36C24424Q0780 - RFI - SPS STERILE STORAGE CABINETS - 529.pdf

This is Not a Solicitation Announcement. This is a Request for Information Only. This

Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and/or results will be issued to respondents. No solicitation exits. Therefore, do no request a copy of a solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Small Businesses capable of meeting requirement and salient characteristics below to provide VA Butler Healthcare System (VABHS) with for four (4) Air Innovation Sterile Storage Cabinets SSC4500DX-UV Series that will be utilized at the site location:

Sterile Processing Service (SPS) Sterile Storage Cabinets for VA Butler Healthcare System

General Information

The Department of Veterans Affairs, VA Butler Health Care System, has a need for four (4) Air

Innovation Sterile Storage Cabinets SSC4500DX-UV Series that will be utilized at the site location:

Sterile Processing Services (SPS)

HCC, 2nd Floor, Room #2SP002

Butler VA Health Care System, Butler, PA 16001

Background:

Storage rooms where critical and semi-critical RME are stored temperature and humidity continues to be out of range. Facility Management Service is unable to maintain environmental controls at normal ranges and not able to make necessary adjustments/repairs when temperature and humidity are out of acceptable ranges. Sterile storage cabinets will control temperature, humidity, and pressure within the storage chamber. Sterile storage cabinets are manufactured using hospital grade 304 stainless steel payload interior construction, this cleanable white powder coated aluminum storage cabinet is designed to control temperature, humidity, and pressure within the storage. chamber. Integrated cooling and steam humidifier maintain temperature and humidity conditions within the chamber to meet desired set point conditions.

The onboard custom control system provides easy operation utilizing a digital display for monitoring temperature humidity and system status. The mobile storage cabinet is built with casters so the unit can be easily moved from room to room as required. The fan system delivers air to the internal chamber and maintains proper air change rates.

Objectives:

Sterile Storage Cabinets that store critical and semi-critical reusable medical equipment in a control temperature, humidity, and flow in accordance with sterile processing environmental control guidance which consist of temperature 66-72F, relative humidity 20-60%, positive airflow and pressure. Sterile storage must be mobile, self-contained, and does not require HVAC or plumbing hook up.

Scope:

Sterile storage closet must provide/have the following:

▪ Must be mobile (caster/wheels)

▪ Demineralized water

▪ Lockable door with keypad

▪ Able to be placed in a medical supply closet; minimal recommended room size 10’x10’

▪ 120-1-60 supply, grounded 15 AMP (10 RLA) room receptacle

▪ Building environmental conditions 60- 82 degrees F, 60 F Dew

▪ Minimal 5 stainless steel shelves, see-thru glass/window.

▪ Must meet VA Directive 1116(2), ANSI/AMMI ST79 standards.

▪ Steam humification using distilled water

▪ Doesn’t require hardware electrical or plumbing connections.

▪ Capable to interface with VA network environmental monitoring via access port.

▪ Onboard custom control system provides easy operation utilizing a digital display for monitoring temperature, humidity, pressure and status.

Performance Specifications:

▪ Manufactured using hospital grade 304 stainless steel payload interior construction, this cleanable white-powder coated aluminum storage cabinet is designed to control temperature, humidity and pressure within the storage chamber.

▪ Integrated cooling and steam humidifier maintain temperature and humidity conditions within the chamber to meet desired set point conditions.

▪ The onboard custom control system provides easy operation utilizing a digital display for monitoring temperature humidity and system status.

▪ The mobile storage cabinet is built with casters so the unit can be easily moved from room to room as required.

▪ Prevent unnecessary reprocessing by keeping sterile equipment within proper humidity and pressure parameters.

▪ The fan system delivers air to the internal chamber and maintains proper air change rates.

▪ An integrated HEPA filtration system is designed to exceed ISO 7 cleanliness standards.

▪ Made for plug and play applications.

▪ Temperature and Humidity Control— Climate control for your sterilized equipment and supplies.

▪ No hardwired electrical or plumbing connections Painless installation does not require any additional connections.

▪ Integrated HEPA filtration system is designed to exceed ISO 7 cleanliness standards.

▪ Mobile storage cabinet with casters to move from room to room.

Specifications

• Exceeds requirements of VA Directive 1116(2); CSA (Canadian Standards Association)

Z314.15-10; ANSI/AAMI ST79-2006; ANSI/ASHRAE/ASHE Standard 170-2017

• Maintains 66°F to 72°F Temperature

• Maintains Humidity at 20% to 60% RH

• Maintains positive pressure +0.03"WC

• Meets IEC 60601-1 Medical Standard for Power Supplies

• Conforms with UL60601-1

• Easily cleanable interior 304 stainless steel construction with cleanable white powder coated aluminum exterior

• HEPA Filtration designed to exceed ISO 7 Cleanliness

• Continuous air delivery system

• Maintains a minimum of 10 air changes per hour

• 55-59 DBA at 3 feet (1 meter)

• Integrated condensate control system

• Integral pressure monitoring with alarm

• Onboard custom control system provides easy operation utilizing a digital display for monitoring temperature, humidity, pressure and status.

• Unit mounted on casters for easy relocation as needed

• Capability to interface with VA network environmental monitoring system via an access port

• Stainless-steel pull-out shelves, adjustable height

• 120V hospital grade 10ft long plug-in-chord

• Steam humidification utilizing standard demineralized water

• Integral 2.8-liter reservoir filled through front spout access

• Lockable door with keypad

• Optional ducted heat exhaust

Models and Sizing

Model Overall

Exterior Dims

Weight Shelf Qty & Dims Overall Payload Dims

SSC 4500DX-

UV

30.5” W x 32”

D

520 lbs. 5 - 27.75” W x 18” D x77.5” H

28” W x 19” D x 42”

H

Delivery

Vendor to schedule delivery through a VA-approved contractor. Delivery must occur at the loading dock at VA Butler located at 353 North Duffy Road, Butler, PA 16001.

Standard working hours at VA Butler’s delivery dock are Monday-Friday, 7:30 a.m. to 4:00 p.m.

Requested delivery date will be on or before 12-14 weeks after Award Date. The exact delivery date to be coordinated between the awarded vendor and the responsible staff at VA Butler VA

Health Care System.

The VA Point of Contact (POC) responsible staff for this awarded equipment delivery will be

Brandy Martz, (878) 271-6827, brandy.martz@va.gov.

Installation

Upon Delivery; the VA will be responsible for unloading, uncrating cabinets.

The VA will need to fill water reservoir tank with distilled or demineralized water and plug in the unit within a conditioned space for a minimum of 24 hours before install date.

Technician will take the cabinet to its designated room. Technician will set in-place, check the cabinet and room’s humidity and temperature, start-up.

Warranty

One-year parts and labor with 90-days of no labor charges.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North

American Industry Classification code (NAICS) 339113 Surgical Appliance and Supplies

Manufacturing, The Small Business Size Standard for this NAICS code is 800 employees. Please answer the following questions:

(1) Please indicate the size status and representations of your business in accordance with the

NAICS code _______, such as but not limited to: Service-Disabled Veteran Owned Small

Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small

Business (WOSB), Large Business, etc.)

(2) Please indicate the products place of manufacture. (Is it a domestic or foreign end product)

(3) Is the required equipment available on a Federal Supply Schedule or Government

Wide Acquisition Contract? If so, please include the schedule number.

(4) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

• Does your company exceed 500 employees

• Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

• Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

• Provide the items of a small business

(5) If your company is a large business, do you have any authorized small business distributors?

If so, please provide their company name, telephone, point of Contact and size status (if available).

(6) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.

(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(9) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(10) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(11) Please provide your UEI number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13.

Telephone responses will not be accepted.

Responses must be received via Contract Opportunities no later than 12:00 PM Eastern Standard

Time on June 27, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing via GSA eBuy.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document

Air Innovations Sterile Storage Cabinet