36C24622Q0537_2.docx

36C24622Q0537

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

590-23-1-565-0001 36C24622Q0537 09-09-2022 Breon Campbell 757-251-4331 09-16-2022 16:00

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 562111 $41.5 Million N/A X SERVICE: See Schedule

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Refuse and Recycling Services for Hampton VAMC in accordance with all terms and conditions herein.

This requirement is set-aside 100% for Service Disabled Veteran Owned Small Business (SDVOSB). To be eligible for award, the Company must be verified as an SDVOSB in https://www.vetbiz.va.gov/ .

See CONTINUATION Page X X Diane Stoskopf Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Diane Stoskopf

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SERVICES

Contractor shall provide all supplies, materials, equipment, vehicles, personnel/labor, and technical supervision necessary to perform refuse collection and recycling services for Hampton VA Medical Center, located at 100 Emancipation Dr., Hampton, Virginia 23667.

Base Period:

October 1, 2022 - September 30, 2023

Refuse Collection Dumpsters (Contractor Furnished)

· 6-CY Dumpster Slanted/Open top (4-Ea)

· 8-CY Dumpster w/lockable sliding door on both sides (6-Ea)

MO

Open Top Roll-Off (Contractor Furnished)

· 30-CY for Construction (1-Ea)

· 30-CY for Scrap Metal (1-Ea)

Recyclable Collection Dumpsters (Contractor furnished)

· 8-CY Dumpsters w/lockable sliding door on both sides; slit cut on front for inserting cardboard and paper (11-Ea)

Compactors (Contractor Furnished)

· 34-CY Self-contained Compactor w/LH Feed Doghouse (1-Ea Trash)

· 40-CY Stationary (with receiving boxes) Compactor w/Rear Feed Hopper, 4-sided w/ramp from dock to hopper, w/safety switch (3-Ea Recycle)

· 34-CY Self-contained Compactor with Rear Feed Doghouse, w/safety switch (3-Ea Trash)

(89-each Government Owned/30-gallon), replace damaged liners, replace garbage bags, and pick up trash in and around trash receptacle.

Option Year 1:

October 1, 2023 - September 30, 2024

Refuse Collection Dumpsters (Contractor Furnished)

Open Top Roll-Off (Contractor Furnished)

Recyclable Collection Dumpsters (Contractor furnished)

· 8-CY Dumpsters w/lockable sliding door on both sides; slit cut on front for inserting cardboard and paper (11-Ea)

Compactors (Contractor Furnished)

· 34-CY Self-contained Compactor w/LH Feed Doghouse (1-Ea Trash)

· 40-CY Stationary (with receiving boxes) Compactor w/Rear Feed Hopper, 4-sided w/ramp from dock to hopper, w/safety switch (3-Ea Recycle)

(89-each Government Owned/30-gallon),

Option Year 2:

October 1, 2024 - September 30, 2025

Refuse Collection Dumpsters (Contractor Furnished)

Open Top Roll-Off (Contractor Furnished)

Recyclable Collection Dumpsters (Contractor furnished)

· 8-CY Dumpsters w/lockable sliding door on both sides; slit cut on front for inserting cardboard and paper (11-Ea)

Compactors (Contractor Furnished)

· 34-CY Self-contained Compactor w/LH Feed Doghouse (1-Ea Trash)

· 40-CY Stationary (with receiving boxes) Compactor w/Rear Feed Hopper, 4-sided w/ramp from dock to hopper, w/safety switch (3-Ea Recycle)

(89-each Government Owned/30-gallon),

Option Year 3:

October 1, 2025 - September 30, 2026

Refuse Collection Dumpsters (Contractor Furnished)

Open Top Roll-Off (Contractor Furnished)

Recyclable Collection Dumpsters (Contractor furnished)

· 8-CY Dumpsters w/lockable sliding door on both sides; slit cut on front for inserting cardboard and paper (11-Ea)

Compactors (Contractor Furnished)

· 34-CY Self-contained Compactor w/LH Feed Doghouse (1-Ea Trash)

· 40-CY Stationary (with receiving boxes) Compactor w/Rear Feed Hopper, 4-sided w/ramp from dock to hopper, w/safety switch (3-Ea Recycle)

(89-each Government Owned/30-gallon),

Option Year 4:

October 1, 2026 - September 30, 2027

Refuse Collection Dumpsters (Contractor Furnished)

Open Top Roll-Off (Contractor Furnished)

Recyclable Collection Dumpsters (Contractor furnished)

· 8-CY Dumpsters w/lockable sliding door on both sides; slit cut on front for inserting cardboard and paper (11-Ea)

Compactors (Contractor Furnished)

· 34-CY Self-contained Compactor w/LH Feed Doghouse (1-Ea Trash)

· 40-CY Stationary (with receiving boxes) Compactor w/Rear Feed Hopper, 4-sided w/ramp from dock to hopper, w/safety switch (3-Ea Recycle)

(89-each Government Owned/30-gallon),

B.3 PERFORMANCE WORK STATEMENT (PWS)

1. Background: Hampton VA Medical Center (VAMC), located at 100 Emancipation Dr., Hampton, Virginia 23667, has identified a need for Refuse Collection and Recycling services.

2. General: Requirement— Contractor shall provide all supplies, materials, equipment, vehicles, personnel/labor, and technical supervision necessary to perform refuse collection and recycling services. Contractor shall perform to the standards identified in the contract as well as all local, state, and federal regulations. In addition to specific requirements in the PWS, information can also be found in Appendix A (Container Locations, Type, and Size), Appendix B (Historical Workload Data), Appendix C (Government Furnished Equipment) and Attachment II (Station Map).

3. Collection Requirements:

3.1 Integrated Solid Waste Management. Contractor shall provide all Compactors, Dumpsters, and Open-top roll-off containers. Contractor shall establish vehicle routes and collection schedules to accommodate all refuse in these containers. Contractor shall ensure all containers do not exceed 80% capacity. Contractor shall pick up all litter, waste, and recyclable material on the ground within a 10-foot radius of all containers.

3.2 Public Use Trash Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners (Contractor furnished) in eighty-nine (89) (Government furnished) trash receptacles located in outside public use areas. Contractor shall empty each container when they reach 80% capacity or at a minimum weekly. See Attachment A for outside receptacle locations.

3.3 Open top roll-offs. Roll-offs will be located within a locked fence and the contractor will be issued a key to gates. Contractor shall keep gates locked after servicing containers.

3.4 Unscheduled / Special Events / Clean ups. In addition to the scheduled solid waste collections, the Contracting Officer (CO) or Facility POC may require the contractor to make unscheduled collections and disposals. For unscheduled events or clean ups, the contractor shall respond within one (1) business day of notification from the CO or Facility POC to provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or Facility POC.

3.5 Storm Debris. When requested by the CO or Facility POC, the contractor shall provide roll-off containers for collection of storm debris. The Contractor shall place containers at the designated site within one business day of notification by the CO or Facility POC. The Contractor shall make it a priority to recycle all storm debris at a recycling facility; however, may use a permitted landfill as a last resort. The Contractor shall provide weight tickets of all roll-off containers to the Facility POC. These containers shall be on an “on call” basis and serviced within one business day of notification by the CO or Facility POC.

3.6 Inclement Weather Schedule. Hampton VAMC is considered a 24/7 operation and does not close in the event of inclement weather. The Contractor shall collect refuse and recyclable material during periods of inclement weather. In the case of severe weather, the CO or Facility POC may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the CO or Facility POC authorizes additional time.

3.7 Route Parameters. Contractor shall establish routes to Hampton VAMC through the Mallory Street entrance. Collection shall be made between the hours of 5:00am and 6:30pm. Collection outside these hours shall require prior approval of the CO or Facility POC.

3.8 Points of Collection. Locations for the refuse and recyclable containers are shown in Appendix A and Attachment II. The Contractor shall position bulk containers for customer ease in depositing refuse. This may require repositioning of containers from time to time. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

3.9 Cubic Yard Capacity. Estimated capacity of containers is indicated in Appendix A. The Contractor is encouraged to identify changes to the capacity of containers that improve the overall efficiency of the refuse and recycling removal, and to propose these changes to the Facility POC. No changes are to be made until approved by the Facility POC and authorized by the CO in writing.

4. Containers and Material:

4.1 Government-Approved/Contractor Furnished Containers and Material: Contractor shall furnish all compactors described in Appendix A. Both self-contained and stationary compactors are needed for this contract. Contractor shall furnish 90 non-refundable keys to compactors which should all be keyed alike. Contractor shall furnish all dumpsters and open top containers needed for this contract as described in Appendix A. Contractor shall furnish metal ramps with handrails that meets OSHA regulations for the recycle stationary compactors. All containers shall be properly painted, and colors approved by the Facility POC before placement on station. Compactors shall have fire ports on sides. All containers shall be free of leaks.

Contractor shall furnish all liners and plastic bags for 89 public use trash receptacles.

4.2 Maintaining Containers and Collection Area: The Contractor shall return refuse, garbage, and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor will be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers and picking up all refuse on the ground within ten feet of the container. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the Facility POC of locations where debris is frequently placed outside of containers so the Facility POC may notify facility managers. The Contractor will be responsible for keeping collection areas free of refuse and debris.

4.3 Government Furnished Equipment: The Government will furnish eighty-nine (89) 30-gallon Public Use Trash Receptacles.

5. Contractor Responsibilities:

5.1 Contractor shall dispose of the solid waste, garbage, and recycling in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The Contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing the removal and disposal of waste and recyclable materials.

5.2 Transport/resale all materials for recycling: Hampton VAMC is focused on decreasing the amount of waste being transported to landfills.

Contractor is required to process any and all solid waste leaving the facility, at an approved recycling center, renewable power generating facility or any other acceptable material recovery facility. Total materials recycled must be at least 75%.

Note: Recycling credits will be reflected on CLIN X0007 and will be deducted from each monthly invoice.

The Contractor may use an appropriate landfill only if other energy producing or recycle process is unavailable. One hundred percent (100%) of the revenues generated by the resale of recyclable commodities to be retained by the Government. All metal in the metal open top must be sold with revenues retained by Government. Contractor responsible for evaluating the current recycle program and make recommendation on processes to increase the amount of recycle materials and work with CO and Facility POC to implement acceptable recycling recommendation.

Upon the incidental discovery of any patient sensitive information found during the term of this contract, the Contractor will secure the material and notify the Facility POC immediately. The Medical Center Privacy Officer and Facility POC will make the necessary arrangements to retrieve the material.

5.3 Spill Response: The Contractor shall be responsible for all spills or leaks that occur during the performance of this contract. The Contractor shall clean up such spills or leaks in a timely manner to the satisfaction of all federal, state, local agencies, or other authority having jurisdiction at no additional cost to the Department of Veterans Affairs, Hampton VAMC.

5.4 Hazardous Materials: There will be no regulated medical waste or hazardous waste processed on this contract. The Contractor shall inform the Facility POC of any hazardous materials (i.e. batteries, tires) found during performance and ensure they are not disposed of until coordinated by the Facility POC through the CO. The Contractor shall comply with all Federal, State, and Local environmental laws and regulations when handling hazardous materials.

6. Disposal:

6.1 Off-Site Disposal/Disposal Facilities. The Contractor shall transport and dispose of all municipal solid waste and recyclable materials at an off-station processing center or disposal site. Contractor shall ensure that facilities used for the disposal of waste and recyclable materials are operated in compliance with all federal, state, and local regulations which govern the disposal of waste and the operation of recycling facilities.

Note: Priority will be given to all Green type recycling facilities (e.g., waste to fuel power generation) to lessen the footprint at landfills.

Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations. The reimbursable tipping fees shall not exceed the charged landfill rates. Locations of disposal sites shall be reviewed with CO and Facility POC to assure an acceptable location

6.2 Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-station facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason.

7. Recyclable Materials Processing:

7.1 Recycling Program. This station operates an In-depth Recycling Program (IRP) to reduce the volume of non- hazardous solid waste generated and transported to local landfills. The Contractor shall conduct direct sales of recyclable commodities through a Quality Recycling Program (QRP), with 100 percent of the revenues generated by the resale of recyclable commodities to be retained by the government. All revenues generated by the resale will be documented on the monthly invoice processed by the Contractor as a credit.

7.2 Weighing of Vehicles. All vehicles used in the collection of refuse and recyclable materials shall be weighed on state certified vehicle scales. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the weigh station. The Contractor shall submit a monthly report that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees.

7.3 Materials. The following items as a minimum will be recycled:

White paper, Computer paper, Colored ledger paper, Manuals, Newspaper, Corrugated cardboard, Paper boxes, Magazines, Brown grocery bags, Aluminum cans, Aluminum foil, Plastics #1&2, Tin cans and Metal of all types, wood, and yard waste. Recycle materials will be co-mingled in all recycle containers.

8. Reports and Records:

8.1 Monthly Report. The Contractor shall provide a monthly report by the 10th of each month to the Facility POC detailing total tonnage of following:

Total refuse collected (pounds) Total recycled material by commodity. (tons and revenue) Total material taken to power producing facilities. (tons and cost of tipping fees) Total material taken to Recycling Center (tons and revenue) Total material taken to landfill. (tons and cost of tipping fees) Recycling center, steam plant, power producing plants, and landfill tipping tickets with weights and tipping fees.

8.2 Sales Receipts. The Contractor shall provide a summary of resale proceeds by type of item, along with original sales receipts for recyclable materials to the Facility POC no later than the tenth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the item recycled. All revenues generated by the resale will be documented on the monthly invoice and processed by the Contractor as a credit.

9. Equipment Maintenance:

The Contractor shall maintain all Contractor and Government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition and easily accessible to customers. Compactors used by food service facilities shall be cleaned at least once a week during the months of April through November. The Contractor shall use detergents, water, disinfectants, and insecticides to reduce odors and to prevent animal and disease vectors. The Contractor shall maintain and repair compactors and all their components as necessary.

Contractor furnished containers shall match the color scheme approved by the Facility POC. Additional re-painting must match the approved color scheme. The Contractor shall perform all cleaning, painting, repair, and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests.

10. Safety:

10.1 Workers Safety, Security and Use of Premises: The refuse collection workers will be working on a government installation and shall be familiar with and obey established fire, safety, environmental, and security regulations. All employees shall wear a distinctive uniform at all times. The Contractor shall ensure all employees look neat and wear safety equipment/clothing while collection is in progress. The Contractor shall provide a list of employees’ names to the Facility POC prior to the first day of service and update as necessary during the period of performance.

10.2 Safety Practices: The workers shall ensure that the work area is clearly marked at all times and take the necessary precautions to ensure safety hazards are minimized and mitigated. The Workers shall perform and conduct the work so as to minimize obstruction to the paved driveways and parking and walkway area and other interference with hospital operations. Refuse Collection workers must follow the latest OSHA regulations on this project.

10.3 Protection of Property: The Workers shall protect the existing surrounding equipment, personal belongings and property during the course of this work. Any damage caused by the Workers shall be corrected at the Contractor’s own expense. The Contractor shall repair any damage incurred to turf, vehicles, landscaping, buildings, utilities, or pavement as a result of his work at no additional cost to the Federal government.

11. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors:

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

APPENDIX A

Container Locations, Specifications, Size, Quantity and Use

Note 1: All compactors shall be 208 volts, and have 3/4 full light, ram set to stop forward, and a lock with all keyed alike

Note 2: Recycle materials will be co-mingled in all recycle containers. All ramps shall have a railing and meet OSHA standards.

APPENDIX B

HISTORICAL WORKLOAD DATE

FISCAL YEAR 2021 (October 1, 2020 – September 30, 2021)

Total Solid Waste 567 Tons

Recyclable Commodity Co-Mingle 162 Tons

Steam Plant 437 Tons

APPENDIX C

GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT

89 Public Street Cans

Building 116 – Ramp for compactor

B.4 SPECIAL CONTRACT REQUIREMENTS

1. Hours of Operation:

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 5:00am – 6:00pm, excluding federal holidays which are as follows:

Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

2. No Smoking:

Per VHA Directive 1085 Dated 3/15/19, all VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

3. Background Investigations:

A full background check is not required for this position, however all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility. Upon award the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

4. Security Requirements:

4.1 Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on Hampton VAMC property.

4.2 Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of Hampton VAMC’s patients, employees, or Contractor personnel.

5. Key Personnel:

5.1 Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted, or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

6. Pre-Performance Conference:

6.1 Schedule: The Contractor shall submit a schedule for services described in this PWS to the CO for acceptance at the pre-performance conference. The Contractor shall be allowed 30 days to adjust work schedules based on inspections, use, traffic, special requirements identified in PWS. This second work schedule shall be submitted to the CO and Facility POC for acceptance within ten (10) business days after the first contract month period. The Contractor shall not deviate from the approved schedule without prior written approval from the CO.

6.2 Hazardous Material Identification: Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by the Facility POC as potentially hazardous and requiring safety controls. MSDSs must be submitted by the Contractor for any material discussed at the pre-performance conference. Failure to provide MSDSs or certificates within five days of request could result in unsatisfactory performance ratings and possible termination of the contract.

6.3 Acceptance of Documentation: The VA shall provide comments on acceptability within ten (10) business days of receiving the schedule revision. The Contractor shall submit revisions within five (5) business days after receipt of any recommended changes. The VA shall have five (5) business days to review each revised document and provide comments/written acceptance.

7. Key Control: The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the Facility POC or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

8. Quality Assurance Surveillance Plan: The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the Facility POC with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments.

The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

9. Contractor Performance Assessment Reporting System (CPARS):

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov. Facility POC may then provide comments in response to the evaluation or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated:

“The report was delivered/received by the contractor on (date). The Contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

10. Billing and Payment:

Contractor shall submit invoices, monthly, in arrears, via payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment system http://www.fsc.va.gov/fsc/einvoice.asp. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

· Date of invoice

· Invoice number

· Contract number

· Obligation/Purchase Order number

· Vendor name

· CLIN (Contract Line Item Number)

· Dates of service

· Revenue Credit (including supporting documentation/receipts)

All Contractors shall be registered as a vendor with the VA e-Invoicing System at time of award at https://www.tungsten-network.com/us/

11. Contract Administration:

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

Points of Contact

Contract Specialist Breon Campbell 100 Emancipation Drive Building 27 Hampton, VA 23667 Phone: 757-251-4331 Breon.campbell@va.gov

Contracting Officer (CO) Diane Stoskopf 100 Emancipation Drive Building 27 Hampton, VA 23667 Phone: 757-728-3449 Diane.Stoskopf@va.gov

Facility Point of Contact

TBD

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must…