36C24619Q1091-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-06-2019 None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24619Q1091 07-24-2019

X

X Solicitation 36C24619Q1091 is hereby amended as follows:

(1) To rescind questions and answers #1 from Amendment 0001 and replace with updated answer to question #1.

(2) To post all questions, answers, and clarifications.

(3) To update PWS sections 2.1, 2.2, 2.7, 3.3, 4.2, 5.1, and equipment list. Refer to highlighted red for changes.

(4) Incorporate Full Text Clause 52.219-14 Limitations of Subcontracting. This clause is also checking in 52.212-5.

(4) To extend Due Date/ Local Time to 9-17-2019 @ 11:00 am.

(5) Please reference the incorporated changes starting on page 2.

Tiera Clark Contracting Officer

QUESTIONS, ANSWERS, CLARIFICATIONS

36C4619Q1091 Elevator Maintenance

1. Page 7 of the solicitation states “Contractor shall provide daily (Monday thru Friday) inspections to all elevators starting at 7:00 a.m. EST and ending at 12:00 p.m. (noon) EST”. This implies a mandatory 25 hours of maintenance each week, plus the mandated 12 hours of overtime each month. During the recent walk through, it was stated by a VA representative that the current contract requires mechanics to be onsite for a minimum mandatory period of one hour each day to perform required inspections, for a total of five hours each week. Can the VA confirm that the required hours for the current contract is a mandatory 25 hours per week?

A: The Contractor shall provide daily (Monday thru Friday) inspections to all elevators starting at 7:00 a.m. EST and ending at 12:00 p.m. (noon) EST. Inspections shall be performed prior to 8:00 a.m. for elevators in Building 2 (P3, P4 and S5), Building 21 (P18 and S19), Building 3 (P6, P7 and S8). All other elevators must be inspected by 12:00 p.m. (see section 10, elevator equipment list for all elevators).

2. Clarification #1. When submitting Technical Quote, be sure to include your Subcontracting name and pertinent information in how the prime will do 50 percent of the work. Please refer to clause 52.219-14 Limitations of Subcontracting.

3. Clarification #2. When submitting Technical Quote, please ensure to include SF 1449 with section 17a completed in its entirety along with section 30. Please also include signed copies of amendment 0001 and 0002.

4. Clarification #3. Please refer to Table 1 of the Instructions to Offer when submitting technical quote package.

A.1 PERFORMANCE WORK STATEMENT (PWS)

The Department of Veterans Affairs currently has the need for a Contractor to maintain and repair the elevators at the W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144 (Salisbury VAMC). Contractor shall provide full elevator maintenance and repair service. Period of Performance: One (1) Year Base Period and Four (4) “one year” option renewal periods.

A. TECHNICAL REQUIREMENTS:

1. SCOPE:

1.1. Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 29 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144. This will include daily inspections, preventive maintenance, repairs and emergency callback services for all elevators listed. Pursuant to the American National Standards Institute / American Society of Mechanical Engineers (ANSI/ASME) A17.1 section 1000, ASME A17.2 and ASME 17.3, inspection; Contractors shall provide proof of Qualification of Elevator Inspectors certification. Contractor shall provide maintenance in a manner, which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices or manufacturer’s specifications (ANSI/ASME A17). This is a full-service contract and the maintenance of all equipment pertinent to safe and proper operations shall be maintained. Failure of any of the components shall be the responsibility of the Contractor. Exceptions are noted. Reimbursement for materials, supplies and equipment shall be verified by invoice.

2. MAINTENANCE/INSPECTIONS SERVICES:

2.1. Contractor shall provide daily (Monday thru Friday) inspections to all elevators starting at 7:00 a.m. EST and ending at 12:00 p.m. (noon) EST. Inspections shall be performed prior to 8:00 a.m. for elevators in Building 2 (P3, P4 and S5), Building 21 (P18 and S19), Building 3 (P6, P7 and S8). All other elevators must be inspected by 12:00 p.m. (see section 10, elevator equipment list for all elevators).

2.2. Elevators in Building 2 (P3 and P4), Building 3 (P6 and P7), and Building 21 (P18) have a high volume of traffic flow, and to take them out of service during normal working hours would be not be appropriate to achieve the mission of the Salisbury VAMC. Any planned servicing of these primary elevators will have to be completed outside of normal business hours of 7:00 a.m. EST- 4:30 p.m. EST. Contractor shall provide twelve (12) hours per month of overtime service for maintenance on elevators P3, P4, P6, P7, and P18. Maintenance on elevators not identified as high volume of traffic flow can occur during normal business hours of 7:00 a.m. EST- 4:30 p.m. EST.

2.3. Contractor shall provide preventive maintenance quarterly on elevators to ensure reliable and continuous safe operations of all equipment in accordance with commercial practices or manufacturer’s specifications. The inspections should be performed by a qualified technician.

2.4. The Contractor shall furnish and install all parts, including hydraulic fluid, as necessary to keep equipment working in accordance with commercial practices or manufacturer’s specifications.

2.5. Maintenance and inspections are to be performed during normal business hours as specified.

2.6. Contractor shall develop and maintain a log in a designated Veteran Affairs (VA) location. Log shall be annotated at the end of each inspection. The log shall identify each elevator, date and time of inspection, maintenance performed (if any), repairs needed, name of inspector, and overall condition of the elevator. If repairs require work outside the scope of routine maintenance, the Contractor shall notify the Contracting Officer Representative (COR) for appropriate decision and action. Contractor shall not perform chargeable work until authorized by the Contracting Officer (CO).

2.7. Contractor shall submit (electronically) all preventative maintenance reports to the COR at the beginning of each month.

2.8. Service required because of improper use, accident or negligence for which the Contractor is not directly or indirectly responsible is not considered within the scope of this contract. Maintenance service, to include parts, for correcting faults or damage caused by improper use, accident or negligence shall not be performed until authorized by the CO. Contractor shall not perform chargeable work until authorized by the CO.

3. EMERGENCY SERVICE CALLS:

3.1. Contractor shall provide unlimited twenty-four (24) hours a day, seven (7) days per week call back service. Each service call will include two (2) hours of non-billable service time to diagnose problem. Contractor shall check in and out with AOD personnel located in Bldg. 2 1st floor, Emergency Department, if emergency is after normal business hours.

3.2. Contractor shall provide on-site response within one (1) hour of notification from the COR or designated VA official that there has been a shutdown of an elevator or any emergency with a passenger on board. Contractor shall check in and out with the Administrator on Duty (AOD) in B-2, 1st floor, Emergency Department if emergency is after normal business hours. Contractor shall report to work location, survey repair, provide projected downtime, estimated time to repair, and cost of any repairs not covered in the Schedule of Supplies/Services/Prices/Costs. All work shall be performed in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.

3.3. Non-Trapped Personnel: The Contractor shall respond to a request for non-trapped personnel emergency service within two (2) hours after receiving notification from the COR or designated representative(s). The Contractor shall notify the Government immediately upon arrival at the Medical Center. If the service call cannot be resolved within two (2) hours, the Contractor shall immediately secure the elevator and notify the COR of the problem and the time and date corrective action shall be completed.

3.4. Trapped Personnel: The Contractor shall respond to a request for emergency service involving trapped personnel within one (1) hour after receiving notification from the COR or designated.

3.5. All repair cost shall be submitted in writing and shall be approved in writing by the COR or designated appointee prior to commencement of the work. Any additional work performed by the Contractor without the prior written approval of the CO will be performed by the Contractor at no additional cost to the government. The COR may provide written authorization outside of normal business hours.

3.6. A Contract Line Item is incorporated for twenty-five thousand dollars ($25,000) in the base year and in each option year for emergent repairs and parts of the station elevator system. This line item will be utilized throughout the year to invoice for services rendered on emergent repairs. The Contractor cannot exceed this amount unless authorized in writing by the CO. The COR shall monitor the funding under this line item and notify the CO if the line item is encroaching the not to exceed (NTE) limit.

4. SPECIAL REQUIREMENTS:

4.1. The Contractor shall post a service log for each elevator in the respective equipment room. Update logs as service, preventative maintenance, and emergency repairs are performed.

4.2. The Contractor shall perform all routine service, maintenance and repair during normal business hours.

4.3. Parts installed on the elevators shall be new and genuine parts supplied by, or certified by the Contractor as equivalent to, the original equipment manufacturer, or its successor prior to the installation. The Contractor shall maintain a stock of applicable replacement parts to reduce to a minimum the interruption of elevator service. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

4.4. Materials: The Contractor shall furnish all lubricants, hydraulic fluid, cleaning supplies, parts and tools necessary. All materials shall be recommended by the manufacturer of the equipment.

4.5. Lubrication: The Contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The Contractor shall furnish all special lubricants and cleaning supplies as required by the elevator manufacturer to service and repair elevators. The Contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

4.6. Corrosion Treatment and Control: The Contractor shall inspect elevator components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development or be replaced if they are beyond specification limits.

4.7. Contractor shall accompany the government during semi-annual elevator inspections conducted by another government-contracted inspector. The VA will notify the Contractor approximately forty-eight (48) hours in advance of inspection date. A copy of inspection report will be provided to Contractor. Contractor shall have thirty (30) days from receipt of report to correct deficiencies.

4.8. Contractor needs experience servicing all elevator brands, makes and models at our location.

5. COORDINATION:

5.1. The Contractor shall provide the COR with a phone list for emergency contact twenty (24) hours a day, seven (7) days a week.

5.2. The Contractor shall submit a detailed work plan to the COR within ten (10) business days of award. The plan shall contain a schedule detailing when preventative maintenance, routine and periodic service are to be performed. Should the Contractor elect to change his work plan during the contract, a revised work plan shall be submitted to the COR for written approval prior to any schedule changes.

5.3. The COR shall be immediately notified whenever an elevator, and associated component(s) cannot be returned to service prior to the end of each inspection. In the absence of the COR, the Electrical Shop Supervisor, or Engineering Service Chief will be notified.

5.4. Elevators that are not in operation will have an "Out of Service" sign placed at each call button on each floor. The Contractor shall be responsible for the installation of signs and barricades as related to equipment as deemed necessary by the COR. All scheduled work that requires an elevator to be taken out of service shall be prior coordinated with the COR.

6. REPORT OF SERVICES/DOCUMENTATION:

6.1. Contractor needs the following Certification/License/Documentation:

· North Carolina State License for Elevator Maintenance

· American National Standards Institute / American Society of Mechanical Engineers (ANSI/ASME) Certification

6.2. Each technician needs to have the following Certification/License/Documentation:

· National Elevator Industry Education Program (NEIEP)

· Minimum of 5 years of Experience

6.3. Contractor to have proof that all staff have records of tuberculosis (TB) screening and Hepatitis B vaccination prior to performing any work in the facility. If no documentation is provided, the Contractor shall bear all costs to acquire these.

6.4. The Contractor shall provide the COR the following reports:

6.4.1. Service Call Report: The Contractor shall report to the COR and provide a written report detailing services performed and obtain acceptance signature upon completion of any maintenance and/or service.

6.4.2. Service File: The Contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. This file shall be made available for inspection upon request and a copy of this complete file shall be furnished to the government during the last month of the contract period.

6.4.3. Service Report for Preventative Maintenance: The Contractor shall prepare and submit a written report on or before the 3rd workday of each quarter detailing all services performed for each elevator during the previous month.

6.4.4. Service Report for Repair Services: This report shall include all costs associated with accomplishing the repair to include parts, supplies and labor hours and labor rates. At minimum, the report shall contain the following information: service technician name, date, time, equipment unit number, problem reported and discovered, action taken, beginning and completion time. This written report shall be submitted to the COR for review and approval prior to invoice submittal. No invoice shall be certified for payment until the COR has provided written acceptance to the Contractor and the CO.

B. TB & OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) REQUIREMENTS:

7. OSHA:

7.1. The Contractor shall comply with the Federal Guidelines. A minimum of 10 hours training is required.

· Workers – 10 hours of certified OSHA Training

8. TB:

8.1. The Contractor shall comply with the Federal/California OSHA Blood borne Pathogens Standard.

8.2. The Contractor shall have methods by which all employees are educated as to risks associated with blood borne pathogens.

8.3. The Contractor shall have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

8.4. The Contractor shall have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

8.5. The Contractor shall provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

9. INFLUENZA / FLU:

9.1. The Contractor shall comply with the W. G. Hefner Medical Center VA Directive 1192 requirements for Flu Shots. All Construction Contractors working on Site must either have a Flu Shot or wear a mask regardless of interaction with patient areas.

10. EQUIPMENT LIST:

Elevators

*high volume traffic elevator

A.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) participants;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) participants; and

(3) Orders set aside for small business or 8(a) participants under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(End of Clause) image1.emf