36C24622Q1031.docx

36C24622Q1031

RFQ 36C24622Q1031

FIRE SUPPRESSION SYSTEM INSPECTION AND TESTING AT THE HAMPTON VA MEDICAL CENTER

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION

UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16.

ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b.

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24622Q1031 10-07-2022 Diane Stoskopf 757-728-3449 10-17-2022 3:30pm

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 561621 $22 Million N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Inspection and testing of the fire suppression system at the Hampton VA Medical Center, Hampton, Virginia and it's outlying Community Based Outpatient Clinics (CBOC), This requirement is set-aside for Service-Disabled Veteran Owned Business (SDVOSB). All offerors must be listed as verified SDVOSB in the Vendor Information Pages (VIP) in the VIP database, https://vip.vetbiz.gov.

See CONTINUATION Page x X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SERVICES

The Hampton VA Medical Center, Hampton, Virginia has a requirement for inspection and testing of the fire suppression system at the Hampton VAMC facility and outlying Community Based Outpatient Clinics (CBOC). Service to be provided in accordance with Paragraph B.3 Performance Work Statement (PWS).

BASE YEAR – Date of Award through 30 September 2023

Total Price

Building 17 (Canteen – 2 hood) Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

Virginia Beach CBOC- Approx 10,000 sq ft Chesapeake CBOC-approx 10,000 sq ft Portsmouth CBOC- approx 12,000 sq Albemarle APOC- approx. 6,000 sq ft

OPTION YEAR 1 – 1 October 2023 through 30 September 2024

Total Price

Building 17 (Canteen – 2 hood) Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

Virginia Beach CBOC- Approx 10,000 sq ft Chesapeake CBOC-approx 10,000 sq ft Portsmouth CBOC- approx 12,000 sq Albemarle APOC- approx. 6,000 sq ft

OPTION YEAR 2 – 1 October 2024 through 30 September 2025

Total Price

Building 17 (Canteen – 2 hood) Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

Virginia Beach CBOC- Approx 10,000 sq ft Chesapeake CBOC-approx 10,000 sq ft Portsmouth CBOC- approx 12,000 sq Albemarle APOC- approx. 6,000 sq ft

OPTION YEAR 3 – 1 October 2025 through 30 September 2026

Total Price

Building 17 (Canteen – 2 hood) Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

Virginia Beach CBOC- Approx 10,000 sq ft Chesapeake CBOC-approx 10,000 sq ft Portsmouth CBOC- approx 12,000 sq Albemarle APOC- approx. 6,000 sq ft

OPTION YEAR 3 – 1 October 2025 through 30 September 2026

Total Price

Building 17 (Canteen – 2 hood) Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

Virginia Beach CBOC- Approx 10,000 sq ft Chesapeake CBOC-approx 10,000 sq ft Portsmouth CBOC- approx 12,000 sq Albemarle APOC- approx. 6,000 sq ft

36C24622Q1031

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B.3. Performance Work Statement (PWS) Fire Detection and Suppression Systems Inspection and Monitoring services

1. General. The contractor shall provide all labor, parts and material necessary to provide monthly onsite inspecting, testing and repairs of the fire suppression system at the Hampton VA Medical Center (VAMC), Hampton, Virginia. Services shall be provided in accordance with the terms and conditions listed herein.

1.1 The contractor shall provide all labor, parts, travel, tools, material, equipment, supervision and technical expertise necessary for quarterly onsite testing, inspecting and repair at the Transitional Residences under the VA Jurisdiction located in 301 Ireland Hampton VA, 23663; 18A, 18B, 22A, 22B Roland St. Hampton 23669 and 1200 Stockley Gardens Norfolk, VA 23517. The contractor shall deliver a written report that describes the inspection results and services performed.

1.3 Buildings to be tested are equipped with other Fire Alarm System at Hampton VAMC.

EST System Buildings

1.4 Buildings to be tested are equipped with other Fire Alarm System at Hampton VAMC.

1.5 Sprinkling system for (5) five-year testing at Hampton VAMC

1.6 Compressive list of Magnetic Lock and associated component located at Hampton VA Medical center

110A

110B

2. Coordination. Engineering Service’s (ENG) Safety Shop Building (36) will serve as the focal point and designated Contracting Officer representative (COR) for this Contract.

3. Specific Requirements. Contractor shall provide an individual(s) who is adequately trained and certified and capable of performing Testing, Maintenance and Inspections and any necessary repairs to the major equipment manufacturer Edwards (EST3) system at the Hampton VA Medical Center. All tests and inspections are to be performed in accordance with the most recent edition of NFPA 101, 25, 72, and 13, as applicable.

3.1 Contractor shall perform the a five-year full inspection repairs and internal check valve & pipe inspection and gauge replacement PER NFPA most current addition (CLIN X011) October of Option Year 4; See enclosed list 1.2

3.2 The contractor will provide unlimited service calls shall be provided 24 hours a day, 7days a week, for repairs associated with normal equipment failures (provided during normal working hours Mon-Fri, times specified above, excluding holidays). This provision includes labor, travel, and mileage charges for repairs associated with normal equipment failures and as per contractual requirements. Emergency service will be provided within 24 hours of notification or per NFPA or contractual requirements Monday through Fridays as per times specified above. This provision covers labor to troubleshoot and diagnose system problems, and the labor to replace failed devices.

3.3 Emergency Services. The contractor shall respond by telephone within two hours of notification during normal business hours, Monday – Friday, 8:00 am – 4:30 pm EST. If the diagnostic telephone efforts are unsuccessful the contractor shall dispatch a technician within four (4) hours.

3.4 All work to be completed between 7:00 a.m. and 4:00 p.m. Monday through Friday, except as requested or approved by the VA for special circumstances. Work dates must be scheduled with the COR / Fire Safety, telephone 757-722-9961 X2123

3.5 Provide testing and documentation for magnetic release for fire/smoke barriers and release of exterior doors during fire alarm testing with door lock system located in police service.

3.6 Contractors need to have at least 10 years’ experience providing technical expertise and performing maintenance, testing and inspections on Fire Alarm and Sprinkler systems and devices.

3.7 No valves, gauges, or other parts will be replaced and charged to VA without prior approval from the Contracting Officer (CO) and fire Safety personnel.

3.8 No system will be left out of service at the end of a workday or over a weekend without permission of Fire Safety. All switches must also be verified that they are reset prior to end of workday.

3.9 Contractor will provide a fully completed inspection form for each separate system on the day of the test or inspection; upon Completion of Inspection.

3.10 A key for most locked areas will be provided by the Safety Office. Those locked areas requiring VA assistance will require approximately one-half hour advance notice from the contractor to the Safety Office.

3.11 Contractor shall work independently once oriented, with adequate personnel to accomplish all testing in an efficient manner. Contractor shall also provide all gaskets, packing, lubricants, and common pipe fittings required to accomplish the tasks required of this contract.

3.12 Contractor must possess and furnish written proof of a current State of Virginia license of sprinkler inspections, test, and installation work and other such licensing, certifications, etc. as required by code, regulation and law. Contractor shall also furnish information about qualifications, ability to perform the work, and references regarding related experience in health care facilities. Any National Institute for Certification Engineering Technologies (NICET) certifications must be on file with the VA Contracting Office.

3.13 Contractor should assume the need for two hand-type two-way radios or touch-to-talk phones for communication between two contractor employees

3.14 Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.

Warranty: upon completion and acceptance of all work, the contractor shall provide the VA Safety Office and/or Engineering service with the manufacturer’s standard warranty on all workmanship.

3.15 In those cases where contractor is required to verify that alarms operate and transmit to VA main fire panel, the contractor may need to have a person at the building’s fire alarm panel to confirm the signal.

3.16 If any services must be disconnected, even temporarily, due to scheduled contract work, the contractor will notify the COR at least two working days in advance. If the discontinued service is due to an emergency breakdown, the contractor will notify the COR as soon as possible.

3.3.1 Joint Commission Inspection Requirement: All inspections listed above will be conducted as required by the Joint Commission on Healthcare Accreditation. The following items will be inspected and documented at the periods indicated. Below is a summary of all tests / inspections covered in this statement of work.

3.3.2 At least quarterly test supervisory signal devices. The completion date of the tests is documented.

3.3.3 At least quarterly test water-flow devices. The completion date of the tests is documented.

3.3.4 Every 12 months test duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes, and smoke detectors. The completion date of the tests is documented.

3.3.5 Every 12 months test visual and audible fire alarms, including speakers. The completion date of the tests is documented.

3.3.6 Every 12 months test fire alarm equipment for notifying off-site fire responders. The completion date of the tests is documented.

3.3.7 For automatic sprinkler systems: Every 12 months, test main drains at system low point or at all system risers. The completion date of the tests is documented.

3.3.8 For automatic sprinkler systems: Every 12 months test fire pumps under flow. The completion date of the tests is documented.

3.3.9 Every 6 months inspect any automatic fire-extinguishing systems in a kitchen. The completion dates of the inspections are documented.

3.3.10 Every 12 months perform maintenance on portable fire extinguishers. The completion date of the maintenance is documented.

4 Certification and Qualification. All Fire Alarm and Sprinkler Technicians shall be certified in accordance with NFPA standards.

4.1 Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

4.2. Fire Alarm Systems Engineering and Sprinkler Technicians. Fire Alarm Systems and Sprinkler technicians performing contract work shall meet the service personnel qualification requirements in the current edition of NFPA 72 and have access to at least a NICET Level 1 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems and Inspection and Testing of Water-Based Systems. Additionally, the Fire Alarm Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

4.3 Addressable Systems. Technicians or Sub-Contractors modifying the fire alarm control panel systems or other devices used to monitor system shall be factory trained and currently certified for all systems.

4.4 Licenses & Permits. Contractor and Sub-Contractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

5 Specific Requirements. Contractor shall perform inspections and maintenance in accordance with the most current editions of the following manuals.

5.1. Manufacturer’s maintenance manuals

a. All detectors shall be tested with a listed spray test smoke.

b. All detectors shall be tested in all areas accessible to the contractor.

c. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc).

5.5.2 Heat Detectors:

a. All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer.

b. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc).

c. Non-restorable heat detectors SHALL NOT be tested using a heat source.

5.5.3 Pull Stations:

a. All pull stations shall be tested and re-set.

b. Check for any physical damage

c. Validation of all building interfaces shall be noted on test report (HVAC, Shut-down, elevator recall, etc).

5.5.4 Flow-Switch (buildings equipped with sprinklers only):

a. Check for any physical damage

b. The Contractor shall activate each flow switch utilizing the inspectors test valve.

c. Time delay of alarm activation shall not exceed 90 seconds.

5.5.5. Tamper Switch:

a. Check for any physical damage.

b. Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module.

5.5.6. Dry Valve (building equipped with sprinklers only):

a. Check for any physical damage.

b. Test pressure switch using the inspectors test located on valve.

5.5.7 System Checks:

a. Verify receipt of fire signal to central station monitoring facility.

b. Building Interfaces: HVAC shutdown, elevator recall, smoke evac, fire partition, door locks, etc.

c. All strobes, horns and bells should operate properly, and be free from any visible tampering.

d. Check system printer for paper and ink. Print-out of test to be included in test report.

e. Visually check batteries for leakage or damage.

f. Disconnect battery for supervision signal.

g. Open dedicated electrical breaker for supervision signal.

6. Fire Alarm System. Initial Inspection and Test: The Contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with the current edition of NFPA 72, National Fire Alarm Code.

6.6.1 Testing Frequencies from the current edition of NFPA 72 shall be used.

6.6.2 Testing Methods from the current edition of NFPA 72 shall be used.

6.1 Maintenance, Inspection and Testing Records: Within 14 days after completing the inspection and testing, the Contractor will furnish a written record to the Fire Safety Specialist or Authority Having Jurisdiction that includes the following:

a. Contractor’s Inspection and Testing Form that includes all the information required by the current edition of NFPA 72.

b. Date of manufacture of fire alarm system(s) and whether parts are readily available.

c. The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations. Findings noted shall include individual costs to correct/repair them. Each cost shall be broken down into both a parts cost and a labor cost.

d. The record shall be provided electronically (by email) (formatted in Microsoft Word or Excel).

6.2 Correcting Fire Alarm System Problems: The Contractor shall follow the requirements outlined in the section titled “Repairs and Unscheduled Work” for correcting problems noted to the fire alarm system.

6.3 The Contractor shall contact the COR / Fire Safety Specialist for assistance in coordinating the initial fire alarm inspection and test.

6.4 Notification: Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. Safety Office, Police Dispatcher, and Monitoring Company). The Contractor will coordinate with the COR / Fire Safety Specialist to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

6.5 After Hours: The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the Fire and Emergency Manager to coordinate after-hours access to the building.

6.6 Damage to Fire Alarm System: Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Medical Center. At its discretion, the Safety Office may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

6.7 Safety Hazards: The Contractor shall immediately notify the COR or Fire and Emergency Manager of any recognized safety hazard that might severely affect building occupants.

6.8 Annual Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform annual testing and inspection that will take place in December, March, June and September timeframe. The inspection intervals will be 25% of the fire alarm system / components inspected tested each quarter. The inspection of the following:

a. Each fire alarm system control panel, all input and all output devices, and batteries.

b. Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors, and heat detectors. Any smoke and heat detector that does not operate properly will be calibrated or replaced and reported to the Electric Shop supervisor. Before the removal of smoke detectors can begin, advance notice shall be given to the Contracting Officer Representative.

c. Cleaning/vacuuming of smoke detectors

d. Testing and inspection of all detectors

e. Inspection of all building alarm notification devices (audible devices, speakers, and visual devices)

f. Inspection and testing of all electro-mechanical releasing devices.

g. Ground fault for fire alarm system.

7.1. Semi-Annual Testing – Hood Systems

7.1.1Kitchen / Canteen fire suppression hoods

a. Visually inspect conduit and location of appliance, duct and plenum nozzles.

b. Inspect link line and position of detectors.

c. Inspect automatic actuation of the fire system.

d. Test the remote pull station.

e. Verify electric and gas shut off when system is activated.

f. Verify the gauge on pressurized tank is at the proper level.

g. Verify nozzles are clean from obstructions.

h. Test all electrical interlocks.

i. Inspect piping and tubing for tightness.

7.1.2 Quarterly Testing - The contractor shall provide labor, time, materials and equipment, necessary to perform quarterly testing and inspection of:

a. Fire alarm equipment for notifying off-site responders

b. All supervisory water flow and tamper signal devices (Done with Fire Sprinkler Inspection). Must be clearly stated on inspection form individually.

7.1.3 Repairs:

a. The Contractor shall repair malfunctioning system components at no extra cost to the Hampton VA Medical Center.

7.1.4 DEVICES (ESTIMATED):

a. Alarm Initiation Devices:

a. Duct Smoke Detector (17) Each

b. Heat Detector (34) Each

c. Photo Smoke Detectors (757) Each

d. Pull Station- (346) Each

e. Annunciators (16) Each

b. Alarm Notification Devices:

c. Control/Auxiliary Devices:

a. Door Holder (75) Each

d. Safety Devices:

e. Kitchen Hood (6) Each

8. Fire Sprinkler System. The contractor shall provide parts, labor, time, materials, preventive maintenance, testing, equipment and emergency call back necessary to maintain and perform testing and inspection of the wet sprinkler systems and pre-action suppression systems at the proper frequency for all buildings at the medical center to meet or exceed NFPA Code 72, National Fire Alarm Code Edition and NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems current Edition. The contractor shall generally follow the same initial inspection and testing requirements as indicated in the Fire Alarm System section above.

8.1 Contractor will test and inspect Entire Fire Sprinkler System per NFPA requirements.

8.2 Services consist of but are not limited to, the performance of quarterly inspections and testing of all mechanical devices including valves, wet and dry sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, post indicator valves, pressure switches, water flow switches, standpipes, backflow preventers, fire department connections, pumps and test headers to include Fire Hydrant Flow testing.

8.3 This Service Agreement also includes 24/7 service coverage and parts and peripheral replacement, wiring and programming of devices to include: Water Flow Detectors, Low Pressure Switches, High Pressure Switches, System Tamper Switches, Post Indicator Valve Devices and Wall Post Indicator Valve Devices.

8.4 Sprinkler heads that meet the age life cycle will be replaced.

9. Quarterly Testing - Contractor to provide labor, time, materials and equipment to perform inspection and preventive maintenance of:

9.1 All supervisory flow/tamper signal devices and fire department notification devices

9.2 Compressors and pressurization components as part of pre-action suppression systems.

9.3 Performance and documentation is to be in accordance with the most recent edition of the applicable National fire Protection Association Standards 25 and 72.

9.4 Wet System Specifications:

a. Test of water flow alarms. All water flow alarm switches will be tested by drawing water through inspectors test valve.

b. Test of electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to boiler plant and the monitoring company.

c. Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

d. Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals.

e. Test of water flow alarms:

a. Water flow alarm switches will be tested by drawing water through inspectors test valves.

b. Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standards (45 seconds from water flow to alarm signal activation).

c. Verify that alarm signals transmit to boiler plant.

f. Test run fire pump and jockey pump as specified in current NFPA annual performance test for fire pumps. Record pilot reading, calculate and record GPM flow. As referenced in the most recent edition of NFPA 20.

9.4.1 Dry (Pre-Action) System Specifications:

a. Trip test of main dry pipe valves. Trip test each main system riser dry valve by opening inspectors test valve to simulate sprinkler flow.

NOTE: The time (seconds) required from inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

b. Rapid air exhauster test. Observe the function of the rapid air exhauster during the trip test of the main dry pipe clapper valve, to determine if the air exhauster function is adequate.

c. Test all water flow alarm switches and alarm circuits: Test the function of all water flow alarm switches to assure they transmit water-flow alarm to local (building) bell/gong, and to control center and that switch settings are under 45 seconds.

NOTE: Record delay time on each test report form. Dry pipe system low points are to be drained upon completion of the trip tests.

10. Kitchen Hood Fire Suppression System (Semi-Annually). Testing, inspection, and maintenance of all elements of the hood suppression system including power shut offs, gas shut offs, and a physical initiation of the system without expelling the extinguishing material. Hoods located in Building 17 (Canteen – 2 hood); Building 116 (Dietetics – 1 hood) Building 114 (PCP – 1 hood) Building 146 (CLC – 1 hood) Building 179 (Haz-mat 1 hood)

10.1 Work is to include replacement of chemical extinguishing material and links when required.

10.2 Work is to include replacement of chemical extinguishing material and links when required.

10.3 All tests, inspections and maintenance are to be performed in accordance with NFPA Standard 96, and all applicable state and federal regulations.

11. Sprinkler Heads Cleaning: Provide labor and materials to clean approx. 7500 Sprinkler heads throughout the main campus and TR house per current NPFA 25 Code and Standards.

11.1 NFPA 25 - A.5.2.1.1.1 / In lieu of replacing sprinklers that are loaded with a coating of dust, it is permitted to clean sprinklers with compressed air or a vacuum, provided that the equipment does not touch the Sprinkler Head

11.2. If Sprinkler Heads cannot be cleaned, they will be wrote up for Replacement

12. Standpipes and Fire Pumps. Provide all labor, tools, equipment, materials and supervision for the annual test, inspection and maintenance of 1 standpipe located in building #110B

12.1 Annual Standpipe Flow Testing. The contractor will perform the annual standpipe flow test in accordance with current NFPA 25

a. This test to be performed in the uppermost or most remote part of each building to determine the flow rate in gallons per minute (gpm) and the residual pressure in pounds per square inch (psi). The flow will be maintained for at least 30 minutes.

b. Fire pump controls will be switched off during the first half of the test and on the second half of the test with results recorded for both operations.

c. Contractor will provide all tools required including a water diverter funnel and fall protection for standpipes located on the roof.

d. Test data will be properly recorded on forms approved by NFPA 25 and signed by the inspector.

11.2 Annual Fire Pump Full Flow Test. The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor current, voltage and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

a. The inspector will record the date, total flow rate, test meter GPM, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total GPM, pump motor current, voltage and speed, and sign for each fire pump.

b. Performance curves will be documented showing pressure at 0%, 100%, and 15Q% flow rate of pump. This graph will be completed In accordance with NFPA 20-11.3 and presented to the Safety Office.

13. Fire Extinguishers. Contractor shall furnish all labor, material, tools, and equipment necessary for conducting annual inspections of 392 ABC fire extinguishers and 4 KClass/Halotron extinguishers.

a. The inspections are to be conducted in accordance with the latest edition of NFPA 10. In addition to documenting the completion of the visual check on mutually agreed upon tags (VA or contractor furnished) provided on each extinguisher, a physical check mark is to be made on the monthly inventory beside each fire extinguisher receiving the visual inspection verifying that each extinguisher has been visually inspected.

b. The annual maintenance is to be conducted by a technician certified in accordance with the latest edition of NFPA 10.

c. The annual maintenance is to include a dusting/cleaning/wipe down of each unit and re-installation of tamper seals and contractor provided tags dated with the current year.

d. All work will be completed between the hours of 8:00 AM and 4:00 PM, Monday through Friday, or at a mutually agreed time as requested by the Safety Office for special circumstances.

e. Contractor shall use standard inspection reports for monthly and annual inspections. A fully completed inspection report will be provided for each annual visit to Safety Office.

f. The COR / Safety Office will assist or provide the entry key for locked areas. VA will check out keys to the contractor for majority of areas which are then to be checked back in by the end of normal business hours. Work dates must be scheduled with the Safety Office one week prior to the contractors anticipated work.

14. The contractor will be required to provide service 24-hours a day, seven days a week, and emergency callback service. All work associated with the service calls must be approved by the COR. A quote for all repairs shall be submitted to the COR in writing, and require prior approval from the Contracting Officer to proceed. Each contract year will include a repair line not-to-exceed $60,000. If anticipated this amount be exceed, then the Contracting Officer must be notified for approval prior to any additional goods or services being procured. The Federal Government will not be responsible for any unauthorized goods or services. Repairs will be invoiced separate from preventative maintenance service line item\

13.1 Repairs and Unscheduled Work. Definition of Repairs. Repairs are defined as unscheduled work to repair or modify a fire alarm/fire sprinkler system, or to correct recurring system and/or equipment malfunction(s).

13.2 Repair Parts. Contractors or Sub-Contractors who perform repairs under this contract shall be capable of providing replacement parts within 24 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment and systems.

13.3 Correction of Deficiencies. When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the Fire and Emergency Manager. At its discretion, Hampton VAMC may then re-inspect the work.

13.4 Critical and Non-critical Repairs. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the Fire and Emergency Manager or Authority Having Jurisdiction, it is Critical or Non-critical in nature. Critical Repairs are those repairs affecting the continued occupancy of a building, or certain operations in a building, which are critical in nature.

13.5 Critical Repair Response. Due to the emergency nature of Critical Repairs, the Fire Safety or Authority Having Jurisdiction will normally make the requests for repairs verbally, following by a written work order. Requirements for critical repairs include:

a. After being notified of a repair request, make live voice contact with the Fire safety or Authority Having Jurisdiction within one hour, have a qualified technician on-site within 4 hours, and complete the repair within 24 hours.

b. If the local technical representative cannot identify the problem within 24 hours, they shall escalate the problem to the next technical level and the National Accounts level as necessary, to identify the problem and provide a solution.

c. If the fire alarm system cannot be repaired within 24 hours, the technical specialist shall notify the Fire Safety with a proposal for completing the work, including a not-to-exceed cost and the time required. The proposal may be approved verbally, but must be approved by the Fire Safety before proceeding with the work. A verbal approval will be followed by a written work order.

d. Update the Fire Safety or Authority Having Jurisdiction on the status of the repairs every 24 hours until repairs are complete.

13.6 Non-Critical Repairs. Requests for repairs will be set forth in work orders listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for Non-critical Repairs include:

a. After being notified of the need for repairs, make live voice contact with the Safed or Authority Having Jurisdiction within two hours, have a qualified technician on-site within 8 hours, and complete the repair within 48 hours.

b. If the local technical representative cannot…