36C24724Q0538 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0002 06-24-2024

544-24-4-069-1666

N/A

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

To all Offerors/Bidders

36C24724Q0538

06-14-2024

X x x

** HOUR & DATE for Receipt of Offers is EXTENDED to:

x 1

The purpose of this amendment is to:

1. Provide received responses to submitted questions.

2. Revise language in the SOW per industry standards.

Thomas Nicholls Contract Officer

Augusta Bulk Oxygen Service Amendment 0002

36C24724Q0538 – Bulk Liquid Oxygen Tank Rental + Delivery RFQ Questions

1. What is the average daily usage (in inches)? 5 inches

2. Is the facility interested in upgrading tank sizes? No

3. Who is the current contractor/supplier for this requirement? RCG of North Carolina LLC

4. Please confirm there are no cylinders required on this contract (PG 6 of 68 mentions cylinders “Valves: Caps must be secretly attached to the cylinder”) None required.

5. When was the most recent annual inspection and will the GOV provide a copy of this report?

9/2023 – see attachment.

6. What specifically are the submission licensing requirements for the Prime Contractor/Offeror?

None that I know.

7. Are emergency deliveries (not due to fault of the contractor) allowed after hours or only in the 7:30AM – 4PM window? Yes.

8. Is telemetry monitoring required? If not, how are deliveries initiated? If Telemetry is required, will the GOV please add a CLIN to account for the monthly monitoring? The company monitors it. We also check the reading every day if it gets to a certain point, we call the company to find out when they are going to deliver. If so Contracting may need to add the CLIN. If we don’t have it now not sure if it would be needed.

9. Has there been any history of vaporizers icing up due to high volume? None known.

10. Are there any planned site constructions at VAMC Columbia that may interfere/affect with a Tank Swap Out during post-award transition? No

11. What are the parameters/provisions for a Site Visit, when there is literally no reasonable time horizons to conduct a site visit (Monday, prior to the bid being due on the 20th after a federal holiday)? There is literally “no time” to provide the contract requirements and conduct a price analysis with our Subcontractor(s) (RAS has multiple options). The RFQ has been extended.

12. As the NAICS for this RFQ is 325210 Industrial Gas Manufacturing, please confirm whether this is a Service Contract or a Supply Contract. Supply.

13. How is the GOV going to discern that the offeror is properly insured for NAICS 325120 to supply Medical Gas Cylinders? This is a supply contract where only a small amount of work is done on a government installation.

14. NOTE: There is contradicting language regarding the procedures for connecting the contractor owned tank to the VA-alarm system:

a. PG 5 of 68: “The contractor will perform the hook-up of contractor owned equipment to the facility-maintained alarm system.”

b. PG 7 of 68: “Then Medical Center will provide an electrical power source and hook-up to a facility – maintained by an alarm system.”

i. The industry standard is for the supplier/install technician to “assist” a VA Electrician in the hook-up (physical hookup must be completed by a VA Electrician. Supplier/Install Technicians cannot directly hook up the alarm system due to liability reasons). Language used in other Bulk Oxygen bids regarding this same topic: “The Contractor shall assist VA electricians with hooking up the facility-maintained alarm system, consistent with NFPA 55 & 99 code requirements, which require an uninterrupted electrical connection between the alarm panel(s) inside the facility and the gauges on the tanks.”

This has been revised in the SOW.

Statement of Work

Bulk Liquid Oxygen Delivery and Tank Rentals

1. REQUIREMENT:

This requirement is for a tank rental service and bulk oxygen delivery on behalf of the Columbia Healthcare System, WJB Dorn VA Medical Center located in Columbia South Carolina.

2. BACKGROUND:

The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the Medical Center serves approximately 56,116 patients. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina.

The current rental and delivery service contract for this SOW consists of a 3000-gallon main tank and a 260 gallon reserve tank. The current main tank full level is at 140 inches, a reorder level at 50 inches, and a low-level alarm at 30 inches. The current reserve tank full level is at 58 inches, a reorder level at 25 inches, and low-level alarm at 25 inches. The current rental tank manufacturer is CHART with a main tank serial number of 1779M and reserve tank serial number of 31016730. Tank volumes are the minimum for this service contract.

3. PERIOD OF PERFORMANCE:

The period of performance is one year with four (4) option years listed below.

Base Year September 1, 2024, through August 31, 2025

Option Year 1 September 1, 2025, through August 31, 2026

Option Year 2 September 1, 2026, through August 31, 2027

Option Year 3 September 1, 2027, through August 31, 2028

Option Year 4 September 1, 2028, through August 31, 2029

4. PLACE OF PERFORMANCE:

WJBD VAMC

Water Tower, B21 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and a Point of Contact (POC) will be assigned to this procurement.

• Scheduling of work performance will be arranged through the designated COR/POC assigned.

Description Qty Needed Unit of Measure

Bulk Liquid Oxygen Delivery 63000 Gallon

Bulk Liquid Oxygen Rental 12 Month

Delivery 40 Each

Emergency Delivery Fee 3 Each

a. The contractor shall provide all labor, materials, and supervision necessary to perform deliveries to the VA Medical Center.

b. The contractor will deliver BULK LIQUID OXYGEN

c. The contractor will DELIVER BETWEEN THE HOURS OF 07:30AM AND 4:00PM, WITH A

FAILURE RATE OF 0%.

• The contractor will contact Engineering Service one (1) hour prior to arrival on station at phone # (803) 776-4000 ext. 7589 or ext. 6866 for access to the facility to perform service. The Engineering representative will accompany the contractor until the service is complete. Prior to filling tanks, a purity check must be verified by Pulmonary Function Personnel.

• The contractor must provide 24-hour notice to the COR if they are unable to deliver at the agreed upon time, so that the facility can initiate an alternate back-up action.

• The contractor will provide written procedures and training for VA staff on the protocols o How to accomplish emergency shutdowns of other sudden, unplanned termination of the refilling process.

o Contractor will provide 24/7 emergency contact names(s) and telephone numbers(s).

• Contractor will provide annually an alarm set-point testing and written verification through a qualified third-party NFPA expert for contractor owned and government owned systems.

• The contractor will meet with the COR:

o To ensure mutual understanding of facility requirements relating to the ordering method and specific details or any delivery instructions that are included in the solicitation schedule.

o Any deficiencies must be presented in writing to the COR.

o Receipt if this written= explanation must be signed by the COR.

• The contractor will provide, install, and maintain bulk oxygen tanks(S) with appropriate back-up system.

o The tank capacity and reserve system shown in the schedule are minimum capacities required by the facility.

o Each liquid oxygen storage container will have an outlet that allows access for testing the purity of the oxygen.

o Manifold, tanks for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with facility’s gas system will be furnished by the contractor.

• The Contractor shall assist VA electricians with hooking up the facility-maintained alarm system, consistent with NFPA 55 & 99 code requirements, which require an uninterrupted electrical connection between the alarm panel(s) inside the facility and the gauges on the tanks.

• All equipment and materials required to perform on the contract will be provided by the contractor.

• Contractor owned equipment will be:

o Installed, inspected, and maintained by the contractor without additional cost to the Government, all installation, inspection, and maintenance cost will be included in the contracts’ monthly equipment rental fee for this facility.)

• Contractor owned equipment will be kept in good operating conditions and appearance, in accordance with the applicable regulations, standards and normal good practices.

• The contractor will be provided reasonable access to the bulk oxygen systems for this purpose.

o The exchange of equipment will be accomplished without interruption of gas supply to the using facility.

• Contractor installed equipment will remain the property of the contractor and will be removed upon termination of the contract, when directed by the ordering facility and in full cooperation with the succeeding contractor to avoid interruption of gas supply.

• The contractor will continue to honor the contract’s monthly equipment rental fee and bulk oxygen price for a maximum of 90 calendar days beyond the scheduled expiration of the contract period.

o For any partial month, the contractor will prorate the monthly equipment rental fee accordingly.

o Contractor will continue to provide and maintain its equipment during this transition period.

o Site visits may be arranged by contacting the COTR designated in the solicitation schedule.

• The contractor will comply with all OSHA standards and applicable safety requirements, including signage and use of personnel, protective equipment.

• The contractor will deliver medical-grade liquid oxygen within the time frame specified in the schedule for the facility.

• The contractor will provide at each delivery a legible signed and dated written document that identifies the tank level prior to fill.

o Level after the fill o Quantity delivered

• The contractor will provide a Material Data Safety Sheet to the facility COR.

• The contractor will provide a copy of all inspection reports to the COR and Engineers upon completion of any contractor owned or Government owned bulk oxygen system inspections that are required by regulation.

• The contractor will be responsible for all testing required by regulation of contractor owned equipment at no additional cost to the Government.

• Markings must be in compliance with American National Standards.

o Valves: Caps must be securely attached to the cylinder o Color Coding: Color coded according to GGAP standards

• VA Staff will provide the contractor with the names and contact information of primary and back-up facility representatives.

• VA Staff will provide qualified and trained technical representatives to monitor all deliveries

• VA Staff will verify all accuracy of documents for the quantity before and after each fill.

• COR is responsible for Local contract administration issues.

o Ordering and providing specific delivery instructions.

• Contractor: Provide valid certification of analysis with each delivery to include:

o Supplier’s name and complete address o Name of the produce (i.e., Oxygen I.S.P.)

o An Air Liquefaction Statement where appropriate o Lot number or other unique identification number o Actual analytical results for full USP monograph testing. (A statement that only states that the product meets the minimum purity of 99.5% is not acceptable.)

o Test method used to perform the analysis o Signature of authorized supplier representative and date.

Emergency

• Contractor will deliver the product within 24-hours after receipt of Government notification.

• Contractor must respond to the facility by either telephone or email within one hour to confirm receipt of emergency notification to a certain nature of the emergency.

Non-emergency

Failure of the contractor to remain current with the agreed delivery schedule and requirement does not constitute an “emergency” for the purpose of charging an emergency delivery fee.

• A valid certificate of analysis will be provided with each delivery of liquid oxygen.

CHECK-IN REQUIREMENTS:

The contractor and all the contractor’s service personnel will check in and out with ECC prior to performing and upon completion of, all required services. This information is required to contact mechanics in case of an emergency during regular hours.

SAFETY REQUIREMENTS:

The contractor will ensure all tools and equipment are secured at all times.

• Tools and equipment must be removed from open areas or stored in a secured location during breaks, lunch, and/or at the end of each workday.

• All debris must be removed from the facility upon completion of service each day.

• Contractor will ensure proper signage, barriers, and/or blockage of the service area is provided where applicable, especially at hoist way doors and visible to ensure patient/employee safety is adhered to.

Smoking is not permitted in the WJB Dorn VA Medical Center at any time. All smoking will be conducted at designated areas on the facility grounds only.

TRAINING REQUIREMENTS:

Confined Space

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice will contain:

Invoice Number and Date Contractor’s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

7. TERMINATION FOR CONVENIENCE:

In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

http://www.tungsten-network.com/us/en/ http://www.tungsten-network.com/us/en/ mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov http://www.fsc.va.gov/EINVOICE.ASP

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor will treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency will have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor will not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor will not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor will not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

See attached document: DEPT OF VA COLUMBIA _ 7 SEP 2023 _ Medical Bulk Installation Inspection Form - MED - Rev 02-28-20.