36C24720Q0139-002.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J061 Energy Management System 29403-5799 36C24720Q0139 03-19-2020 N 238210 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 Samuel Smith, Contract Specialist samuel.smith8@va.gov Ralph H. Johnson VA Medical Center 109 Bee Street Charleston, SC 29401

USA

samuel.smith8@va.gov Solicitation: Energy Management System Notice Type: Combined Synopsis/Solicitation

(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation 36C24720Q0139 is issued as a request for quotation (RFQ) COMBINED SYNOPSIS / SOLICITATION.

(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2020-04, January 15, 2020. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally, 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02) and 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02) are incorporated into this solicitation.

(iv) This is an unrestricted combined/synopsis solicitation. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. The North American Industry Classification System (NAICS) code is NAICS 238210 Electrical Contractors and Other Wiring Installation Contractors, $16.5 million.

(v) If the procurement is for, then it’s for NEW EQUIPMENT ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturer's warranty.

Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(vi) Description of requirements for the items to be acquired.

This requirement consists of the following items:

SEE ATTACHED SCHEDULE and STATEMENT OF WORK Pricing Information:

1. Pricing should be considered FOB DESTINATION

2. New Equipment only; no remanufactured or "gray market" items

3. All items must be covered by the manufacturer's warranty

4. Offer MUST be good for 30 calendar days after close of solicitation.

OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping and provide ARO delivery timeframe. Include all requisite supporting documentation identified in this solicitation with your offer.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point.

Delivery Address:

Department of Veterans Affairs Ralph H. Johnson VAMC 109 Bee St.

Charleston, SC 29401

1. Delivery: Period of performance

2. Shipping: FOB DESTINATION

(viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources.

(ix) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, and has the lowest cumulative price for all items (inclusive of delivery) and the offer is fair market price will be selected.

The Government anticipates awarding a single contract resulting from this solicitation. Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government will evaluate information based on the following evaluation criteria: PRICE and PAST PERFORMANCE (provide 3 references of similar contracts performed in the past three years).

Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission.

OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping. Include all requisite supporting documentation identified in this solicitation with your offer.

To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:

1. Documentation that confirms the company/employees are factory certified technicians qualified to perform preventative maintenance/ repair services as outlined in the statement of work (SOW) of the quoted items.

2. Documentation that confirms the company is registered and is the required socio-economic category in the System for Award Management (SAM).

(x) 52.212-3 Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category.

(xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission.

(xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44.

(xiii) n/a.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contract Specialist, Samuel Smith at Samuel.smith8@va.gov no later than 10:00 AM EST on March 19, 2020. All quotes/offers submitted must include the Solicitation Number and Title in the subject line of the email. Quotes/offers received after this date and time will be not be considered for award.

To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contract Specialist, Samuel Smith at Samuel.smith8@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s).

Questions regarding this solicitation shall be submitted no later than March 16, 2020 at 1:00 PM, unless it is determined to be in the best interest of the Government as deemed by the CO. Telephone requests for information will not be accepted.

(xvi) Contact information Contracting Office Address:

Department of Veterans Affairs Network Contracting Office (NCO) 7 325 Folly Road, Ste 300 Charleston, SC 29412-2507

Primary Point of Contact:

Samuel Smith Contract Specialist, NCO 7

Samuel.smith8@va.gov

See attached document: Energy Management System statement of work.

See attached document: PRICE COST SCHEDULE.