36C24224Q0105.docx

36C24219D0020

GENERAL INFORMATION

113 Holland Avenue

Albany New York

CONTACT INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

CONTRACTING OFFICER

Natalie Acevedo natlaie.acevedo@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

The Stratton VA Medical Center is seeking to provide for the requirement of performing trash removal and recycling services at the Medical Center, Albany, NY. Estimated tonnage is 450-550 tons per year.

1. Action Code: THIS IS A PRE-SOLICITATION NOTICE

2. Date: 11/13/2023

3. Contracting Office Address: James J. Peters Bronx VA Medical Center 130 W. Kingsbridge Road Bronx, NY 10468

4. Classification Code: This procurement is classified as S205 – Housekeeping – Trash/Garbage Collection.

5. Important: This notice does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this notice is to provide the pre-solicitation notice required by FAR 5.2- Synopsis of Proposed Contract Actions in preparation for release of the Request for Quote (RFQ) at a later date.

6. Description: The RFQ is planned to be issued on November 16, 2023. The Proposal due date is tentatively planned for December 07, 2023. The North American Industry Code Standard (NAICS) is 562111 – Solid Waste Collection, and the annual size standard is $47.0 Million. The planned procurement method is 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside, Request for Quote (RFQ). The solicitation utilizes source selection procedure using best value, which requires Quoters to submit a non-price proposal that includes past performance, experience information, and a price proposal for evaluation by the Government.

The resulting contract is planned to be a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract from this solicitation. The contract terms will be a12 month base period with four option years.

The procurement consists of one solicitation with the intent to award a single contract to the responsible offeror whose proposal, conforming to the RFQ, will be most advantageous to the Government resulting in the best value, price and non-price factors, comparative analysis may be utilized for the source selection process.

Quoters are advised award may be made without discussions. Therefore, the Quoters should submit proposals which contain their best terms.

7. Set-Aside Status: The proposed contract is Total 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. Prospective Quoters must be certified in SBA Veteran Small Business Certification (VetCert), Veteran Small Business Certification (sba.gov) in order to participate in this solicitation.

8. Additional Details:

THIS SOLICITATION WILL BE OFFERED IN ELECTRONIC FORMAT ONLY. NO HARD COPIES WILL BE PROVIDED. Quoters can view and/or download the RFQ and attachments at SAM.gov | Contract Opportunities when the RFQ is posted. Interested parties can register under the Interested Vendors List at sam.gov. This will be the only method of amendment distribution; therefore, it is the OFFERORS’ RESPONSIBILITY TO CHECK THE WEBSITE PERIODICALLY FOR ANY AMENDMENTS TO THE SOLICITATION. Prospective Quoters MUST register themselves on the website.

9. Prospective Quoters must also be registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM in order to participate in this procurement.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

STATEMENT OF WORK

Trash Removal Service Albany, NY

Background:

The Stratton VA Medical Center is seeking to provide for the requirement of performing trash removal and recycling services at the Medical Center, Albany, NY. Estimated tonnage is 450-550 tons per year.

Type of Contract: Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract for 12-month base year with 4 option years.

I. Trash Removal

A. Scope of Work:

1. The Contractor shall furnish one (1) hinged-top 5-6 cubic yard trash container for the disposal of miscellaneous trash materials. The contractor shall furnish a thirty (30) yard trash compactor for compacting trash.

Contractor shall furnish the necessary vehicle for hauling a self-contained compactor. Vehicle must be in compliance with all Federal, State, and local requirements for inspection and operation of such equipment.

The Contractor shall be required to assume full liability for compliance with all current Federal, State, and local laws, regulations and rules governing the removal of such waste materials, specifically 6 NYCRR.

2. The Contractor shall dispose of waste generated by the VAMC in such a manner as not to cause conditions detrimental to public health, or to constitute a public nuisance.

The Contractor shall ensure the ramp of the trash compactor is in the fully extended position and the external power is turned off prior to disconnection of the container. The Contractor shall clean any trash and/or garbage which is scattered as a direct result of disconnection of the waste container from the contractor owned compactor unit during each scheduled pick-up. The Waste pick-up areas must be left in a clean condition. Upon return of the empty trash container, the Contractor shall reconnect the container to the compactor unit and ensure that the external power is turned on.

3. The Contractor is required to sanitize the contractor owned trash compactor on a monthly basis. Notification for sanitization shall be given to the Contractor by the Contracting Officer's Representative (COR) at least 48 hours in advance. The Contractor shall provide a temporary open-faced container for use by the VA during the sanitizing of the contractor owned compactor. Repainting and rehabilitation of the Contractor-owned trash container shall be performed periodically to ensure that the device is neat, clean, and satisfactory for its intended purpose.

B. Location of Pick-up Points.

Contractor-owned Trash Compactor/Container: Located at VA Receiving Dock, Myrtle Avenue Entrance to the VA Complex.

Contractor-owned 5-6 Cubic Yard Container: To be located at the Facility Garage, opposite Parking Lot "D".

Contractor-owned 30-yard Container for Construction and Debris material will be located to the right of the VA Receiving Dock, Myrtle Avenue Entrance to the VA Complex.

Contractor-owned 30-yard Container for yard waste/grounds material will be located in Parking Lot "A" or Parking lot “D” depending on space at the time.

C. Land Fill/Dumpsite Fees.

The Contractor shall be responsible for all fees and costs associated with proper dumping of trash.

D. Pickup Schedule:

The Government requires pickup, disposal and return of the trash containers according to the following schedule:

1) Contractor Furnished Equipment:

· One (1) thirty-yard trash compactor

· vehicle for hauling a self-contained compactor.

· One (1) hinged top 5-6 cubic yard trash container.

· three (3), thirty (30) yard trash containers

2) Contractor -Owned Compactor:

· TUESDAY MORNINGS: Between the Hours of 6:00 AM to 10:00 AM

· FRIDAY AFTERNOONS: Between the Hours of 1:00 PM to 4:00 PM

NOTE: In the event that the above scheduled Pickup Day falls on a Holiday when the Land Fill is closed, the pickup will be moved to the previous day.

3) Contractor Owned Compactors:

a. The Government requires pick up, disposal and return of Contractor provided 5-6 cubic yard trash compactor located at the Garage (2) times per week on Tuesday and Friday from April-September and (1) time per week on Wednesday from October-March.

b. The Government requires pick up, disposal and return of the two-contractor provided 30 cu yd miscellaneous trash containers, on an as needed basis. The VA Medical Center will contact the vendor when the containers need to be emptied.

E. Emergency Requirements & Contingency Plan:

Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract whenever trash cannot be handled by or at the primary transportation or processing facilities due to interruption of service or failure of equipment. Written documentation shall be made available to the Government that contingency plan is in accordance with all Federal, State, Municipal and local specifications and regulations for storage, transportation and disposal of trash.

The contractor may be requested to perform additional trash removal services when conditions warrant additional removal services. Contractor response time for such services shall be within two (2) hours after receipt of verbal notification by the Contracting Officer or his/her designee.

F. Reports

The Contractor will be responsible for providing written/verbal notification of all pickups for each trash container and written notification of all sanitizations done to the EMS Manager, Environmental Management Service or his/her designee on a monthly basis. Contractor will also provide monthly to the COR all necessary information for Green Tracker Health, including poundage and landfill diversion.

G. Estimated Quantities/Approximate Accumulations

It is estimated that approximately four (4) tons of trash and garbage will be accumulated for each pickup from the contractor-owned Trash Compactor/Container and approximately 35 tons of waste will be accumulated for each pickup from the contractor-owned Trash Container located at the Garage Facility. The quantities from the additional containers will vary depending on the time of the year and are approximately one ton per pick up. As it is impossible to determine the exact quantity that will require removal, the estimated quantity shown herein is for information only and may be increased or decreased in accordance with the actual accumulations.

II. Recycling Services

The contractor shall provide all labor, personnel, equipment, supplies, materials, supervision and other necessary and related services for the rental of compactors, roll-off containers and hauling of cardboard, scrap metal, plastics, mixed papers and recyclable containers as well as collection of and destruction of purged documents. All proceeds obtained from the recycled metals, cardboards, mixed recycling paper products (newspaper, magazines and non-sensitive papers and co-mingled used beverage containers (UBC) such as glass, tin, plastic #1-7) shall be applied and credited to the VA against monthly invoices.

A. Scope of Work:

1. Contractor shall Provide rental of one (1) 2yd. stationary compactor with 40 yd. receiving container.

2. Contractor shall provide rental of one (1) 30yd. open-top roll-off.

3. Contractor shall provide hauling services for compactor and open-top containers at one to two (12) hauls per month for the compactor and one to two (1-2) haul per month for the metal open-top roll-off container.

4. Contractor shall accommodate Stratton VAMC destruction based upon existing Albany, VAMC recycling as follows:

- Approximately 65 Ton cardboard style destruction per year. - 3,060 yd. metal recycling per year.

Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. The Contractor will be responsible for the coordination for staging areas and parking within the receiving area of the building.

All work shall be completed during business hours Monday – Friday, 8am – 4:30pm. All federal holidays, excluded.

B. Government Personnel Duties Stratton VAMC shall:

1. Be responsible to place all cardboard (OCC) directly into the 2yd. x 40yd. stationary compactor.

2. Be responsible to place all metal directly into the 30yd. open-top roll-off container.

3. Collect all recyclable materials and content and deliver to a pre-determined location at the Albany, VAMC and shall coordinate in determining a scheduled time and day of the week for pickup with contractor.

The Contractor shall work with the COR to develop a manifest for all monthly recycling totals including but not limited to, pickup schedules, total weights of all recycled items and credits to be applied. Pickups shall be scheduled every other week as firm fixed locked-in price per pound/ton with optional additional pickups on an as needed basis requested by the Stratton VAMC. All recycling credits shall be applied to monthly invoices as a lump sum with itemized summaries of pounds recycled and credited to the monthly document destruction fees and container rental fees.

C. Recoverable Materials Materials that have been identified as materials to recover cardboard, scrap metal, nonPPI/sensitive paper and co-mingled used beverage containers (glass, tin, plastic).

1. Cardboard shall be placed in the 2 yd. x 40yd. stationary compactor provided by Vendor complying with existing regulated VA guidelines.

2. Metal shall be placed in a 30yd. open-top roll-off dumpster provided by Vendor complying with existing regulated VA guidelines.

3. Mixed paper and UBC shall be placed in clear plastic bags and placed in a 2 yd. compactor as a vein.

4. Secured document destructed items shall be placed in clear bags and placed in a 2 yd. compactor in a vein.

Any applicable rebates for Cardboard, Scrap Metal and Secure Shred Mixed office paper shall be based upon best market conditions pricing.

D. Existing Recycling

· Approximately 65 Ton cardboard style destruction per year.

· Approximately 64.80 Ton shredding destruction per year.

· 3,060 yd. metal recycling per year.

The Contractor shall work with the COR to develop a manifest for all monthly recycling totals including but not limited to, pickup schedules, total weights of all recycled items and credits to be applied. Pickups shall be scheduled every other week as firm fixed locked-in price per pound/ton with optional additional pickups on an as needed basis requested by the Stratton VAMC. All recycling credits shall be applied to monthly invoices as a lump sum with itemized summaries of pounds recycled and credited to the monthly document destruction fees and container rental fees.

Recoverable Materials: is the process by which materials that have been identified as materials to recover cardboard, scrap metal, non-PPI/sensitive paper and co-mingled used beverage containers (glass, tin, plastic).

Collection Methods:

1. Cardboard shall be placed in the 2 yd. x 40yd. stationary compactor provided by Vendor complying with existing regulated VA guidelines.

2. Metal shall be placed in a 30yd. open-top roll-off dumpster provided by Vendor complying with existing regulated VA guidelines.

Any applicable rebates for Cardboard and Scrap Metal shall be based upon best market conditions pricing.

Place of Performance:

The services shall be performed at the Stratton VA Medical Center located at 113 Holland Avenue, Albany, New York 12208-3410.

Period of Performance.

The estimated period of performance is January 1, 2024 to December 31, 2024 with the provision of 4 option years Contractor Personnel Security Requirements All contractor employees will require a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel.

Contracting Office Address:

VISN 2 Network Contracting Office –Bronx 130 W. Kingsbridge Road Bronx, New York, 10468

Place of Performance:

Albany-Stratton VA Medical Center 113 Holland Ave Albany, NY 12208

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