36C24225Q0844.docx
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- Attached to
- 6515--Sources Sought Notice - Brand Name Only ELECTROMETER Federal contract opportunity
- Solicitation number
- 36C24225Q0844
About this file
This Sources Sought Notice is issued by the Department of Veterans Affairs Network Contracting Office for the Northport VA Medical Center, seeking small business manufacturers or distributors for a brand-name PTW Electrometer for the Radiation Oncology Department. The specific requirement is for one complete electrometer system, including a BEAMSCAN water phantom, universal detector holder, onsite installation, training, multiple specialized chambers (Farmer, Advanced Markus, microdiamond), and calibration equipment, totaling 13 distinct line items.
The solicitation (36C24225Q0844) is set aside for small businesses, with a response deadline of July 22, 2025, at 2:00 PM Eastern Time. The procurement is driven by the medical center's current equipment being over 18 years old and reaching end-of-life. The system will be used to track electronic records and measure beam profiles and x-ray production. The NAICS code is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing), and interested vendors are required to submit company information including name, socio-economic category, address, contact details, and distribution authorization.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Sources Sought Notice - Brand Name Only ELECTROMETER |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14227 |
| SOLICITATION NUMBER* |
| 36C24225Q0844 |
| RESPONSE DATE/TIME/ZONE |
| 07-22-2025 14:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 334510 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227
POINT OF CONTACT*
Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570
PLACE OF PERFORMANCE
| ADDRESS |
| Northport VAMC |
79 Middleville Road
Northport NY
| POSTAL CODE |
| 11768 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VA Home Page |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Janelle.Bonafede@va.gov |
| EMAIL DESCRIPTION |
| Network Contracting Office |
DESCRIPTION
Northport VA Medical Center requires the brand name only purchase of one (1) PTW Electrometer for the Radiation Oncology Department, which will be used to keep track of electronic records and measure the beam profile/x-rays that the beam is producing. The current equipment in use at the facility has reached its end-of-life and much of it is 18+ years old.
TITLE: 38-Sources Sought Notice
SOL: 36C24225Q0844
DUE: 7/22/2025 @ 1400 EST.
SET ASIDE: Small Business
NAICS: 334510
AGENCY: Department of Veterans Affairs, Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768.
POC: Janelle Bonafede Mail all responses only to: Janelle.Bonafede@va.gov
DESCRIPTION: This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of Small Businesses firms relative to the North American Industry Classification Code (NAICS) 334510. The Department of Veteran’s Affairs is seeking all small business manufacturer or distributors of small business manufacturers, of the following brand name requirement.
Requirement: Northport VA Medical Center requires the brand name only purchase of one (1) PTW Electrometer for the Radiation Oncology Department, which will be used to keep track of electronic records and measure the beam profile/x-rays that the beam is producing. The current equipment in use at the facility has reached its end-of-life and much of it is 18+ years old.
Characteristics and Specifications: This is a brand name only requirement.
| Item # |
| Description |
| Qty |
| L981475 |
| BEAMSCAN water phantom (scanning range: 50cm x 50cm x 40cm, incl. lift/reservoir |
carriage, water- and temperature sensor, dual channel electrometer, 2 x Semiflex 3D chamber, TRUFIX, Software BEAMSCAN software, PLAMO option, connecting type BNT)
| T41046.1.720 |
| BEAMSCAN universal detector holder (for detectors from third-party suppliers with cylindrical or |
rectangular shaped detector stem up to 13 mm diameter.
Consists of two holders for radial and for axial irradiation)
| IT1050 |
| Onsite installation and training (includes Beamscan(MR), MP3(XS/PL) or Octavius 4D installation, two full day of product training. Additional consecutive training days can be purchased at a discounted rate.) |
| TN30013 |
| Farmer chamber 0.6 cm³, waterproof (acrylic/aluminum; fully guarded therapy chamber with acrylic wall and aluminum electrode. Cable length 1.3m, connecting |
system BNT. Includes acrylic build-up cap)
| K37211.51 |
| ADCL calibration - One Co-60 calibration point (ADCL calibration - One Co-60 calibration point point in water) |
| T21008.1.110 |
| TRUFIX BS holder for Farmer chamber (mounts a Farmer chamber 30006 or 30013 in BEAMSCAN |
water phantom)
| TN34045 |
| Advanced Markus chamber 0.02 cm³ (wide guard ring, parallel plate, poly-ethylene therapy chamber with graphite coated acrylic electrode. Open chamber volume. Chamber is waterproof when using 0.87 mm acrylic cap. Cable length 1.05 m, connecting system BN) |
| T21008.1.340 |
| TRUFIX BS holder Adv. Markus (mounts a Markus chamber 23343 with blue cable and Advanced Markus chamber 34045 with in place protection cover in BEAMSCAN water phantom) |
| K37211.51 |
| ADCL calibration - One Co-60 calibration point point in water (ADCL calibration - One Co-60 calibration point point in water) |
| TN60019 |
| microdiamond(synthetic single crystal diamond detector (SCDD) for the measurement of photons and high-energy electrons. Sensitive volume 1.1 mm radius, 1 μm thickness. No detector bias needed. Connecting system BN) |
| L981520 |
| TRUFIX BS thimble for microdiamond (for use with holder T21008.1.510 for axial irradiation with |
BEAMSCAN)
| TN34091 |
| T-REF chamber 10,5 cm³ with holder (plane parallel chamber for measurement of the reference signal |
of small fields. Vented, cable length 1.3 m, connecting system BNT. Reference chamber holder for mounting on water phantom required (T41046.1.700, T41046.1.730 or T4316/U171)
| L981633 |
| UNIDOS Romeo (UNIDOS Romeo reference class electrometer for radiation therapy measurements. Set consists of power cable, network cable, inclined stand. Connecting system BNT) |
| K37210.6 |
| ADCL six scales electrometer calibration (ADCL six scales electrometer calibration) |
| T26005.1.001-20 |
| Extension cable 'N20n HD' (20 m 'heavy duty' detector to dosemeter extension cable, connecting system BNT) |
Delivery Location:
Northport VA Medical Center 79 Middleville Road Northport, NY 11768
THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing. Email should contain the following information: Name of firm, Socio-Economic category of the firm, complete address, phone & fax number of contacts, letter of authorization for distribution.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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