36C24421R0050_1.docx

36C24421R0050

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

X 36C24421R0050 X 04-30-2021 642-21-4-526-0035 642-21-117 00244 Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Ave Philadelphia

PA

19104 William Robbins 3900 Woodland Avenue Philadelphia

PA

19104 William Robbins 215-523-5800 Design Build Building 5 Trailer Replacement

1. The scope of this project is to hire a Design/Build team that will provide architectural design, tools, labor, materials, and supervision to Replace the office trailer at building 5 at the Corporal Michael Cresnez VAMC

2. PHASING: Construction must allow for continuance of all build 5 operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance.

Refer to FAR 52.236-27, Site Visit, for Contractor site visit information.

Prior to commencement of work, general contractor shall provide proof that an OSHA certified "competent person' (CP) will maintain a presence at the work site whenever the general or subcontractors are present.

This project is 100% set-aside for Service-Disabled Veteran-Owned Small Business Concerns. Offerors must be verified as SDVOSB per the Center for Veterans Enterprises (CVE) www.vetbiz.gov website.

The magnitude of construction is between $500,000 and $1,000,000.

The small business size standard is $39.5 million. North American Industry Classification (NAICS) Code is 236220.

This solicitation is issued under the authority of 38 U.S.C. 8127, Total Service-Disabled Veteran-Owned Small Business Set-Aside.

X X 52.211-10 X 16:30

EDT

05-28-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin

TX

78714-9971

(877) 353-9791

(512) 460-5429

Table of Contents

Corporal Michael J. Cresenz Philadelphia VA Medical Center Philadelphia, PA 19104

Design/Build (DB) SCOPE OF WORK For Building 5 Trailer Replacement 642-21-117 642-21-4-526-0035

-- Services --

· The Design/Build Firm (D/B) shall provide design and construction services for the construction of a single story, slab on grade, wood framed building with a flat roof. The exterior façade shall be vinyl siding terminating at existing masonry. The space will require full mechanical / HVAC, electrical and plumbing services. A Pre-Engineered Building System will also meet the requirement for Core and Shell Construction. This Project is located at the Philadelphia Veterans Affairs Medical Center. The D/B firm shall provide design services including all investigative surveys and verifications of as-built conditions required for fully developed construction plans and specifications. The contract will consist of a Design Build Base Bid.

Additional Definitions:

· Contracting Officer: The services that will be performed under this contract are subject to the general supervision, direction, control and approval of the contracting officer.

· Contracting Officer’s Representative (COR): The COR is the authorized representative for managing all design and construction related services. The COR is responsible for protecting the Government’s interest in the execution of the design/build contract work. Duties include surveillance of all construction work to assure compliance with the contract documents, approval of all submittals, samples, shop drawings, etc.

· Design/Build (DB) Team (Offeror): The Team includes all Joint Venture (J/V) partners, consultants and sub-contractors to the one firm. The DB team shall provide all architectural and engineering disciplines for the preparation of construction documents, and all construction contractor capabilities for construction of the project. This team must have an extensive level of experience in sign production.

· DB Architect/Engineer: The Design/Build A/E refers to the Architect-Engineer firm(s) that are a part of the DB team if a joint venture or other team

· This document is intended to generally define the scope and design parameters to be included in the project. It is the DB Team’s responsibility to provide a complete set of design documents in a manner consistent with VA guidelines, specifications, and design standards in order to complete construction within the 270-day schedule.

· Offeror shall be prepared for a 270-day schedule as indicated below in the Project Schedule. Offeror may propose an alternate schedule, in addition to the 270-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

· The design period and provisions for VA reviews;

· Phasing plans for coordination of any site utility relocation work;

· Construction period services including:

· Interior Construction

· Procurement and installation of equipment

· Provisions for overtime or shift work shall be included in the contract offer.

· Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design/Build (DB) in compliance with healthcare planning services to include but not limited to:

· Contract drawings and specifications for construction.

-- Project Scope --

GENERAL:

Hire a Design/Build Team to develop working drawings and provide installation to Replace Building 5 Trailer space in accordance with the 30% Drawings issued to communicate the Government’s intent. Final Documents must include common areas, bathrooms, mechanical rooms, and all other employee areas as identified on the 30% Documents as issued by the CMCVAMC. The offeror shall be prepared to conduct thorough site investigations to verify existing conditions, all dimensions (existing and proposed) and constructability. Offeror shall be prepared to make floor plan changes, calculations, and documentation to support their design.

SPECIFICS:

The Design/Build Firm (D/B) shall provide design and construction services for the construction of a single story, slab on grade, wood framed building with a flat roof. The exterior façade shall be vinyl siding terminating at existing masonry. Interior fit out will consist of carpet throughout the main area, Static Dissipative VCT in the Electrical Closet and Ceramic Tile in the Bathroom. The walls and all exposed ceilings will be painted. Interior partitions shown on the plan are furniture partition walls which will be provided and installed by the VA. The space will require full mechanical / HVAC, electrical and plumbing services. A Pre-Engineered Building System will also meet the requirement for Core and Shell Construction. This Project is located at the Philadelphia Veterans Affairs Medical Center. The D/B firm shall provide design services including all investigative surveys and verifications of as-built conditions required for fully developed construction plans and specifications. All work shall be designed with full consideration of Veterans Affairs Design Guidelines at https://www.cfm.va.gov/til/index.asp and Planetree design parameters. Final design must also meet all applicable and most current federal and state codes / requirements, i.e.: OSHA, EPA, DEP, NFPA 101, TJC, AHERA, NESHAPS, NFPA, ASTM, UFAS. The DB A/E will develop working documents for submittal for approval. DB shall include any equipment and training for CMCVAMC personnel to make changes in the future.

The DB A/E will provide professional architectural and engineering and construction services for the project to prepare the existing area to include office areas, mechanical and environmental management spaces, storage, coordination with exterior signage to include patios, smoking areas, and common areas. Areas and equipment to be covered will include, but not be limited to, machine and mechanical rooms, office work areas and conference rooms, common areas and bathrooms.

PHASING: Construction must allow for continuance of all FMS Building 5 operations and services provided and coordinate with adjoining projects. After-business hours work may be necessary as dictated by the COR. All items must go through the submittal process prior to acceptance.

All designs shall be accomplished in accordance with Planetree design guides, VA guidelines and VA master specifications, which are available on the Internet at http://www.cfm.va.gov/til/.

-- Project Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after Notice to Proceed (NTP) or earlier):

Begin Construction ON-SITE on or before 90 days

Complete Construction on or before 270 days

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team (Contractor and the DB A/E) will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting

Design Requirements and Submissions

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects, etc.)

DELIVER:

All design packages will be submitted directly to the Project Engineer/COR on the established dates to allow the VA to review. A transmittal letter is required to go to the Contracting Officer on the same day as delivery along with a copy of the drawings and CD’s.

Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/contract/aeDesSubReq.asp.

Design Development 50%: Attachment “B” 50% Submission Requirements

· Requirements for the 50% Design Development Documents Submission.

· Define the design elements based on the presented option and submit all information required by the PG-18-15 (50% Design Development).

· Identify Working Drawings scope within the construction budget.

· Identify all design calculations to include wattage and kilowatt per hour cost savings.

· Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

· Identify all design calculations.

· Identify all existing utilities and utilities requirements.

· Develop initial cost estimate with thorough breakdown of values.

· Identify all potential bid deduct alternatives at a minimum of 10%.

· Identify all phasing requirements for construction.

· Develop Infection Control Risk Assessment (VA EC-43)

Design Development 100%: Attachment “C” 100% Submission Requirements

· Requirements for the 100% Design Development Documents Submission.

· Address all comments from the 50% review.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Revise and update cost estimate.

· Preparation of project scope for negotiated advertisement and account for any bid deduct alternatives developed in the 50% design submission

· Finalize all design calculations.

· Finalize all potential bid deduct alternatives.

· Finalize all phasing requirements for construction.

· Finalize impact of existing asbestos.

· Finalize Infection Control Risk Assessment (VA EC-43)

· Address all comments from the VISN Safety & Fire Protection Review.

Contract Documents (CD): Attachment “D” Contract Documents Submission Requirements

· Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. All pages are to have engineer stamp.

Construction Period Services --

Expectations: Respond to submittals and other requests within 3 days.

PROVIDE:

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial and/or final acceptance inspections as scheduled and generate punch-list items for completion. The punch-list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD (versions 2000 through 2010 acceptable) and provide a set of updated as-built’s on CD within 30 days to the COR. Drawings shall be prepared as separate DWG and PDF documents, and full set of DWG and PDF documents. Specifications shall be in Word and PDF.

ATTACHMENT “B”

Design Development 50% Submission Requirements

Deliver the following (labeled with 50% submission) and include this attachment as a checklist with your submission:

· 2 copies of a narrative report forwarding the design develop 50% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 1 half-size and 1 full size of all drawings updating all previous comments required by project and produced on Auto CAD (versions 2000 through 2010 acceptable) software and PDF, as individual drawings and as a single file. Scale of documents must be a standard size,

· 2 copies of updated itemized cost estimate by specification section or trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send to the Fire Protection Engineer.

· 1 half size set of all drawings and specifications, updating all previous comments required by project to send for 3rd party Life Safety Review.

· 3 copies of CD’s of drawings in PDF and AutoCAD (versions 2000 through 2010 acceptable) and specifications in PDF and Microsoft Word 2007 on (CD). All documents on the CD are to be individual files and as a full-set file.

ATTACHMENT “C”

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 2 copies of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 2 sets of half size and one set of full size of all drawings updating all previous comments required by project produced on AutoCAD (versions 2000 through 2010 acceptable) software.

· 2 copies of the proposed construction schedule.

· 2 copies of final itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 2 copies of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 3 CD containing

· All drawings in PDF and AutoCAD (versions 2000 through 2010 acceptable) individually and as a full set

· All specifications in PDF and Microsoft Word 2007 individually and as a full set

· Cost estimates, schedules, narratives, recommendations, phasing, and deducts shall be included in Word and PDF to include 10% deducts.

ATTACHMENT “D”

Expectation: Submit complete contract documents for final review prior to Notice to Proceed for Construction. Continue to submit contract documents until all changes are incorporated by the DB A/E for final signature prior to Notice to Proceed for Construction. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

Contract Document Submission Requirements

· 1 copy of the Cover Sheet (AutoCAD) with signature blocks for final VA signatures with engineer stamps.

· 2 sets of half size and one set of full size of all drawings updating all previous comments required by project, produced on AutoCAD (versions 2000 through 2010 acceptable) software – for final VA review. Must include engineers stamp. If approved final sets to be submitted with signed off cover sheet.

· 2 copies of final project specification (bound) prepared in Microsoft Word 2007 software. Include a master submittal list in the specifications.

· 3 CD containing

· All drawings in AutoCAD (versions 2000 through 2010 acceptable) and in a .pdf file as individual files and a complete file in each format

· All specifications in PDF and Microsoft Word 2007 individually and complete file

· Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

· Upon signature approval, provide three (3) sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two (2), half (½) size sets of final drawings.

(CMCVAMC) Philadelphia VA Medical Center Design/Build Scope of Work Building 5 Trailer Replacement 642-21-117

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of drawings, specifications and contract forms may be obtained by qualified General (Prime) Contractors interested in submitting bids direct to the Department of Veterans Affairs from www.FBO.GOV

(b) Subcontractors, material firms and others interested in preparing sub-bids may obtain a list of Prime Contractors from www.FBO.GOV via the Interested Vendors Section.

(c) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(d) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification.

DESCRIPTION OF WORK:

This project consists of, but not limited to the following; providing all labor, materials, tools, equipment, permits, testing, and reports required for demolition and removal of existing structures, to perform work for D/B Building 5 Trailer Replacement at the Corporal Michael J. Crescenz, VA Medical Center, 1900 Woodland Avenue, Philadelphia, PA 19104. The Contractor agrees to be responsible for the correct classification of workers.

Magnitude of Construction: $500,000 to $1,000,000

CONTRACTOR RESPONSIBILITY:

Safety or Environmental Violations and Experience Modification Rate “All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above may result in a determination of “Non-Responsibility” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. “ Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration in the form of Liquidated Damages from the first day of inexcusable delay through final acceptance by the Government. These damages are associated with the additional time granted for completion and acceptance of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

TRAINING: Effective July 31, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. Failure to present the proper training documentation will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

It is the responsibility of the Contractor to provide TB training annually and a PPD test annually for any employees providing services at the VA Medical Center, Wilkes-Barre, PA. The government reserves the right to review the contractor's records. Failure to present the proper training documentation upon the Contracting Officer’s request will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

Privacy and Confidentiality: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information maybe overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this agreement or its attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of the privacy and confidential should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

KEYS: All keys provided the Contractor or any subcontractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor or any subcontractor. There shall be a charge for each key that is lost or not returned to the COR.

Contractor Normal Work Hours: The contractor work hours are from 7:00 am to 4:30 pm, Monday through Friday, excluding federal holidays. Federal holidays that fall on a non-work day –Saturday or Sunday—the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The contractor may request authorization from the Contracting Officer to work an alternative schedule or on holidays. However, the Contracting Officer reserves the right to deny or authorize the contractor’s request at his or her discretion considering the best interests of the Government. All federal holidays are observed as non work days. Federal holidays can be found on the following web site: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays. These days will be identified during the pre-construction meeting.

(End of Clause)

36C24421R0050

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Page 1 of

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EVALUATION CRITERIA FOR AWARD

This section of the solicitation outlines the competitive source selection process which will result in one (1) award to an eligible Service-Disabled Veteran Owned Small Business (SDVOSB) concern. The selection process is structured based on a two-phase Design-Build selection process in accordance with FAR Subpart 36.3. In addition, the evaluation incorporates the procedures in FAR Subpart 15.1 utilizing a “Best Value” source selection process with the option of a trade-off strategy for all non-cost/non-price evaluation factors. The Government intends to award, without discussions to the offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR) Subpart 9.1 and FAR 52.215-1. The offeror’s proposal must conform to the solicitation requirements and be judged to represent a “Best Value” to the Government. The “Best Value” is the most advantageous offer, design concepts, proposed technical solutions, key personnel, construction management and price considered and consistent with the Government's stated importance of evaluation criteria. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOW- PRICED OFFERORS. This may result in award being made to a higher-rated, higher-priced offeror(s) where the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs the price difference. To arrive at a best value decision, an integrated assessment between all non-cost/non-price evaluation factors and price will be conducted.

This procurement will have a two phased selection process. Offerors will be evaluated during both phases. Phase 1 of the selection process includes the receipt of offers from all interested firms eligible to receive an award set-aside exclusively for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. NO PRICING INFORMATION SHALL BE SUBMITTED DURING THIS PHASE 1 PROCESS. NO BONDS SHALL BE SUBMITTED DURING PHASE 1 PROCESS. The Phase 1 evaluation will consist of a review and evaluation of each offer against the Phase 1 evaluation factors. Thereafter, proposals shall be ranked and the three (3) most highly rated offers shall be selected to participate in the Phase 2 of this process. All offers not selected to participate in Phase 2 shall be notified that no further consideration of their proposal will be given.

PHASE 1 EVALUATION FACTORS

Offerors shall be evaluated according to the following evaluation factors for Phase 1:

1. Technical Approach: Technical approach to performing the work as outlined in the Scope of Work.

2. Specialized Experience and Technical Competence: Specialized experience of the A/E in designing similarly scoped projects.

3. Capability to Perform

4. Previous Experience/Past Performance: Experience of contractor team in performing the installation and renovation of office buildings at established healthcare facilities.

The Phase 2 evaluation process will exist amongst the three (3) most highly rated offers selected from Phase 1. The Phase 2 proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. Bonds are required in Phase 2, Volume 2-Price Proposal. For Phase 2 offerors will be provided the 30% drawings as developed by the VA and a second more in depth individual site visit which will be scheduled. They will also be allowed 30 days to prepare their Phase 2 proposals. The Phase 2 evaluation process will consist of an in depth review of an offeror’s detailed and expanded technical design, as well as an examination of the offeror’s response to each evaluation criteria as compared to the solicitation requirements. In the final selection, proposals will be evaluated based on an offeror’s demonstration of technical understanding by the thoroughness, soundness, comprehensiveness and price reasonableness of its technical approach.

PHASE 2 EVALUATION FACTORS

Technical proposals for Phase 2 shall be evaluated according to the following evaluation factors:

1. Expanded Technical Design of the VA’s 30% Dwgs.

2. Management Plan.

3. Scheduling.

4. Price.

EVALUATION FACTORS

1. Design Build Solicitation This project will be solicited as a firm fixed price best value contract. The solicitation will be conducted as a two-phase design / build in accordance with FAR 36.3. The A/E and construction contractor team shall be required to submit information in two phases.

A. Under Phase I of the solicitation the contractor Design-Build Team shall be required to submit detailed information on the following as explained later in the solicitation:

1. Technical approach

2. Specialized Experience and Technical Competence

3. Capability to Perform

4. Previous Experience/ Past Performance

The Phase I factors are of equal weight of importance, and an overall rating shall be assigned.

The following information/documentation is required as part of the offeror’s Phase I proposal:

SUBMISSION REQUIREMENTS for Phase I: Interested firms having the capabilities to perform this work shall submit one (1) hard copy along with one (1) electronic (CD) copy. Submissions by electronic means i.e. e-mail are NOT permitted. Additionally, the submission shall include an insert detailing the following information:

1. Dun & Bradstreet Number

2. Tax ID Number

3. The e-mail address and phone number of the Primary Point of Contact

4. A printed copy of the firm’s VIPS Registry

5. A printed copy of the firm’s SAM Registry

6. Certification of OSHA and EPA violations

7. EMR Rating

8. VETS 4212 filing

9. Contractor shall provide detailed information for each of the following factors that the Government will evaluate. Information shall be presented in a manner that highlights your firm’s capabilities in meeting the specific areas that are listed under each evaluation factor. Detailed information of Phase I:

a) Technical Approach – provide design and construction approach; roles and responsibilities; quality control policies and standards; scheduling methodology; and considerations for fast tracking.

b) Specialized Experience and Technical Competence to include general renovations; number and duties of proposed staff: addressing function, responsibilities and authorities of key personnel designing and constructing to signage and wayfinding design and installation.

c) Past Performance of at least three but no more than five projects similar in size and scope. Preferably Design Build Projects, but, if no Design Build projects have been completed, construction projects will be acceptable.

This information will then be evaluated, and the Government shall select the three most highly qualified offerors. The Contracting Officer will then issue a Request For Proposal to the three most highly qualified offerors to provide the information per Phase II of the solicitation. All questions are to be sent to the attention of William.Robbins2@va.gov

2. Phase I Rating Guidance:

Phase 1 There are four (4) non-priced evaluation factors for Phase I. There are three (3) technical and one past performance. Each factor will receive a rating with an overall total rating established for Phase I. The factors are of equal weight of importance

1. Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The offeror shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction.

Offeror shall also provide adequate detail on the offeror’s policy regarding Quality Control (QC) and how the offeror intends to achieve this standard on the project. The offeror is to provide the scheduling methodology and demonstrate an understanding of its limitation and success. The offeror shall also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents

2. Specialized Experience and Technical Competence:

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills like those anticipated for this contract. This includes experience in working on slab on grade additions to single story offices or if elected to present a modular solution, evidence of experience in this regard as well.

This factor also evaluates offeror’s number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage project within the area of consideration without significant difficulty.

Offeror should adequately address functions, responsibilities and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration and in-house trade capabilities.

Offeror shall provide a minimum of three (3) project examples similar to the one proposed at the Coatesville VA Medical Center

3. Capability to Perform:

This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.

4. Previous Experience/Past Performance:

The Past Performance proposal evaluation will consider such things as an offeror's business practices, quality, customer relationship, and ability to successfully perform as proposed and other considerations considering currency, relevancy, sources, context, and trends. Past Performance includes current on-going (present) performance.

To conduct the performance risk assessment, the Government may use data provided by the offeror, and data obtained from other sources. An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. These ratings may have the same weight as the ratings of the proposing company. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated” Neutral” in Past Performance, may not represent the most advantageous proposal to the Government. For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2015 may have greater importance than performance information for work occurring during 2010.

In assessing relevancy, the Government may evaluate an offeror's references for similarity of the construction methods to the scope of this solicitation, (multi-discipline or specialized area), scope/type of contracts/projects, cost magnitude of projects as it relates to price. Performance on managing multiple multi-disciplined projects at one time may also be considered.

Phase 1-The Phase 1 evaluation will result in the selection of the three (3) most highly rated offers for participation and proposal submission in the Phase 2 process. During the Phase 1 evaluation process, only technical evaluation factors will be considered. No consideration of pricing will occur during this phase. The evaluation factors under consideration for Phase 1 are listed below, and will be evaluated as Excellent, Good, Satisfactory, Marginal and Unsatisfactory.

Factor 1: Technical Approach

· Offerors shall provide a written narrative approach proposed to accomplish the statement of work. Discussion of the technical approach shall contain explanations of proposed approaches to performing and accomplishing the work.

· Include as part of the narrative a statement of any problems anticipated in accomplishing the work and an evaluation of the various methods considered for resolving the problems/difficulties.

· Include a proposed project plan which outlines the work to be accomplished to include a start/completion schedule.

· Offeror shall include the extent of anticipated subcontracting together with a list of work to be subcontracted.

Factor 2: Specialized Experience and Technical Competence

· Offeror shall describe their specialized experience and technical competence of key personnel proposed for this project to include both Design and Construction Period services. Offerors shall also describe the resources that will be applied to this project and describe the unique capability they offer to the VA. Offer shall describe the areas of work that will be subcontracted to specialty contractors.

Factor 3: Capability to Perform

· Demonstrates in detail their current projected workload and the availability of their key personnel that shall ensure all contractual requirements will be completed on time.

Factor 4: Previous Experience/Past Performance

· Offerors shall describe a minimum of three (3) and a maximum of five (5) completed Design/Build projects within the past 5 years. The projects listed under this factor shall be similar in scope and complexity as the subject project (Building 5 Trailer Replacement). Information listed under this factor must be completed projects. Projects listed under this factor that are not completed will seriously affect the rating of the offer. The following format must be followed in providing Previous Experience/Past Performance information: Government Agency/Company which awarded contract to offeror

a. Contract Number

b. Complete Description of Contract Scope

c. Total Dollar Value

d. Performance Period

e. Place of Performance

f. Contracting Officer/Procurement Official

a. Name

b. Email

c. Phone Number

d. Address

PHASE 2 EVALUATION FACTORS

Technical proposals for Phase 2 shall be evaluated according to the following evaluation factors:

1. Expanded Technical Design of the VA’s 30% Dwgs.

2. Management Plan.

3. Scheduling.

4. Price.

Phase 2- The Phase II proposals shall be submitted in two parts: Volume 1-Technical Proposal and Volume 2-Price Proposal. Evaluators will initially be provided for only the technical proposal of the offerors selected for participation in Phase 2. Following completion of the technical evaluation, the SSEB will be provided pricing information for further consideration. An integrated assessment of expanded technical design based on the VA’s 30% Dwgs., management plan, scheduling, and price will be conducted, and the results ranked. A trade-off may occur, if the Contracting Officer determines that an offeror's proposal offers a “Best Value” that outweighs a higher price.

The “Best Value” is the most advantageous offer when, expanded technical design, management plan, scheduling, and price are considered and consistent with the Government's stated importance of evaluation criteria.

The Phase 2 evaluation factors are:

Phase 2 There are three (3) non-priced evaluation factors and one (1) price evaluation factor for Phase II of the solicitation. The following factors are equal in importance, and when combined are significantly more important than price.

1. Expanded Technical Design based on VA’s 30% Dwgs.

· Offerors shall provide a narrative or updated concept drawings outlining a detailed technical…