36C24423Q0175 0003_1.docx

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J061--GENERATORS/ELECTRICAL | FY23 Electrical Testing and Maintenance Federal contract opportunity
Solicitation number
36C24423Q0175
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4

About this file

This combined synopsis and solicitation seeks electrical testing and maintenance services for the Lebanon VA Medical Center. Offerors must submit quotes by January 10, 2023 at 10:00 AM EST to be considered for award. The period of performance is estimated from January 23 to May 15, 2023. The solicitation incorporates FAR and VAAR clauses. The NAICS code is 334515 and PSC code is J061. The unrestricted solicitation is being conducted by the Department of Veterans Affairs Network Contracting Office 4 located in Pittsburgh, Pennsylvania and seeks services in accordance with the attached statement of work and Service Contract Act wage determination 2015-4231 Revision 20.

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36C24423Q0175 0002.docx DOCX document
36C24423Q0175 0001_1.docx DOCX document
36C24423Q0175_1.docx DOCX document
P07 WD 2015-4231 r19 (27JUN22)(595).pdf PDF

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SUBJECT*

GENERATORS/ELECTRICAL | FY23 Electrical Testing and Maintenance

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
15215
SOLICITATION NUMBER*
36C24423Q0175
RESPONSE DATE/TIME/ZONE
01-10-2023 10:00 EASTERN TIME, NEW YORK, USA
ARCHIVE
5 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N

SET-ASIDE

PRODUCT SERVICE CODE*
J061
NAICS CODE*
334515
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

Network Contracting Office 4 Services 1 1010 Delafield Rd

POINT OF CONTACT*

Contract Specialist Don Caldwell don.caldwell@va.gov 412-822-1007

PLACE OF PERFORMANCE

ADDRESS
Department of Veterans Affairs

Philadelphia VAMC

3900 Woodland Ave

Philadelphia PA

POSTAL CODE
19104
COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation

DESCRIPTION

*= Required Field
Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document TypeCombined Solicitation/Synopsis
Solicitation Number36C24423Q0175
Posted Date01/03/2023
Original Response Date01/10/2023 @ 10:00AM EST
Product or Service CodeJ061
Set AsideUnrestricted
NAICS Code334515

Contracting Office Address 1010 Delafield Rd, Pittsburgh PA 15215 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24423Q0175.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-07 effective 10 AUG 2022, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as Unrestricted. The NAICS Code is 334515 - Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals and Product Service Code (PSC) is J061 – Maintenance, Repair, and Rebuilding of Equipment – Electric Wire and Power Distribution Equipment, and the business size standard is N/A The Pittsburgh, PA Contracting Office is seeking for Electrical Testing & Maintenance – Lebanon VAMC. The Statement of Work (SOW) / Performance Work Statement (PWS) is provided.

Service Contract Act Wage Determination No. 2015-4231 Rev 20 dated 27JUN22, applies to this acquisition and will be incorporated into the resulting contract. A copy of the Wage Determination is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in “36C24423Q0175.” All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) is estimated to be 01/23/2023 – 05/15/2023.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4, Pittsburgh, PA. Questions may be sent via email to Don Caldwell at don.caldwell@va.gov. No questions will be answered after 03JAN23 @4:00 PM EST.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist. Don Caldwell at don.caldwell@va.gov Point of Contact Don Caldwell Contract Specialist Service 1 (Physical Plant Support Service) Department of Veterans Affairs/Service Area Office East/Network Contracting Office 4 1010 Delafield Rd, Pittsburgh PA 15215.

Don.caldwell@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3.

EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified f or receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET

FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, pro vided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D.

OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchan ged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd Pittsburgh PA 15215 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 Delafield Rd Pittsburgh PA 15215 To all Offerors/Bidders

36C24423Q0175 01-03-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10JAN23 AT

10:00 AM EST.

X The purpose of this amendment is to:

To provide questions & answers not previously recorded. See attachment "S06 Questions and Answers" The response time is extended from 10:00 AM EST 04JAN2023 to 10:00 AM 10JAN2023.

CS: Don Caldwell | don.caldwell@va.gov | 412-822-1007 There are no other changes to the terms and conditions of this contract as a result of this modification.

Jennifer Smith Branch Chief - Contracting Officer Solicitation 36C24423Q0175 | Electrical Testing & Maintenance Lebanon - VA Medical Center

#
Vendor Question
Government Response
1
The big question is are you requiring Primary Injection of the breakers in the MDP’s and EDP’s? If you do insist on performing Primary injection, can we plan on at least only doing mains that do not have trip units?
According to our records we will need primary injection for devices rated over 250 amps and tested according to manufacturer directions/specs.
2
Are you requiring electrical testing of the pad mount transformers or just oil samples?
YES, see template attached. Transformers are part of the EES.
3
Is generator and ups testing / maintenance part of this contract?
We have a generator contract and those will not be a part of this testing. Generators and UPS are not part of this. However, the main breaker that feed the emergency distribution shall be tested according to manufacturer directions/spec.
4
Can the emergency distribution panel (not ATS’s) work be performed during normal hours Mon – Fri 7am -3:30 pm?
It depends on the situation and would be a building-by-building case. Some buildings would be possible others not so much. That can be worked out in scheduling. Most emergency distribution panels will have to be done after hours.
5
When will this work be performed?
Any of the shutdown work would occur over a weekend with power having to be restored by noon on Sunday of the proposed shutdown. We try to maintain this in order to work out any potential bugs before the Monday morning workday begins. Agree, In the past we usually could start around 7PM on Friday. Bldg.1, 104, and 101 will require us to verify operations are normal before shutting down in case there is an emergency surgery or a situation that will not allow us to power down.
6
Is the IR scan limited to just the equipment listed in the solicitation?
Yes
7
Is it possible to obtain a copy of the last electrical testing report?
We provided templates of what was done in the past.
8
The equipment list under the “ATS” (Automated Transfer Switch) category, included several generators and UPS’s to be tested, maintained, and inspected. At other VAMC’s these items have a separate, independent 5-year service contract in place. Generators and UPS’s have semi-annual maintenance requirements and this solicitation is a one-time service event. Does the Lebanon have separate maintenance and UPS service contract in place? If so, will the VA be removing these items from the equipment list? Under the “ATS” category, that would reduce the number of equipment items from 68 to 55.
See question 3. Only if the generators have a circuit breaker on them.
Will the VA allow testing of the Trip Devices via secondary injection? NEPA allows procedure. This is highly recommended as the most economical and efficient method compared to primary injection.
See question 1. According to our records we will need primary injection for devices rated over 250 amps and tested according to manufacturer directions/specs.
10
Please specify the amperage cut off, CB, for current testing. IE, does the VA require inspection, testing and maintenance for equipment above 400a (amps) or 600 (amps) threshold?
Each breaker will have a minimum maintenance/test as required per manufacturer. There is no threshold. If the circuit breaker is installed the panel to be cleaned/tested/maintenance, it will be part of the contract.
11
The equipment list under the “ATS” (Automated Transfer Switch) category, included several generators and UPS’s to be tested, maintained, and inspected. At other VAMC’s these items have a separate, independent 5-year service contract in place. Generators and UPS’s have semi-annual maintenance requirements and this solicitation is a one-time service event. Does the Lebanon have separate maintenance and UPS service contract in place? If so, will the VA be removing these items from the equipment list? Under the “ATS” category, that would reduce the number of equipment items from 68 to 55.
See question 8 and question 3 for answer.
12
Will the VA allow testing of the Trip Devices via secondary injection? NEPA allows procedure. This is highly recommended as the most economical and efficient method compared to primary injection.
See question 9 and question 1 for answer.
13
Please specify the amperage cut off, CB, for current testing. IE, does the VA require inspection, testing and maintenance for equipment above 400a (amps) or 600 (amps) threshold?
See question 10 for answer.
14
Will circuit breakers be required to be tested on this contract? If yes, please provide the quantity of circuit breakers to be tested.
Those items are covered in the Directive and the list of equipment that was supplied.
15
Will primary injection be required on any circuit breakers? If yes, which amperage rating is the cutoff for requiring the primary injection test?
See questions 1, 9, and 12 for answer.

All quotes must be received by 10JAN23 (10:00 AM EST) to be considered for award. Send to Contract Specialist Don Caldwell Don.Caldwell@va.gov

End of Document

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