36C24624Q0828.docx

36C24624Q0828

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24624Q0828 08-08-2024 Monique Cordero, Contract Specialist 757-315-3977 08-22-2024 04:00pm

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X 812930 $47 Million N/A X Department of Veterans Affairs Salem VA Medical Center 1970 Roanoke Blvd.

Salem

VA

24153-6404 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page The Salem VA Medical Center located at 1970 Roanoke Blvd., Salem, VA 24153-6404 has need of Valet Parking Services.

This requirement is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). To be eligible for award, the Company must be verifed as an SDVOSB in the SBA Vet Cert system.

See CONTINUATION Page X Daniel W. Spaulding Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 PERFORMANCE WORK STATEMENT (PWS)

I. GENERAL REQUIREMENTS

1. INTRODUCTION

The Department of Veterans Affairs, Veterans Health Administration (VHA), Director’s Office of the Salem Veterans Affairs Medical Center located at 1970 Roanoke Blvd, Salem, Virginia 24153 has need of Valet Parking Services to alleviate the parking problems experienced by veterans at out facility. Approximately 1,000-1,100 outpatients are seen per day at the Salem VAMC. The amount of parking spaces to accommodate patients, staff, volunteers and visitors on any given day is limited. The requirement is for the Contractor to provide Valet Parking Services to veterans with appointments only, five days per week at the Salem VAMC. The Contractor shall be completely liable and responsible for providing veteran patient vehicles accepted for valet parking to and from the valet greeting area.

2. SCOPE

The scope of work includes a one (1) year base period and four (4) one(1) year option renewal periods. All services shall be performed in accordance with industry standards, all terms, conditions, schedules, provisions, and requirements of this soliciation and any resulting contract. The Contractor shall provide all resources necessary to accomplish the services described in this Performance Work Statement (PWS). The Contractor shall provide valet parking services to provide for an estimated 300 vehicles per day, five days a week. Contractor shall provide valet services at the dedicated area for valet parking and will be available for full-service parking to include; assisting veteran patients and identified caregivers who request valet services, assisting with wheelchairs and other devices in and out of vehicles, delivery of Government provided wheelchairs (when requested), and parking of vehicles to include vehicles with adaptive equipment.

3. SERVICES TO BE PROVIDED:

The Contractor shall provide all Valet Parking Services in accordance with industry standards, all terms and conditions, schedules, provisions, and requirements of this soliciation and any resulting contract resulting listed in accordance with the Performance Work Statement (PWS). The Contractor shall provide valet parking services and be responsible for providing services to include valet greeting, monitoring and ensuring vehicle safety when operating veteran patient vehicles, and security of veteran patient’s keys and vehicles when providing valet services.

3.1 Parking Lot(s):

The Contractor shall be responsible for the designated valet parking lot(s); C3, D, and overflow parking lot (gravel parking lot), which is located .4 miles away from the valet drop off area.

a. It shall be the Contractor’s responsibility to visit the site to fully understand the nature of the work and the conditions under which the work shall be performed.

b. Failure to visit the site will not relieve the successful offeror of the responsibility to provide services in strict accordance with the true intent and meaning of the PWS.

c. During the site visit, the Contractor is encouraged to obtain exact dimensions of the lot(s) and determine the number of spaced at each location.

d. Lot locations are subject to change.

e. The Contractor is responsible for parking control and monitoring in the designated parking lot(s) assigned to the operation by responding to alerts or emergencies, by aiding injured or stranded persons in emergency situations, and by notifying the VA Police at (540) 982-2463, ext. 2224. It is imperative that in the case of fire or fire alarm is activated that the parking lot area shall be free of any vehicles.

f. The Contractor shall be notified in advance of any special events which might cause parking problems due to visitors coming to the Salem VAMC.

g. The Contractor shall have management control of vehicles entering the designated valet parking area(s) to maximize the space available and facilitate smooth operations.

h. The Contractor shall manage and monitor traffic and provide direction to alternate parking and shuttle service in the event that the valet parking area is full.

i. The Contractor shall have a process for moving disabled vehicles from the valet lane; this process shall not delay other veteran patients longer than ten (10) minutes.

j. The Contractor employees shall accept vehicles for valet parking between the hours of 07:00am and 04:00pm. At 05:00pm, the Contractor’s employees shall move all remaining vehicles to lot C3. Keys and associated tickets will be turned over to the Administrative Officer on Duty (AOD). Owners of these vehicles shall be directed to pick up their keys from the AOD in the Emergency Department Check-In/Out area. The Contractor shall furnish a sign explaining this procedure.

k. The Contractor shall report all missing keys to the VA Police and the COR. Lost Keys, once found, shall be returned to the veteran patient with-in twenty-four (24) hours.

l. The Contractor shall have a process for identifying the veteran patient in the event of a lost valet claim ticket.

m. No food, beverage, cigarettes, or outside debris shall be brought into, consumed, or left in patient vehicles.

n. No smoking on VA property

o. Cell phone use by Contractor employees is not permitted inside vehicles but is permitted outside and in the valet parking lot.

p. The Contractor’s supervisor on site shall immediately report to the COR any unusual events; to include accidents or special situations with patients, visitors, VA employees or VA volunteers.

3.2 Valet Services:

The Contractor shall be responsible and perform the valet services in accordance with the PWS.

a. Vehicles requiring Valet Parking Services shall be met by the designated greeter.

b. All vehicles parked by the Contractor’s parking attendants shall be fully locked and secured.

c. Vehicles that cannot be secured or are deemed unsafe to operate shall be referred to the designated greeter, who shall inform the Contracting Officer’s Representative (COR) and shall be declined Valet Parking Service.

d. Driver’s keys shall be secured at the valet both.

e. The Contractor shall be completely liable and responsible for providing veteran patients with a valet claim check, key security, and parking delivery.

f. The valet booth shall be monitored during the workday by Contractor employees and shall not be left unattended.

3.3 Valet Operations:

The Contractor is responsible for operating the Valet Parking and shall provide the following services.

a. The Contractor shall operate from the front entrance of the Salem VAMC where Contractor employees shall greet every vehicle excluding buses, VA transportation vehicles dropping off or picking up patients, Vendors or Contractors conducting business at the Salem VAMC, and VA employees.

b. The Contractor shall ensure patients’ wait no longer than ten (10) minutes to have their vehicle parked or retrieved from the valet parking lots; C3 and D.

c. The Contractor shall ensure patients’ wait no longer than fifteen (15) minutes to have their vehicle valet parked and retrieved from parking lot if parked in the overflow lot (gravel parking lot is designated for overflow lot). The overflow parking lot is .4 miles away from the valet drop off area.

d. The Contractor shall at all times provide adequate staffing of Valet Parking Service Attendant(s).

e. The wait period for parking begins at the moment the vehicle is queued in the line for valet parking and shall end when the Contractor Valet employee has processed and driven the vehicle form the queuing area.

f. The wait period for retrieval shall being when the patient queues in the retrieval line and ends when the patient is presented with their vehicle in idle. This shall include period of inclement weather where cease of operations has not been authorized by the COR.

g. The COR or the Contracting Officer (CO) may authorize deviations from this standard when conditions are present that are beyond the Contractor’s control.

4. CONTRACTOR PROVIDED SERVICES:

The Contractor shall provide and be responsible for providing the following:

a. The Contractor shall provide adequate staffing of Valet Parking Service attendant(s) for the hours of operation specified.

b. The Contractor shall recruit, hire, train, and supervise all Contractor employees under this contract.

c. The Contractor shall provide their own transportation to shuttle their employees to and from the parking areas which may be up to .5 miles from the valet check in area.

d. The Contractor shall provide locking key cabinet(s), a ticket dispenser(s), a 3-part claim check, safety cones, operational supplies, and other miscellaneous items necessary to facilitate valet parking, all to be in the Contractor-provided valet booths.

e. The Contractor shall provide valet parking signs that the Contractor shall set-up each morning of operation and remove at the end of each day. These signs shall be present on or near the valet station where the patient keys are kept. These signs are to emphasize a policy of NO TIPPING and the sign shall be double sided (meaning, it will be seen from the front and back of sign). Handwritten signs are not permitted. The Contractor will ensure that when signs become faded, worn or unreadable that they are replaced in a timely manner. The COR shall approve these signs and its placement before it is displayed.

f. The Contractor shall provide uniforms and their employees shall wear them when performing their scheduled Valet Parking Services work. The uniforms must consist of polo-type shirt and dress pants or shorts, authorized during summer months (the length shall be no more than two (2) inches above the knees). Contractor issued jackets may be worn during inclement or colder weather. The uniform shall be standardized and present a clean, pressed, and neat look.

g. The Contractor uniforms shall display nametags and Company identification prominently.

h. The Contractor employees shall display a Contractor employee photo ID badge prominently.

i. The Primary Contractor point of contact (POC) for contract onsite performance oversight, customer service, and interaction with the COR shall be a Contractor Employee Supervisor.

j. The Contractor shall have a Supervisor onsite, in person, on all days of Valet Parking Service performance, during the established hours of operation. If a Supervisor will be absent from work, the COR shall be notified, and a designee shall be named by the Contractor to perform this function.

k. The Contractor Supervisor shall maintain oversight of the Contractor employees scheduled work hours and presence.

l. The Contractor shall keep a record of Contractor employees performing work on all days of Valet Parking Service performance, during the established hours of operation and shall be made available to the COR upon request, or for security purposes.

m. Requested for re-stripping or alteration of Government property during contract performance shall be submitted in writing to the COR. Contractor may also need to work with Salem VAMC staff to work around any deliveries or other traffic interruptions that may occur near the chosen entrance.

n. The Contractor shall provide evidence of employee 5 panel drug testing a criminal background check, and DMV driving history review for each employee. Contractor is also responsible for and shall have contractor employees random drug tests performed and the DMV driving history reviewed annually. A copy of the results of this annual review shall be provided to the COR.

o. The Salem VAMC is a drug-free workplace. Any Contractor employee appearing under the influence of a controlled substance will be asked to leave the Salem VAMC immediately. The Contractor will be notified immediately of the removal and reason for the removal. The Contractor shall be completely responsible for all actions of their employees.

5. GOVERNEMTN PROVIDED SERVICES:

The Government shall provide and be responsible for providing the following:

a. The Government shall work with the Contractor to establish the designated area for the Contractor-provided booth for the Valet Parking service at the main entrance of the Salem VAMC.

b. The Government will require Contractor employees to read and sign a copy of the “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” prior to the commencement of any work. A signed copy will be given to the COR.

c. The Government shall provide a parking area for the contractors use for providing this service. Said parking shall be located on VA property up to .5 miles away from the valet drop off area and may be paved and/or graveled surface. Valet staff are not permitted to use spaces designated for valet parking.

6. PROFESSIONALISM, PROFESSIONAL APPEARANCE, and COURTESY:

Courtesy and respect shall be offered to anyone the Contractor Staff meets during the performance of their duties. The Contractor is expected to enforce reasonable standards of employee conduct. All contractor personnel shall wear Contractor provided uniforms as described in 4.f.

7. TRAINING/LICENCES:

All contracted parking attendants shall possess and maintain a valid Virginia’s Driver’s License and be a U.S. Citizen. The Contractor shall provide a written plan identifying all employee training. The Contractor shall include the following subjects when training their employees:

a. Customer Service

b. Safe Driver

c. The importance of a positive attitude

d. Verbal communication methods that are courteous and informative

e. Non-verbal communication

f. Appearance

g. Volume and tone

h. Face to Face contact

i. Violence in the workplace Training completed by each employee must be documented and provided to the COR.

8. MONTHLY REPORTS:

The Contractor shall submit monthly reports to the COR within 5 days of month’s end. The reports shall be legible and easy to understand. A copy of the reports shall be provided via email to the CO. Reports shall be signed by the Contractor Supervisor and/or authorized representative of the Contractor. The reports shall include:

a. summary of the number of vehicles valet parked by date;

b. a final summary sheet which includes the total number of vehicles;

c. any unusual events, by date. This shall include any accidents or special situations with patients, visitors, VA employees, or VA volunteers

d. reports or incidences in which the assistance of the VA Police was requested.

9. CLAIMS/DAMAGES:

Any claims of damage or missing/stolen property involving patients’ vehicles shall be the responsibility of the Contractor. The VA assumes no responsibility for any damage to patients’ vehicle caused during the performance of the Contractor’s services or for any such claims. The Contractor shall be held completely responsible for lost keys and any costs associated with same. Any such claims shall be reported to the COR within 24 hours of occurrence. The Contractor shall be required to obtain and provide proof of insurance in accordance with FAR 52.228-5, Insurance-Work on a Government Installation; VAAR 852.237-70, Contractor Responsibilities; and VAAR 852.237-71, Indemnification and Insurance. The Contractor shall provide insurance certificate(s) evidencing the above-required minimum coverage prior to commencement of work under this contract to the CO. The insurance shall be maintained during the entire performance of the contract. The policy shall provide that the CO will be notified at least 30 days prior to any cancellation or reduction of coverage.

10. PPD SKIN TEST:

Any Contractor employee who shall be working in patient care areas (or with person who provides direct care), or with patient care items, shall provide documentation as follows:

PPD Skin Test – Results from the last 3 months shall be accepted. If PPD is positive, the individual MUST provide documentation of the absence of active TB. It is the Contractor’s responsibility to provide documentation of the above prior to assignment. Copies of such are to be maintained with the contract. The COR shall be notified of any changes in individual status with appropriate documentation. In the event of an exposure, it is required that the Contractor has a plan that must be followed to protect the individual contract worker. Records must be maintained as required by CFR 1910.1030.

11. PROHIBITED ACTS: The following acts are not permissible by contractors that provide services under this contract or while on VA premises:

a. Possession and/or use of intoxicating liquors, narcotics or controlled substances of any kind (excluding doctor’s prescriptions which do not impair driver’s driving ability) while on duty or reporting for duty

b. Gambling.

c. Possession of firearms carried either openly or concealed, knives, hatchets, clubs, any hand-held weapons, and any variety of incapacitating liquid or gas emitting weapons

d. Physical violence to settle a dispute with VA employees or in public while on duty.

e. Spitting in prohibited places or any other unsanitary, offensive or insensitive practices or behavior.

f. Use of loud, indecent or profane language and/or making threatening or obscene gestures toward customers or other employees.

g. Engaging customers in a verbal confrontation to settle a disagreement. Should a disagreement arise, the Contractor employee is to contact the Contractor Supervisor. The Contractor Supervisor shall then contact the COR.

h. Soliciting or accepting tips from customers, companions or others at any time.

i. Contractor employees shall not loiter in or around the facility during off duty hours.

j. All Contractor employees shall adhere to all Virginia Driving Safety standards and follow all driving and parking requirements outlined under VA Regulations 1.218(b), Schedule of Offenses and Penalties.

B.4 SPECIAL CONTRACT REQUIREMENTS

1. TRAINING

All Contractor personnel shall read and sign “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” prior to starting work. A Signed copy shall be provided to the COR.

2. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after the award. The QASP is a living document and maybe updated by the Government as necessary.

3. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(a) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(b) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(c) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(d) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(e) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

4. SPECIAL CONTRACT REQUIREMENTS

The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel:

· Worker’s Compensation

· Professional Liability Insurance

· Health Examinations

· Income Tax Withholding

· Social Security Payments

Personnel shall be considered employees of the contractor.

5. HOURS OF OPERATION

The Department of Veterans Affairs, Salem VAMC business hours are Monday-Friday from 7:00am-5:00pm excluding Federal Holidays listed below. Should the Medical Center hold a special event on a Federal Holiday, the Contractor shall provide limited hours of operation on those days. The Medical Center will provide the contractor as much notice as possible.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Should the President of the United States specifically declare any other day as a federal holiday, closure of the facility will be dependent on whether the Clinics close and scheduled surgeries cancelled. The COR will provide guidance at that time.

6. BILLING AND PAYMENT

The Contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp.

Invoices shall be submitted monthly, in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

· Date of invoice

· Invoice Number

· Contract number

· Obligation Number / Purchase Order (PO) number

· Vendor Name

· CLIN or Line-Item Number

· Dates of service

7. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Points of Contact

8. KEY PERSONNEL

Key personnel will be identified in the offer and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted, or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

9. BADGES:

Contractor is required to wear I.D. badge during the entire time he/she is on VAMC grounds.

I.D. badges MUST have an identification picture and shall be issued by the Contractor. The contractor will display badging during working hours while performing services under this contract.

10. NO SMOKING POLICY:

All VHA health care facilities (including CBOCs and HCCs) are smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. The policy applies to cigarettes, cigars, pipes, or any other combustion of tobacco, including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

11. MANDATORY WRITTEN DISCLOSURES:

Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-13 Reporting." If you are experiencing any difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

VALET SERVICES FOR THE PERIOD

Contract Period: Base Year POP Begin:

POP End:

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 812930 - Parking Lots and Garages PRODUCT/SERVICE CODE: M1LZ - Operation of Parking Facilities UNSPSC: 95121644 - Parking lot

SIC CODE: 7521 - AUTOMOBILE PARKING

MANUFACTURER PART NUMBER (MPN): 0

NATIONAL STOCK NUMBER: 0

LOCAL STOCK NUMBER: 0

VALET SERVICES for Salem VAMC Contract Period: Option Year 1 POP Begin: TBD POP End: TBD Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 812930 - Parking Lots and Garages PRODUCT/SERVICE CODE: M1LZ - Operation of Parking Facilities UNSPSC: 95121644 - Parking lot

SIC CODE: 7521 - AUTOMOBILE PARKING

MANUFACTURER PART NUMBER (MPN): 0

VALET SERVICES for Salem VAMC Contract Period: Option Year 1 POP Begin: TBD POP End: TBD Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 812930 - Parking Lots and Garages PRODUCT/SERVICE CODE: M1LZ - Operation of Parking Facilities UNSPSC: 95121644 - Parking lot

SIC CODE: 7521 - AUTOMOBILE PARKING

MANUFACTURER PART NUMBER (MPN): 0

VALET SERVICES for Salem VAMC Contract Period: Option Year 3 POP Begin: TBD POP End: TBD Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 812930 - Parking Lots and Garages PRODUCT/SERVICE CODE: M1LZ - Operation of Parking Facilities UNSPSC: 95121644 - Parking lot

SIC CODE: 7521 - AUTOMOBILE PARKING

MANUFACTURER PART NUMBER (MPN): 0

VALET SERVICES for Salem VAMC Contract Period: Option Year 4 POP Begin: TBD POP End: TBD Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 812930 - Parking Lots and Garages PRODUCT/SERVICE CODE: M1LZ - Operation of Parking Facilities UNSPSC: 95121644 - Parking lot

SIC CODE: 7521 - AUTOMOBILE PARKING

MANUFACTURER PART NUMBER (MPN): 0

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.7 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: as to .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to:

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted.