36C24723Q1062.docx

36C24723Q1062

GENERAL INFORMATION

VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

POINT OF CONTACT*

Contracting Officer Quentin Deloney Quentin.Deloney@va.gov

PLACE OF PERFORMANCE

1 Freedom Way

Augusta GA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06/05-26-2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541350 with a small business size standard of $11.5M The Network Contracting Office 7 is seeking Fire Alarm Inspection / Testing services for the Charlie Norwood Veterans Affairs (VA) Medical Center in Augusta, Georgia.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Quentin.Deloney@va.gov. Questions must be received no later than September 28, 2023 at 12:00 PM ET. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer (CO).

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

509-24-1-5102-0002 36C24723Q1062 09-25-2023 Quentin Deloney

(404) 432-0403 10-05-2023

1:00 PM

EDT

Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084 X X 541350 $11.5 Million N/A X Charlie Norwood VAMC 1 Freedom Way Augusta GA 30904 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page See SOW & Section B.2 for Items See CONTINUATION Page X X X Quentin Deloney Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work

A.1 SCOPE

A-1 INTENT:

Provide for all NICET certified technicians, material, specialized test equipment to perform required documented testing of the Fire Notification, Fire Sprinkler, and other systems identified in this SOW for the 1.6 million square foot Charlie Norwood VA Medical Center. The Medical Center consists of multiple buildings on two campuses. All contractor staff working on site is required to have a PIV card on their person which is always visible. The arrangements for PIV badges shall be scheduled by the COR and will take approximately three business days to clear.

A-2 WORK REQUIREMENT/EQUIPMENT:

A. The Offeror (‘the Contractor”) shall provide a dedicated employee to plan, coordinate, and review all testing and inspection activity as well as the necessary level of professional, technical, and administrative support required to facilitate the contract’s operation objectives within time limits established by NFPA, TJC and this contract. The Contractor’s direct employee supervising the contract will meet with the COR at a minimum quarterly to review the work plan, findings, documentation, and follow-up as well as any additional days requested by the COR subject to reasonable advanced notification. The Contractor’s direct employee managing the contract must hold a NICET III or higher, this will ensure the Level II technicians have adequate supervision, guidance, and direction.

B. This work will not be more than 50% subcontracted without approval from the COR.

C. The Contractor shall ensure all work is performed with on-site supervision during all work hours by a competent person for either alarm or suppression inspection/testing who is an employee of the Contractor.

D. The Contractor shall conduct all testing in accordance with NFPA and Joint Commission requirements within stipulated time frames, maintain on site documentation and reports for periodic inspections from outside entities, conduct monthly on-site in-person supervision and reviews of all activity and documentation, and furnish all materials associated with the required inspection, testing and maintenance activities.

E. 1.1.5.4 Contractor’s service technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET) Level 2 certified. Provide copy of certification(s) when submitting quote.

F. 1.5.5 Offerors shall provide evidence of appropriate training and certification of any field service representatives providing services under the terms of this contract.

A.2 PRICING SCHEDULE:

Contractor shall follow safety precautions, including the use of personal protective equipment. All tools shall be fully supervised by contractor technicians and fully secured when not in use. All work shall be scheduled through the Electric Shop Supervisor or Maintenance and Operations Supervisor at their respective divisions. At the end of each day of inspection/testing the vendor shall verbally report all deficiencies, corrective actions, and or repairs to the Electric Shop supervisor or Maintenance and Operations Supervisor at the facility which testing is in progress. The vendor shall send documentation regarding all deficiencies, corrective actions and or repairs to the Electrical Shop / Maintenance and Operations Supervisor within 48 hours of the findings.

All service technicians which perform work on the system shall have experience working in a VA Medical Center, must be factory certified at a minimum of NICET Level II and have documented proof of certification and work experience with Notifier (Downtown) and Simplex 4120 Systems (Uptown). Acceptable work experience shall be not less than 4 years. All work shall be in full compliance with current NFPA 72, NFPA 25, NFPA 13, NFPA 20, NFPA 99, NFPA 101, VA Master Specifications and the VA Fire Protection Design Manual. The vendor is responsible for system repairs up to $10,000.00 per quarter as budgeted. This is to include troubleshooting of faults and replacement of any cards associated with Simplex and/or notifier panels to include retesting. All repairs shall be approved by the COR or designee and all repairs to be scheduled shall be approved by the COR or designee. Once work is completed, the contractor is to clean up and haul off all debris from property and leave the area of work ready for hospital business.

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately followed by retesting of the replacement device component to prove successful repairs have been made. Upon conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information:

1. Device testing schedule based on calendar year.

2. Vendor signature with statement verifying accuracy of the report. (Signed by each service tech and contractor)

3. Table of contents

4. Third Party test verification statement

5. Panel test report

6. Fire Pump supervisory test document

7. Initiating device test in spread sheet format which identifies device number (I.D.) location, Mod NO. Results, Pass/Fail, initiating device process…. i.e.. damper closed, AHU shutdown etc.

8. Quarterly Full sprinkler report in spread sheet format to include main drain test, dry system test, fire department connection inspection, sprinkler head inspection

9. Complete print-out of the device/system test. (Print out is generated by Notifier and Simplex Systems.

10. Contractor will be responsible for preparing and maintaining all booklets for VA Records and Joint commission.

Testing Schedule:

MONTHLY TESTING

Off Premise Monitoring / Central Station Device Test Schedule

1. 1st Quarter – Jan/Feb/Mar

Duct Detectors Dampers AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks

Device Test Schedule

2. 2nd Quarter – Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

Device Test Schedule

3. 3rd Quarter – Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

Device Test Schedule

4. 4th Quarter – Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks – Batteries Replacement Mental Health Mag Lock Release Test (Building 110, Building 801 only) Device Test Schedule

5. Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test – (April) Back flow Preventer Test – (July)

Fire Sprinkler system Test/ Inspection – Quarterly Dry Sprinkler System Main Drain Test – (Test document shall show results comparable to prior test.)

Fire Department Connection

Fire Sprinkler system Test/ Inspection – 5 Year Internal Sprinkler System Inspection – (Due November 2025) Fire Pump Test – (Due March 2025)

6. System Repairs : 40,000.00 per Quarter:

This is to include troubleshooting of faults and replacement of any cards associated with Simplex and/or notifier panels to include retesting. All repairs shall be approved by the COR or designee and performed by a minimum NICET Level II certified technician.

Control Equipment

A) All functions of the systems, including operation of the system in various alarm and trouble modes for which it is designed (e.g., open circuit, grounded circuits, power outage, etc.) shall be tested in accordance with the manufacturer's instructions.

B) Remove fuses and verify rating and supervision.

C) Integrity of single or multiple circuits providing interface between two or more control panels shall be verified. Interfaced equipment connections shall be tested by operating or simulating operation of the equipment being supervised. Signals required to be transmitted shall be verified at the control panel.

D) Lamps and LEDs shall be illuminated.

E) All secondary (standby) power shall be disconnected and tested under maximum load, including all alarm appliances requiring simultaneous operation. All secondary (standby) power shall be reconnected at the end of the test. For redundant power supplies, each shall be tested separately. Test all secondary (standby) power supplies by disconnecting all primary power supplies and verifying that the required trouble indication for loss of power occurs. Measure or verify system's standby and alarm current demand and, using manufacturers’ data, verify whether batteries are adequate to meet standby and alarm requirements. Operate general alarm systems for a minimum of five minutes and voice communication systems for a minimum of fifteen minutes. Reconnect primary power supply at the end of the test.

Batteries:

A) Inspect batteries for corrosion or leakage. Check and ensure tightness of connections. If necessary, clean and coat the battery terminals or connections. Visually inspect electrolyte level in lead-acid batteries.

B) Batteries shall be replaced (as a pair) in accordance with the recommendations of the manufacturer, with best field practice, or when the recharged battery voltage (or current) falls below the manufacturer's recommendations.

C) Check operation of the battery charge, by referring to the charger test for the specific type of battery.

D) With the battery charger disconnected, load test the batteries following the manufacturer's recommendations. The voltage shall not fall below the levels specified.

E) With the battery charger disconnected, measure the open circuit voltage of the battery.

Control Panel Trouble Signals:

A) Verify operation of a panel trouble signals and ring back feature for systems using a trouble silencing switch that requires resetting.

B) When control unit has disconnecting or isolating switches, verify that each switch performs its intended function, and a trouble signal is received when a supervised function is disconnected.

C) When a system has ground detection features, verify that a ground fault indication is given whenever any installation conductor is grounded.

D) Verify that the activation of alarm, trouble, and supervisory signals are transmitted to the off-premises location.

Remote Enunciators:

- Verify for proper operation and confirm proper identification. Where provided, verify proper operation under a fault condition.

Initiating Devices:

A) Extinguishing System Alarm Switch – Mechanically or electrically operates the switch and verifies receipt of the signal by the control panel.

B) Heat Detectors (resettable) – Heat test with heat source or per manufacturer's recommendations.

C) Heat Detectors (Non-resettable) – Do not test with heat, only test per manufacturers recommendations.

D) Manual Pull Stations – Operate per manufacturer's instruction. For key operated pre-signal fire alarm boxes, test both pre-signal and general alarm circuits.

E) Smoke Detectors – The detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response. Testing with smoke or a listed aerosol acceptable to the manufacturer is acceptable. Ensure that each smoke detector is within its listed and marked sensitivity range by using a calibrated test method, manufacturers calibrated sensitivity test instrument, listed control equipment arranged for this purpose, or other calibrated sensitivity test method acceptable to the authority having jurisdiction.

F) Duct Detectors – Air duct detectors shall be tested and inspected to ensure that the device will sample the air stream. Duct detectors will be tested in accordance with recommended methods to ensure that each detector will perform the following functions:

1. Initiate and alarm

2. Shut down the Air Handling Unit in which the detector is installed (return and supply ducts).

3. Close smoke dampers to areas served by Air Handling Unit.

G) Kitchen/Canteen/Apartment Hood initiating devices shall be tested and documentation provided.

H) Supervisory Initiating Devices:

1. Control Valve Switch – Operate valve and verify signal receipt within the first two revolutions of the hand wheel or within one-fifth of the travel distance, or manufacturer’s specifications.

2. High or Low Air Pressure Switch – Operate switch and verify that receipt of signal is obtained where the required pressure is increased or decreased 10 PSI from the required pressure level.

3. Test and document Fire Pump supervisory initiating signal devices.

I) Water flow Switch – Verify proper signals are received at the control panel when the inspectors test valve is opened and water flows through the valve. Vendor will document the time from valve opening to initiation of alarm. Adjust time delays as necessary or as instructed by authority having jurisdiction.

Alarm Notification Appliances:

A) Audible/Speakers – Measure sound pressure level with sound level meter meeting ANSI S-1a Type 2 requirements. Vendor will measure and record levels throughout protected area.

B) Visual/Strobes – Test in accordance with manufacturer's instructions. Verify device locations are per approved layout and confirm that no floor plan changes affect the approved layout.

Digital Communication Equipment/Third Party:

A) Verify all system functions and features in accordance with manufacturer's instructions.

B) Remove primary power, actuate an initiating device, and verify that the initiating device signal is received at the monitoring station.

C) Verify that the failure of the primary transmission path at the protected premises shall result in a trouble signal being transmitted via the secondary path to the monitoring station within four minutes of the detection of the fault.

D) Off Premise Monitoring shall be testing in accordance with current NFPA 72. Initiating device shall be activated. Receipt of the correct initiating device signal at the supervising station within 90 seconds shall be verified.

Emergency Communication Equipment:

A) Amplifier / Tone Generator – Verification of proper switching and operation of the backup equipment.

B) Call-in Signal Silence – Operate function and verify receipt of proper visual and audible signals at the control panel.

C) Off-hook Indicator – Install phone set or remove phone from hook and verify receipt of signal at the control panel.

D) Phone Jacks – Visual inspection and initiate communication path through jack.

E) Phone Set – Activate each phone set and verify proper operation.

F) System Performance – Operate system with a minimum of five handsets simultaneously. Verify acceptable voice quality and clarity.

Sprinkler Systems:

Perform the quarterly and Annual inspection of the existing water-based fire protection system(s) including:

A) Conducting the main drain water flow test of all 2"drains at the risers and recording the required pressures. Show comparison of system pressures based on the last report.

B) Visual inspection and operational test of sprinkler alarm valve(s)

C) Testing of the mechanical water monitor gongs; vane-type water flow devices, tamper devices, and/or pressure switches that provide audible/visual signals.

A.3 SOLICITATION

This solicitation adheres to the format defined in FAR 12.303for the acquisition of commercial products and services.

A.4 TYPE OF CONTRACT:

The VA Medical Center (VACM) will award a firm fixed price contract pursuant to this solicitation.

A.5 SPECIFICATIONS:

A.5.l FOR ALL VISITS BY CONTRACTOR:

Scheduling of testing should be arranged not later than 10 working days before visit and shall be arranged via:

Email:

A.5.6 EQUIPMENT COVERED UNDER THIS CONTRACT:

The following list of equipment will be covered by this agreement. These quantities are our best estimation of the equipment at your facility. Quantities found to be over these estimations by +/- 10% will be adjusted accordingly upon final billing.

LOCATION:

Downtown (Buildings: 801 & 802)

Control Panel(s) 8 Smoke Detectors 1211 Heat Detectors 91 Pull Stations 203 Duct Detectors 94 Flow Switches 59 Tamper Switches 60 Modules 7 Horn/Strobe Device 751 Door Holders 124 Annunciators 14 Voice Evacuation 1 Interface Equipment 5 Communications 7 Dry Sprinkler Systems 3 Glycol system 1 Main Fire System Zone Valves 100 Fire Curtains 5 Back Flow Devices 24 Internal Sprinkler System Inspection (5-year test due November 2025) 5-Year Hydrostatic Fire Pump Test (Due March 2026) Mag Lock Release Test

Uptown (Buildings: 110 / 82 / 111 / 84 / 81 /14 / 35 / 95)

Control Panel(s) 27 Smoke Detectors 512 Heat Detectors 129 Pull Stations 292 Duct Detectors 491 Flow Switches 109 Tamper Switches 110 Modules 28 Horn/Strobe Device 796 Door Holders 73 Annunciators 41 Voice Evacuation 1 Dry Sprinkler System 3 Main Fire System Zone Valves 122 Interface Equipment 28 Communications 1 Fire Curtain 3 Back Flow Devices 12 Internal Sprinkler System Inspection (5-year test due November 2025) 5-Year Hydrostatic Fire Pump Test (Due March 2026) Mag Lock Release Test

Fisher House

Control Panel(s) 1 Smoke Detectors 48 Heat Detectors 8 Pull Stations 10 Duct Detectors 0 Tamper Switches 2 Waterflow 2 RIAM Relay 4 Fire 9

SO 2

Carbon Monoxide Detectors 9 (Shall be Replaced March 2028)

A.5.7 MAINTENANCE AND REPAIR SPECIFICATIONS:

All replacement parts, materials, and devices shall be of same type and specification.

A.5.8 AVAILABILITY OF REPAIR EQUIPMENT, SPARE PARTS, AND

SUPPLIES:

Contractor shall have the ability to provide spare parts and NICET level II technicians to troubleshoot and make repairs. Contractor must also coordinate service when proprietary functions are required (programming).

BILLING PERIOD: Invoices are to be submitted quarterly after completion of inspection. Invoice shall be submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714. A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Contract Number

1. Detailed supply list by line-item number with quantities

1. Dates supply or service provided

1. Total amount due

A.5.10 SERVICE REPORTS:

INSPECTION REPORTS:

Inspection reports will be delivered after completion to the COR. Standard delivery time is 10 business days after the completion of the inspection. Delivery time may vary with pre- approval of the COR (Contracting Officers technical representative). Deficiencies discovered during inspection are to be reported to the COR or designee at the conclusion of each inspection/test day.

Deficiency remediation shall be discussed, and corrective measures agreed upon (some may be corrected internally). If the result of the agreement is that the contractor will correct the deficiency, the contractor will immediately proceed to schedule the corrective action. Vendor shall accomplish all repairs at no additional charge to the government up to $10,000.00 per quarter.

Repairs which exceed $40,000.00 shall be the responsibility of the government. Deficiencies that require ordering replacement parts, parts are to be immediately ordered and scheduled for replacement. This process shall be documented and include retesting the device/component to prove successful repairs have been made. After repairs, the deficiency report shall be updated by the VA to reflect the corrected action.

NOTE:

Test Emergency Mag Lock release when the zone fire alarm initiating device is activated. The Mag Lock shall release upon activation of an area zone device. Reset once the alarm is cleared. The test must be documented. Total devices Uptown (12 each) and Downtown (10 each). The vendor is to immediately verify that the Mag Lock has re-engaged following a device reset.

BINDER MAINTENANCE:

There are six (6) binders that represent the Uptown and Downtown Campus. The contents are separated as shown below:

1. Buildings 801, 802, 804 (Downtown)

2. Building 110 (Uptown)

3. Building 95 (Uptown)

4. Building 82/111 (Uptown)

5. Fisher House (Uptown)

6. Buildings 14, 35, 79/81 (Uptown)

Binders shall be provided and maintained by the awardee. Besides typical inspection, testing and maintenance reports, the binders shall include documents unique to this site (see Attachment A). Those documents will be inserted by quarter, by building.

Attachment “A” illustrates the documents and layout required and include:

A. Table of Contents B. Elements of Performance C. Deficiency report D. Inventory correction sheet E. Panel checks F. Central Station reports G. Sprinkler timings

REPORTING:

A. For services performed during normal working hours, the contractor’s technician is to report to Jessie Hutton, Maintenance and Operations Supervisor Uptown at ext. 7808 and James Jarriel, Maintenance and Operations Supervisor at ext. 1755, to report/sign-in.

B. Vendor and all employees working on VA property must Apply for and receive a VA PIV badge in compliance with CNVAMC Policy Memorandum 90-12-1, Vendor Visitors, paragraph 4, prior to the first inspection. Badges shall be always worn while the technician is on station.

C. After work is completed, the contractor’s technician(s) are to submit in writing, a complete report of services performed on each item of equipment.

D. When the inspections have been completed, a quarterly meeting shall take place including the contractor, inspection technician, COR, or designee to review each report and to ensure the accuracy and completeness of same. Each test report shall consist of the following:

1. Device testing schedule based on calendar year.

2. Vendor signature with statement verifying accuracy of the report. (Signed by each service tech and contractor)

3. Table of contents

4. Third Party test verification statement

5. Panel test report

6. Fire Pump supervisory test document

7. Initiating device test in spread sheet format which identifies device number (I.D.) location, Mod NO. Results, Pass/Fail, initiating device process. damper closed, AHU shutdown etc..

8. Quarterly Full sprinkler report in spread sheet format to include main drain test, dry system test, fire department connection inspection, sprinkler head inspection.

9. Complete print-out of the device/system test as provided automatically by each system (print out is automatically generated by Notifier and Simplex Systems to the local printer).

A.5.12 SITE VISITS:

HOURS OF WORK:

Work is to be performed during normal duty hours, 7:30am – 3:30pm Monday thru Friday, excluding all Federal Holidays. Strobe and Speaker testing will take place in the evening hours as not to interfere with patient care, 4:30PM until 8:00PM unless coordinated otherwise.

A.5.13 BADGES/PARKING/SMOKING/ VA REGULATIONS:

The Contractor's personnel shall wear visible identification (I.D.) while on the premises of the VAMC. It is the responsibility of the Contractors to appropriate designated parking areas; information on parking is available from the VA Police Section. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. Smoking is prohibited inside any Government buildings. Designated areas are provided on the medical center's grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of Government regulations may result in citations answerable in the United States (Federal) District Court. Any cellular phones carried by the Contractor must be turned off when entering Government grounds.

A.5.14 Safety Standards:

The Contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of tile Veterans Affairs, D&S Supplement, MP-3, “Supplement to VA Engineering", Chapter 2, Appendix 2C, Change 4, November 4,1983, "Leakage Current Limits”. The VA Engineering Section upon request will provide a copy of these standards. These standards are strictly enforced. Any equipment not meeting minimum standards shall be considered "Inoperable" until such time as it "Passes" the minimum standards. All equipment will be subject to inspection by VA Biomedical Engineering personnel to verify compliance with these standards.

A.5.15 SERIVE CONTRACTS:

Bidder shall show in the space below the name, location, and telephone number of the office where service calls are to be placed:

NAME:

ADDRESS:

TELEPHONE:

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

• “The C&A requirements do not apply, and a Security Accreditation Package is not required.”

• Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor

• There may exist exposure to VA sensitive information, to sensitive personal information (SPI) while implementing contractual services Minimum Statutory Requirements Prohibition on unauthorized disclosure:

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

Requirement for data breach notification:

Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a

Requirement to pay liquidated damages in the event of a data breach:

Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access):

(2) Description of the event, including:

(a) date of occurrence:

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code:

(3) Number of individuals affected or potentially affected:

(4) Names of individuals or groups affected or potentially affected:

(5) Ease of logical data access to the lost, stolen or improperly accessed data considering the degree of protection for the data, e.g., unencrypted, plain text:

(6) Amount of time the data has been out of VA control:

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons):

(8) Known misuses of data containing sensitive personal information, if any:

(9) Assessment of the potential harm to the affected individuals:

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification:

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports:

(3) Data breach analysis:

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution:

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs (see VA handbook 6500.6, appendix c, paragraph 7.a, 7.d)

INVOICES:

Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10.

A properly prepared invoice will contain:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar - Duct Detectors, Dampers, AHU Shutdown, Fire Curtains Quarterly Sprinkler, Panel Checks, & Flow Switches Contract Period: Base POP Begin: 10-21-2023 POP End: 10-20-2024

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

POP Begin: 10-21-2023

LOCAL STOCK NUMBER: ...

Emergency Repairs Not to Exceed (NTE) $40,000.00

Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar - Duct Detectors, Dampers, AHU Shutdown, Fire Curtains Quarterly Sprinkler, Panel Checks, & Flow Switches Contract Period: Option 1 POP Begin: 10-21-2024 POP End: 10-20-2025

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

POP Begin: 10-21-2024

Emergency Repairs Not to Exceed (NTE) $40,000.00

Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar - Duct Detectors, Dampers, AHU Shutdown, Fire Curtains Quarterly Sprinkler, Panel Checks, & Flow Switches Contract Period: Option 2 POP Begin: 10-21-2025 POP End: 10-20-2026

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

POP Begin: 10-21-2025

Emergency Repairs Not to Exceed (NTE) $40,000.00

Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar - Duct Detectors, Dampers, AHU Shutdown, Fire Curtains Quarterly Sprinkler, Panel Checks, & Flow Switches Contract Period: Option 3 POP Begin: 10-21-2026 POP End: 10-20-2027

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel…