36C24724Q0046.pdf

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01 effective 11/14/2023.

This solicitation is set aside for:

Set-aside 100% SDVOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25 million.

The FSC/PSC is J012.

All interested companies shall provide quotations for the following:

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24724Q0046 12-01-2023

Jacob Tackett None 12-15-2023

2:00 PM EST

36C247 Department of Veterans Affairs VISN 7 Network Contracting Activity 501 Greene Street Hatcher Building - Suite 2 Augusta GA 30901

X 100

X

561621

$25 Million

Net 30

N/A

X

Department of Veterans Affairs Birmingham VAMC 700 19th Street South Birmingham, AL 35233

VISN 7 Network Contracting Activity 501 Greene Street

FMS-VA-2 (101)

Financial Services Center P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page

The vendor shall provide all labor, material, supervision, and travel required to inspect and test the existing EST-3 fire alarm system in accordance with the attached Statement of Work.

CO: Jacob A. Tackett, Jacob.tackett@va.gov

All questions shall be submitted by December 06, 2023, by

10:30 AM EST.

All quotes shall be submitted by December 15, 2023, by

2:00 PM EST.

See CONTINUATION Page

X X

Jacob A. Tackett Contracting Officer

36C24724Q0046

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...33

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) ..50

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Jacob A. Tackett

VISN 7 Network Contracting Activity 501 Greene Street

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Annually after inspections

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Statement of Work / Salient Characteristics

Fire Alarm Maintenance & Service

The contractor shall provide all transportation, labor, tools equipment, and material to accomplish testing of the EST3 Edwards System fire alarm system with related electronic components, the fire sprinkler system, standpipes and fire pumps, and pre-action sprinkler systems located at the Birmingham VA Health Care System (BVAHCS), 700 South 19th Street, Birmingham, AL 35233.

Title: Fire Alarm Maintenance & Service

Purpose: The Birmingham VA Medical Center requires a base + 4-year maintenance contract for the testing of the EST3 Edwards System fire alarm system with related electronic components, the fire sprinkler system, standpipes and fire pumps, and pre-action sprinkler systems located at the Birmingham VA Health Care System (BVAHCS), 700 South 19th Street, Birmingham, AL 35233. The contract base year extends from February 5, 2024 – February 4, 2025.

Background: The contractor shall provide all transportation, labor, tools equipment, and material to accomplish testing of the EST3 Edwards System fire alarm system with related electronic components, the fire sprinkler system, standpipes and fire pumps, and pre-action sprinkler systems located at the Birmingham VA Health Care System (BVAHCS), 700 South 19th Street, Birmingham, AL 35233.

Description/Product Specifications:

A. Current Component Inventory Count (including standpipes and fire pumps):

• Door Holders – 48

• Duct Detectors – 91

• Heat Detectors – 35

• Pull Stations – 146

• Smoke Detectors – 429

• Speakers – 84

• Speaker Strobes – 239

• Strobes – 67

• Tamper Switches – 110

• Water-Flow Switches – 104

• Panels – 21

• Booster Power Supplies – 14

• Fire Pumps – 2

• Standpipes – 14

• Dry Pipe Sprinkler Systems – 1

• Pre-Action Sprinkler Systems – 2

(Pre-Action Sprinkler Systems use Silent Knight panels and each has 2 independent smoke detectors)

• Remote microphone - 1

B. Definitions/Acronyms

• Biomedical Engineering – Supervisor or designee, Room G505, phone # 205-933-8101, extension 335252 or 335501.

• CO - Contracting Officer.

• COR - Contracting Officer Technical Representative.

• PM - Preventive Maintenance. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

• FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

• ESR - Vendor Engineering Service Report. Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

• Acceptance Signature. VA employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.

• Authorization Signature. COR's signature; indicates COR accepts work status as stated in

ESR.

• NFPA - National Fire Protection Association.

• CDRH - Center for Devices and Radiological Health.

• OSHA - Occupational Safety and Health Administration.

• TJC – The Joint Commission (Accreditation of Healthcare Organizations)

• FDA - Food and Drug Administration.

• DVAMC - Department of Veterans Affairs Medical Center.

• Normal Working Hours - Monday through Friday, 8:00 a.m. – 5:00 p.m., excluding weekends and Federal Holidays

C. Conformance Standards

Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, JCAHO, FDA, and manufacturer specifications.

All reporting shall be detailed based on the Elements of Performance (EP) specified by TJC regarding each device type. All inspection reports shall meet TJC Standard EC.02.03.05, EP 28.

The contractor shall perform annual tests and inspections on the fire alarm system in accordance with National Fire Protection Association recommendations, the manufacturer’s recommended procedures, and following standards required by The Joint Commission on Accreditation of Healthcare Organizations (TJC).

All tests and inspections are to be performed in accordance with the most recent edition of NFPA 101, 25, 72, and 13, as applicable. As of September 4, 2017, the latest edition of the Life Safety Code (NFPA 101) is the 2018 edition.

D. Hours of Coverage

All non-disruptive work is to be completed between 7:00 a.m. and 4:00 p.m. (normal BVAMC working hours) Monday through Friday, except as requested or approved by the COR for special circumstances. Work that would be disruptive to the daily operations of the facility, such as the testing of annunciation devices, shall be performed after normal working hours.

Normal hours of coverage shall be Monday through Friday from 7:00 a.m. to 4 p.m., excluding weekends and federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR and CO.

Preventive maintenance inspections are to be scheduled at least one week in advance with the Contracting Officer’s Technical Representative (COR). Coordination may be done by email.

Preventive maintenance inspections will be performed at a frequency in accordance with manufacturer recommendations.

Federal Holidays observed by the DVAMC are New Year’s Day, Labor Day, Martin Luther King Day, Juneteenth, Columbus Day, President's Day, Veterans Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day.

E. Testing

The contractor is responsible for obtaining a list of all monitored and testable items directly from the main Fire Alarm Control Panel (FACP) at the beginning of the contract year and before any testing. The contractor shall perform annual testing and inspections of the EST3 Edwards System fire alarm system with related electronic components, the fire sprinkler system, standpipes and fire pumps, and pre-action sprinkler systems located at the Birmingham VA Medical Center (BVAMC), 700 South 19th Street, Birmingham, AL 35233.

All testing shall be done in accordance with National Fire Protection Association recommendations, manufacturer’s recommended procedures, and following standards required by The Joint Commission on Accreditation of Healthcare Organizations (TJC).

Testing of audible notification devices shall be conducted with the aid of a decibel meter and audio levels shall be submitted as part of the testing report.

Testing of all smoke and duct detector devices shall done with the application of artificial smoke.

(The BVAMC is not designed for magnetic activation testing)

No system will be left out of service at the end of a workday or over a weekend without written permission from the COR. All switches must be verified as reset prior to the end of each workday.

The contractor will provide daily status updates during the testing of devices that do not pass testing/inspection. Upon completion of inspection, the contractor will provide a list of deficiencies noted during testing on the final day of testing/inspection. The contractor will provide a complete report of all devices tested within one week of the completion of the inspection.

The contractor must provide all tools, supplies, equipment, and personnel to perform the work of this contract. The contractor is expected to work independently once oriented, with adequate personnel to accomplish all testing in an efficient manner.

The COR will provide a block diagram of the building listing all stairwells, elevators, and major hallway locations. The COR will also provide an escort, if needed, during the contractor’s first testing quarter to properly orient the contractor with the building layout. During all subsequent testing quarters, the contractor shall be expected to perform testing with minimal assistance.

All testing and inspection shall be conducted in a manner that would present the least amount of disruption to the healthcare facility.

Testing staff will follow VA dress procedures for entering clean areas (operating room suites, Sterile Processing, etc.) prior to entering clean areas. Sterile garments will be provided to testing staff by the VA.

In those cases where contractor is required to verify that alarms operate and transmit alarms to VA main fire panel, the contractor may need to have a person at the building’s fire alarm panel to confirm the signal.

Work dates must be scheduled with the COR.

FIRE ALARM SYSTEM

A. Annual Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform annual testing and inspection of:

1. Each fire alarm system control panel, all input and all output devices, and batteries.

2. Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any smoke or heat detector that does not operate properly will be calibrated or replaced from hospital stock and reported to the COR. Before the removal of smoke detectors can begin, advanced notice shall be given to the COR.

3. Testing and inspection of all detectors

4. Inspection of all building alarm notification devices (audible devices, speakers, and visual devices)

5. Inspection and testing of all electro-mechanical releasing devices.

6. Ground fault for fire alarm system.

B. Semi-Annual Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform semi-annual testing and inspection of:

1. Valve tamper switches and water flow devices

C. Quarterly Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform quarterly testing and inspection of:

1. Fire alarm equipment for notifying off-site responders.

2. All supervisory signal devices (Done with Fire Sprinkler Inspection). Must be clearly stated on inspection form individually.

FIRE SPRINKLER SYSTEM

The contractor shall provide parts, labor, time, materials, preventive maintenance, testing, equipment and emergency call back necessary to maintain and perform testing and inspection of the wet sprinkler systems and pre-action suppression systems at the proper frequency for all buildings at the medical center to meet or exceed NFPA requirements.

A. Annual Testing - Contractor to provide labor, time, materials and equipment to perform inspection of:

1. Each fire alarm system control panel, all input and all output devices.

2. All system riser main drains

3. Perform maintenance on all jockey pumps.

B. Semi-Annual Testing - Contractor to provide labor, time, materials and equipment to perform inspection of wet system sprinkler systems and pre-action suppression systems:

1. Test of fire alarm system circuits for proper operation.

2. Fire sprinkler system valve tamper switches and water flow devices (flow and tamper switches are chained and padlocked) in the months indicated on the test schedule. Full water flow testing of each device shall be performed during at least one of the semi-annual tests. Performance and documentation is to be in accordance with the most recent edition of the applicable National Fire Protection Association Standards 25 and 72.

3. Inspection and testing of dry-pipe suppression systems. This testing is to be coordinated with the COR. Performance and documentation is to be in accordance with the most recent edition of the applicable National Fire Protection Association Standards 25 and 72.

C. Quarterly Testing - Contractor to provide labor, time, materials and equipment to perform inspection and preventive maintenance of:

1. All supervisory signal devices and fire department notification devices, including pre-action sprinkler systems and dry-pipe sprinkler systems

2. Compressors, air tanks, and pressurization components as part of pre-action suppression systems.

3. All post indicator valves (PIV’s)

4. Fire department connections (i.e., interior and exterior FDC’s)

5. Inspect all jockey pumps.

6. Performance and documentation is to be in accordance with the most recent edition of the applicable National Fire Protection Association Standards 25 and 72.

GENERAL REQUIREMENTS:

1. The contractor shall provide a schedule of all buildings to be tested. The Fire and

Emergency Manager must give prior approval for the shut-down of the fire alarm of each building. Tests must be performed as fast and expertly as possible. No building will have a zone or a complete system shutdown more than one working shift.

2. The contractor shall provide all software updates to the system within the parameters of all the maintenance being done.

3. The contractor will be responsible for all bells, lights, buzzers, switches, batteries, battery chargers, and any equipment associated with the fire alarm system.

4. The contractor shall keep all equipment clean and well ventilated, inspect all system components and note any unusual performance, test-check operation of all the equipment as part of the inspection program and perform minor adjustments as needed at the time of inspection, including all Edwards System 3 systems and software.

5. A record of all repairs, abnormal findings and results of tests on equipment shall be maintained and turned over to COR.

6. The contractor shall provide the COR with two copies of all inspection reports and emergency repair reports and fire alarm smoke detector test results. Contractor also to notify the COR of any equipment repair ready for final inspection. All testing and repair reports must be provided to the VA within five working days.

WET SYSTEM SPECIFICATIONS:

1. Test of water flow alarms. All water flow alarm switches will be tested by drawing water through inspector’s test valve.

2. Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to Fire Alarm Control Panel (FACP). Note number of turns of valve stem required to activate the supervisory alarm.

3. Inspect and service all fire department connections: (i.e., interior and exterior FDC’s) On all fire department pumper connections, Siamese, etc. Remove caps; replace any missing/damaged caps. Lube threads, replace gaskets.

4. Inspect and service all main supply valves: Operate full close and reopen all P.I.V and O.S.

and Y. valves on each system. Replace valve stem packing where leaking is evident and lubricate stems. (Rather than replacement of valve stem packing, tightening (but not over-tightening) is acceptable if adequate to stop leaking).

5. Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

6. Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals.

7. Test of water flow alarms:

8. Water flow alarm switches will be tested by drawing water through inspectors test valves.

9. Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards (45 seconds from water flow to alarm signal activation).

10. Verify that alarm signals transmit to Fire Alarm Control Panel (FACP).

11. Test of supervisory alarms: Test of supervisory alarm on main P.I.V. supply to Building (one

P.I.V.). Assure that supervisory alarm transmits to FACP.

12. Inspect and service all fire department connections: (i.e., interior and exterior FDC’s) On all fire department (Siamese) pumped connections, remove caps, replace any missing caps, lubricate threads, and replace gaskets as needed.

13. Inspect and service main supply valves:

14. Tests operate for close and reopen all O.S.Y. main riser valves.

15. Lubricate all threads and bearings, to assure normal operation.

16. Re-seal with wire seals if sealed.

17. Replace valve stem packing if leakage is evident.

18. Test flow 6 roof standpipes/hydrants: Calculate and record GPM flows for each standpipe/hydrant.

19. Test run fire pump and locked pump as specified in NFPA annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent edition of NFPA 20.

20. Inspect all Wet and Dry Systems

DRY (PRE-ACTION) SYSTEM SPECIFICATIONS:

1. Trip test of main dry pipe valves. Trip test each main system riser dry valve by opening inspectors test valve to simulate sprinkler flow.

2. NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

3. Rapid air exhauster test. Observe the function of the rapid air exhauster during the trip test of the main dry pipe clapper valve, to determine if the air exhauster function is adequate.

4. Water supply valves function tests. Manually operate, fully close and reopen all O.S. & Y.

main valves and P.I. Valves to assure easy normal operation. Repack any leaks in glands.

Lubricate stems as necessary, one full closure and open of each valve minimum, for each function test.

5. Test all electric supervisory alarm switches on supply valves: Concurrent with item 4, assure that all supervisory alarm switches are operating and transmitting to fire alarm system in boiler plant indicating valve closed and valve open as required.

6. Inspect and repair all fire department connections: (i.e., interior and exterior FDC’s) Inspect all pumper connections to system (Siamese etc.). Replace any missing caps, gaskets, etc.

and lube all cap threads lube to prevent rust or seizure.

7. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to local (building) bell/gong, and to control center and that switch settings are under 45 seconds.

8. NOTE: Record delay time on each test report form.

9. Re-seal all valves in open position with wire/lead seal where sealed with wire. Re-secure all valves locked with chain/padlock with chain/padlock only. Contractor furnishes wire seals.

10. Test all air loss alarms: Test to determine if air loss switches function any building alarm local device and if building fire alarm interface transmits low air alarm signal to boiler plant.

11. Dry pipe system low points are to be drained upon completion of the trip tests.

STANDPIPES AND FIRE PUMPS

Provide all labor, tools, equipment, materials and supervision for the annual test, inspection and maintenance of standpipes. Annual test, inspection and maintenance of these fire suppression systems per NFPA specifications are to be done during the month of August or as agreed to by

VA.

A. Annual Standpipe Flow Test:

1. The contractor will perform the annual standpipe flow test in accordance with NFPA 25.

2. This test to be performed in the uppermost or most remote part of each building to determine the flow rate in gallons per minute (gpm) and the residual pressure in pounds per square inch (psi). The flow will be maintained for at least 30 minutes.

3. Fire pump controls will be switched off during the first half of the test and on the second half of the test with results recorded for both operations.

4. Contractor will provide all tools required including a water diverter funnel and fall protection for standpipes located on the roof.

5. Test data will be properly recorded on forms approved by NFPA 25 and signed by the inspector.

B. Annual Fire Pump Full Flow Test:

1. The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor current, voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

2. The flow will be maintained for at least one hour.

3. The inspector will record the date, total flow rate, test meter gpm, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total gpm, pump motor current, voltage and speed, and sign for each fire pump.

4. Performance curves will be documented showing pressure at 0%, 100%, and 15Q% flow rate of pump. This graph will be completed In accordance with NFPA 20-11.3 and presented to the COR.

Inspection Forms:

Additional inspection forms can be obtained from the applicable NFPA codes. Contractor will provide a list of deficiencies noted during testing on the final day of the testing or inspection;

upon Completion of Inspection. Contractor will provide a complete report of all devices tested within one week of completion of inspection.

Sensitivity testing for fire alarm and detection systems:

To ensure accuracy, and in accordance with NFPA or Joint Commission requirements/guidelines, sensitivity testing will be performed on all smoke detectors at a rate of 100% annually. Testing will be performed using only UL approved sensitivity testing equipment. Devices performing outside the listed sensitivity range shall be re-cleaned and tested, and if necessary, noted and recommended for replacement as per the Fire and Emergency Manager

JOINT COMMISSION INSPECTION REQUIREMENTS

All inspections listed above will be conducted as required by the Joint Commission on Healthcare Accreditation. The following items will be inspected and documented at the periodicity indicated.

Below is a summary of all tests/inspections covered in this statement of work.

Annually test supervisory signal devices (except valve tamper switches). The completion date of the tests is documented.

Semiannually test water-flow devices. Every 6 months test valve tamper switches. The completion date of the tests is documented.

Annually test duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes, and smoke detectors. The completion date of the tests is documented.

Annually test visual and audible fire alarms, including speakers. The completion date of the tests is documented.

Annually test fire alarm equipment for notifying off-site fire responders. The completion date of the tests is documented.

For automatic sprinkler systems: Annually test main drains at system low point or at all system risers. The completion date of the tests is documented.

For automatic sprinkler systems: Quarterly, inspect all fire department water supply connections. The completion dates of the inspections are documented.

For automatic sprinkler systems: Annually test fire pumps under flow. The completion date of the tests is documented.

Provide testing and documentation for magnetic release for fire/smoke barriers and release of exterior doors during fire alarm testing with door lock system located in police service.

Provide testing and documentation for automatic smoke detection shutdown devices for air handling equipment every 12 months.

F. Documentation & Reporting

The contractor shall deliver a written hard-copy inspection report, in conjunction with its digital file formatted as both an Adobe PDF and a Microsoft Excel document. This inspection report shall describe the components tested, tests performed, and inspection results. This report shall be detailed based on the Elements of Performance (EP) specified by TJC regarding each device type.

All inspection reports shall meet TJC Standard EC.02.03.05, EP 28 and include the following:

• Component being tested/inspected

• name of activity

• date of activity

• required frequency of activity

• NFPA standard referenced for activity

• TJC Element of Performance referenced for the activity

• Testing result of the activity

• contact information, including affiliation, of the person who performed the activity (full name, phone number, & email address)

Contractor shall provide a hard-copy report of all deficiencies noted during testing/inspection on the date of the finding to the COR

In addition to an EP-based report, the contractor shall also provide a spreadsheet database file of all testable items which may be cross-referenced by device number to the EP-based report.

All reports & documentation shall be submitted to the COR electronically.

G. Unscheduled Maintenance

Contractor shall provide labor, testing, equipment, materials, & parts to provide emergency and general repairs (minor to moderate in nature) for the equipment systems covered under this contract. Repair services shall be provided by the Contractor at no additional cost to the Government up to $10,000.00 per year.

H. Parts

No valves, gauges, or other parts will be replaced and charged to VA without prior approval by the COR.

The contractor shall furnish and replace parts to meet up-time requirements. The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts and software. The contractor shall use new parts. Re-built parts or used parts, those removed from other equipment, shall not be installed without approval by the COR or CO.

I. Service Manuals

DESCRIPTION OF WORK:

An emergency service situation is one in which the fire alarm system has a significant loss in functionality and requires a fire watch be instituted until repairs have been made.

Contractor shall wear VA issued I.D. badge at all times while on campus.

Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor during the contract period without prior written approval by the COR. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

J. Payment

Invoices will be paid in arrears monthly.

K. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. Any work deemed necessary by Contractor that does not fall within the scope of this contract must not be performed without approval from the COR.

L. Reporting Required Services Beyond the Contract Scope

The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, in writing, of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

M. Condition of Equipment

The contractor accepts responsibility for the equipment described in the schedule "as is" condition. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

N. Offeror’s Qualifications

Contractor must provide proof that the testing team includes at least one member with NICET 1 certification. Any NICET certifications must be submitted to the CO and COR to be kept on file with the VA Contracting Office.

Contractor testing team shall include no fewer than 2 qualified individuals.

Contractor must also provide proof of at least one NICET 3 certified employee and one EST3 certified employee on staff for support of the testing team.

Contractor shall furnish information about qualifications, ability to perform the work, and references regarding related experience in health care facilities.

Contactor must be able to provide an Original Equipment Manufacturer (OEM) trained and qualified fire alarm service technician, capable of performing programming on an EST3 fire alarm panel, and can be on-site within eight (8) hours of any emergency service call.

The offeror is required to submit sufficient evidence of adequate equipment, facilities, personnel and necessary experience to establish responsibility and integrity to meet the requirements of this contract. Any offeror, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, will be rejected. To assist in this determination, offeror is required to furnish the following information:

A. Number of years’ experience performing the type of services indicated within.

B. Number of personnel regularly employed on a full-time basis.

C. Quoters are highly encouraged to furnish for past performance refences of three (3) companies for whom similar services (in both size and scope) have been furnished. References must include the point of contact name and email address, company name and physical addresses, telephone number, contract reference number, total contact/project value, performance period, summary of services provided.

D. Provide certification that contractor has manufacturer updated maintenance software, manuals, and parts.

O. Competency of Personnel Servicing Equipment

A. Each respondent shall have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

B. “Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized manufacturer training programs within the last two years, for the equipment identified in the equipment schedule, and annual refresher course.

For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed.

C. The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the DVAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any DVAMC equipment.

The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the DVAMC equipment.

D. Subcontractor will not be used under this contract unless authorized and approved by the

CO.

P. Test Equipment

Prior to commencement of work on this contract, the contractor shall provide the DVAMC with a copy of the current calibration certification of all test equipment which is to be used by the contractor on DVAMC's equipment. This certification shall also be provided on a periodic basis when requested by the DVAMC. Test equipment calibration shall be traceable to a national standard.

Q. Identification, Parking, Smoking, and VA Regulations

The Contractor's FSE shall wear visible identification at all times while on the premises of the DVAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the DVAMC Police Service. The DVAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

Smoking is prohibited inside any buildings at the DVAMC. Possession of weapons is prohibited.

Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

R. Obtaining a VA Identification Badge

Contractor must report to COR for instructions each time they are on site. A temporary identification badge will be issued. The responsible technician will be notified of contractor’s arrival. The contractor will identify if removable media is required to perform their duties. The responsible technician will ensure the removable media is scanned with anti-virus software running current virus definitions prior to connection to any device. Any contractor with patient sensitive information that is imported into the removable media device for any reason must purge all patient sensitive information prior to departure from the facility. Once the requested work is completed, the contractor will return to Biomedical Engineering to leave a field service report and give notice that he/she is leaving station. Contractor will also return the temporary badge to room G520.

For additional information please refer to Biomedical Engineering Section Vendor/Contractor Temporary Identification Standard Operating Procedure and Center Memorandum 90-1, Outside Sources on Government Property (Vendors/Sales Representatives, Contractors, and/or Repairmen), Appendix D.

A key for most locked areas will be provided by the COR. Those locked areas requiring VA assistance will require approximately one-hour advance notice from the contractor to the COR.

Contractor shall complete all Privacy/ Information Security Training assigned by the Birmingham VA Medical Center.

Contractor shall follow all Birmingham VA Medical Center guidance on patient confidentiality.

Taking photographs is strictly prohibited while on V.A. property.

Upon completion or termination of the applicable contract(s) or agreement(s), return and/or destroy, at Covered Entity’s option, VA information gathered, created, received, or processed during the performance of the contract(s) or agreement(s). No data will be retained by Business Associate, or contractor, subcontractor, or other agent of Business Associate, unless retention is required by law and specifically permitted by Covered Entity. As deemed appropriate by and under the direction of Covered Entity, Business Associate shall provide written assurance that all VA information has been returned to Covered Entity or destroyed by Business Associate. If immediate return or destruction of all data is not possible, Business Associate shall notify Covered Entity and assure that all VA information retained will be safeguarded to prevent unauthorized Uses or Disclosures.

S. Performance Requirements Summary

1. Summary Table:

Factor No.

Performance Indicator

Performance Standard

Method – Type of Surveillance

Option Year Renewal/Non-Renewal

B.1.3 Repairs performed to manufacturer’s specifications.

Device(s) performs to manufacturer’s specification.

90%

COR

observations.

50% performance to manufacturer’s specifications is grounds for non-renewal

B.1.5.C Response Time. Contractor’s FSE responds with a telephone call within 30 minutes and on-site within 4 hours. 90%

COR

observations & documentation.

response time within 30min and onsite within 4 hours 50% of the time is grounds for non-renewal

B.1.9 Provide required documentation.

Detailed repair documentation submitted with repaired device(s). Within two (2) working days after repaired device(s). 85%

COR verifies each repaired device(s) service call.

Detailed repair documentation submitted with repaired device(s).

Within two (2) working days after repaired device(s). 50% of the time is grounds for non-renewal

2. Performance requirements summary method of applications:

The Contractor is required to perform all the work specified in the performance work statement.

Contractor performance will be evaluated on the basis of the performance success or deficiencies; success or failure in meeting other contract requirements; and the Contractor’s record of correcting deficiencies when noted. While corrective actions will be noted, a record of significant performance deficiencies may lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action. If the contractor fails to perform a specific element of the work at a satisfactory level, this provides justification for not exercising available option years. The Government may implement or change quality assurance measures at any time during the term of the contract.

Deliverables Need by Date: The base year period and option year periods are as follows:

Base POP: 2/5/2024 – 2/4/2025

OPT1 POP: 2/5/2025 – 2/4/2026

OPT2 POP: 2/5/2026 – 2/4/2027

OPT3 POP: 2/5/2027 – 2/4/2028

OPT4 POP: 2/5/2028 – 2/4/2029

Deliverable Location: Fire alarm testing and service will occur at the Birmingham VA Medical Center located at 700 19th St S, Birmingham, AL, 35233

INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, and submitted through Tungsten Network (formerly known as OB10) https://authentication.tungsten-network.com/login. A properly prepared invoice shall contain:

Invoice Number and Date Contractor’s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP https://authentication.tungsten-network.com/login mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov http://www.fsc.va.gov/EINVOICE.ASP

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Provide all labor, parts, supervision, & travel necessary to provide inspections & testing necessary to maintain the EST-3 fire alarm system in accordance with the most recent Joint Commission & NFPA regulations and attached Statement of Work.

Contract Period: Base POP Begin: 02-05-2024 POP End: 02-04-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment MANUFACTURER PART NUMBER (MPN): Service LOCAL STOCK NUMBER: Service inspections & testing necessary to maintain the EST-3 fire alarm system in accordance with the most recent Joint Commission & NFPA regulations and attached Statement of Work.

Contract Period: Option 1 POP Begin: 02-05-2025 POP End: 02-04-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment inspections & testing necessary to maintain the EST-3 fire alarm system in accordance with the most recent Joint Commission & NFPA regulations and attached Statement of Work.

Contract Period: Option 2 POP Begin: 02-05-2026 POP End: 02-04-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment inspections & testing necessary to maintain the EST-3 fire alarm system in accordance with the most recent Joint Commission & NFPA regulations and attached Statement of Work.

Contract Period: Option 3 POP Begin: 02-05-2027 POP End: 02-04-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment inspections & testing necessary to maintain the EST-3 fire alarm system in accordance with the most recent Joint Commission & NFPA regulations and attached Statement of Work.

Contract Period: Option 4 POP Begin: 02-05-2028 POP End: 02-04-2029 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J012 - Maintenance, Repair, and Rebuilding of Equipment - Fire Control Equipment

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs Birmingham VAMC 700 19th Street South Birmingham, AL 35233

USA

All

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.