36C24720Q1047__Comprehensive Sharps Waste Management RFQ.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 70

36C24720Q1047 08-20-2020

Duaita Roseboro 803-776-4000 X6657 08-31-2020

4:00 PM

Department of Veterans Affairs

W.J.B. Dorn VA Medical Center

6439 Garners Ferry Road

Columbia SC 29209-1639

X 100

X

562112

$41.5 Million

N/A

See Statement of Work

6439 Garners Ferry Road

Columbia SC 29209-1639

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

See CONTINUATION Page

QUOTES ARE DUE: MONDAY, AUGUST 31, 2020 BY 4:00PM.

COMPREHENSIVE SHARPS WASTE MANAGEMENT SERVICES AT COLUMBIA

VA HEALTH CARE SYSTEM IN COLUMBIA, SC.

VENDOR REGISTRATION MUST BE CURRENT IN SAM AND VIP PRIOR TO

SUBMISSION OF QUOTE.

ESTIMATED PERIOD OF PERFORMANCE: 10/01/2020 - 05/10/2025

RESPONSES MUST BE SUBMITTED VIA EMAIL TO:

DUAITA.ROSEBORO@VA.GOV

See CONTINUATION Page

X 1

Duaita Roseboro

VA-VHA-2020-666A3611

36C24720Q1047

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...32

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (JUN 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Duaita Roseboro

6439 Garners Ferry Road

Columbia SC 29209-1639

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

COMPREHENSIVE SHARPS WASTE MANAGEMENT SERVICES

Columbia Veterans Health Care System

1. REQUIREMENT:

a. The contractor shall provide all labor, material, equipment, permits, transportation and supervision necessary for a comprehensive sharps infectious waste management service. Service shall reduce the amount of waste in the regulated, infectious medical waste stream by utilizing reusable sharps containers. Service shall consist of supplying sharps containers in each specified location, removing, preparing for transport, transporting and disposing of infectious sharps waste, disinfecting the sharps containers and reinstalling container for reuse. Service locations and pick up schedules are listed in section 4.

b. Service will be provided for the period of October 1, 2020 through May 11, 2021. The contractor shall also provide four (4) pre-priced one-year options for renewal, in accordance with the terms, conditions, and schedule contained herein. Service will be provided for a flat-rate monthly fee for each site. Rates will not change unless additional containers are requested by the VA (see section 5.h.1). All services shall be coordinated with the VA Contracting Officer’s Representative (COR). Approximately 750 sharps containers will be required. The contractor should conduct an on-site survey to verify total containers required prior to placing bid. A breakdown of containers by location and type is included in Attachment A.

2. BACKGROUND:

a. The Columbia Veterans Health Care System consists of a main hospital facility and 6 community based clinics. The William Jennings Bryan Dorn Veterans Affairs Medical

Center (WJBDVAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the medical center serves approximately 87,000 veterans and performs approximately 1,300,000 outpatient visits. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Sumter, and Spartanburg, South Carolina. Appropriate management of medical sharps is necessary to provide a safe environment for our staff and veterans.

3. PERIOD OF PERFORMANCE: One Base year with the possibility of four one year option periods.

Base Year: 1 October 2020 – 10 May 2021

1st Option Period 11 May 2021 – 10 May 2022

2nd Option Period 11 May 2022 – 10 May 2023

3rd Option Period 11 May 2023 – 10 May 2024

4th Option Period 11 May 2024 – 10 May 2025

4. PLACE OF PERFORMANCE:

a. William Jennings Bryan Dorn VA Medical Center 6439 Garners Ferry Rd., Columbia, South Carolina 29209 Service/Collection Frequency: 2 times per week

b. Greenville Outpatient Clinic (GOPC) 3510 Augusta Rd, Greenville, SC 29605 Service/Collection Frequency: 1 time every two weeks (14 days)

c. Anderson Community Based Outpatient Clinic (CBOC) 3030 North Highway 81 Anderson, SC 29621-2009 Service/Collection Frequency: 1 time every two weeks (14 days)

d. Florence Community Based Outpatient Clinic (CBOC) 1822 Sally Hill Farms Road, Florence, South Carolina 29506 Service/Collection Frequency: 1 time every two weeks (14 days)

e. Orangeburg Community Based Outpatient Clinic (CBOC) 1767 Village Park Drive, Orangeburg, South Carolina 29118 Service/Collection Frequency: 1 time every two weeks (14 days)

f. Sumter Community Based Outpatient Clinic (CBOC) 407 North Salem Avenue, Sumter, South Carolina 29150 Service/Collection Frequency: 1 time every two weeks (14 days)

h. Spartanburg Community Based Outpatient Clinic (CBOC) 279 North Grove Medical Park Drive Spartanburg, SC 29303 Service/Collection Frequency: 1 time every two weeks (14 days)

The largest number of containers are located at locations a. and b. above.

5. DAYS AND HOURS OF OPERATION:

a. The normal working hours of the medical center and community-based outpatient clinics (CBOCs) are 8:00 am to 4:30 pm, Monday through Friday, (excluding Federal Holidays).

https://www.bing.com/local?lid=YN792x13514665&id=YN792x13514665&q=US+Veterans+Outpatient+Clinic&name=US+Veterans+Outpatient+Clinic&cp=34.801937103271484%7e-82.38019561767578&ppois=34.801937103271484_-82.38019561767578_US+Veterans+Outpatient+Clinic&FORM=SNAPST

Federal holidays are:

1. New Year’s Day

2. Martin Luther King Jr Day

3. President’s Day

4. Memorial Day

5. Fourth of July

6. Labor Day

7. Columbus Day

8. Veteran’s Day

9. Thanksgiving Day

10. Christmas Day

b. Work performed under this contract will normally be performed during normal working hours. Contractor will take care to minimize impact to staff and patients while performing duties under this contract. Exact work hours will be coordinated between the contractor representative and the COR, and may vary depending on the area where work is being performed.

c. Work may be performed on Federal Holidays, with the concurrence of the COR.

5. PERFORMANCE REQUIREMENTS:

a. Contractor shall provide puncture resistant, leak proof containers for use each location identified by the VA, throughout the specified buildings. Each container shall meet all requirements of The Occupational Safety and Health Administration (OSHA) regulation

29 CFR 1910.1030 “Bloodborne Pathogens” and be registered as a sharps waste container with the Food and Drug Administration (FDA). The containers must be made of puncture resistant plastic that meets the American Society for Testing Materials

(ASTM) Standard F2131-01(2008)e1 “Standard Specification for Puncture Resistance of Materials Used in Containers for Discarded Medical Needles and Other Sharps”.

Although this standard is under revision, containers should still meet the requirements of the prior standard. Minimium requirements/specifications include, but are not limited to:

1) Puncture resistant;

2) Labeled or color-coded in accordance with this standard;

3) Leakproof on the sides and bottom;

4) Closable;

5) Maintained upright throughout use; and

6) Replaced routinely and not be allowed to overfill.

b. When moving containers of contaminated sharps from the area of use, the containers shall be:

1) Closed immediately prior to removal or replacement to prevent spillage or protrusion of contents during handling, storage, transport, or shipping;

2) Placed in a secondary container if leakage is possible. The second container shall be:

i) Closable;

ii) Constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping; and

iii) Labeled or color-coded according to paragraph (g)(1)(i) of this standard.

iv) Reusable containers shall not be opened, emptied, or cleaned manually or in any other manner which would expose employees to the risk of percutaneous injury.

c. Containers may be of a vertical drop or tilt tray type operation.

d. Sharps infectious waste shall include, but not be limited to, hypodermic needles, syringes, and scalpel blades. Sharps infectious waste shall not include hazardous waste, radioactive waste, or pharmaceuticals.

e. The contractor is responsible for obtaining and maintaining all required permits, licenses, etc. for handling, transporting, and disposing of infectious waste as required by federal, state, and local laws and regulations. The contractor shall be permitted / licensed as required as a regulated medical waste transporter in accordance with the laws and regulations of every state through which waste is transported. The contractor is responsible to ensure the disposal facility is permitted / licensed with the state. The contractor shall provide copies of all permits/licenses to the VA. All costs to meet regulatory requirements for handling, transporting, and disposing of medical infectious waste shall be borne by the contractor. The VA shall maintain infectious waste permits for generating waste at each VA site as required by applicable laws and regulations.

f. Service shall include the following elements:

1) The contractor will conduct an on-site survey to develop an inventory of existing sharps containers. The survey shall include all sites listed in the schedule of services. The inventory shall contain the location and size of each container. The inventory shall be documented using Microsoft Excel and an electronic copy of the inventory shall be provided to the VA. The contractor shall maintain this inventory and provide updated copies to the VA as necessary for the life of the contract. An estimated inventory is included in Appendix A for use in estimating needs of contract but does not eliminate requirement for contractor to conduct on-site survey.

2) Replace all existing sharps containers with disinfected, reusable, puncture-proof, leak proof containers. Each new container shall be equal size (or greater) of the existing container. New containers shall be installed to match existing installation

(wall-mounted or free-standing). If containers are different from existing containers, Contractor shall submit mounting hardware, container and wall holders (if applicable) samples to the VA Contracting Officer (CO) for approval prior to installation.

Installation of new containers will occur outside of normal working hours (after 5 pm

Monday through Friday, or anytime on Saturday or Sunday) to minimize impact to patient services.

3) After initial installation, contractor is to provide recurring scheduled pick up of sharps containers (including sharps infectious waste) and replace with an empty, disinfected container. At the Columbia and Greenville locations, contractor personnel will ensure that each container removed will immediately be replaced with an empty container. At no time will any designated sharps container location be left without a sharps container. The contractor shall sign in with the COR or designated person upon arrival at each site and obtain VA issued identification. All contractors’ personnel shall display the temporary VA issued and company issued identification at all times. The contractor shall discreetly enter and move about the inventoried locations to service every container, including containers located on emergency defibrillator carts. Pickup frequencies are identified in section 4 above “Places of

Performance.”. Used containers shall be emptied and disinfected by the contractor, at the contractor’s site, in preparation to be reused, and returned and reinstalled at the VA site. Sharps containers are not to be emptied at the VA sites. Disinfection procedures shall meet the requirements of SCDHEC Infectious Waste Management regulations.

4) Contractor shall properly package sharps infectious waste for transport from each VA site in accordance with applicable regulations.

5) Contractor will provide a lockable, semi-truck trailer for storage of full and empty sharps containers, which will be located at the loading dock behind building 100 at the Garners Ferry Campus. Facility will have access to trailer to store other items as long as storage and replacement of sharps containers is not affected.

6) Contractor shall dispose of sharps infectious waste in accordance with all applicable federal, state, and local laws and regulations. Contractor is responsible for all permits, licenses, and fees associated with transporting and disposing of sharps infectious waste.

7) Contractor shall provide and properly maintain manifests for all sharps infectious waste disposal. Copies of all manifests will be provided to the VA. Manifests will follow all infectious sharps waste from “cradle to grave.”

8) Contractor is responsible for maintaining all infectious waste transportation vehicles in accordance with local, state, and federal regulations.

9) Contractor shall provide additional “spare” containers to the VA to be used by VA personnel to replace full containers in between scheduled pick up days (will only be used if existing containers need emptied prior to next scheduled pick up, will not be used for additional permanent locations throughout the medical center). Fifteen (15) spare containers of various sizes shall be provided by the contractor to VA personnel at the main Columbia campus and four (4) each at the Greenville, Florence, Sumter, Anderson, Spartanburg and Orangeburg sites. Spare containers may be requested by the VA throughout the duration of this contract if needed. Spare containers shall be provided at no additional cost.

10) The contractor shall prepare and provide monthly reports to the VA consisting of amount of waste removed from each site and cumulative waste removed for the fiscal year.

h. Additional Containers/Sites:

1) The contractor shall provide, install, and service additional containers upon request from the VA. “Additional” containers are containers requested by the VA, installed and serviced by the contractor, that are over and above the initial number of containers provided at the beginning of the contract. The cost for each additional container (including all associated exchange/removal/disposal services) shall be in accordance with the Pricing Schedule.

i. Permits/Regulatory Requirements:

1) The contractor is responsible for maintaining all applicable federal, state, and local permits for infectious waste transportation and disposal. The contractor shall be responsible for the infectious waste from the time of pick up through disposal by permitted processes. The contractor shall not remove, transport, or dispose of infectious waste without proper permits/licenses. The lack of maintaining proper permits on the part of the contractor shall be considered a breach of contract.

2) The contractor is responsible for following all regulations applicable to sharps infectious waste (regulated medical waste) handling, transportation, and disposal including, but not limited to, regulations from the following entities: The Department of Transportation (DOT), the Environmental Protection Agency (EPA), the

Occupational Safety and Health Administration (OSHA), and the South Carolina

Department of Health and Environmental Control (SCDHEC). The contractor is responsible for maintaining all vehicles in accordance with applicable regulations for transporting sharps infectious waste (regulated medical waste).

3) The contractor shall provide a copy of all permits to the VA prior to providing service.

Updated copies of renewed/reissued permits shall be provided when permits expire.

4) The contractor and all contractor personnel are responsible for following all applicable OSHA regulations for infectious material handling.

j. Manifests and Reports

1) The contractor is responsible for providing and maintaining manifests for all infectious waste chains of custody, transportation, treatment, and final disposal.

Contractor shall track the waste via the manifests from cradle to grave.

2) The contractor shall obtain and prepare a manifest on a form approved by SCDHEC and fill it out in a legible manner according to the instructions on the form. The contractor shall ensure the manifest accompanies the waste at all times after leaving the VA site. The contractor shall indicate the following information on each manifest:

a. The numbers of containers

b. The weight of the waste

c. The name of the designated treatment facility

d. Certification that the waste is packaged and labeled in accordance with

SCDHEC regulations

e. Date waste was received

f. Date the treatment facility received the waste

g. Certification by the treatment facility that the information on the invoice was accurate with what was received

h. Certification by the treatment facility that the waste was properly treated

i. The contractor’s SCDHEC issued infectious waste transporter registration number

3) Contractor shall certify that the manifest data matches the load to be removed.

Contractor shall ensure the VA infectious waste “generator” permit number is listed on each manifest.

4) Contractor shall deliver the waste to a treatment facility approved by SCDHEC and sign the manifest to verify waste has been delivered and certify waste has been properly treated and disposed.

5) Contractor shall maintain a copy of each manifest for their records and provide a copy to the VA COR verifying final disposition of waste. Copies of signed manifests shall be provided to the VA COR at the time of waste pick up and not later than 45 days after waste is treated and disposed.

6) The contractor shall provide a monthly report to the VA COR. Each report shall show:

i. the location of pick up

ii. amount/number of containers picked up

iii. gross weight of cart and containers and sharps picked up

iv. cart weight

v. weight of containers

vi. net weight of infectious waste treated (in pounds)

vii. total weight (in pounds) of plastic diverted from the waste stream

viii. The report shall show monthly totals and year-to-date cumulative totals for each item

ix. The report on the previous month’s activities will be provided by the 10th working day of each month

k. Service Locations and Pick-up Schedules

1) Containers with infectious waste will be removed and processed in accordance with this contract at the time of each scheduled pick-up. Containers and infectious sharps waste will not be left for the next pick up to wait on a “full load” of the secondary container (cart, truck, etc.). All infectious sharps waste will be picked up during each scheduled service.

2) Service will commence no later than 2:00 p.m. on the scheduled business day.

Services are not permitted on weekends or federal holidays. Service days that fall on federal holidays shall be scheduled for the following business day.

l. Transport Vehicle Requirements

1) Contractor shall ensure all vehicles used to transport infectious waste comply with all applicable federal and state regulations including, but not limited to, the Department of Transportation (DOT) and South Carolina Department of Health and

Environmental Control (SCDHEC).

2) Contractor shall ensure all vehicles are conspicuously labeled as required by applicable regulations. All vehicles used for transportation of infectious waste shall be owned by the contractor. Proof of ownership shall be provided to the VA.

3) Vehicles shall not be used to simultaneously transport material other than infectious waste.

4) Contractor shall immediately notify SCDHEC and the VA CO if a vehicle is involved in a spill or accident which renders the vehicle non-compliant with applicable infectious waste regulations. Contractor shall be responsible for all infectious waste clean-up as a result of transportation incidents.

m. Qualifications

1) Contractor shall have demonstrated at least three years experience providing the services described in this contract to at least three similar size medical centers.

Contractor shall submit references including telephone numbers, addresses, and points of contact.

2) Contractor shall provide proof to demonstrate their capability to provide initial and ongoing services required by this contract.

3) Contractor shall provide complete company background including legal name, primary business address, company history, and number of years in business.

4) Contractor shall provide a written plan to demonstrate their ability to convert the VA locations listed in this contract from the existing sharps infectious waste management service to their service within 14 days of contract award.

5) Contractor shall provide a valid, written contingency plan to meet the requirements of this contract without service disruption. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government.

Contractor shall be liable for all expenses incurred by the Government due to the contractor’s inability to perform services in accordance with this contract.

n. Contract Management

1) The contractor shall assign and provide the contact information for a contract manager, and alternate who shall be responsible for the performance of all elements of this contract. Contact information shall include phone numbers for both business and non-business hours. The contact information shall be provided to the VA CO not later than fifteen days prior to the contract start date. The contract manager may perform services under this contract in addition to contract management duties. The contract manager shall have full authority to act for the contractor in all contractual matters relating to the daily performance of this contract. Notification of changes in contract managers must be provided in writing to the VA CO not later than forty-eight hours prior to the implementation of such changes.

2) The contract manager shall be available during business hours (8:00 a.m. to 4:30 p.m.) or after business hours within four hours of notification to meet with VA representatives to address problems should the VA CO determine the problem has not been resolved by telephone.

3) The contract manager shall be able to understand, read, fluently speak, and legibly write the English language.

o. Contractor Personnel Requirements

1) The contractor is shall comply with OSHA regulation 29 CFR 1910.1030, “Occupational Exposure to Blood borne Pathogens.” Contractor personnel shall practice safe work procedures at all times. The contractor shall provide their employees with appropriate protective equipment, clothing, and apparel as prescribed by OSHA. The contractor shall ensure that all employees are trained and understand the risks and proper handling procedures associated with medical infectious waste. The contractor shall ensure all personnel are trained on spill remediation procedures as applicable.

2) The contractor shall ensure all personnel receive training on customer service procedures. Contractor personnel shall ensure patient confidentiality is maintained at all times.

3) The contractor shall provide all necessary training to perform the work as defined in this contract. Training sessions shall not hamper the quantity, quality, or timeliness of work requirements of this contract.

4) Contractor will provide documentation for all employees working on site showing they have received the training specified in this paragraph. This will be provided prior to contract start and annually thereafter.

5) All contractor personnel shall be dressed neatly in appropriate company uniform, free from visible soil and excessive wrinkling. All contractor personnel shall display company issued and VA issued identification at all times.

6) The contractor shall require all employees that experience on the job injuries on VA property or are attributed to work conducted in the performance of this contract to include needle-sticks and cuts report to the contractor’s designated medical facility for evaluation and treatment. Emergency treatment to prevent the loss of life, limb, or prevent undue suffering can be provided at the Dorn Emergency Room for contractor personnel working at this site only. The contractor shall be charged for medical services provided in accordance with VA policies regarding civilian emergency medical services. The contractor shall report all on-the-job injuries including needle-sticks and cuts that occur on VA property or are attributed to work conducted in the performance of this contract to the CO within twenty-four hours.

p. Quality Assurance

1) The contractor manager shall meet with the VA CO and/or the VA COR to review the contractor’s performance. Meetings will be held as often as necessary as determined by the VA CO and/or VA COR. See separate Quality Assurance

Surveillance Plan (QASP).

q. Contract Administration

1) The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment will be made to the contract price to cover any increase in costs incurred as a result thereof.

2) The CO reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee’s authority. A copy of the designation shall be furnished to the contractor.

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

✓ Invoice Number and Date

✓ Contractor’s Name and Address

✓ Accurate Purchase Order Number

✓ Supply or Service provided

✓ Period Supply or Service Provided

✓ Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

http://www.tungsten-network.com/us/en/

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

9. TERMINATION FOR CONVENIENCE: Subject to a 14 day advance notice, the Government reserves the right to terminate this contract for convenience if the need for this service changes or is no longer required.

10. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov http://www.fsc.va.gov/EINVOICE.ASP

i. No disposition of documents will be allowed without the prior written consent of the CO.

The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. “The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Attachment A

Location Size/type of container Quantity

Dorn 2 gallon w/wall bracket 50

Dorn 3 gallon w/wall bracket 475

Dorn 8 gallon w/ floor dolly 35

Dorn 17 gallon w/floor dolly 35

Spartanburg 3 gallon w/ wall bracket 13

Spartanburg 8 gallon w/ floor dolly 3

Anderson 3 gallon w/wall bracket 40

Greenville 3 gallon w/wall bracket 60

Greenville 3 gallon w/counter stand 2

Florence 3 gallon w/wall bracket 18

Florence 8 gallon w/floor dolly 4

Orangeburg 3 gallon w/wall mount 10

Sumter 3 gallon w/wall bracket 11

Sumter 8 gallon w/floor dolly 2

NOTE: Future expansions are also planned for additional CBOCs and the main facility at

Dorn during the option years of this contract and would require increased containers.

Attachment B – Quality Assurance

PERFORMANCE

BASED TASK INDICATOR STANDARD QUALITY ASSURANCE INCENTIVES

uses only approved employees

Competency Only approved contractor employees service the account perodic inspection

5% deduction in monthly invoice for any unapproved employee

Observes all safety requirements and regulations

Safety no accidents/injuries to contractor employees while on property reports of injuries/accidents

>2 valid incidents per year; 1 % deduction for each additional incident

Services all facilities according to contract

Performance Contractor complies with pickup/service schedule for all facilities periodic inspection, customer complaints

> 1 valid incident per month; 2 % reduction for each additional incident invoices are accurate accuracy

Invoices received are detailed with the correct information

>2 incorrect invoice per year; 1% deduction for additional incorrect invoices reports received on time timeliness

Reports are received on time with correct information in accordance with the contract requirements.

100% inspection >2 late report per year; 1% deduction for additional late reports reports are accurate accuracy reports received are accurate and include all required information

100% inspection

>1 inaccurate report per year; 1% deduction for additional inaccurate reports resolves any issues response Contractor has corrected any issues during the reporting period in a timely manner (24-48 hours) customer input

3% deduction from monthly bill for any unresolved problem after 7 working days

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

Sharps removal, disposal and recycling services for Dorn VA Medical Center per contract Contract Period: Base POP Begin: 10-01-2020 POP End: 05-10-2021

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Base

Sharps removal, disposal and recycling services for Florence VA outpatient clinic per contract Contract Period: Base

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Base

Sharps removal, disposal and recycling services for Spartanburg VA Outpatient clinic per contract Contract Period: Base

Sharps removal, disposal and recycling services for Anderson VA outpatient Clinic per contract Contract Period: Base

Sharps removal, disposal and recycling services for Sumter VA Outpatient clinic per contract Contract Period: Base

600.00 EA ________________

additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Base

Storage Trailer Rental Contract Period: Base

Sharps removal, disposal and recycling services for Dorn VA Medical Center per contract Contract Period: Option 1 POP Begin: 05-11-2021 POP End: 05-10-2022

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract

Contract Period: Option 1

Sharps removal, disposal and recycling services for Florence VA outpatient clinic per contract Contract Period: Option 1

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Option 1

Sharps removal, disposal and recycling services for Spartanburg VA Outpatient clinic per contract Contract Period: Option 1

Sharps removal, disposal and recycling services for Anderson VA outpatient Clinic per contract Contract Period: Option 1

Sharps removal, disposal and recycling services for Sumter VA Outpatient clinic per contract Contract Period: Option 1 additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Option 1

Storage Trailer Rental Contract Period: Option 1

Sharps removal, disposal and recycling services for Dorn VA Medical Center per contract Contract Period: Option 2 POP Begin: 05-11-2022 POP End: 05-10-2023

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Option 2

Sharps removal, disposal and recycling services for Florence VA outpatient clinic per contract Contract Period: Option 2

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Option 2

Sharps removal, disposal and recycling services for Spartanburg VA Outpatient clinic per contract Contract Period: Option 2

Sharps removal, disposal and recycling services for Anderson VA outpatient Clinic per contract Contract Period: Option 2

Sharps removal, disposal and recycling services for Sumter VA Outpatient clinic per contract Contract Period: Option 2 additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Option 2

Storage Trailer Rental Contract Period: Option 2

Sharps removal, disposal and recycling services for Dorn VA Medical Center per contract Contract Period: Option 3 POP Begin: 05-11-2023 POP End: 05-10-2024

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Option 3

Sharps removal, disposal and recycling services for Florence VA outpatient clinic per contract Contract Period: Option 3

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Option 3

Sharps removal, disposal and recycling services for Spartanburg VA Outpatient clinic per contract Contract Period: Option 3

Sharps removal, disposal and recycling services for Anderson VA outpatient Clinic per contract Contract Period: Option 3

Sharps removal, disposal and recycling services for Sumter VA Outpatient clinic per contract Contract Period: Option 3 additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Option 3

Storage Trailer Rental Contract Period: Option 3

Sharps removal, disposal and recycling services for Dorn VA Medical Center per contract Contract Period: Option 4 POP Begin: 05-11-2024 POP End: 05-10-2025

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Option 4

Sharps removal, disposal and recycling services for Florence VA outpatient clinic per contract

Contract Period: Option 4

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Option 4

Sharps removal, disposal and recycling services for Spartanburg VA Outpatient clinic per contract Contract Period: Option 4

Sharps removal, disposal and recycling services for Anderson VA outpatient Clinic per contract Contract Period: Option 4

Sharps removal, disposal and recycling services for Sumter VA Outpatient clinic per contract Contract Period: Option 4 additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Option 4

Storage Trailer Rental Contract Period: Option 4

GRAND TOTAL ________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.