36C24720Q0289-002.docx

36C24720Q0289

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

544-20-2-5063-0064 36C24720Q0289 03-09-2020 Duaita Roseboro 803-776-4000 x6657 03-20-2020

3:00PM

36C247 VHA Regional Procurement Office-East Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639 X X Y 561621 $22 Million N/A X Department Of Veterans Affairs W.J.B Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209 36C247 VHA Regional Procurement Office-East Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page The Contractor shall provide all materials, labor and equipment necessary for Fire Alarm, Fire Suppression and Fire Damper Inspection, Testing, Maintenance and Repair Service at William Jennings Bryan Dorn VA Medical Center (WJBDVAMC), located in Columbia, SC 29209.

Period of Performance is Base Year with (4) one Year Options

***SITE VISIT IS SCHEDULED FOR

MONDAY, MARCH 16, 2020, 10:00AM***

Located at WJBDVAMC-6439 Garners Ferry Road Building#20, Columbia, SC 29209.

MONDAY, MARCH 16, 2020, 10:00AM***

Located at WJBDVAMC-6439 Garners Ferry Road Building#20, Columbia, SC 29209.

See CONTINUATION Page 544-3600162-5063-850300-2543-0100J0092 X X X LaToyer Furbush Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 LaToyer Furbush, LaToyer.Furbush@va.gov VHA Regional Procurement Office-East Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PERFORMANCE BASED WORK STATEMENT

PERFORMANCE BASED WORK STATEMENT

Fire Alarm, Fire Suppression and Fire Damper Inspection, Testing, Maintenance and Repair Service

1. GENERAL: This requirement is for a firm-fixed-price service contract to provide Fire Alarm, Fire Suppression and Fire Damper inspection, testing, maintenance and repair service as mandated by National Fire Protection Association (NFPA).

2. BACKGROUND: The WJB Dorn VA Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is in Columbia, South Carolina and provides primary, secondary, and some tertiary care. The Fire Alarm, Fire Suppression and Fire Damper inspection, testing, maintenance and repair services are mandated to be performed as required for the facility by The Joint Commission accreditation as well as all required regulations governed by the State and Federal government.

3. PERIOD OF PERFORMANCE: This contract shall include a Base Year with the possibility of four (4) Option Years as follows:

Normal work shall be performed Monday – Friday, 8:00 a.m. to 4:30 p.m. excluding federal holidays. No overtime is authorized unless approved by the designated contracting officer, representative or alternate contracting officer representative (COR/ACOR) for required services.

Any work performed after working hours shall be approved and scheduled by the Contracting Officer Representative (COR/ACOR) as required.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center* 6439 Garners Ferry Road Columbia, SC 29209 Buildings: 5, 6, 7, 8, 9, 9a, 20, 21, 22, 36, 100, 100a, 103, 103a, 105, 106, 114, 120, 122, and 133 *No Outpatient Clinics *No University of South Carolina School of Medicine Property or Buildings PERFORMANCE REQUIREMENTS: The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform a complete inspection, testing, maintenance and repair service of the systems in accordance with the frequency and procedures outlined in the most current edition of the Applicable publications below:

a. APPLICABLE PUBLICATIONS: The publications listed below form a part of this specification to the extent referenced. The publications are referred to by the basic designation only. The most current edition of these standards shall be applicable.

4. National Fire Protection Association (NFPA):

NFPA 13 Installation of Sprinkler Systems - 2019 NFPA 14 Installation of Standpipe and Hose Systems - 2019 NFPA 17A Wet Chemical Extinguishing System - 2017 NFPA 20 Installation of Centrifugal Fire Pumps - 2019 NFPA 25 Water Based Fire Protection Systems - 2020 NFPA 70 National Electric Code - 2020 NFPA 72 National Fire Alarm Code - 2019 NFPA 80 Fire Doors and Other Opening Protectives (Fire Dampers) - 2019 NFPA 90A Installation of Air Conditioning and Ventilation Systems - 2018 NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations - 2017 NFPA 101 Life Safety Code - 2018 NFPA 105 Smoke Doors and Other Opening Protectives (Smoke Dampers) - 2019 NFPA 291 Fire Hydrant Flow Testing and Marking - 2019 NFPA 2001 Clean Agent Fire Extinguishing Systems - 2018

5. CONTRACTOR SPECIAL REQUIREMENTS:

a. The Contractor, at the contractor’s expense, shall obtain licenses for performing fire alarm inspections, testing, maintenance, and repairs from the State of South Carolina.

b. A South Carolina licensed technician shall be employed by an installer having a State of South Carolina Fire Alarm System and/or Fire Sprinkler Systems licenses., a copy of which shall be given to the VA. This technician shall be present and in responsible charge during all inspections, testing, and authorized maintenance. This technician shall be fully familiar with the types of systems at the VAMC.

c. Documentation: Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the Contracting Officer prior to the award of the contract. The contractor shall provide to the Contracting Officer and Contractor Officer Representative documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The contractor shall ensure that all certificates of training, licenses, permits and bonds are current and valid. All offers shall include documentation and proof of the above certifications and qualifications for each employee.

d. The fire alarm service technicians shall have a thorough knowledge of and experience with the type of Notifier by Honeywell Fire Alarm System in use at the VA Medical Center, Engineering Division. Technicians shall have attended one or more of the Notifier fire alarm equipment manufacturer maintenance/service training classes and the training certificates shall be provided to the VA. The Contractor shall furnish the names of technicians who shall perform work on these systems, the years of experience and locations where they maintained and repaired these systems.

e. Technicians that will act as the on-site supervisors shall have current Notifier Training Certificates for the Notifier Onyx series NFS-3030, the NFS-640, the ONYX Works Workstation and the Notifier-Net Network. The contractor shall provide the VA the name(s) of the proposed-on site supervisors along with a copy of the certificates with the contract proposal for review by the VA. The Training Certificates shall remain current during the service contract period.

f. PROPRIETARY SOFTWARE:

i. The Fire Alarm System computer workstation is in the Engineering Control Center (ECC) in Building 100 and is the ONYX works workstation by Notifier. Besides ONYX works the workstation is also using “Verifier Tools” software as an integral part of the Notifier fire alarm system. These systems are proprietary to Notifier and the contractor shall be able to work on this system to: make changes in the software after devices are added, deleted or relocated; make changes to the graphics as needed to accommodate device or system changes; import new AutoCAD floor plans into the graphics system; and other tasks as necessary for a fully functioning and up to date system.

ii. The contractor shall have the passwords from Notifier to make software changes to this system. Maintenance of this workstation is fully included in this contract. The contractor shall provide a copy of written proof from Notifier that the contractor has the passwords required.

iii. Updates to the software from Notifier shall be part of this contract and shall be installed by the contractor as they become available.

iv. The contractor shall, at least once a year, make a backup copy of the software for the engineering division fire alarm system and place on a disk and give to the VA COR for safekeeping.

g. The Fire Suppression System technician shall have a thorough knowledge of and experience with the type of FM 200 Clean Agent Fire Extinguishing System and/or Ansul Dry Chemical Extinguishing System in use at the VA Medical Center, Engineering Division. Technicians shall have attended one or more of the FM 200 and/or Ansul equipment manufacturers maintenance/service training classes and the training certificates shall be provided to the VA. The contractor shall furnish the names of the technicians who shall perform work on these systems, the years of experience and locations where they maintained and repaired these systems.

h. Number of Employees. The contractor shall always have available enough capable and licensed employees to enable the contractor to properly, adequately and safely perform all work required under the terms of the contract.

i. Technician shall have experience in the past five years in Fire Alarm System testing, repair, maintenance, installation and related activities of building and equipment comparable to the buildings and equipment by this contract.

j. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: The contractor shall be responsible for obtaining any necessary licensure and permits, for complying with any applicable Federal, State and Local laws, codes and regulations in connection with the work performed and the protection of workers and property.

k. SITE CONDITIONS: Asbestos insulation and lead exists in various locations including confined spaces in the buildings located on the VAMC campus. Routine inspection, testing and maintenance work shall be conducted so as not to disturb asbestos and lead. However, if asbestos or lead is suspected and cannot be avoided, notify the Safety Office to determine the course of action. Contractor shall have their own procedures per OSHA standards for these hazards to complete the inspection and testing.

6. MASTER DEVICE/EQUIPMENT INVENTORY:

a. The contractor shall develop a master inventory of the fire protection devices the master inventory document shall be submitted to the COR within 90 calendar days of contract award. All items shall be recorded and accounted for to maintain a record of each item and its location within the facility as required and/or mandated for inspections and record submittals. The VA shall review for 2 weeks and return to the contractor who shall be required to make any corrections noted. During Inventory the fire alarm devices shall be identified if the device on a recall list and if so, COR shall be notified for replacement of recalled device.

b. Any changes, updates, and/or removal of any system/equipment items shall be annotated on the red-line inventory during each incident. A revised inventory report shall be provided with quarterly updates.

c. Existing Fire Alarm System device location drawings and Sprinkler/Standpipe System zone location drawings shall be maintained and updated by the contractor. One of two onsite working copies shall be checked out from the VA engineering office at each site visit. The drawings shall be red-lined with noted changes at the time the change occurs. New updated drawings shall be provided to the VA annually during quarterly updates.

d. Current listing of all items and its location shall always be maintained, and revised copies shall be emailed to the designated COR/ACOR for updating with each binder as required.

e. The following is an APPROXIMATE listing of the number of devices in the hospital which shall require service. This listing is not claimed to be 100% accurate and is given only as an estimated to the bidder. Each bidder shall be responsible for scheduling a site visit to determine exact locations and quantities of the devices to be maintained.

i. There are approximately 2642 Various Devices on the Medical Center Complex.

ii. There are approximately 6 Dry Pipe Fire Sprinkler Systems

iii. There are approximately 5280 Fire Sprinklers

iv. There are approximately 2 FM200 Clean Agent Fire Extinguishing Systems

v. There are approximately 420 Fire Dampers

vi. There are approximately 6 Ansul Dry Chemical Extinguishing Systems

vii. There are approximately 1 Anti-Freeze Fire Sprinkler Systems

viii. There are approximately 20 Hydrants Located on the Medical Center Complex

ix. There are approximately 40 Backflow Prevention Devices on Water Lines

x. There are approximately 3 Backflow Prevention Devices on City Lines

xi. Reference Attachment D below

f. Check-In Requirements: Contractor an all Contractor’s Service Personnel shall check in and out with Engineering Control Center (ECC), Building 100 prior to performing and upon completion of all required service. This information is required to contact mechanics in case of an emergency during regular hours.

7. Repairs: Critical and Non-critical Repairs for Fire Alarm, Fire Suppression and Fire Damper.

a. All quotes for repair, resulting from inspection or service calls, must be received within 48 hours of the initial request. Quotes shall be detailed and specifically list material and labor as separate line items. If a quote is delayed for any reason the Contractor must notify the COR within 48 hours of the initial request.

b. Labor: The labor portion of fire alarm system repairs shall be priced according to fair market value. Extraordinary circumstances resulting in an emergency event requiring immediate and significant response will be handled on a case-by-case basis at the discretion of the Contracting Officer.

Parts: The material portion of system repairs (including battery replacement) shall be invoiced per GSA schedule pricing or the lowest available price.

c. Initial response to repair calls shall be based on the nature of the repair, and whether, in the opinion of the VA, it is critical or non-critical in nature. Critical repairs are those repairs affecting the continued occupancy of a building, or the safety of occupants in a healthcare building, or certain operations that are critical in nature.

d. Critical repair response: Due to the emergency nature of critical repairs, the VA representative shall make the requests for repairs verbally. Requirements for critical repairs include:

i. After being notified of a repair request, make live voice contact with the ordering official within one hour, have a qualified technician on-site within 2 hours, and complete the repair within 16 hours.

ii. If the local technical representative cannot identify the problem within 16 hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary to identify the problem and provide a solution.

iii. If the fire alarm system cannot be repaired within 16 hours, the technical representative shall notify the COR with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally by the COR (to order parts and schedule the work) but shall be approved by the Contracting Officer before proceeding with the work. A verbal approval shall be followed by a written work invoice.

iv. Update the COR on the status of the repairs every 24 hours until repairs are complete.

e. Non-critical repairs: Requests for repairs shall be set forth in request for cost estimate with listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for non-critical repairs include:

i. After being notified of a repair request, make live voice contact with the ordering official within two hours, have a qualified technician on-site within 8 hours, and complete the repair within 48 hours.

ii. If the local technical representative cannot identify the problem within 48 hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary to identify the problem and provide a solution.

iii. If the fire alarm system cannot be repaired within 48 hours, the technical specialist shall notify the Contracting Officer Representative with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally by the COR (to order parts and schedule the work) but shall be approved by the Contracting Officer before proceeding with the work. A verbal approval shall be followed by a written work order.

iv. Update the COR on the status of the repairs every 24 hours until repairs are complete.

v. Contractor shall provide in writing before leaving the building.

vi. Suspected cause(s) of the malfunction(s) and actions to prevent reoccurrences.

vii. A list of components used to make the repair.

viii. Failure of the Contractor to report before and after performing a repair shall be cause for the VA to withhold payment for such service.

8. TESTING REQUIRMENTS: Performed from the Month of the last test each year, every device requiring annual testing shall have been tested once. Every device requiring semi-annual testing shall have been tested twice; and every device requiring quarterly testing shall have been tested four times. These tests shall meet The Joint Commission requirements of annual tests being conducted plus or minus 30 days from the last annual test; Plus, or minus 20 days for semiannual tests; 10 days plus or minus for quarterly required tests. Contractor shall verify the correct operation and shall make all repairs to the system as stated in section 8. All test methods shall follow applicable publications and shall be documented.

9. ANNUAL INSPECTION AND TESTING:

a. Shall be performed during the month of JANUARY/FEBRUARY. (Exception- fire alarm devices that will affect the FM200 shall be tested/inspected during FM200 testing).

b. All inspections shall be in accordance with the most current edition of the National Fire Prevention Protection Association (NFPA) as stated in applicable publications.

c. Inspections and preventive maintenance: Shall consist of technical inspection, cleaning, oiling adjusting, calibrating, replacing parts and maintaining equipment in excellent operating condition. The contractor shall make thorough technical inspection of the equipment in accordance with current applicable publications guidelines and, with the commercial practice governing maintenance of the type of equipment involved.

d. Elevator Recall System testing during this period shall be coordinated with the Elevator Maintenance Contractor by the designated COR/ACOR.

e. Fire pump and jockey pump test shall be conducted annually and shall include: inspection, testing and maintenance of flow condition, hydraulic system, mechanical transmission, electrical system and motor.

f. The following tests/ inspection shall be performed during the month of MAY:

i. Water Line Backflow Prevention Devices – Testing to be performed utilizing Certified Testing Equipment by Backflow Preventer Qualified and Certified by South Carolina DHEC (Department Health Environmental Control Testers).

ii. City Line Backflow Prevention Devices. These are located on the incoming water lines from the city near the facility property lines in three (3) different locations.

iii. Inspection report shall be completed within five (5) business days after the testing and inspection as this report as mandated by the City of Columbia each year.

10. QUARTERLY INSPECTION AND TESTING: Shall be performed during the months of January, April, July, and October.

11. SEMI-ANNUAL INSPECTION AND TESTING: Shall be performed during the months of April and October.

a. TEST AND INSPECTION:

i. Sprinkler System Water Flow and Valve Tamper Switches

ii. All Kitchen Hood Automatic Fire Extinguishing Systems

iii. FM200 Clean Agent Fire Extinguishing Systems

12. FOUR YEAR INSPECTION AND TESTING: Shall be performed during the month of February 2020

a. TEST AND INSPECTION:

i. Fire Dampers

13. FIVE YEAR INSPECTION AND TESTING: Shall be performed during the month of October 2023.

a. TEST AND INSPECTION

i. Standpipes Systems with Water Flow (automatic only): Complete in October 2023.

14. Additional Requirements:

a. All required repairs, parts, and defective batteries found during any of the above inspections shall be replaced as necessary with a charge for parts (per GSA schedule or lowest available price) and labor will be priced reasonable according to fair market value. Repairs shall be approved and arranged through the designated COR/ACOR (Contracting Officer Representative / Alternate Contracting Officer Representative) prior to the commencement of the repair. All repairs shall be completed within (5) Five Business days from completion of Inspection unless undue circumstances such as waiting on parts, weather, inaccessibility, etc.

b. Testing of Horns, Audio, Strobes, and various other devices that may cause disruption of systems which may then be required to be performed after-hours and/or on weekends and shall be coordinated/scheduled by the designated COR/ACOR.

15. KITCHEN HOOD INSPECTIONS: The Contractor shall perform the required Semi-Annual Hood Inspections and Automatic Extinguishing System Inspections during the months of February and August only. These Inspections shall be performed all in the same day, if possible.

a. Wet Chemical fire extinguishing systems shall be inspected, tested and maintained in accordance with applicable publications.

b. Parts: Only new standard parts (manufactured by the maker of the equipment or equal thereto) shall be furnished by the contractor. All parts shall be of current manufacture and shall have full versatility with presently installed equipment.

c. The Contractor shall provide a written notification no later than two (2) weeks in advance of the inspection to allow for proper scheduling/coordination with all parties involved preventing interfering with servicing patient meals.

d. This notification shall be delivered to the designated COR/ACOR either by email and/or an agreeable method determined by both parties.

16. REPORTING:

a. The Contractor shall create and ensure all required report information for each individual building or building group is placed in separate binders under each appropriate tab as described in Attachment D below.

b. A Summation Report of the inspection (reference Attachment D for sample only) shall be completed for each building and placed in the appropriate tab for each binder.

c. The Contractor shall work with the designated COR/ACOR to create an approved Summation Report that shall be utilized for each binder.

d. All binders are to be submitted within ten (10) business days from the completion of each building’s inspection with documented repairs.

e. Binders are to be submitted to the designated COR/ACOR and reviewed for acceptability based on current Joint Commission requirements under Attachment D.

f. Any missing items shall be provided within three (3) business days upon notification by the designated COR/ACOR.

g. Each Calendar Year a new binder for that year shall be required to be created.

h. Once each initial Calendar Year binders are started only updated information is required to be provided and merged with other data throughout that year.

i. An agreeable color, width, and type of binder shall be determined and approved by the designated COR/ACOR.

j. The Contractor shall be responsible for maintaining documentation of all Fire Alarm and Sprinkler Inspections and providing the required The Joint Commission Report (reference Attachment D for binder requirements and sample report) to the designated COR/ACOR within ten (10) business days following each inspection.

17. MONITORING SYSTEM:

a. The Contractor shall provide off-station monitoring for on-site access to a 24‐hour Emergency Service Monitoring; seven (7) days a week, three hundred sixty-five (365) days per year.

b. Contractor shall be responsible to have digital dialer activated at the beginning of the contract.

c. The Contractor shall make proper Notification to the Columbia Fire Department in the event of a Fire Alarm event.

d. The Contractor shall be able to respond on-site to routine calls within eight (8) hours; emergency calls within two (2) hours.

e. An emergency telephone list with pager and/or cellular telephone numbers of Contractors Technicians is required for limited distribution by the Authorized Representatives.

f. The Contractor shall provide on-site (forty-eight (48) hours) rapid and reliable access to all Notifier by Honeywell Manufacturer’s original hardware, parts, software, and materials necessary to repair the existing Notifier by Honeywell System on the facility.

g. The Contractor shall furnish a written estimate of the cost to make necessary alterations to include labor and parts to make the unit fully operational. Charge for parts (per GSA schedule or lowest available price) and labor will be priced reasonable according to local labor cost (fair market value).

h. All repairs shall be approved and arranged through the designated COR/ACOR prior to commencement of work performance.

i. No connection to the VA network is required or shall be utilized.

j. The Contractor shall supply ongoing System Operator Training and Instruction as requested by the facility on equipment and website utilization.

18. GENERAL REQUIREMENTS:

a. The Contactor shall notify the designated COR and/or ACOR in writing within sixteen (16) hours of the existence of the development of any defects, any Fire System or Fire Suppression System that is inoperable, and/or any repairs required to maintain any of the Fire Alarm or Fire Suppression Systems within the facility.

b. Any threat that poses an immediate danger to the building’s occupants shall immediately be brought to the attention of the designated COR/ACOR, and/or Service member if unavailable.

c. Future installation of new devices or deletion of existing devices to the various systems within this requirement may occur throughout this procurement. If that does occur a quote for the additional items shall be obtained and the procurement shall be charged appropriately to adjust for these changes.

d. FIRE ALARM MODIFICATIONS BY OTHERS: Renovation and construction projects on other contracts occasionally modify the existing fire alarm system by relocating devices, installing additional devices or deleting existing devices. At the end of each renovation of construction project the VA shall receive the as‐built drawings in AutoCAD format from the contractor indicating the fire alarm work done on that contract. The fire alarm testing and maintenance contractor shall be required to do the following for each of these renovations:

i. Use the AutoCAD drawing to update the floor plan in the ONYX Works and Verifier Tools software on the computer.

ii. Make all changes necessary in the computer software to indicate and accept the changed components.

iii. Update the existing fire alarm field device as-built drawings quarterly.

e. The Contactor shall ensure work performance disruption conducted in areas that maintain patients and/or other occupants are kept to a minimum.

f. The Contractor shall ensure proper signage is always posted in work areas when conducting repair service.

g. Contractor shall ensure all tools and equipment are always secured.

h. Tools and equipment shall be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each work- day.

i. All debris shall be removed from the work location and facility upon completion of work each day.

j. Smoking is not permitted within the facilities at any time. All smoking shall be conducted in designated smoking areas only.

Attachment “D” William Jennings Bryan Dorn (WJBD) VA Medical Center

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

Service for fire alarm inspection and testing (Annual) Current edition NFPA 25 and 72 Base Period of Performance-April 1, 2020 through March 31, 2021

Initial Inventory fire alarm system/CAD equipment plan update Year 2020.

3.00

MO

Quarterly testing /inspection and inventory fire alarm System/Technical CAD equipment plan updates

9.00

Service for 24/7 off-station emergency service monitoring for the fire alarm system

Service for sprinkler alarm inspection and testing (Semi Annually)

2.00

Semi-Annual dry chemical extinguishing systems service (March and Sept)

Semi-Annual FM200 Inspection and testing (March and Sept)

Four Year Inspection of Fire Dampers (January/February 2024 only)

EA

Cost for additional fire dampers over the 310 identified. This charge will only be added if additional fire dampers are added or discovered over the 310 count only.

Five-Year Inspection of standpipes system with water flow (October 2023 only).

ITEM INFORMATION

Service for fire alarm inspection and testing (Annual) Current edition NFPA 25 and 72 Base Period of Performance-April 1, 2021 through March 31, 2022

Initial Inventory fire alarm system/CAD equipment plan update Year 2021.

12.00

Service for sprinkler alarm inspection and testing (Semi Annually)

Semi-Annual dry chemical extinguishing systems service (February and August)

Semi-Annual FM200 Inspection and testing (February and August)

Cost for additional fire dampers over the 310 identified. This charge will only be added if additional fire dampers are added or discovered over the 310 count only.

Service for fire alarm inspection and testing (Annual) Current edition NFPA 25 and 72 Base Period of Performance-April 1, 2022 through March 31, 2023

Initial Inventory fire alarm system/CAD equipment plan update Year 2022.

12.00

Service for sprinkler alarm inspection and testing (Semi Annually)

Semi-Annual dry chemical extinguishing systems service (March and Sept)

Cost for additional fire dampers over the 310 identified. This charge will only be added if additional fire dampers are added or discovered over the 310 count only.

Service for fire alarm inspection and testing (Annual) Current edition NFPA 25 and 72 Base Period of Performance-April 1, 2023 through March 31, 2024

Initial Inventory fire alarm system/CAD equipment plan update Year 2023.

Service for sprinkler alarm inspection and testing (Semi Annually)

Semi-Annual dry chemical extinguishing systems service (March and Sept)

Cost for additional fire dampers over the 310 identified. This charge will only be added if additional fire dampers are added or discovered over the 310 count only.

Service for fire alarm inspection and testing (Annual) Current edition NFPA 25 and 72 Base Period of Performance-April 1, 2024 through March 31, 2025

Initial Inventory fire alarm system/CAD equipment plan update Year 2024.

Service for sprinkler alarm inspection and testing (Semi Annually)

Semi-Annual dry chemical extinguishing systems service (March and Sept)

Cost for additional fire dampers over the 310 identified. This charge will only be added if additional fire dampers are added or discovered over the 310 count only.

B.4 DELIVERY SCHEDULE

1.00

1.00

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of…