36C24619R0114-002.docx

36C24619R0114

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6.

PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV.

8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that t ime. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

1 of 36C24619R0114 X 07-22-2019 652-19-101 Jerry L Mann Department of Veterans Affairs Network Contracting Office 100 Emancipation Drive Hampton VA 23667 ATTN: Jerry L Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Jerry L Mann 1-757-728-7193

This is a RFP for Project 652-19-101 to remove existing roofing materials and install new tapered insulation and Modified Bitumen System over existing concrete roof decks for Bldg. 500 at the Richmond VAMC.

The construction project is outlined in the attached Scope of Work (SOW), drawings and specifications.

This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside acquisition.

Site Visit: Tuesday, July 30, 2019 at 10:00 AM EST at Richmond VAMC. All vendors will meet outside of VA Engineering's offices (2K-139) on the second floor of the medical center.

Magnitude of construction is between $1,000,000 and $5,000,000.

NAICS: 238160

Size Standard: $15.0M

Award is subject to the availability of funds.

RFI's regarding this acquisition are due to the Contracting Officer via email (Jerry.Mann@va.gov) NLT Monday, 5 August 2019 @2pm EST.

Proposal Due Date: Monday, August 19, 2 019 at 4:00 PM EST.

Proposals may be mailed, hand delivered, or emailed to the individual listed in block 8 of this solicitation. Email proposals to Jerry.Mann@va.gov.

X X 52.211-10 X N/A N/A 08-19-2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS

ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) ( 26.

ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No fu rther cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c.

AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (T ype or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Bid Item List Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Table of Contents

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE OF WORK

Project # 652-19-101 Roof Replacement Phase 2

H.H. McGuire V.A. Medical Center 1201 Broad Rock Blvd.

Richmond, Virginia 23249

-- Project Scope --

GENERAL:

This project is located at building 500, Hunter Holmes McGuire VA Medical Center, Richmond Virginia. The contractor is to provide all labor, materials and supervision necessary to remove existing roofing materials and install new tapered insulation and Modified Bitumen System over existing concrete roof decks. Additionally, a new ballasted railing system will be installed, as well as any required related work necessary to install a warrantied roofing system. Related work will include at a minimum: new drains, new flashings, new expansion joints, replace or relocate lightning protection to comply with applicable codes, and may include blocking replacement and other repair work as necessary. All work shall be performed in accordance with contract documents and applicable codes.

The existing roof structure is a concrete deck overlaid by a perlite asphalt blend tapered insulation and a built-up roof assembly with gravel cover. Work includes a complete tear-off of the existing system and replacement with adhered tapered insulation, cover boards, and a low VOC, low odor, SBS modified bitumen roofing system. The new roof system will include two (2) base sheets in addition to a cap sheet. Flashings may be either MBS or liquid applied.

· Replace lightning protection system on roofs / roof sections that are being replaced. Installation to comply with applicable codes/standards.

· Replace all roof drains. Roof Drains shall be cast iron with clamping device for making watertight connection. Free openings through strainer shall be twice area of drain outlet. For roof drains not installed in connection with a waterproof membrane, a soft copper membrane shall be provided 300 mm (12 inches) in diameter greater than outside diameter of drain collar. An integral gravel stop shall be provided for drains installed on roofs having built up roofing covered with gravel or slag. Integral no-hub, soil pipe gasket or threaded outlet connection shall be provided. The roof drain shall have a beehive or dome shaped strainer with integral flange not less than 300 mm (12 inches) in diameter. For an insulated roof, a roof drain with an adjustable drainage collar shall be provided, which can be raised or lowered to meet required insulation heights, sump receiver and deck clamp. The Bottom section shall serve as roof drain during construction before insulation is installed.

· Remove all existing roofing materials down to the concrete decking in sections small enough to make watertight at the end of each work day.

· The 5TH floor roof replacement area is approximately 65000 square feet (including elevator penthouse roofs) with numerous penetrations and some rooftop equipment. The 2nd floor roof replacement area is approximately 66000 square feet (including elevator penthouse roofs) with numerous penetrations and some rooftop equipment.

· A ballasted railing system that complies with OSHA 1926.502B shall be installed at the perimeter of the 5th floor roof and at the perimeter of the 2nd floor roofs as noted in contract documents. The approximate linear feet of railing required is as follows: 5th floor, 1500 LF and 2nd floor, 1300 LF. Spacing between vertical posts shall be between 4 ft and 6 ft to match existing installations on other roofs. Railing finish to be galvanized or powder coated. If powder coated, a silver color must be available in the manufacturer’s standard color selection. VA will choose the color from the manufacturer’s standard color selection. Comment by Ayling jr, Dennis H RICVAMC: Added

· Every worker needs to be trained by the VA safety team before having access to get on the roof. Workers must use a fall protection harnesses and anchors when within 15 feet of a roof edge.

· Contractor shall lift 4 pallets of VA equipment onto the 5th floor roof to a location designated by VA. Each pallets weighs up to 1000 pounds.

· Contractor to retain services of an Architectural/Engineering firm if necessary to resolve any architectural/engineering that may have.

Work shall be conducted during normal business hours 8am-4:30pm weekdays unless approved by Project Engineer/COR. Special provisions should be made for afterhours work specifically for operations producing odors, noise, shutdowns or when work occurs that interferes with staff operations or as otherwise outlined in the bid documents. In these cases, work shall be shall be coordinated with medical center staff through the Project Engineer/COR. Contractor shall incorporate and maintain all provisions of ICRA’s and ILSM’s. Contractor is responsible for preventing leaks during construction, and providing buckets, mops and any supplies and labor needed to clean up any damage resulting from leaks when they occur.

BID ITEM LIST

Roof Replacement Phase II (Bldg. 500) Project Number 652-19-101 Richmond VAMC

Please Note: Offerors MUST affix a bid to ALL eight (8) bid items to be considered responsive to the Request for Proposal (RFP) requirements; to include the Base Bid and seven (7) deduct alternates.

BID ITEM I (BASE BID): GENERAL CONSTRUCTION: Work includes, but is not limited to, providing all mechanical, electrical, general construction labor, material, equipment and supervision needed to replace existing roofing systems with new Modified Bitumen Systems, and install a new ballasted railing system on the 5th floor roof (including penthouse roofs) and 2nd floor roofs (including penthouse roofs) in accordance with contract documents. Construction will occur in no less than two (2) phases to allow operations to continue during construction with minimal interference and disturbance during regular hospital business hours. Some demolition and or construction activities may involve after hours work to minimize impact to the patients and patient care activities. Construction activities shall follow all VA Environmental, Infection Control, and Safety standards and policies. Project Duration is 400 days. Award is subject to the availability of funds.

BID ITEM I (Base Bid) $____________________________

BID ITEM II (DEDUCT ALTERNATE 1): Omit 2nd floor roof replacement over area 2A. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM II (DEDUCT ALTERNATE 1) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN THE BASE BID ITEM LESS THE COSTS OF BID ITEM II (DEDUCT ALTERNATE 1) DESCRIBED ABOVE.

BID ITEM II (DEDUCT ALTERNATE 1) $________________

BID ITEM III (DEDUCT ALTERNATE 2): Omit 2nd floor roof replacement over area 2C2. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM III (DEDUCT ALTERNATE 2) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM II (DEDUCT ALTERNATE 1) AND LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM III (DEDUCT ALTERNATE 2) $_________________

BID ITEM IV (DEDUCT ALTERNATE 3): Omit 2nd floor roof replacement over area 2B1. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM IV (DEDUCT ALTERNATE 3) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM III (DEDUCT ALTERNATE 2) AND LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM IV (DEDUCT ALTERNATE 3) $_________________

BID ITEM V (DEDUCT ALTERNATE 4): Omit 2nd floor roof replacement over area 2B2. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM V (DEDUCT ALTERNATE 4) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM IV (DEDUCT ALTERNATE 3) AND LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM V (DEDUCT ALTERNATE 4) $_________________

BID ITEM VI (DEDUCT ALTERNATE 5): Omit 2nd floor roof replacement over area 2C1. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM VI (DEDUCT ALTERNATE 5) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM V (DEDUCT ALTERNATE 4) LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM VI (DEDUCT ALTERNATE 5) $________________

BID ITEM VII (DEDUCT ALTERNATE 6): Omit 2nd floor roof replacement over area 2D1. Project Duration is -30 days. Award is subject to the availability of funds.

BID ITEM VI (DEDUCT ALTERNATE 6) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM VI (DEDUCT ALTERNATE 5) LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM VII (DEDUCT ALTERNATE 6) $________________

BID ITEM VIII (DEDUCT ALTERNATE 7): Omit all 2nd floor roof. Project Duration is -180 days. Award is subject to the availability of funds.

BID ITEM VIII (DEDUCT ALTERNATE 7) IS THE CUMMULATIVE DEDUCT COST FOR THE COMPLETE PROJECT AS DESCRIBED IN BID ITEM VII (DEDUCT ALTERNATE 6) LESS THE COSTS OF THIS BID ITEM AS DESCRIBED ABOVE.

BID ITEM VIII (DEDUCT ALTERNATE 7) $________________

NOTICE

1. The Base Bid contains all the project work. Each Bid deduct deletes a portion of the work.

1. It is anticipated that award will be made on Bid Item I (Base Bid) to the lowest responsive and responsible offeror for Bid Item I. However, if the bids exceed the funds available, award will be made on Bid Item II (Deduct Alternate 1) to the lowest responsive and responsible offeror for Bid Item II. Likewise, if the bids exceed the funds available for the Bid Item I (Base Bid) and Bid Item II (Deduct Alternate 1), award will be made on Bid Item III (Deduct Alternate 2) to the lowest responsive and responsible offeror for Bid Item III (Deduct Alternate 2), et cetera.

1. The Bid Items are listed in descending order.

1. Bidders shall affix a price to each bid item. Failure to do so may render the bid as nonresponsive.

1. Prices for each Bid Deduct Alternate shall be expressed as the total price for the entire project at the Deduct Alternate level and NOT the dollar amount to be deducted from the price for the Bid Item above. For example, price the Deduct Alternate as a whole value, such as $425,000.00 in lieu of a negative value, such as -$25,320.00.

A.3 WAGE DETERMINATION

The DOL Wage Determination for the specific locality applies to this solicitation and any contract awarded is available at www.wdol.gov. Please note the listing below is not all inclusive wage determination of each area of performance. It is the contractor’s responsible to obtain and evaluate each wage determination locality.

Wage Determination No.: VA190007 as of 7/22/2019

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) 40 U.S.C. chapter 31, subchapter III, Bonds (formerly known as the Miller Act), requires performance and payment bonds for any construction contract exceeding $150,000, except that this requirement may be waived--

(1) By the contracting officer for as much of the work as is to be performed in a foreign country upon finding that it is impracticable for the contractor to furnish such bond; or

(2) As otherwise authorized by the Bonds statute or other law.

(b)

(1) Pursuant to 40 U.S.C. 3132, for construction contracts greater than $35,000, but not greater than $150,000, the contracting officer shall select two or more of the following payment protections, giving particular consideration to inclusion of an irrevocable letter of credit as one of the selected alternatives:

(i) A payment bond.

(ii) An irrevocable letter of credit (ILC).

(iii) A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, as escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contract and of resolution of disputes among the parties. The Government makes payments to the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required.

(iv) Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the contracting officer, in an acceptable form, executable by the contracting officer.

(v) A deposit of the types of security listed in 28.204-1 and 28.204-2.

(2) The contractor shall submit to the Government one of the payment protections selected by the contracting officer.

(c) The contractor shall furnish all bonds or alternative payment protection, including any necessary reinsurance agreements, before receiving a notice to proceed with the work or being allowed to start work.

All types of bid guarantees are acceptable for supply or service contracts (see annual bid bonds and annual performance bonds coverage in 28.001). Only separate bid guarantees are acceptable in connection with construction contracts. Agencies may specify that only separate bid bonds are acceptable in connection with construction contracts.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF BIDS/OFFER

The bidder/offeror shall submit the following in response to this Request for proposal:

(a) A completed and signed Standard Form 1442.

(b) A completed copy of the Representations and Certifications (See FAR 52.204-8 Annual Representations and Certifications (MAR 2012)).

(c) A fully executed bid bond.

(d) Documentation of their safety record.

(e) All forms and/or certifications as directed in the solicitation and basis for award, including the specifications.

SAFETY AND ENVIRONMENTAL RECORD: In order to be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record with their bid.

1. A self-certification on company letterhead that the bidder has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Bidders shall submit copies of their OSHA logs (OSHA Form 300A) for the past three years with their bid. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

1. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

DESCRIPTION OF WORK: See SCOPE OF WORK, SPECIFICATIONS AND DRAWINGS.

PROJECT MAGNITUDE OF CONSTRUCTION PRICE RANGE: $1,000,000 - $5,000,000.

NAICS: The NAICS Code for this procurement is 238160, Roofing Contractors, with a maximum small business size standard of $15.0 million.

TIMELINE:

Solicitation issued- 07/22/2019 Site visit- Tuesday 7/30/2019 RFI due – Monday 8/5/19 @1400 Proposals Due - Monday 08/19/2019 @1600 SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) website as verified at the time of submission of their bid. No award can be made unless the vendor is registered.

Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror. Contractors are responsible for ensuring that any construction document package used for bidding or construction is complete and up-to-date.

RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

GENDER: Wherever masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine.

DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veteran's Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

TRAINING: Effective July 1, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COTR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at VAMC, Hampton, Virginia. The Government reserves the right to review the contractor’s records.

PRE-BID CONFERENCE: A pre-bid conference (SITE VISIT) will be held on July 30, 2019 at 10:00 a.m., at the Richmond VAMC. All vendors will meet outside of VA Engineering’s offices (2K-139) on the second floor of the medical center. This pre-bid conference will be the only opportunity for potential bidders to visit the site.

All potential bidders, subcontractors, and suppliers are strongly encouraged to attend this pre-bid conference.

NOTE: QUESTIONS REGARDING THIS SOLICITATION MUST BE SUBMITTED BY E-MAIL TO (Jerry.Mann@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED. CUT OFF FOR RFI QUESTIONS IS 2:00 PM (LOCAL TIME), August 5, 2019.

KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $10.00 for each key that is lost or not returned to the COR. Payment shall be made to the VA Medical Center, Richmond, VA upon receipt of a Bill of Collection.

PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at: http://vets100.cudenver.edu. Award cannot be made unless the awardee has filed their VETS 100 report; therefore, all bidders/offerors are encouraged to file every year.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

PROPOSAL SUBMISSION DUE DATE: All proposals shall be submitted by the prime contractor, VIA E-MAIL to (Jerry.Mann@va.gov); NO FACSIMILES WILL BE ACCEPTED. All proposals are due by 8/19/2019 4:00 PM, EST.

NOTE: To be considered and accepted as timely the proposal must be uploaded in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline may render the proposal nonresponsive.

Basis of Award Project 652-19-101: Roof Replacement Phase 2 at the Richmond VAMC

A. BASIS FOR AWARD.

Award will be made to the offer that represents the best value to the Government, evaluating both priced and non-priced factors. Evaluation factors for other than cost/price, when combined, are approximately equal to cost/price. In the event an offeror’s proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award.

To be considered technically acceptable for award each offeror must provide with their submitted offer:

1. Technical Approach - Technical approach to complete the project in accordance with the sow, drawings, specifications, and general requirements. Offerors shall submit a capability statement demonstrating a clear understanding of the statement of work, including operations and maintenance problems presented therein. The offeror should provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all available resources to meet requirements. At a MINIMUM, shall include with proposal the following:

· Provide confirmation capability of meeting the entire Project Scope.

· Registered as Service Disabled Veteran Owned–Small Business Vendor

· https://www.vip.vetbiz.gov/

· Active Sam at the time of submission

· Provide organizational Key Personnel

2. Management/Quality Control Approach - Proposal shall address your Management/Quality Control Approach to complete the project in accordance with the sow, drawings, specifications, and general requirements. Please provide:

· Safety plan

· Quality control plan

· Osha Cert Person Name and Credentials

· Scheduling Methodology

3. Relevant Experience/Past Performance – The Relevant Experience/Past Performance evaluation will assess the relative risks associated with an offeror's likelihood of success in performing the solicitation's requirements as indicated by that offeror's record of Relevant Experience/Past Performance.

· Offerors must provide references for themselves and any subcontractors of successfully completed contracts that demonstrate recent and relevant (within the last 3 years) records of performance in supplying services that meet the requirements described in the RFP. Provide description of projects, dollar value, and Point of Contact(s) including phone/FAX numbers.

4. Price. All CLIN items to include base and alternates in the Price Schedule must include a price, to include Offerors cost breakdown in sufficient detail, to permit a complete analysis of labor, burden, materials, equipment, transportation, supervision, and disposal. The total evaluated price will consist of the offeror’s proposed price and the government’s independent cost estimate. The Government may determine that an offer is technically acceptable; however, the prices are significantly unbalanced. Price reasonableness will be performed by the Contracting Officer If, during evaluation, it is determined that discussions are necessary, offerors’ Final Proposal Revisions (FPR) after discussions will be considered in making the source selection decision.

B. EVALUATION METHODOLOGY. The award decision will be based on the following Evaluation Standards;

Acceptable ALL the minimum acceptable criteria are clearly met and demonstrated by the proposal. The offeror's proposal meets the performance and technical capability requirements defined in the sow, drawings, specifications, and general requirements.

Unacceptable Not all the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum performance and technical capability requirements defined in the SOW, or provide the minimum required documentation with proposal.

The following table will be used for each proposal received to score each factor as to whether it is Acceptable or Unacceptable.

Technical Approach

Management/Quality control Approach

Past Performance

SSEB INSTRUCTIONS:

The SSEB establish the requirements of acceptability, and will evaluate proposals in accordance with the factors stated in the RFP and Basis of Award. In evaluating the technical portion of the proposals, the SSEB will evaluate utilizing the above methodology to establish acceptability. The attached template is provided to assist the SSEB in evaluating these factors. Each factor will be scored as Acceptable or Unacceptable as defined above. Each proposal will be evaluated against the sow, drawings, specifications, and general requirements and the stated evaluation criteria. Each proposal is evaluated using the same standards.

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Jerry L Mann NCO 6 Contracting Officer Hand-Carried Address:

Department of Veterans Affairs Contracting Office Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Mailing Address:

Department of Veterans Affairs Contracting Office Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

(a) Any protest filed by an interested party shall—

(1) Include the name, address, fax number, email and telephone number of the protester;

(2) Identify the solicitation and/or contract number;

(3) Include an original signed by the protester or the protester’s representative and at least one copy;

(4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents;

(5) Specifically request a ruling of the individual upon whom the protest is served;

(6) State the form of relief requested; and

(7) Provide all information establishing the timeliness of the protest.

(b) Failure to comply with the above may result in dismissal of the protest without further consideration.

(c) Bidders/offerors and Contracting Officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation.

(End of Provision)

2.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

(End of Provision) PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Or for solicitations issued by the Office of Construction and Facilities Management:

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238160.

(2) The small business size standard is $15 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed…