S02-36C24724Q0392-Termite and Pest Control Services-Corrected.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

679-24-2-5020-0027

36C24724Q0392 02-27-2024

Natasha Mixon Natasha.Mixon@va.gov 03-11-2024

2:00pm EST

Department of Veterans Affairs

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2008 Weems Road

Tucker GA 30084

X 100

X

561710

$17.5 Million

N/A

X

See Delivery Address

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

FMS-VA-2(101)

Electronic Submission to:

http://www.fsc.vs.gov/einvoice.asp

See CONTINUATION Page

Service: Termite and Pest Control Services

Contractor should completethe SF1449 with their information and Fill in the Price/Cost Schedule and return with attached quote.

Direct all questions to Natasha.Mixon@va.gov no later than

March 7, 2024

No Responses will be accepted after the response deadline

There will be no exceptions

Base Year: April 1, 2024- March 31, 2025

Option Year 1: April 1, 2025- March 31, 2026

Option Year 2: April 1, 2026- March 31, 2027

Option Year 3: April 1, 2027- March 31, 2028

Option Year 4: April 1, 2028- March 31, 2029

See CONTINUATION Page

X X

Natasha Mixon

CONTRACT SPECIALIST

36C24724Q0392

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...28

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

VISN 7 Network Contracting Office

LaVista Business Park - Bldg A

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Integrated Pest Management Services (Pest Control and Bed Bug Treatment) & Termite Bond

Tuscaloosa VA Medical Center

A. GENERAL INFORMATION:

1. Title of Project: Integrated Pest Management Services &Termite Bond

The Tuscaloosa Veterans Affairs Medical Center (TVAMC) has a need for Integrated Pest Management Services (IPMS) that are part of a comprehensive Integrated Pest Management (IPM) Program. IPM is a process for achieving long term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. Control strategies in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. Contractors providing IPMS will be utilized as stated within this Statement of Work. IPMS will be utilized inside and around perimeters of all buildings at the Tuscaloosa VA Medical Center.

To be proactive and prevent infestation of termites, a termite inspection and bond for all buildings on campus is necessary. Detail the root cause and correct the actions if infested. Also, install a sentricon pest system is required. Then service/ inspect yearly for prevention of termites.

Contractor will furnish material and labor for both Pest Control/Bed Bug Services and Termite Bond.

2. Place of Performance: Tuscaloosa VA Medical Center, 3701 Loop Road East, Tuscaloosa, AL 35404

3. Location of Services: The estimated square footage of all buildings is 1.2 million square feet. This is an approximate number that includes all Tuscaloosa VA Medical Center Buildings.

Buildings requiring IPMS and Termite system: 1, 2, 3, 4, 5, 6, 7, 8, 12, 13, 14, 15, 17, 18, 28, 33, 38, 39, 40, 41, 46, 61, 63, 101, 135, 137, 138, 139, 140, 141, 142, 143, 144, 145, 146, 147, 148, and 149.

NOTE: A site visit is HIGHLY recommended.

4. Period of Performance: Base Plus Four (4) Option Years as follows:

Base Year: April 1, 2024 – March 31, 2025 Option Year #1: April 1, 2025 – March 31, 2026 Option Year #2: April 1, 2026 – March 31, 2027 Option Year #3: April 1, 2027 – March 31, 2028 Option Year #4: April 1, 2028 – March 31, 2029

5. Type of Contract: Firm Fixed Price

6. Days and Hours of Operation: The Tuscaloosa VAMC business days and hours are Monday through Friday 8:00 am- 4:30 pm, Central Standard Time, excluding

Federal Holidays. Federal Holidays are New Year’s Day, Martin Luther King Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

7. Contractor Qualifications:

a. The Contractor MUST submit documentation showing they are a certified Pest Control Company licensed with the State of Alabama to perform pest control services.

Contractor must have a professional services license (structural) for household pest control and wood destroying organisms.

b. Contractor shall provide the name of three (3) references from commercial entities.

c. Contractor shall provide a copy of licenses, bonds and insurance.

B. GENERAL REQUIREMENTS:

1. The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contractor will also provide all supervision, labor, materials, and equipment necessary to accomplish prevention, treatment (if needed), installation and monitoring of the sentricon termite systems.

2. The Contractor shall meet the performance expectations of the Tuscaloosa VA Medical Center in eradicating and suppressing the following pests:

a. Indoor populations of rats, mice, wasps, cockroaches, ants, flies, spiders, and any other arthropod or common pest including bed bugs and termites.

b. Pests that are located outside of the specific buildings, but within the property boundaries of the buildings including raccoons, snakes, woodchucks, cats etc.

3. The Contractor must have capacity to eradicate bed bug infestations (AS NEEDED) by means of convection heat treatment method.

a. Must be able to furnish and operate Heat Unit(s) and fan(s) equipment to raise room temperature above 120-degree Fahrenheit and hold temperatures at that rate for a minimum of five hours.

b. Must be able to provide same day heat treatment within 4 hours of notification of positive bed bug sighting. Notification will be given during normal business hours of 8:00 a.m. - 4:30 p.m. Monday – Friday. Same day treatment includes:

c. Must be able to treat a minimum of 2,000 sq. ft in same day service.

4. The Contractor must be able to provide same day emergency pest control services within 4 hours of notification by telephone or email. Notification will be given during normal business hours of 8:00 a.m. - 4:30 p.m.

After normal business hours will be considered as emergency and the Administrative Officer of the Day (AOD) will notify the Contractor and, again, services must be provided within 4 hours of notification by telephone, if patient or patient care is directly impacted.

Same day treatment includes:

a. Bed bug inspection by Pest Technician or Pest Technician with K-9.

b. Pest emergencies identified in direct patient care or patient living areas.

c. Other pest emergencies as identified by Contracting Officer Representative

(COR)

5. The Contractor must notate visits in the Pest Sighting Logbook, to include date and time of service/treatment, pest identified, building and room number treated, specific chemicals/insecticides used to treat each issue, and any/all preventative maintenance accomplished. The Logbook will be kept in the Environmental Management Service (EMS) offices, Building 3 Room 5, and maintained by EMS staff.

6. Each building must be sprayed with protective outer pesticide around perimeter of building (at minimum of three feet up and three feet out) quarterly or as needed to treat ants.

7. Each facility/building must be equipped with bait station/s at each entrance. And each building should have a sentricon termite system installed/monitored.

8. The IPMS must meet all industry, regulatory, and government requirements and will include a comprehensive program capable of providing the medical facility a safe and healthful environment free of or managed to the satisfaction of the government for all pests to include snakes, rodents, spiders, mosquitoes, flies, wasps, gnats, roaches, bed bugs, termites, cats, raccoons, and others considered as pests to a Medical Facility.

9. The service provider must be able to respond/report on site within 4 hours of contact, at any time of day or night, on high priority issues impacting patient care or a patient area. Other issues reported outside of normal business hours will be handled on a case-by-case basis or during normal weekly visits for treatment.

10. Any product or service that is not specifically identified within this contract or is not included in the fixed price must be properly approved. Any service or product found not to have been properly authorized through this contract or through proper channels will not be paid and the Contractor assumes all losses and responsibilities for unauthorized services and or products that are delivered.

11. The Contractor must be able to provide full support for bed bug eradication to the satisfaction of the VA. Contractor must treat bed bugs with a Hydronic Heat Treatment

Tent. Additionally, Contractor must follow up after a heat treatment with a bed bug detection canine to ensure complete eradication of bed bugs from affected room/s.

12. The Contractor must be able to provide expert technical advice to the facility and must demonstrate a willingness to provide training to the facility in pest control prevention and control. The Contractor will attend quarterly Pest Control meetings at TVAMC. Meetings are held quarterly (date to be announced in advance) at 10:00 a.m.

CST in Building 3, Environmental Management Service Conference Room or via Microsoft Teams.

C. SCHEDULE OF IPMS:

1. Sanitation and Structural Inspection

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

2. Cockroach Program

3. Rodent Program

4. Ground Program

5. Large Fly Program

6. Electronic Web Reporting

7. Snake Program

• April, May, June, July, August annually

D. TASKS/REQUIRMENTS:

1. Inspect the facility weekly and provide a detailed services report to the COR.

2. Ensure proper communication with the COR regarding use of pesticides.

3. Use integrated Pest Control Approach.

4. Properly and discreetly apply baits, traps, residual, contact and dust insecticides.

5. Use of safe, odorless, non-flammable, tamper proof, non-corrosive, and non-inhalation baits.

6. Service baits and traps monthly or as agreed to by COR. And monitor the sentricon termite system as required.

7. Use glue boards and traps as necessary inside and outside the buildings on campus.

8. Snake treatments will occur according to industry/product standards or as needed.

9. The Contractor will act as the Facility Pest Control Subject Matter Expert and will provide advice, recommendations, and address findings and concerns to ensure effectiveness.

10. The Contractor will meet all health, security, and safety requirements (i.e.; use of Personal Protective Equipment (PPE)) before starting work.

11. The Contractor will have a favorable record of past performance in providing the services described within the Statement of Work (SOW), and be familiar with the legal, safety, environmental, and security requirements related to providing these services or will ensure that third party providers will meet the same requirements with this contract.

12. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor owned property held on Government premises.

E. COMPLIANCE/REGULATIONS:

1. The Contractor will follow all regulatory guidelines as per the Alabama Department of Agriculture & Industries Pesticide Management, Environmental Protection Agency (EPA) and Department of Transportation (DOT) Regulations. The Contractor is solely responsible for compliance with ALL applicable environmental regulations and requirements and for any violation or required environmental cleanup related to the service performed to the satisfaction of the VA.

2. Every pesticide brought, sold, or used in the United States must, by law, be registered by the U.S. EPA and in each of the states. EPA approves not only the product itself, but also each separate use of which it is intended, and the product label. Contractor is responsible for applying only those pesticides that are registered.

3. Shipment of pesticides and other dangerous substances across state lines is regulated by the Federal DOT.

4. Contractor must obey all Occupational Safety and Health Administration (OSHA regulations and must provide MSDS sheets for chemicals used upon request.

5. All work is to be performed in accordance with the guidelines established by Federal, State, and local laws, regulations, and ordinances. The Contractor will be obligated to meet all standards as set forth by the Tuscaloosa Veterans Affairs Medical Center.

F. CONTRACT ADMINISTRATION DATA:

1. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the COR on all matters pertaining to the contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in contract price to cover any increases in costs incurred as a result thereof.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

1.00 EA __________________ __________________

Install a sentricon pest system

Contract Period: Base

1.00 YR __________________ __________________

Service/Inspect Sentricon Pest system for prevention of termites Contract Period: Base

3.00 YR __________________ __________________

Schedule of IPMS (Integrated Pest Management Services):

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Base

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Base annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Base

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Base

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Base

Contract Period: Base

5.00 YR __________________ __________________

Snake Program

• April, May, June, July, August annually

Contract Period: Base

1.00 WK __________________ __________________

Inspect the facility weekly and provide a detailed services report to the COR:

-Properly and discreetly apply baits, traps, residual, contact and dust insecticides

1.00 MO __________________ __________________

Service baits and traps monthly or as agreed to by COR. And monitor the sentricon termite system as required.

Contract Period: Base

The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Contract Period: Option 1 of termites Contract Period: Option 1 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 1

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 1

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 1

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 1

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 1

Contract Period: Option 1

• April, May, June, July, August annually

Contract Period: Option 1 the COR:

-Properly and discreetly apply baits, traps, residual, contact and dust insecticides Contract Period: Option 1 monitor the sentricon termite system as required.

Contract Period: Option 1 equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Contract Period: Option 2 of termites Contract Period: Option 2 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 2

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 2 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 2

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 2

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 2

Contract Period: Option 2

• April, May, June, July, August annually

Contract Period: Option 2 the COR:

-Properly and discreetly apply baits, traps, residual, contact and dust insecticides Contract Period: Option 2 monitor the sentricon termite system as required.

Contract Period: Option 2 equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Contract Period: Option 3 of termites Contract Period: Option 3 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 3

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st

Contract Period: Option 3 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 3

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 3

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 3

Contract Period: Option 3

• April, May, June, July, August annually

Contract Period: Option 3 the COR:

-Properly and discreetly apply baits, traps, residual, contact and dust insecticides Contract Period: Option 3 monitor the sentricon termite system as required.

Contract Period: Option 3 equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application/ chemical application, bait boxes and all necessary pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention.

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Period: Option 4 of termites Contract Period: Option 4 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 4 annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 4 annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 4

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually Contract Period: Option 4

• 2 scheduled visits per week March 1st through December 1st annually

• 1 scheduled visit per week December 1st through March 1st annually

Contract Period: Option 4

Contract Period: Option 4

• April, May, June, July, August annually

Contract Period: Option 4 the COR:

-Properly and discreetly apply baits, traps, residual, contact and dust insecticides Contract Period: Option 4 monitor the sentricon termite system as required.

Contract Period: Option 4

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

ALL SHIP TO: Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa, AL 35404

USA

ALL 04/01/2024-

03/31/2029

MARK FOR: Patricia Jackson 205-554-2000 ext. 3838 Patricia.Jackson4@va.gov

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

https://veterans.certify.sba.gov/

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a…