36C24622R0056.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Toni Knight toni.knight@va.gov

(757) 722-9961 x3959

PLACE OF PERFORMANCE

Hampton VA Medical Center

100 Emancipation Drive

Hampton Virginia

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This request for A-E firm qualification packages are 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219- 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside/ VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION).

This is NOT A REQUEST FOR PROPOSAL. This is a request for SF 330'S Architect/Engineer Qualification Packages ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT.

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract.

GENERAL INFORMATION:

The Department of Veterans Affairs, Hampton VA Medical Center, is seeking sources and intends to award a firm fixed-price contract for Architect/Engineering (A/E) firm to provide Arc Flash Analysis and Electrical Study for Hampton VA Medical Center located at 100 Emancipation Drive, Hampton, VA 23667.

The A/E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (https://www.vip.vetbiz.va.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-10. NOTE - Offerors are referred to 852.219-10 (d)(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. In order to assure compliance with this clause, all firms submitting a SF330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein.

The Hampton VA Medical Center is a working facility and phasing plans for minimizing downtime, and provisions for continuation of service during outages is critical to this project.

Point of Contact: Guy K. Brooks, Contracting Officer Email: guy.brooks@va.gov

PROJECT INFORMATION:

Project No. 590-22-3-506-0817 Arc Flash Analysis and Electrical Study Hampton VA Medical Center 100 Emancipation Drive Hampton, VA 23667 The NAICS Code for this procurement is 541330, Engineering Services, and the applicable Small Business Size Standard is $15 million annual revenue. The projected award date for the anticipated A/E contract is on or before August 1, 2022.

The anticipated period of performance for completion of design is 150 calendar days after Notice to Proceed.

An Architect & Engineer (A/E) contract will be negotiated to perform an electrical system study for the Department of Veterans Affairs Medical Center (VAMC) in Hampton, Virginia. This study shall contain an Arc Flash Study and a Facility Ground Resistance Test Report. All work shall be accomplished in strict compliance with NFPA Code 70E, 2021 Edition (Standard for Electrical Safety in The Workplace); and IEEE 242-2001 2009 Edition (Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems). All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment.

SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to toni.knight@va.gov and guy.brooks@va.gov no later than 3:30 p.m. Eastern Daylight Time on July 6, 2022.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contract Specialist and Contracting Officer.

Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF330 Submission, #36C24622R0056 – Arc Flash Analysis and Electrical Study, Project #590-22-3-506-0817 - (1 of n, 2 of n, etc.).

AND

MAIL THREE (3) HARDCOPIES no later than 3:30 p.m. Eastern Daylight Time on July 6, 2022, SF 330, including Parts I and II, and attachments to:

Network Contracting Office 6 (NCO6) 100 Emancipation Drive, Bldg. 27 ATTN: Toni Knight, Contract Specialist Hampton, VA 23667 All SF330 submissions shall be clearly indicated in subject line, displaying the procurement number and project title (abbreviated or shortened is okay).

Interested firms are responsible for ensuring delivery of submission.

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

1) Cage Code

2) Dun & Bradstreet Number

3) Tax ID Number

4) The E-mail address and Phone number of the Primary Point of Contact

5) A copy of the firms VetBiz Registry

6) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process.

7) References noted in Selection Criteria 4 REQUESTS FOR INFORMATION: All RFIs shall be submitted to toni.knight@va.gov and guy.brooks@va.gov no later than 3:30 p.m. Eastern Daylight Time, June 15, 2022.

The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings.

Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: Beta.SAM.gov for any revisions to this announcement prior to submission of SF330s.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

“Arc Flash Analysis and Electrical Study” Request for A&E Services Hampton VA Medical Center

1. General. The Contractor shall perform electrical system study for the Department of Veterans Affairs Medical Center (VAMC) in Hampton, Virginia. This study shall contain an Arc Flash Study and a Facility Ground Resistance Test Report.

1.1 All work shall be accomplished in strict compliance with NFPA Code 70E, 2021 Edition (Standard for Electrical Safety in The Workplace); and IEEE 242-2001 2009 Edition (Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems). All survey work will be accomplished on energized equipment unless an outage is absolutely necessary on specific equipment. All requests for outages must be submitted in writing to and approved by the Electrical Supervisor / COR. Appropriate protective devices (PPE) and/or equipment shall be used in those exceptional cases where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components down to panel and bus level at greater than 50V.

1.2 The Contractor shall conduct an entrance briefing with the Chief Engineer upon arrival at the Medical Center. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. The Contractor shall have the Chief Engineer complete or review a survey of compliance with VHA Directive 1028 dated February 24, 2020, Facility Electrical Power Systems. At the completion of the site survey, the Contractor shall conduct a short briefing with the Chief Engineer or designee to discuss any major problems or life threatening issues if any are discovered during the survey. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

1.3 The electrical system study will include site visits to the VAMC by a team from the Contractor. The contractor’s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from available VAMC staff (utilizing the staff’s knowledge and familiarity of the facility electrical systems). Information for site electrical utilities will also be gained from as-built drawings and contractor’s personal inspection of these utilities.

1.4 The COR shall monitor the technical aspects of the order and report, any deficiencies, or abnormalities to the contracting officer. In no event shall the COR change any of the terms and conditions of the contract. Any changes or modifications to the contracts shall be made only by the Contracting Officer and/or, Administrator pursuant to a properly executed contract action.

2. (VA) Furnished Documentation. As-Built Drawings. As-built drawings may not be 100% accurate and will need verification by the Contractor. Substantial deviations from actual as-built condition which affects the SOW shall be brought to the attention of the COR.

2.1 A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function and total gross square footage. This information is only to be used to assist in determining costs for the required services.

2.2 Plans and One-line Diagrams. Site plan, incoming electrical service, and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each VAMC.

2.3 VHA Directive 1028 and accompanying Survey. The Directive and Survey shall be completed (or reviewed, if existing) with the Chief Engineer during the entrance briefing. See Attachment 1 for the VHA Electrical Directive and Compliance Survey Form.

2.4 VAMC personnel knowledgeable of the existing electrical systems that shall accompany the Contractor’s team members during the site investigation. The contractor shall coordinate and verify schedule and personnel, with the Chief Engineer, in advance of site visit(s). Chief Engineer shall ensure that medical center personnel are available to accompany the survey team. Field survey data collection efforts shall require no more than two members of VAMC staff, unless an additional number of contractor survey teams has been approved by the Chief Engineer in writing prior to the field investigation.

2.5 Any significant electrical maintenance and testing reports performed at the VAMC.

3. DELIVERABLES. The Contractor shall provide 60%, 90%, and 100% progress submissions as outlined below:

3.1 For 60% and 90% submission, provide five hard copies and electronic copies (compact disc or approved VA SharePoint) of the electrical system study (including data files).

Copies of each submittal shall be provided to:

0. VA Reviewer

0. VHA Reviewer

0. VAMC (Energy Manager)

0. VAMC Chief Engineer

0. Respective VAMC staff

3.2 Drawings (Full-size for site, primary one-line diagram and secondary one-line diagrams) Use the latest version of AutoCAD (compatible with the local VAMCs version) and provide the viewer on each CD. For the Final Study Submittal, the VAMC shall receive “live” CADD drawing files which can be manipulated and updated.

3.3 Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings.

3.4. Submit, with the bid proposal, a proposed schedule for completion of each of the studies in the order as listed above.

3.4 The content requirements for each submission:

3.5 60% submission SHALL include:

3.5.1 Letter from local electric utility provider indicating the available fault current at the point of service.

3.5.2 Executive Summary.

3.5.3 Minutes of the Entrance Briefing with the Chief of Engineering to include VHA Directive 1028 Compliance Survey.

3.5.4 Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard, and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves (black only).

3.5.5 The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

3.6 90% submission SHALL include:

3.6.1 All Content from 60% submittal (except as updated below)

3.6.2 Deficiencies report and cost estimates.

3.6.3 All comments from 60% submission with annotations and responses;

3.6.4 All items identified in Para. 5, Specific Scope, as a separate Tab or Section to include:

0. One-Line Diagram

0. Grounding Analysis

0. Short Circuit Study

0. Hazard-Risk Table

0. Coordination Curves (In black)

0. Voltage Drop Calculations

0. Emergency Power Analysis

0. Recommendations

0. Protective Device Settings

0. Cost Estimates

3.6.5 Completed analysis and calculations for the entire Primary and Secondary Distribution;

3.6.6 Completed one-line diagrams. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams.

3.7 For Final Submission, provide four hard copies and four electronic copies (compact disc or approved VA SharePoint) of the electrical system study (including data files).

3.7.1 One original document of Final Submission shall be sent to Chief Engineer at VAMC and shall include:

3.7.2 A completed Report, including all corrected data from the 60% and 90% submittals and the coordination curves shall be printed in color.

3.7.3 Responses to the 60% and 90% submission comments from VAMC, including annotations and response.

3.7.4 Electronic copy (CD) of the entire report including all SKM data, Auto-Cad, Word, Excel files and PDF.

3.7.5 Color photos that show devices listed on the deficiency report.

3.7.6 Arc Flash Boundary Signage/Labels reflecting the Hazard-Risk Table. NOTE: Signage/labels need only to be provided to the VAMC, labels shall be applied by VAMC Hampton personnel.

3.8 Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

3.8.1 The other three (3) copies of the Final Submission shall be sent to the COR at VAMC Hampton

3.8.2 The two copies shall include the followings:

3.8.3 The Executive Summary.

3.8.4 SOW - Analysis and Recommendations.

3.8.5 SOW - Protective Device Settings.

3.8.6 SOW - Cost Estimates.

3.8.7 Responses to the 60% and 90% submission comments from VA and VAMC, including annotations and response.

3.8.8 One-line diagrams for primary distribution system on 11”x17".

3.8.9 Electronic copies (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF formats.

3.8.10 Provide final report with stamped and signed by a Licensed Professional Electrical Engineer.

3.9 SPECIFIC SCOPE. The Contractor shall prepare a complete short circuit and coordination study including voltage drop calculations on the entire electrical system/s (both normal and emergency) at each VAMC. It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include a system one-line diagram; short circuit and ground fault analysis, protective coordination plots, voltage drop calculations and the following for each building:

3.9.1 One Line Diagrams: The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.

3.9.2 Also show on the one-line diagrams the following specific information:

3.9.2.1 Calculated short circuit values at each bus.

3.9.2.2 Breaker and fuse ratings.

3.9.2.3 Transformer kVA, voltage ratings and wiring connections.

3.9.2.4 Voltage at each bus.

3.9.2.5 Identification of each bus.

3.9.2.6 Conduit material, feeder sizes and lengths.

3.9.2.7 Generator kW and voltage ratings

3.10 Ground Resistance Analysis: A concise qualitative description (not to exceed one (1) page of narrative) describing the overall condition of the facility ground resistance shall be provided. Any violations of NEC or other abnormalities (high ground resistance, damaged conductors or electrodes, harmonics, etc.) warranting further detailed study shall be highlighted. Analysis of the facility ground resistance shall be based upon:

3.10.1 Facility Ground Resistance Test report.

3.10.2 Visual inspection of visible ground system components (made during site investigation). Include photographs in Appendices.

3.10.3 Interviews with VAMC engineering staff

3.11 Short Circuit Study:

3.11.1 Systematically calculate the fault impedance to determine the available short circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.

3.11.2 The study shall be calculated by using SKM software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.

3.11.3 Present the data determined by the short circuit study in a table format. Include the following:

3.11.1 Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.

3.11.2 Generator kW and voltage ratings.

3.11.3 Conduit material, feeder sizes, length, and X/R ratios.

3.11.4 Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)

3.11.5 Operating voltage.

3.11.6 Protective device.

3.11.7 Device rating.

3.11.8 Calculated short circuit current.

3.11.9 Hazard-Risk category at each piece of equipment for the worst-case fault condition.

3.12 Hazard-Risk Table: For each piece of electrical equipment identified in the Short Circuit Study above, provide in table format the following information using NFPA 70E, 2021 edition and calculations as appropriate:

3.12.1 From NFPA 70E, Table 130.4 (E)(a)(b) Approach Boundaries to Energized Electrical Conductors or Circuit Parts for AC Systems.”

3.12.2 Limited Approach Boundary.

3.12.3 Restricted Approach Boundary.

3.13 From NFPA 70E, Article 130.5 “Arc Flash Risk Assessment." An arc flash risk assessment shall be done in order to protect personnel from possibility of being injured by an arc flash. The analysis shall determine the Flash Protection Boundary and the Hazard/Risk Category. From NFPA 70, Annex D.8, "Basic Equations for calculating Incident Energy and Flash Protection Boundary." The contractor shall use IEEE Standard 1584 equations to estimate incident energy and Flash Protection Boundary.

3.14 From NFPA 70E, Table 130.7 (C) (15) (A)(b) “Arc Flash Hazard PPE Categories for AC Systems”, include in the table the worst-case Hazard Risk Category (0 through 4) associated each piece of equipment. (i.e. work on any energized parts of Metal Clad Switchgear, 1kV and above, has a Hazard Risk Category of 4) List required protective FR clothing for each category.

3.13 Arc Flash Labeling: Contractor shall produce and deliver to the VAMC up to one thousand (1000) arc flash warning labels in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4” x 6” (nominal) printed on industrial quality, adhesive backed vinyl. “Danger” labels shall have pre-printed headers in red; “Warning” labels shall have pre-printed headers in orange. Electrical equipment shall be labeled IAW NFPA 70, 2020 edition Article 110.16. The arc flash hazard analysis to determine the Arc Flash Protection Boundary for each label shall be calculated IAW NFPA 70E. For each device for which a hazardous analysis is conducted, the equipment shall be field marked with a label containing the available incident energy or required level of PPE.

3.13.1 In addition to the requirements of NFPA 70 and 70E, each customized label containing specific available incident energy or required level of PPE shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall be in a manner understood by VAMC personnel who will be applying the labels to the respective devices.

3.14. Coordination Curves: Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specific Time Current Characteristics (TCC) of each device in the electrical system as follows:

3.14.1 Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).

3.14.2 Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.

3.14.3 The following specific information shall also be shown on the coordination curves at each level of power distribution system:

3.14.4 Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)

3.14.5 Voltage and current ratio for curves.

3.14.6 3phase and 1phase ANSI damage points for each transformer.

3.14.7 Nodamage, melting, and clearing curves for fuses.

3.14.8 Cable damage curves.

3.14.9 Transformer inrush points.

3.14.10 Maximum short circuit cutoff point.

3.14.11 Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the proceeding facing page for ease of reference.

3.14.12 Provide explanation, analysis, and recommendation to achieve better coordination.

3.14.13 The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

3.14.14 Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:

3.14.15 Device identification.

3.14.16 Relay CT ratios, tap, time dial, and instantaneous pickup.

3.14.17 Circuit breaker sensor rating, longtime, shorttime, and instantaneous settings, and time bands.

3.14.18 Fuse rating and type.

3.14.19 Ground fault pickup and time delay.

3.15 Voltage Drop Calculations: Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.

3.15.1 Calculations shall be based on the maximum values of kVA, kW, KVar, power factor and amperes for each power circuit.

3.15.2 For branch circuit level, use 80% of nameplate rating.

3.15.3 For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load collected in the field if it is available.

3.15.4 Provide tabular information showing the sizes of all cables, transformers, and other circuit data.

3.15.5 Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.

3.15.6 Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

3.16 Emergency Power System Analysis: First, a narrative describing the existing emergency power system(s) at the medical center shall be provided, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the VAMC) shall be provided and then compared to projected future loads (A-E shall develop load projections from discussing forecast projects and growth with VAMC engineering staff). Finally, A-E shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations shall be provided in the study.

3.17 Analysis and Recommendations For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.

3.17.1 Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

3.17.2 For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

3.17.3 Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.

3.17.4 On the medium voltage switchgear, where under voltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.

3.17.5 Analyze the short circuit calculations, and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.

3.17.6 After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.

3.17.7Assess the equipment condition using grading method in term of A, B, C, D and F.

Grade A - Like New Condition. Majority of useful life span remains.

"Excellent".

Grade B - Good Condition. Over half of useful life span remains.

"Good" Grade C - Average Condition. Less than half of useful life span remains.

"Average",or "Fair", or C+ "Above Average" Grade C- - Workable Condition. May be past assigned useful life, but still working. "Keep an eye on it" Grade D - Poor Condition. Past assigned useful life. Failure is not critical.

"Poor" or "Problematic"

3.18 Protective Device Settings: For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.

3.18.1 If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment and include cost estimates to accomplish the necessary corrections.

3.18.2 Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

3.19 Cost Estimates: For each building included in the electrical study, where recommendations are to replace or update the existing electrical system to provide adequate protection, provide estimated construction costs for the necessary work.

3.19.1 Total costs for each building shall be included in addition to an itemized breakdown to identify major items requiring replacement or upgrading.

3.19.2 Costs shall be totaled for each building.

3.19.3 Cost estimates shall not include adjustments for anticipated phasing, shut downs or overtime work.

3.19.4 An electronic copy of the Cost Estimate in an editable MS Excel spreadsheet shall be included in the submission of the final, corrected study. The Excel spreadsheet will be used to track mitigation efforts.

3.20 SCHEDULE. Site survey work shall begin immediately, and be coordinated with VAMC after award of contract. All final reports shall be completed, submitted, and approved within 150 calendar days after the Notice to Proceed.

3.20.1 The study will provide an independent and documented overview of the entire electrical infrastructure conditions in each building at the Medical Center. The Medical Center shall be contacted at least three (3) weeks in advance of the site visit to allow ample time for the Medical Center to arrange the staffs and prepare the necessary documents.

3.20.2 The facility electrical study shall take no longer than 150 calendar days. Draft final reports shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

3.20.3 The contractor shall provide a schedule for the staggered start and staggered submission/completion of these awarded studies over a time period of 150 calendar days.

3.20.4 Draft final reports (90% submission) shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.

3.20.5 Contractor shall submit a tentative delivery schedule to the COR for approval prior to any work.

See attached document: Attch A - A-E Evaluation Project.

See attached document: Attch B - Past Performance Questionaire.

Sources Sought Notice