Updated SOW Ultrasound System.docx

Statement of Work The Richmond VAMC (Hunter Holmes McGuire VA Medical Center) has a requirement to purchase A/B/S/UMB Ultrasound System for the Eye Clinic at Fredericksburg HCC. This VA will work with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement in accordance with FAR Part 52.211-6. See attachments for salient characteristics. This requirement is in support of the activation of the new Fredericksburg Health Care Center. Item(s) are to be delivered to the location specified in section V.

Equal to items will be consider for award if such products are clearly identified and enough information is furnished to determine whether the product offered meets the salient characteristics requirements listed in the solicitation.

Make/Model

QTY

Site Location Site Address The address for delivery is listed below. Additional information on delivery can be found in section IV.

Fredericksburg HCC 10432 Patriot Highway Fredericksburg, VA 22408

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section IV). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated and TBD.

☒ Fredericksburg Health Care Center Fredericksburg HCC 10432 Patriot Highway Fredericksburg, VA 22408

· Delivery shall be freight on board (FOB) – Destination.

On-Site Delivery:

· The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

· The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

· Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

· Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Assembly and Installation [ ☒ is ☐ is not required] The vendor is required to manage and coordinate installation at the Fredericksburg HCC with the COR or his representative IOT&A POC directly. Do not reach out to schedule installation with any clinical end-users.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM EST, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment. See current delivery schedule above.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the IOT&A team, IRIS Solutions and the Richmond VAMC POC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Security and Confidentiality VA Network Connection: ☒ is ☐ is not required

· If checked above, this equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

· This equipment does hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

· Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

· Appendix C: VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course , is required and available at the linked website (Click Here). The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

Standard Warranty

· The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

· The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

Use of Premises

· If during the performance of this contract, work will be carried out at the Fredericksburg HCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with facility operations and the operations of other contractors on the premises.

· The vendor shall communicate through the IOT&A POC and VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

· The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

· The vendors shall abide by all rules and regulations set forth by the Richmond VAMC, Fredericksburg HCC and/or state and federal governments due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the campus grounds, if required.

SALIENT CHARACTERISTICS:

Below are the salient characteristics for equal to products in accordance with FAR Par 52.211-6 Brand Name or Equal. The following salient characteristics that "equal" products must meet are:”

CLIN 1: Ophthalmic Ultrasound System

Total Quantity: 1 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Ultrasound Console System

Salient Characteristics:

· Ophthalmic ultrasound system used to diagnose tumor lesions, retinal/vitreous membrane detachment and Grave’s disease, cataracts, glaucoma, and posterior staphyloma.

· Shall provide probes to operate in S mode, A-scan Biometry, and B mode.

· Must have up to 6 different methods for keratometric correction and implant calculation.

· Transducer/probes include magnetic 15MHz, magnetic annular 5 ring 20 MHz, magnetic 50 MHz UMB, 11 MHz for Biometry.

· 1 TB HDD for sharper images

· 16 GB RAM

· 128 GB SSD for the Operating System

· (5) USB Ports on the unit

· (1) HDMI port

· (1) Ethernet port for Wi-Fi and Bluetooth connectivity

· DICOM compatible

· Dimensions: 17 ½"H x 11 ¼"D x 21 ½"W

· Power Supply: 80-264 Vac

· Monitor: 21” HD Screen

· Weight: 23 ½ lbs.

SALIENT CHARACTERISTICS:

CLIN 2: 15 MHz B Probe

Total Quantity: 2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

15 MHz B Probe

Salient Characteristics:

· Transducer Frequency: 15 MHz

· Angle of Exploration: 50 degrees

· Depth of Exploration: 60mm

· Focus: 24mm

· Depth of Field: 12mm

· Frame Rate Acquisition: up to 16Hz

SALIENT CHARACTERISTICS:

CLIN 3: 20 MHz Annular B Probe Kit

Total Quantity: 2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

20 MHz Annular B Probe Kit

Salient Characteristics:

· Concentric Ring Shape

· 5 Ring Annular array 20 MHz Sealed B Probe

· Simultaneous imaging of vitreous and ocular wall

SALIENT CHARACTERISTICS:

CLIN 4: 50 MHz Linear UBM Probe

Total Quantity: 2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

50 MHz Linear UBM Probe

Salient Characteristics:

· 50 MHz UBM signal processing

· Increased penetration while maintaining a high resolution.

· Linear Transducer Movement: 16mm

· Focus: 10 mm

· Accelerometer for probe localization

· Must llow for constant detection of the B probe position.

· Automatic and simultaneous display in the image acquisition parameters

· Enables standardization of the acquisition protocol

SALIENT CHARACTERISTICS:

CLIN 5: Cart, accessory

Total Quantity: 1 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Cart Height Adjustable

Salient Characteristics:

· Height Adjustable Cart

· Must have keyboard Tray

SALIENT CHARACTERISTICS:

CLIN 6: Biometry A-Scan Probe

Total Quantity: 2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Biometry A-Scan Probe

Salient Characteristics:

· Adjustable Gain: 20 to 110 dB

· Adjustable Time Gain Control: 0 to 30 dB

· Transducer Frequency: 11 MHz

· Tip Diameter: 7mm

· Electronic Resolution: .04mm

· Depth of Exploration: 40/80mm

· Aiming Beam: LED or laser beam ProBeam

· Shall have built-in Pattern Recognition

· Automatic calculation of standard deviation and average total length

SALIENT CHARACTERISTICS:

CLIN 7: DICOM Connectivity

Total Quantity: 1 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

DICOM Connectivity

Salient Characteristics:

· Must allow for B Mode Image Calibration

· DICOM display allows standardization and durability of image quality.

· Full HD Screen with greyscale display must be compliant with section 14 of the DICOM standard.