36C24724Q0195 0001 QA 01-16-24 0001.docx

Maintenance Program Audit Q&A

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901 To all Offerors/Bidders

36C24724Q0195 01-05-2024

X x 01-19-2024 12:00pm noon x

The purpose of this Modification is to post the Question and Answers.

There are no other changes to this MOD.

CONTINUATION PAGE

1. Who is the current vendor & award number, if not a new requirement? This is a new requirement.

2. What was the most recent award amount for this requirement? NA

3. If a new requirement, what is the budget for this requirement? NA

4. If the VA has determined an estimation of time (days/weeks) within the facility to complete this requirement, please provide those specifics. Period of Performance is 9 months from Notice to Proceed, vendor shall provide a schedule to meet this POP.

5. How many pieces of equipment are included in the LOTO audit? Approximately 200-300, with many of these pieces of equipment being local lockouts with an electrical switch and inlet/outlet valves. Included in this estimate will also be total system LOTOs required such as the main steam, main domestic water, heating hot water, and chilled water, to name a few.

6. Do you have any site plan drawings of the facility showing equipment’s location? Yes

7. 7. Are there any Process flow diagrams or drawings available for this site showing all service equipment? There are drawings available for most equipment

8. For the data entry into Maximo for electronic equipment entry, is the data to be entered manually through the front end, through using import utilities or other data migration means? Are all these options available to the implementor? It will be manual with Maximo, but there are some records that are in the system and may just need updating or additional information such as the bill of material added. We have an up-to date list of what is currently in Maximo. Our Maximo package may not offer a means of importing data.

9. For PM Schedule setup, are the PM task instructions, routes, and schedule data to be developed and prepared by the vendor? Yes

a. If yes, are electronic manuals and OEM documentation / PM recommendations available to the vendor or must this data be collected and fully developed? This data must be collected, however, many of the pieces of equipment are the same and require the same PM recommendations.

b. Line 3 indicates that PM routes are to be setup for identified critical equipment, but Line Item 1 references if applicable based on manufacturer’s recommendation. Should PMs only be created for identified critical assets, or all assets with OEM recommendations? Identified critical assets according to the OEM recommendations.

c. Should all PMs be the OEM data as is entered into Maximo or should the vendor review, assess, and optimize the PMs for the critical assets? If the actual OEM data is preferred, should the maintenance plans be entered into Maximo as a document attachment of the OEM data or entered as tasks and job plans into the Maximo application. The vendor in coordination with the COR will assess PMs for critical assets.

10. Will asset/valve tags be provided by the VA, or will the vendor be responsible for procurement of the asset tags? Vendor is responsible. The vendor is responsible for asset tags, valve tags, and means of attachment.

11. Are the valves and instruments specified in Line Item 2 included in the 500-700 equipment items referenced in Item 1? Valves and instrumentation shall be included with the piece of equipment associated with them and not individually listed as equipment.

12. Are there assets that will require special ladders, lifts, permits, etc. to access them? Can we assume that all assets in scope will be within a certain height and accessible? Will this equipment be provided, or will the vendor be responsible for these tools? Some assets may require ladders due to various heights. The COR will work with the vendor on any permits that may be required. Vendor is responsible for their own equipment and shall be trained on any lifts if used (primarily in the sub- basement).

13. In Line Item 3, it is indicated that all data from Line Item 1 should be entered. Should it be assumed that the Valve & Instrument Data is included in the data collection and entry and that the 500-700 item estimate is all inclusive? Valves and instrumentation shall be included with the piece of equipment associated with them and not individually listed as equipment.

14. Line Item 4 references that each LOTO procedure be linked with each Equipment Record. Is this requirement for the procedure to be physically attached in Maximo, referenced through a hyperlink, or linked and referenced in potential other electronic approaches? This is an electronic means of a master list of equipment that links you to the file for the LOTO on the piece of equipment. This is outside of maximo.