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No.
| Comment |
| Reviewer |
| Harrell Design Group Response |
| 1 |
| The solicitation package was uploaded to FBO without the mechanical drawings, which are a major portion of the project. The drawings were not posted on FBO until June 12, 2019 which was 20 days later. We are requesting that you would extend the bid due date at least one week to allow the mechanical subcontractors time to complete an accurate bid. |
| VA |
| The bid opening date has been extended to July 11, 2019 |
| 2 |
| We are requesting an additional site visit be held so that the mechanical subcontractors can view items contained on the plans that were not apparent during the first site visit. This included the equipment, piping sizes, and locations to be demolished as well as locations for roof mounted equipment. |
| VA |
| An additional site visit was held on June 26, 2019 |
| 3 |
| All refrigerant piping is specified as hard drawn copper. The manufacturer makes a specific line set for use with these type of split system units. Will use of the manufacturer line sets be allowed? |
| Mechanical |
| No. Use the specified hard drawn copoper. |
| 4 |
| Is x‐raying required before performing any floor and roof coring? |
| Architectural |
| All core drills shall be x‐rayed. |
| 5 |
| For all existing IT Rooms. Will temporary cooling be required after the existing unit has been demolished until the new unit has been installed and brought on line? |
| Electrical |
| No. Installation of the new system components is to be done to the greatest extent possible before demolishing the existing system to limit down time. |
| 6 |
| What type of access is available to all roofs where work is to take place? Will cranes be required to place equipment on roofs? Will personnel have un obstructed access to work on roofs? |
| Electrical |
| All roofs have access through various doors and openings. Vertical transport will be done through elevators. |
| 7 |
| What type of restrictions will be placed on access to the IT Rooms? Will the VA issue keys to access these rooms or will the VA OIT department require one of their personnel to be in place when contractor is working inside of IT Rooms? |
| Electrical |
| The VA will make personnel available for access and supervision. |
| 8 |
| Do the additional IT cabinets/enclosures need to match what is already installed? Can the specs of the currently installed cabinets be provided? |
| Electrical |
| It is not necessary to match the currently installed cabinets. |
| 9 |
| Can a larger fiber enclosure/patch panel be used in the Data Center cabinet or do they all have to be 1U units? |
| Electrical |
| No, they are not required to be all 1U units. Refer to Detail B1/E504. |
| 10 |
| Is there a preferred connectivity brand for this project? |
| Electrical |
| No. Provide connectivity products to match requirements of drawings and specifications. |
| 11 |
| Are the data and voice outlets shown in the enlarged TR drawings the only copper cabling work required? |
| Electrical |
| The construction documents show all copper cabling work required. |
| 12 |
| What additional equipment in each TR will need to be powered by the contractor provided UPSs? Is there a blanket power requirement for each unit or is there a list of powered devices for each room that can be made available? |
| Electrical |
| The new UPS units are provided to power equipment in the existing IT racks which is primarily Data switches and other POE devices connected to power strips in the rack. A list of equipment is not availlable. |
| 13 |
| Will there be any additional OIT demolition required outside of the existing fiber optic cabling? |
| Electrical |
| The full extent of the demolition is shown on the construction documents. |
| 14 |
| In review of the architectural and mechanical drawings, rated walls and partitions are identified in the symbol legend. However, this legend does not identify any concrete or block walls. Since there are some HVAC condensate drains and refrigerant piping running above ceiling and crossing several walls on all floors, would it be possible to get a set of structural drawings showing any concrete/block walls for the purpose of potential core drilling requirements for pipe penetrations? |
| VA |
| This information is not available. This information should have been verified in the walk‐through. |
| 15 |
| Do the various roofs have warranties in place which will require using a specific roofing contractor to make repairs during installation of new roof curbs for equipment mounts and roof penetrations? |
| Architectural |
| The VA will make warranty information available to the successful bidder. |
| 16 |
| Can the VA provide a location list and equipment list for all existing Lenel access control equipment?(panels, boards, controllers, etc…) |
| VA |
| This information is not available |
| 17 |
| What version of Lenel access control software is currently in use? |
| Electrical |
| The existing system is a Lenel Onguard system with ADV version software. The software shall be upgraded to Lenel Pro System as part of this project. All work shall be seemlessly integrated with the existing system such that any exisiting maintenance agreements or warranties shall not be compromised. Only Lenel Value Added Retailers (VAR) technicians shall be used to make hardware connections to the system and access the system for programming, testing and operation. |
| 18 |
| Do the voice cables need to be homerun to the telephone room? If not, where will the cables for the voice outlets be run? |
Electrical Voice cables will be patched to the nearest Telecom Room.
| 19 |
| Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? |
| VA |
| No, this project and all others in the state of Alabama are not tax exempt. |
| 20 |
| Please confirm that the SSHO role will be able to be filled by a qualified superintendent. |
| VA |
| Yes the SSHO can be the qualified superintendent |
| 21 |
| ICRA rating? |
| VA |
| Class II |
| 22 |
| Specifications is listing access control system and video surveillance work, who are the servicers for these systems? |
| VA |
| 23 |
| Will the VA release sign in sheets for 1st and 2nd visit? |
| VA |
| Prince has them. |
| 24 |
| Is a portable dust containment units enough or is the VA expecting any sort of temporary wall system to be erected? |
| VA |
| Bid worse case scenario. May require wall system. |
| 25 |
| Please confirm that all 4 walls in room, 1223 are to be extended to deck? Also, all walls in toilet room 2352 or just wet wall. Notes are not clear |
| Architectural |
| Room 1223: See B5/AE401, Note 1. Extend all perimeter walls of this room to deck. Room 2352: Construct wall extension on dimensioned wetwall, as indicated on B7/AE401. |
| 26 |
| Notes say to replace all it room door hardware in plans but no indication of how many it rooms there are per floor? Please confirm how many hardware sets are to be accounted for. |
| Architectural |
| See General Note B on AE401. Refer to Electrical Drawings for IT Room locations to receive new doors. |
| 27 |
| Will the Government provide comprehensive written badging requirements for the project if badging is required? |
| VA |
| Badges will be provided by the VA to the superintendent |
| 28 |
| Where will the designated parking area be for workers accessing the construction site? |
| VA |
| No designated parking at the facility. |
| 29 |
| Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations. |
| VA |
| Yes this method of data tracking and submittals is acceptable |
| 30 |
| During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc. |
| VA |
| If the fire suppression system is disabled for more than 8 hours, a fire watch will be required, anything under 8 hours NFPA 241 applies. |
| 31 |
| Will the new mechanical units have to tie in with the facilities’ DDC system? If so, who is the servicer or system being used? |
| Mechanical |
| Yes, connection to existing facility system is required, it is JCI Metasys. |
| 32 |
| Is the VA expecting any work to be done to the Fire alarm system? If so, does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions? |
| Electrical |
| No specific fire alarm work is to be done. Coordinate security, fire alarm and fire suppression work with the VA. They will coordinate/provide information about servicers where necessary. |
| 33 |
| Has the work area been checked for asbestos? |
| VA |
| Area has been checked for asbestos, asbestos is not present in area, documentation of results are housed in the Safety Office, if any suspicious material is noted, contractor is to stop work immediately and notify the COR. |
| 34 |
| What is the Governments’ policy if asbestos products are encountered during construction? |
| VA |
| Stop work notify the COR to have area tested and inspected. |
| 35 |
| Describe any and all tasks that may be required for this project as it relates to infectious control? |
| VA |
| During the pre‐construction meeting safety and infection control will go over all the VA requirements regarding infection control |
| 36 |
| What is the level of infectious disease control rating for this site? |
| Architectural |
| There is no overarching "infectious disease control rating" for the site. Refer to drawings GC001 through GC110 for specific ICRA Class Requirements in areas where work is to be performed. |