairing security equipment as needed (replacement parts included); locations to include Montgomery & Tuskegee. All services shall be performed in accordance with terms and conditions set forth herein. Contract Period: Base Year Begin: 10-01-2024 End 09-30-2025 Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025

Overtime - After Hours M-F. Prior approval required.

Overtime - Weekends. Prior approval required.

Overtime - Federal Holidays. Prior approval required.

Contractor shall provide personnel, back-up staff in accordance with the Statement of Work (SOW) for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses. Services includes maintaining all cameras and security equipment (preventative maintenance); repairing security equipment as needed (replacement parts included); locations to include Montgomery & Tuskegee. All services shall be performed in accordance with terms and conditions set forth herein.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

Overtime - After Hours M-F. Prior approval required.

Overtime - Weekends. Prior approval required.

Overtime - Federal Holidays. Prior approval required.

Contractor shall provide personnel, back-up staff in accordance with the Statement of Work (SOW) for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses. Services includes maintaining all cameras and security equipment (preventative maintenance); repairing security equipment as needed (replacement parts included); locations to include Montgomery & Tuskegee. All services shall be performed in accordance with terms and conditions set forth herein.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

Overtime - After Hours M-F. Prior approval required.

Overtime - Weekends. Prior approval required.

Overtime - Federal Holidays. Prior approval required.

Contractor shall provide personnel, back-up staff in accordance with the Statement of Work (SOW) for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses. Services includes maintaining all cameras and security equipment (preventative maintenance); repairing security equipment as needed (replacement parts included); locations to include Montgomery & Tuskegee. All services shall be performed in accordance with terms and conditions set forth herein.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

Overtime - After Hours M-F. Prior approval required.

Overtime - Weekends. Prior approval required.

Overtime - Federal Holidays. Prior approval required.

Contractor shall provide personnel, back-up staff in accordance with the Statement of Work (SOW) for the Inspection and Maintenance Services on Avigilon system and the Bosch system, all Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed-Circuit Television Systems (CCTVs), Emergency Call Boxes, and the License Plate Recognition System (LPR) at the Central Alabama Veterans Health Care System (CAVHCS), 215 Perry Hill Road, Montgomery, AL 36109 and 2400 Hospital Road, Tuskegee, AL 36083 campuses. Services includes maintaining all cameras and security equipment (preventative maintenance); repairing security equipment as needed (replacement parts included); locations to include Montgomery & Tuskegee. All services shall be performed in accordance with terms and conditions set forth herein.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

Overtime - After Hours M-F. Prior approval required.

Overtime - Weekends. Prior approval required.

Overtime - Federal Holidays. Prior approval required.

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be…